2.3.12 Program

COMMITTEE:ProgramCHAIRPERSON: Priscilla Dinkins

OFFICE RESPONSIBILITIES:

1 - Determine topics and solicit speakers for monthly general membership program meetings.

2 - Plan and implement monthly general membership program meetings.

3 - Plan and implement seminars and workshops for general

membership.

4 - Prepare Program Announcemnts and Workshop Registration Forms and submit to the Communications Committee for monthly mailings.

MAJOR RESPONSIBILITIES:

1 - Determine topics and solicit speakers for monthly general membership program meetings.

2 - Plan and implement general membership program meetings.

3 - Plan and implement all seminars and workshops for

general membership.

4 - Prepare Program Announcements and Workshop Registration Forms to submit to the Communications Committee for monthly mailing.

Responsibility #: 1Responsibility Name: Determine topics and solicits speaker for

monthly general membership program meetings.

Description:

- Select tentative topics and speakers a year in advance and present it to the Board of Directors for approval.

- Upon approval, notify the speakers at least two months prior to program meeting.

- Send confirmation packet to perspective speaker which includes request for biographical information, What is BDPA, and The Bottom Line one month prior to speaking engagement.

- Prepare appreciation certificate and program announce-ment for speaker.

- Send thank you note to speaker within two weeks after general program meeting.

Resources Needed:

Work Start Date: 01/01/93 Work End Date: 11/30/93

Estimated Cost Breakdown:

12 Certificates @$2.50

12 Frames @$4.50

Podyshr @$5.80

Total Expense $89.80

Other Comments:

Responsibility #: 3Responsibility Name: Plan and implement seminars and workshops

for general membership.

Description:

- Prepare a date schedule containing subject matter for seminars, workshops and instructors a year in advance. Submit to Board of Directors for approval.

- Upon receipt of approval, obtain the instructor and location to have the seminars and workshops.

- Register and maintain record of attending students.

- Provide refreshments for attending students (coffee, tea, juice, doghnuts, paper goods).

- Send thank you to instructor.

- Clean up area afterwards.

Resources Needed:

Work Start Date: 01/01/93 Work End Date: 11/30/93

Estimated Cost Breakdown:

Refreshments

Platter, soda, punch @$65.00 Monthly

Paper goods @$60.00 Yearly

Total Expense $710.00

Other Comments: n/a

Responsibility #: 4Responsibility Name: Prepare program announcements and workshop

registration forms for mailing.

Description:

- Prepare program announcemnts from information received from guest speaker and topic selected to be presented.

- Prepare Workshop Registration form using pre-approved schedule.

- Have information proofed.

- Submit to Communications chair for mailing.

Resources Needed:

Work Start Date: n/a Work End Date: n/a

Estimated Cost Breakdown:

n/a

Other Comments: n/a

2.3.13 Strategic Planning

COMMITTEE:STRATEGIC PLANNINGCHAIRPERSON: Howard Marshall James, Jr.

MAJOR RESPONSIBILITIES:

1- STRATEGIC PLAN:

Coordinate Development of Chapter Strategic Plan("Master Plan 19xx").

2- OPERATING PLAN:

Coordinate Development of Chapter Operating Plan("Operating Plan 19xx").

3- POLICIES and PROCEDURES:

Coordinate Development and Maintenance of Chapter Policies and Procedures Manual.

COMMITTEE: STRATEGIC PLANNINGCHAIRPERSON: HOWARD M. JAMES, JR.

Responsibility #: 1

Responsibility Name: STRATEGIC PLAN

Description:

Coordinate Development of Chapter Strategic Plan("Master Plan 19xx").

Resources Needed:

January:

Strategic Planning Committee release Chapter 3-year Strategic Plan for the current year and the two years that follow ("Master Plan 1993").

September: (Begin Planning Process for next year.)

Strategic Planning Chairperson and at least one committee member need to prepare standard format planning packages for distribution to Board members along with notification of the October planning meeting (via Philly BBS)

Board members need to complete planning packages and budget packages and upload to Philly BBS.

October:

Board members need to review all planning and budget packages on Philly BBS and contact the appropriate officer or chairperson with questions pertaining to their perspective packages.

Strategic Planning Chairperson and at least one committee member needed to coordinate and chair the October strategic planning meeting.

Finance Committee Chairperson needed to coordinate budget aspects of planning meeting.

All Board members must attend planning meeting.

