PHD RulesRegulations 030708

7/27/2019 PHD RulesRegulations 030708

http://slidepdf.com/reader/full/phd-rulesregulations-030708 1/26

Rules and RegulationsNRI PhD School

Version: ‘08/1.0



- 1 -NRI PhD School, Rules and Regulations, April 2008

INTRODUCTION ................................................................................................................................... 3 OVERVIEW OF PHD RULES AND REGULATIONS ............................................................................ 4 CHAPTER 1 GENERAL PROVISIONS ............................................................................................... 5 Article 1 Legal title......................................................................................................................... 5 Article 2 Definitions.......................................................................................................................5 CHAPTER 2 REGISTRATION AND ACCEPTANCE ..........................................................................6 CHAPTER 3 FACILITIES .................................................................................................................... 6 Article 4 Fees and expenses......................................................................................................... 6 Article 5 Removal from the register............................................................................................... 6 CHAPTER 4 SUPERVISION AND MONITORING .............................................................................. 7 Article 6 Appointment supervisor .................................................................................................. 7 Article 7 Supervision.....................................................................................................................7 Article 8 Co-supervision................................................................................................................ 7 Article 9 Monitoring progress ........................................................................................................ 8 CHAPTER 5 THESIS AND PERIOD OF PROCEDURE...................................................................... 8 Article 10 Thesis and Period of Procedure ..................................................................................... 8 Article 11 Collaboration................................................................................................................... 8 CHAPTER 6 COMMUNICATION ........................................................................................................ 9

Article 12 Language........................................................................................................................ 9 CHAPTER 7 APPROVAL AND ADMISSION TO THE DEFENSE...................................................... 9 Article 13 Approval by supervisor ................................................................................................... 9 Article 14 Examination Committee.................................................................................................. 9 Article 15 With honour (cum laude) or with highest honour (summa cum laude) ........................... 9 Article 16 Admission to the PhD defense...................................................................................... 10 CHAPTER 8 GRADUATION.............................................................................................................. 10 Article 17 Setting a date................................................................................................................ 10 Article 18 Preparing and distributing the thesis............................................................................. 10 Article 19 Facilities and expenses ................................................................................................ 12 Article 20 External Relations......................................................................................................... 12 Article 21 Doctorate Committee.................................................................................................... 12 Article 22 Graduation ceremony ................................................................................................... 12 Article 23 Honorary PhD ............................................................................................................... 13 CHAPTER 9 FINAL PROVISIONS.................................................................................................... 13 Article 24 Research Board............................................................................................................ 13 Article 25 Petition.......................................................................................................................... 13 Article 26 Appeal........................................................................................................................... 13 Article 27 Validity .......................................................................................................................... 13 APPENDICES...................................................................................................................................... 14 APPENDIX A: APPLICATION FORM & AGREEMENT PHD REGISTRATION N YENRODE BUSINESS UNIVERSITEIT................14 APPENDIX B: APPROVAL OF MANUSCRIPT BY SUPERVISOR ........................................................................................15 APPENDIX C: MODEL OF TITLE PAGE ....................................................................................................................16




APPENDIX D: MODEL OF TITLE PAGE ....................................................................................................................17 APPENDIX E: INFORMATION FOR EXTERNAL R ELATIONS ........................................................................................18 APPENDIX F: PROTOCOL......................................................................................................................................19 APPENDIX G: INSTRUCTIONS FOR PHD STUDENT AND AIDES....................................................................................21 APPENDIX H: FEES, EXPENSES AND USE OF N YENRODE FACILITIES...........................................................................22 APPENDIX I: R EQUIREMENTS FOR R ESEARCH PROPOSAL ........................................................................................23 APPENDIX J: PUBLICATION MATRIX………………………………………………………………………………………………………….

235




INTRODUCTION

This document describes the rules and regulations which apply to all those aiming to obtain a Nyenrode PhD. It alsoserves as an account of what the PHD School, being a cornerstone of the Nyenrode Research Institute (NRI), wishes to be and stands for: an institute aimed at promoting, fostering, and encouraging the process that leads toobtaining a PhD degree.

Formally, the Nyenrode PhD rules and regulations result from Article 7.19 of the WHW (Act on Higher Educationand Scientific Research), which instructs the Research Board of Nyenrode Business Universiteit to lay down therules and regulations governing the PhD degree. In accordance with the WHW, the rules and regulations stipulatethe procedures relevant to the preparation for PhD graduation and to the graduation itself. It also includesprovisions to settle disputes.

