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8/14/2019 PF Proposed Hand-over meeting.ppt
1/22
PROPOSED VISUAL DISPLAY BOARD
AND SHIFT HAND-OVER MEETING
01 March 2008
8/14/2019 PF Proposed Hand-over meeting.ppt
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Significance:
Communication gaps can result to production
downtime/delays. Communication gaps can lead to serious mistakes.
Communication is becoming more critical as we
move into multi-product manufacturing.
Proposed PF Visual Display Board &
Shift Hand-over Meeting
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TO BE: To have a single shift hand-over meeting.
To centralize the display board to provide a onestop overview of the plant daily shift performance.
To use the display board as a tool for shift hand-over meeting.
To create ownership/accountability of metrics.
To improve the hand-over of information (ie. work
instructions, learning's, other communication.) To improve team engagement.
Proposed Visual Display Board &
Shift Hand-over Meeting
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TO BE:
PF-1 VISUAL DISPLAY BOARD
Other Metrics
Safety
Daily report
Safety
Safety
Incident report
Shift Lead
Shift Lead
Shift Lead
Quality
Event / Atypical
daily report
RFT report
Quality
cGMP / GDP
daily report
Shift Lead
Shift Lead
Shift Lead
TCM-710
Compression
Shift Output
TCM-720
Compression
Shift Output
Dispensing
Shift Output
HSM
Shift Output
TCM-730
Compression
Shift Output
Charging
Shift Output
Supply / Productivity
Report
Technician
Technician
Technician
Technician
Technician
Technician
Work
Assignment
Kaizen
Submission
Work
Instructions /
Communication
Shift
Attendance
Team Engagement
All
Shift Lead
3 ROWS DESIGN. USING A4 SIZE PAPER
Meeting
Agenda
Meeting
Dos & Don'ts
Guidelines
Shift Lead
Shift Lead
cGMP / GDP
talk
Safety talk
5 S talk
Shift Lead
Shift Lead
Shift Lead
Work
Instructions /
Communication
Shift Lead
Work
Instructions /
Communication
Shift Lead
Shift Lead
Shift Lead
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SHIFT HAND-OVER MEETING AGENDA:
SafetyShift Lead
Safety daily report (traffic light)
Incident/Accident report (brief)
QualityShift Lead
Event / Atypical Report. 5 Why?
ProductivityTechnician
Production output (qty, yield). Downtime hours. Why?
Work order status. On schedule or behind schedule, how many days?
Team EngagementShift Lead
Kaizen submission by technician
Work instruction / communication
Safety talk cGMP / GDP talk
5 S talk
TO BE:
8/14/2019 PF Proposed Hand-over meeting.ppt
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SHIFT HAND-OVER MEETING AGENDA:
Required to attend from out-going shift Shift Lead
Shift Supervisor
1 Technician from each module
Maintenance Technician
Required to attend from in-coming shift
All. Including Maintenance Technician.
Except technicians assigned to take-over the module
Hand-over procedure - 1 to 1 (To take place at the module)
Step 1 - The in-coming shift lead shall assign a technician totake-over the modules that cannot stop operation. A 1 to 1
hand-over shall take place at the module.Step 2 - Module out-put, issues encountered shall be discussed
in brief. MPD and clean & usage log shall be checked by thein-coming technician for completeness. This action would helpdrive the reduction of GDP errors.
TO BE:
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SHIFT HAND-OVER MEETING AGENDA:
Hand-over procedureGroup (To take place at the VisualBoard)
Step 1The out-going Shift Lead shall report the safetyperformance. To discuss in brief any incident report.
Step 2The out-going shift Lead shall report the qualityperformance. To discuss in brief any event or atypical.
Step 3The out-going shift technician (designated for eachmodule) shall report the production performance. To explainbrief why target is not met & any issue.
Step 4The out-going shift lead shall report any newinstructions/communications.
Step 5The out-going shift can leave.
Step 6The in-coming shift lead shall continue with the meetingto discuss the days work assignment, safety talk, cGMP talkand 5 S talk & any CI suggestions.
Step 7 - End the meeting.
