Petersfield Town Juniors Football Club

MANAGERS BRIEFING

Content

• Introduction• Volunteers• Administration• Fixtures• Registration• Team Equipment• Player Fines• Score Cards• Facilities, Pitch Marking &

Pitch Setup• Kit Policy & Sponsorship• Team Training Policy• End of Season Activities

• 6 A-side Tournaments• Presentation Day Policy• Policies• Appendix A - Code Of

Conduct for Football• Appendix B - Managers Code

of Conduct• Appendix C - Players Codes

Of Conduct• Appendix D - Code Of

Conduct for Officials• Appendix E – Code of

Conduct for Parents/Carers/Spectators

Volunteers

• Establish and register your team helpers with the Executive • Assistant Manager – Assist you in training/ coaching etc.• Team Representative – Support the team from an admin perspective.• Linesman – ask a couple of your team to operate the line.  Training is available,

contact your Managers Representative.• First Aider – Someone trained in first aid, can be the manager or assistant

manager.  • Match Reporter – Someone to write the match reports & send to the papers.

• All new team helpers, including you, complete The FA Personal Disclosure Form

• All new team helpers, including you, complete the CRB forms.  These forms are available from the Child Welfare Officer.  Contact childwelfare@petersfieldtownjfc.co.uk . 

• Organise your FA Level 1 Coaching Certificate.  This must be completed within the first season of becoming a manager/coach.

• The club will pay for the course once completed.  Claim this back using an expense form.

Administration Subscriptions

• Subs are a source of club income and must be collected on a regular basis.  

• Training subs are charged whether the player attends training or not. This is to cover the initial outlay for winter training venues at a cost of approx £8-10k per season – this is part of signing on fee.

• Subs are charged for training, league matches and six-a-side tournaments.

• Subs must be collected from playing participants by the Team Representative and recorded on the monthly Revenue Form (can be downloaded from the Managers Corner on the website).

• Subs must be handed in at the monthly Football & Social Committee Meeting, accompanied by a completed Revenue Form (can be downloaded from the Managers Corner on the website).

• The subs charge is agreed at the AGM. 

Administration Paying the Referee

• Referees are paid only for home matches.

• Referees are paid from the team’s subs collection and recorded on the monthly form.

• Make a note of the Referees name on the form.

• The Referee charges are agreed at by the Leagues. 

Administration Match Reports

• Match Reports should always be headed ‘PTJ – U9 Pumas, or PTJ – U9A’s.• Within the body of the text the shorthand for example ‘Pumas made a fantasic…’

must always be replaced by ‘Town made a fantastic…’. • Match reports should be 100-150 words • Expect the report edited depending on space in the paper.• End each match report with the team line-up - starting with goalkeeper, defenders,

midfielders, strikers and substitutes. • If there are two or more surnames that are the same, use the first letter of player's first

name in front of surname (i.e. P Smith, E Smith).

• For the main part of the report provide a description of the game and try to include details of the league/division. Describe what happened in the match, trying to give descriptions of how the goals were scored and any other major incidents.

• Send pictures in a jpeg format and no bigger than 2mb. • The Petersfield Post 33 High Street Petersfield Petersfield Herald24 High Street.

Petersfield • Match reports should be e-mailed by midday on Mondays.

Administration Expenses

• Expenses must be pre-agreed by an Officer of the club prior to any expense incurred. The club will not accept liability if authorization was not sought by the following officers; Chairman, Secretary or Treasurer.

• Claims must be made using the expense form (can be downloaded from the information section on the website).  

Administration Committee Meetings

• Managers Meeting held first First of every month during the football season starting in September.

• All Teams must send a representative to these meetings.

• Executive Meetings – Every other month during the football season starting in August.

• AGM is held on the 2nd Friday in July – Open to Members, Committee Members and Vice Presidents.  

Administration Headed Letter Paper

• The club uses a standard letter template for correspondence.  (can be downloaded from the Information Section on the website).

Fixtures

• League & Cup Fixtures 10

• Friendly Fixtures 11

Registration

• Registration 13

• New Players during the season 14

• Player Transfers 15

Team Equipment

Player Fines

• 17

Score Cards

• Example North Hants League 19

Facilities, Pitch Marking & Pitch Setup

• 20• Setting up the Pitch 20• Love Lane Pavilion - Facilities 20• Pitch Marking 21• Changing Rooms 21• Shop 21• Penns Farm Playing Fields - Facilities 21• Pitch Marking 22• Changing Rooms 22

Kit Policy & Sponsorship

• Kit Policy & Sponsorship 23

Team Training Policy

• 25

End of Season Activities

• 27• Mini Fun Day & the Maureen Tarling Memorial

Cup 27

• Paul Molloy Challenge Cup 27

6 A Side Tournaments

• 28

Presentation Day Policy

• 29

Policies

• Anti-bullying Policy 31

• Reporting Poor Practice 32

• Photographs and Video Policy 33

• Child Welfare Policy 35

Appendix

• A - Code Of Conduct for Football 54

• Appendix B - Managers Code of Conduct 55

• Appendix C - Players Codes Of Conduct 56

• Appendix D - Code Of Conduct for Officials58

• Appendix E – Code of Conduct for Parents/Carers/Spectators