Informally, we would like to state that being a PhD student should be fun and exciting. Within the framework laid

out in the rules and regulations, we therefore would like to enhance this experience. In order to realize this goal, thisdocument also serves to explain and clarify the rights and obligations of PhD students, and all other parties involvedin the process.

We specifically aim to provide support to PhD students in their research by offering advice, particularly with regardto all methodological aspects. In summary, we will offer a coherent set of dedicated methodology courses and skilllabs. And finally we will organize research based seminars and other meetings which allow for exchanging academicideas and individual experiences.

Last but not least, the NRI aims to serve as a home and a beacon, where any questions regarding research issues ingeneral are welcomed, and the demands and needs of research are courteously and professionally met by us.

NRI PhD School, April 2008,

Prof.dr. Edward GroenlandProf.dr. René TissenDrs. Stefan van Eerde

Viktória BallaRenate van Elteren



OVERVIEW OF PHD RULES AND REGULATIONS

Chapter 2:Registration

And

Acceptance

Chapter 3:

Facilities

Chapter 4:

Supervision

AndMonitoring

Chapter 5:

Thesis

And

Period of Procedure

Chapter 6:

Communication

Chapter 7:

Approval

and Admission to the Defence

Chapter 8:

Graduation





CHAPTER 1 GENERAL PROVISIONS

Article 1 Legal title

1.1 Nyenrode Business Universiteit may award a PhD degree by Royal Decree of September 27, 1982. The degree will be granted by or on behalf of the Research Board of Nyenrode BusinessUniversiteit.

1.2 The Nyenrode PhD rules and regulations are based on Article 7.19 of the WHW (Act on HigherEducation and Scientific Research)

1.3 The Nyenrode PhD rules and regulations are drawn up by the Research Board of NyenrodeBusiness Universiteit.

1.4 The provisions of the Nyenrode PhD rules and regulations are legally binding provided that they are in conformity with Dutch law, or regulations covered by the law.

Article 2 Definitions

2.1 In the rules and regulations, these terms are to be understood as follows: WHW: The Dutch Act on Higher Education and Scientific Research.PhD: The Doctorate Degree awarded by the Research Board of Nyenrode Business Universiteit.

This degree is equivalent to the Dutch Doctorate Degree (denoted Dr.).Full Professor: Whether part-time or full-time appointed to Nyenrode Business Universiteit and in

possession of a PhD (in Dutch: hoogleraar) Supervisor: A full Nyenrode professor appointed by the Research Board to supervise the PhD student

(in Dutch: promotor). Co-supervisor: An assistant, associate or full professor holding a PhD and employed at an academic

institution, who contributes substantially to the supervision of the PhD research(in Dutch: co-promotor).

NRI: NRI is the Nyenrode Research and Innovation Institute, monitoring and advising on thePhD procedure.

PhD Directors(s): The persons in charge of PhD policy at Nyenrode Business Universiteit.Research Board: The board responsible for awarding and signing the PhD degree and laying down the rules

and regulations, cf. articles 7.18 and 7.19 of the WHW. At Nyenrode Business Universiteit,the Research Board consists of the Rector, the Management Team and both Chairmen of NRI( in Dutch: College voor Promoties ).

Examination Committee: Committee made up of the supervisor and three full professors from Nyenrode,complemented by two full professors from other academic institutions and chaired by theRector Magnificus of Nyenrode Business Universiteit. The Examination Committeedecides whether a PhD student will be invited to defend his/her PhD thesis( in Dutch: leescommissie ).

Doctorate Committee: Committee made up of the Examination Committee, with the possible addition of threepersons. Of these, two can be assistant or associate professors holding a PhD.

The PhD student will defend his/her PhD thesis before the Doctorate Committee( in Dutch: promotie commissie ).




CHAPTER 2 REGISTRATION AND ACCEPTANCE

Article 3 Registration and Acceptance

3.1 A person who has successfully graduated from an institution referred to in article 7.18, paragraph2a. of the WHW, having passed examination(s) covering a minimum study-load of 168 points canregister as a PhD student, once a Nyenrode professor is willing to act as his or her supervisor.