TO BE:
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Meeting Ground Rules Responsibility
1. Be on-time. All
2. Update the visual display board before meeting starts.Out-going shift
3. Provide full attention. One meeting policy. All
4. Switch-off walkie talkie. All
5. Speak clearly. All
6. Lengthy discussion shall be placed on a parking lot. All
Meeting Timing:
Morning - 7:30am to 7:45am
Night - 7:30pm to 7:45pm
Meeting Venue:
Visual Display Board
SHIFT HAND-OVER GROUD RULES:
TO BE:
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SAFETY REPORTING
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Safety Traffic Light Daily Reporting
Date Team Status Remarks
01 MarchA
B
02 MarchC IBC lid drop-out.
D Walkie stacker hit the wall.
RED ACCIDENT / LOST TIME
YELLOW INCIDENT or NEAR MISS
GREEN NO ISSUE
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QUALITY REPORTING
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Quality Daily Reporting
Date Team # of Event/Atypical Raised
01 March 08A 2
B 1
02 March 08C 0
D 1
Event / Atypical Daily Reporting
To report in brief any event or atypical
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GMP / GDP Traffic Light Daily Reporting
Date Reported by Status Remarks
01 MarchTan
Peter
02 MarchJohn IBC # 007 - Missing entry on the clean & usage log .
Robert MPD - Section C, over-writing.
RED cGMP / GDP NON-CONFORMANCE
YELLOW NEEDS IMPROVEMENT
GREEN NO ISSUE
To be checked & reported by out-going shift.
1. MPD check for previous shift.
2. Clean & usage log check for previous shift
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PRODUCTIVITY REPORTING
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USE EXISTING FORMS
To add a shift target for compression. Example:
TCM 710 = 10 drums per shift
TCM 720 = 15drums per shift.
Or
Strength, 10/10 = 10 drums per shift
Strength, 10/20 = 15 drums per shift
Productivity Reporting
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TEAM ENGAGEMENT REPORTING
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EAM D
NO NAME
Submitted Implemented Submitted Implemented Submitted Implemented Submitted Implemented Submitted Implemented
1 Azman Husin IIII II
2 Niranjan Kumar
3 Chen Yu Min, Richard
4 Hou Fang Tao, Hoft
5 Ooi Kim Seong
6 Lim Hwee Kiang
7 Yusainie Bin Rahmat
8 Lee Teck Hock
9 Angelo
10 Udayan
11 Heng Wei Jie
12 Rajesh Umakanthan
MayJan Feb March April
Kaizen submission tracking
Total number of suggestions is to be use
as a performance appraisal target.
Team Engagement Reporting
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Team Engagement Reporting
Period: 11April - 27April
Dispensing & Charging High Shear Module Compression Others
Chen Y M
(Lead)
LEE
(Lead)
Kumar
(Lead)
Lim W K Udayan Ooi
Rajesh Heng W J Hoft
Azman
(Mentor)Yus
Period: 30April - 15 May
Dispensing & Charging High Shear Module Compression Others
LEE
(Lead)
Chen Y M
(Lead)
Kumar
(Lead)
Udayan Lim W K Ooi
Heng W J Rajesh Hoft
Pairin
(Mentor)Yus
Azman(Compression leaning/Other
assignment to swap with Kumar
or Ooi)
Azman
(Compression leaning/Otherassignment to swap with Kumar
or Ooi)
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Safety, GMP & 5 S Talk
A THEME based communication. Example:
SafetyBasic PPE
GMPRule # 1.
5 S Sort
The THEME shall remain the same for 1 week and
change every week. This would help drive
awareness and behavior change
Team Engagement Reporting
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VIDEO
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TO BE:
PF-1 VISUAL DISPLAY BOARD
Other Metrics
Safety
Daily report
Safety
Safety
Incident report
Shift Lead
Shift Lead
Shift Lead
Quality
Event / Atypical
daily report
RFT report
Quality
cGMP / GDP
daily report
Shift Lead
Shift Lead
Shift Lead
TCM-710
Compression
Shift Output
TCM-720
Compression
Shift Output
Dispensing
Shift Output
HSM
Shift Output
TCM-730
Compression
Shift Output
Charging
Shift Output
Supply / Productivity Report
Technician
Technician
Technician
Technician
Technician
Technician
Work
Instructions /
Communication
Kaizen
Submission
cGMP / GDP
talk
Shift
Attendance
Safety talk
5 S talk
Team Engagement
All Shift Lead
Shift Lead
Shift Lead
3 ROWS DESIGN. USING A4 SIZE PAPER
Meeting
Agenda
Meeting
Dos & Don'ts
Guidelines
Shift Lead
Shift Lead