November:

Executive Committee, Strategic Planning Committee, and Finance Committee refine plans and budgets. Plans and budgets must be coordinated. Approximately 12 to 16 meeting hours anticipated.

Committee Chairs review refined plans and budgets and return comments to the Strategic Planning Committee Chair.

December:

Executive Committee, Strategic Planning Committee, and Finance Committee finalize plans and budgets

Work Start Date: 01/01/93 Work End Date: 12/31/93

Estimated Cost Breakdown: $400.00 - Copying and Distribution(approximately 300 copies of 30 pages each)

Distribution:

Chapter Board - 25 copiesCAC - 10 copiesCorporate Sponsors - 10 copiesChapter Members - 250 copiesNational Board - 5 copies

$100.00 - Strategic Planning Meeting(preparation and meeting materials, and

refreshments)

Other Comments:

Responsibility #: 2

Responsibility Name: OPERATING PLAN

Description:

Coordinate Development of Chapter Operating Plan("Operating Plan 19xx").

Resources Needed:

January:

Strategic Planning Committee and Finance Committee release "1993 Operating Plan" (includes 1993 Budget).

June:

Strategic Planning Committee conducts a meeting for the mid-year status review of Operating Plan initiatives. Approxi-mately 3 hours preparation and 6 hours meeting time is anticipated.

Officers and Committee Chairs participate in mid-year status review of Operating Plan initiatives. Approximately 2 hours preparation time (primarily for status reports) and 6 hours meeting time is anticipated.

September: (Begin Planning Process for next year.)

Strategic Planning Chairperson and at least one committee member need to prepare standard format planning packages for distribution to Board members along with notification of the October planning meeting (via Philly BBS)

Finance Committee needs to prepare standard format budget package for distribution to Board members (via Philly BBS).

Board members need to complete planning packages and budget packages and upload to Philly BBS.

October:

Board members need to review all planning and budget packages on Philly BBS and contact the appropriate officer or chairperson with questions pertaining to their perspective packages.

Strategic Planning Chairperson and at least one committee member needed to coordinate and chair the October strategic planning meeting.

Finance Committee Chairperson needed to coordinate budget aspects of planning meeting.

All Board members must attend planning meeting.

November:

Executive Committee, Strategic Planning Committee, and Finance Committee refine plans and budgets. Plans and budgets must be coordinated. Approximately 12 to 16 meeting hours anticipated.

Committee Chairs review refined plans and budgets and return comments to the Strategic Planning Committee Chair.

December:

Executive Committee, Strategic Planning Committee, and Finance Committee finalize plans and budgets.

Work Start Date: 01/01/93 Work End Date: 12/31/93

Estimated Cost Breakdown: $400.00 - Copying and Distribution(approximately 100 copies of 125 pages each)

Distribution:

Chapter Board - 25 copiesCAC - 10 copiesCorporate Sponsors (upon request) - 10 copiesChapter Members (upon request) - 50 copiesNational Board - 5 copies

$100.00 - Operating Plan Review Meeting(preparation and meeting materials, and

refreshments)

Other Comments:

Responsibility #: 3

Responsibility Name: POLICIES and PROCEDURES

Description:

Coordinate Development and Maintenance of Chapter Policies and Procedures Manual.

Resources Needed:

January:

Strategic Planning Committee solicit Policies and Procedures from all Chapter Board Members.

February through December:

Chapter Board Members submit:

o submit recommendations for new or revised policies to Strategic Planning Committee in standard format.o submit new or refined Procedures to Strategic

Planning Committee in the standard format.

Strategic Planning Committee:

o review new and revised Policies and Procedureso submit policies to Executive Committee for review and

approvalo update Policies and Procedures Manualo distribute new and modified policies and procedures

to holders of the Manual (Officers, Committee Chairs, Team Leaders, and others

as designated by the Executive Committee)

Executive Committee:

o review and consider policy recommendations for approval

o review new and revised procedures

Work Start Date: 01/01/93 Work End Date: 12/31/93

Estimated Cost Breakdown: $300.00 - Copying, Binding, and Distribution

(approximately 25 copies of 200 pages each)

Distribution:

Chapter Board - 25 copies

Other Comments:

3.0 CHAPTER BUDGET

This section of the Operating Plan provides both a summary and detailed view of the Chapter Budget for 1993. This section is prepared by the Finance Committee as a result of the budget planning process that coincides with the strategic planning process described earlier in this document.