3.2 Admission can take place based on a research plan approved by the supervising professor. 3.3 In exceptional cases, the PhD Directors may register persons who do not meet the requirements in

article 3.1. A request to waiver the requirements must be made in writing to the PhD Directors.3.4 A person should apply for registration to the PhD Directors at the start of his/her PhD research.

The application should include:- a completed application form indicating the theme of the PhD research and including the name(s)and signature(s) of the professor(s) willing to act as supervisor (see Appendix A);- authenticated copies of diplomas;- a curriculum vitae;- a copy of your identification document (passport or ID-card) which must be valid for at least 6months;- In addition to formal application, applicant is required to submit a research proposal, approved by his/her supervisor

3.5 The PhD Directors may decide to interview the applicant before registration.3.6 After receiving the application, the PhD Directors will decide whether to allow the applicant to start

with his/her research and will officially appoint the supervisor(s).3.7 After the approval of the PhD Directors, the beadle will register the applicant as PhD student.

CHAPTER 3 FACILITIES

Article 4 Fees and expenses

4.1 A one-off registration fee covering the cost of Nyenrode facilities, beadle, PhD Directors andResearch Board is set by the Research Board.

4.2 For an internal PhD student, a budget must be available & approved by the Cluster Directors.4.3 For an external PhD student, a flat fee of 5000 euro per annum is charged.4.4 For current PhD students, registered before April 2008, financial arrangements will be honoured,

subject to revision by the Supervisor, depending on external opportunities for funding of theresearch of a PhD student.

4.5 Unless otherwise agreed, all expenses related to the PhD research and studies are for account of thePhD student. The costs of supervision are discussed in article 7.

4.6 The current regulations with respect to fees and expenses are summarized in Appendix G.4.7 The fee must be paid prior to the commencement of the research and on annual basis.

Article 5 Removal from the register

5.1 The Research Board may decide to remove a PhD student from the register:- in case of unethical conduct on the part of the PhD student;- after having been registered for a period of 8 years;- at the request of the Supervisor(s);- at the request of the PhD student;- in case the registration fees have not been paid.




CHAPTER 4 SUPERVISION AND MONITORING

Article 6 Appointment supervisor

6.1 With the consent of all those concerned, the Research Board will appoint one or more supervisors.In case more than one supervisor is appointed, the order of seniority should be indicated. Whenreference is made in the singular to any of the appointed supervisors this should be read as pluraland binding to all supervisors.

6.2 The supervisor is a full professor from Nyenrode Business Universiteit, whether part-time or full-time. One or more full professors from other academic institutions may be added as supervisor.

6.3 A professor who has left Nyenrode Business Universiteit can no longer be put forward assupervisor. According to the WHW he/she may remain supervisor for up to five years after thecessation of his/her employment at Nyenrode Business Universiteit.

6.4 In consultation with all those concerned, the Research Board may consider requests from the PhDstudent and/or the supervisor to annul the appointment of the supervisor.

Article 7 Supervision

7.1 The supervisor will supervise the PhD research. He/she will ensure that sufficient consultationtakes place. The supervisor is responsible to the Research Board for the academic quality of thethesis, regarding both contents, research methodology and reporting. He/she also ensures thesmooth proceedings of all procedures related to the thesis and the graduation.

7.2 At Nyenrode Business Universiteit, the supervision of PhD research is regarded as a researchactivity. Upon graduation of his/her PhD student, the supervisor will be credited in the researchoutput measurement system of Nyenrode Business Universiteit.

7.3 Unless otherwise agreed, supervision takes place in the non-billable time of the supervisor.7.4 Supervisor and PhD student may come to an agreement whereby the supervisor is financially

compensated by the PhD student or his/her sponsor(s) for supervision time, provided that:- the payments go to the Center of the supervisor;- the agreement is approved by the Research Board and the Cluster Directors. Additionally, Supervisor and PhD student are free to agree on compensation in kind(e.g. teaching assistance or joint publications).

7.5 Should the agreement under article 7.4 lead to a severe conflict of interests, the Research Board may annul the appointment of the supervisor.

7.6 A replacement clause must be in place stating;a) which full professor will replace the supervisor once absence occurs or;b) the allocation of a second supervisor (to ensure in-depth supervision and continuity)

Article 8 Co-supervision

8.1 The PhD Directors may appoint a co-supervisor, after consultation with the supervisor and thePhD student. A co-supervisor should be an assistant, associate or full professor employed at anacademic institution holding a PhD. A co-supervisor should be able to contribute substantially tothe supervision of the PhD research.




Article 9 Monitoring progress

9.1 In consultation with the PhD Directors, the supervisor and the PhD student put together anindividual program of studies relevant to their particular field.

9.2 The PhD student will report annually to the PhD Directors on the progress of the PhD studies andresearch. This report includes:- a progress report on the PhD research (including the planning for the next years);- a complete list of research output (articles, papers, conference proceedings etc.), including copiesof the research output;- a complete list of courses followed (including grades, if applicable).

9.3 The supervisor will annually inform the PhD Directors on the progress of the PhD research,including an assessment of the PhD student's ability to independently conduct academic researchand the likelihood that the student is able to complete his/her PhD thesis within the designatedtime-frame. As part of the research process you are requested to:- hold an NRI-introductory seminar in the first year of admittance as a PhD student, to introduceand discuss the research subject and research proposal with a peer audience of (internal) researchersand likeminded external participants.- submit two chapters and/or peer reviewed articles in the next three years of study – or sooner

when possible/applicable- as approved by your supervisor, to be published as an ‘NRI working paper’ for which additional research points will be granted.- hold an NRI- research seminar in the final year of study (prior to graduation) to inform anaudience of choice by you and your supervisor about the research results and findings.For those PhD students having commenced their PhD-study on or after September 1st 2007, theintroductory seminar mentioned above is mandatory. For those students having commenced theirstudies prior to this date, the introductory seminar is optional.

9.4 The PhD Directors may ask a co-supervisor, or any other expert for an opinion on the progress of the PhD research.

9.5 The PhD Directors will organize a meeting - the so-called annual review - in which the PhDDirectors, the PhD student and the (co-)supervisor(s) discuss the progress of the research.Following that meeting, the PhD Directors will report to the Research Board on the progress of thePhD research.

CHAPTER 5 THESIS AND PERIOD OF PROCEDURE

Article 10 Thesis and Period of Procedure

10.1 The thesis may consist of:- an academic treatise on a specific subject;- a number of special academic treatises, all or some of which have already been published in a peer-reviewed journal (A or B), providing that there is clear proof of a common link to a specific subjectand a clear exposition of that link in the preface;- an experimental concept.

The PhD study will generally span a period of three to five years. A shorter period is not likely;a longer period is possible, depending on the supervisor.

Article 11 Collaboration

11.1 Each PhD student should write his or her own thesis. Collaboration between two or more PhDstudents is only possible in case this cooperation results in each student writing their own thesis.

11.2 In case of collaboration between two or more students, from the thesis of each student wishing toacquire the PhD it should show that the student has independently delivered a contribution deemedsuitable for PhD graduation and he/she must be seen to take responsibility for such.




11.3 In case the thesis consists of treatises which have been written in collaboration with co-authors, thePhD student should have the written permission from his/her co-authors to include these treatisesin his/her thesis. The written permission should be sent to the PhD Directors.

CHAPTER 6 COMMUNICATION

Article 12 Language

12.1 The thesis and the accompanying propositions are to be written in Dutch or English. Exceptions tothis rule need the approval of the PhD Directors.

12.2 In case the thesis is written in Dutch, the title and a summary must be added in English. In case thethesis is written in English, the title and a summary must be added in Dutch. In case the thesis is

written in a language other than Dutch or English, the title and a summary must be added in bothDutch and English.

CHAPTER 7 APPROVAL AND ADMISSION TO THE DEFENSE

Article 13 Approval by supervisor

13.1 The PhD thesis will be subjected to scrutiny by the supervisor. He/she will judge whether the thesismay be regarded as proof of the ability to independently conduct academic research, leading to thefurthering of science.

13.2 The supervisor will give his/her approval of the PhD thesis to the PhD Directors by way of theappropriate form (see Appendix B). The approval also implies that the supervisor considers that thethesis propositions will stand up to academic defense.

Article 14 Examination Committee

14.1 The PhD Directors will put together the Examination Committee by invitation of the Rector, uponthe recommendation of the supervisor, after receiving his/her approval of the PhD thesis.

14.2 The Examination Committee is made up of the supervisor and three full professors from NyenrodeBusiness Universiteit complemented by two full professors from other academic institutions. Oneof the three professors may be retired; the latter must still possess his/her ‘ius promovendi’. TheExamination Committee will be chaired by the Rector or by a full professor representing theRector.

14.3 The PhD student will furnish the members of the Examination Committee with a copy of the fullmanuscript (not solely the summary) which has been approved by the supervisor.

14.4 The Examination Committee will decide on whether the PhD thesis is proof of the student’s ability to independently conduct academic research, leading to the furthering of science. This decisionshould be taken within six weeks after receiving the manuscript.

14.5 The Examination Committee decides by majority voting, excluding the supervisor and thechairperson. This procedure implies that the PhD student will be invited to defend his/her thesis

when a minimum of two out of the three professors referred to in article 14.2 regard the thesis assufficient proof of the student’s ability to independently conduct academic research.

14.6 The Examination Committee will convey its decision to the Research Board in writing. After theResearch Board has acknowledged this decision, it can be conveyed to the PhD student, thesupervisor and the beadle.

Article 15 With honour (cum laude) or with highest honour (summa cum laude)

15.1 When the majority of the Examination Committee (excluding the supervisor and the chairperson) isof the opinion that the quality of the thesis merits the qualification “with honour” or “with highesthonour”, the Examination Committee will propose this to the Research Board in writing, at least six




weeks prior to graduation. The Research Board will subsequently consult at least two independentexperts. The proposal to confer the PhD degree “with honour” will be accepted if:- the independent experts agree with the majority of the Examination Committee;- the majority of the Doctorate Committee is of the opinion that the PhD defense has beenconducted well.

Article 16 Admission to the PhD defense

16.1 A PhD student meeting all of the following requirements may be admitted to the PhD defense if and when:- he/she has successfully graduated from an institution referred to in article 7.18, paragraph 2.a. of the WHW, having passed examination(s) covering a minimum study-load of 168 points(unless article 3.2 applies);- he/she has shown the ability to independently conduct academic research, leading to thefurthering of science, as indicated by the approval of the thesis by the supervisor and theExamination Committee;- he/she has written at least six plus four propositions unrelated to the subject matter of the thesisand approved by the supervisor;- he/she fulfils the requirements laid down in the Nyenrode PhD rules and regulations,including the financial requirements in Appendix G.

16.2 The beadle will check whether the requirements in article 16.1 have been met.

CHAPTER 8 GRADUATION

Article 17 Setting a date

17.1 After the Examination Committee has been set up, the PhD student, after consultation with his/hersupervisor, can come to an agreement with the beadle concerning a provisional date for thegraduation ceremony.

17.2 After the beadle has verified that all requirements in article 16.1 have been met, the provisional datemay be changed to a definite date.

Article 18 Preparing and distributing the thesis

18.1 After the beadle has verified that all requirements in article 16.1 have been met, the PhD studentmay proceed with reproducing his/her thesis.

18.2 The (back of the) title page of the thesis should meet the model in Appendix C and must be inaccordance with the house style of Nyenrode Business Universiteit publications. Any form of advertising in the thesis is prohibited.

18.3 A draft copy of the pages referred to in article 18.2 should be given to the beadle for approval, atleast five weeks before the planned date of graduation.

18.4 NRI will publish the thesis, unless otherwise agreed.18.5 The PhD student must furnish the beadle with the following, no later than three weeks prior to

graduation:- 25 printed copies of the thesis with propositions, intended for the exchange service of the library (the costs for printing & editing the thesis will be paid out of the NRI budget, applicable for allthesis printed on or after September 1st 2007);- a variable number of copies of the thesis with propositions, intended for use within Nyenrode;- an electronic version of the thesis for the purpose of Faculty and Staff. (Please also hand-in

Appendix K: License agreement repository Nyenrode Business Universiteit) The PhD Directors will specify this number not later than three weeks prior to graduation;

18.6 The internal distribution of the dissertation will be carried out by the beadle. The externaldistribution will be done by the PhD student, unless otherwise agreed.







Article 19 Facilities and expenses

19.1 Graduation takes place at Nyenrode, preferably at the Gerrit Jeelof Aula or the Albert Heijn Auditorium.

19.2 The rules regarding graduation expenses and the use of Nyenrode facilities are laid down in Appendix G.

Article 20 External Relations

20.1 The External Relations department of Nyenrode Business Universiteit is responsible for publicannouncements regarding the PhD degree and will be of assistance to the PhD student in thismatter (see Appendix D).

Article 21 Doctorate Committee

21.1 The Research Board will put together the Doctorate Committee upon the recommendation of thesupervisor. The Doctorate Committee is made up of the Examination Committee, with the possibleaddition of 3 people, 2 of whom can be assistant or associate professors holding a PhD.

Article 22 Graduation ceremony

22.1 The PhD thesis and the propositions will be defended by the PhD student before the DoctorateCommittee and all those who have received permission from the Rector to put forward reservationsand considerations.

22.2 In case the thesis has been written by more than one person, a separate defense will be organizedfor each person.

22.3 The opposition and defense will be conducted in Dutch or in English.22.4 After defense of the thesis, the PhD degree will be granted by or on behalf of the Research Board.

The PhD student will be given a certificate of the PhD degree signed by the Rector or his/herreplacement and by the supervisor. In case the degree is awarded “with distinction”, this will beindicated on the certificate.

22.5 The PhD student cannot be denied his/her PhD degree after the defense, unless the PhD studentrefrains from any utterance during the defense.

22.6 The graduation ceremony will be carried out in accordance with the protocol in Appendix E. Theceremony starts at 14.00 or 16.00 hours. The duration of the defense is 45 minutes; the defense ispreceded by a lay talk of 15 minutes. The ceremony is organized as follows:

1. - The Doctorate Committee will convene, with the Rector or his/her replacement acting aschairperson. This meeting and the deliberation thereafter is open to full (retired) professors fromNyenrode, as well as to full professors from other academic institutions invited by the Rector.

2. - The chairperson will ascertain that the required number of persons are present, and will appointone of the full professors as secretary. The latter will take up position next to the chairperson andkeep record.

3. - In the preliminary meeting the order of opposition is laid down by the chairperson, taking intoaccount that:

4. - opposition to the contents of the thesis takes precedence over a discussion of the propositions;5. - the supervisor has the last say should he/she wish so;6. - Opposition and defense are not to be discussed beforehand with the PhD student.7. - After the defense, the Doctorate Committee will retire to deliberate in camera.8. In this meeting all members of the Doctorate Committee hold the right to vote.9. - At the end of the deliberation, the certificate will be signed by:10. - the Rector or his/her replacement;11. - the supervisor;




Article 23 Honorary PhD

23.1 The Research Board, upon the recommendation of the Executive Board of Nyenrode BusinessUniversiteit and in consultation with the Board of Professors of Nyenrode Business Universiteit,representing the Assembly of Professors of Nyenrode Business Universiteit, has the right to conferon those persons appropriate, an honorary PhD degree for outstanding services to science, society and/or business.

23.2 The honorary PhD ceremony will take place at Nyenrode in the presence of the Research Board.

CHAPTER 9 FINAL PROVISIONS

Article 24 Research Board

24.1 The Research Board is responsible for awarding the PhD degree and laying down the rules andregulations cf. articles 7.18 and 7.19 of the WHW. At Nyenrode Business Universiteit, the ResearchBoard consists of the Rector, and both Chairmen of the NRI.

24.2 In all cases not covered by these rules and regulations, the Research Board will decide, inaccordance with the law. The Research Board will decide by majority vote, on the condition that themajority includes the vote of the Rector.

Article 25 Petition

25.1 In case of a dispute regarding the preparation for the PhD, any party concerned may petition theResearch Board. The Research Board will hear all parties concerned and reach a decision within twomonths after lodging the petition. The decision will be conveyed to all parties concerned and willinclude the reasons which led to the decision.

25.2 The decision referred to in the above article may be reached on behalf of the Research Board by acommittee set up by the Research Board.

Article 26 Appeal

26.1 A Council of Professors, consisting of all full-time full professors of Nyenrode BusinessUniversiteit but excluding members of the Research Board and other professors involved in thedecision/dispute, will act as the PhD Appeal Committee. The PhD Appeal Committee will bechaired by the President of Nyenrode Business Universiteit or a professor representing him/her.

26.2 An appeal can be lodged against a decision of the Research Board within two weeks after thatdecision has been conveyed to those concerned. The appeal should be lodged in writing and is to besent to the chairperson of the PhD Appeal Committee.

26.3 The PhD Appeal Committee may call in the advice of experts in order to help reach a decision. ThePhD Appeal Committee may organize a hearing to question all parties involved in the dispute.

26.4 The PhD Appeal Committee has the authority to decide that a decision against which the appeal hasbeen lodged, has been taken either justifiably or wrongly. In the latter case, the decision will bereferred back to the Research Board, in order to come to an amended decision. The PhD AppealCommittee will decide by majority voting within two months of the lodging of the appeal.

Article 27 Validity

27.1 These rules and regulations will apply as of April 2008 for all PhD students. These rules andregulations do also apply for current students, but will be handled case-by-case in cooperation withthe supervisor, with feasibility taken into account.




APPENDICES

Appendix A: Application form & Agreement PhD registration Nyenrode Business Universiteit

Personal details:

Surname:First (middle) name(s):Place and Date of Birth:

Address and Postal Code:

Telephone business:private:

E-mail:

Previous education:

Institution Degree Date of final examination1.2.3.

PhD research:

How much time is expected (in FTE) for the duration of the project for both PhD applicant and Supervisor(s)? PhD applicant: Supervisor(s): Co-supervisor(s):

Subject matter of PhD research:

Supervisor(s) Institution Signature1.2.

Co-supervisor(s) Institution Signature1.2.

Signature PhD applicant Date Place

(to be sent in duplicate to the PhD Directors with authenticated copies of diplomas,a curriculum vitae and a birth certificate or proof (passport) of being registered with a local council)




Appendix B: Approval of manuscript by supervisor

PhD thesis by:

Surname:First (middle) name(s):Place and Date of Birth:

Address and Postal Code:

Telephone business:private:

E-mail:

Title PhD Thesis:

Language in which the thesis has been written:

Signatures by supervisor(s) vouching for the approval of the PhD thesis and propositions:

Supervisor(s) Institution Signature1.2.

Recommendation by supervisor(s) regarding the composition of the Examination Committee:

Member Institution1.2.3.

Examination Committee set up in accordance with PhD rules and regulations:

Signature PhD Directors Date Place

Signature Rector Date Place




Appendix C: Model of title page(in Dutch)

Title page:

NYENRODE BUSINESS UNIVERSITEIT

TITEL PROEFSCHRIFT================>

Proefschriftter verkrijging van het doctoraat

aan de Nyenrode Business Universiteitop gezag van de

Rector Magnificus, prof. dr. E.A. de Grooten volgens besluit van het College voor Promoties.

De openbare verdediging zal plaatsvinden op............dag ................. 200.

des namiddags om (twee of) vier uur precies

door

.........................................geboren op ................................ .........

te .........................................

Back of title page:On the back of the title page the names of the supervisor(s), the co-supervisor and the members of the Examination Committee are to be written as follows:

Leescommissie:

Promotor(es) ..................................................................................

Overige leden : .......................... .................................................................................................

Co-promotor(es) ..................................................................................






Appendix E: Information for External Relations

Please contact the External Relations department a few weeks (at least four weeks) before graduation. The following questions will be of interest to them.

• Can you give a short synopsis of your PhD research which could be understood by a layman,(circa 250 words)?

• What is the problem statement (in your research)?

• How was your research work carried out?

• What are the most important results of your research and which conclusions did you reach thereafter.

• Do you consider your PhD research of interest to the general public?If so, why? (Please consider, for example, the possible adaptation of the research results for practical uses).

• In which magazines have you had articles, relating to your research, published up to this date?

• Does your investigation contain elements which are easily visualized? If so, which ones?

• Have you already reached agreements with other institutions regarding the publicity aspect?If so, which institutions?

• Do you know any journalists who might be interested? If so, who are they?

• Have you yourself already had any contact with the press? If so, with whom?

• Is your dissertation to be published?If so, by which publisher, what is the ISBN number, and what is the retail price in the shops?

• We request you to send in your propositions so that these can be used in specialist columns of the newspapers.




Appendix F: Protocol( in Dutch )

De promotiecommissie (Doctorate Committee) komt vóór de promotie bijeen, onder voorzitterschap van de Rector of diens plaatsvervanger. In die bijeenkomst maakt de Rector een lijst van de opponenten op, bepaalt in overleg met hen de volgorde waarin zij het woord zullenontvangen verdeelt de spreektijd en wijst de secretaris van het college aan. De pedel leidt het collegeenige minuten voor het begin van de promotie naar de ruimte waar de promotie zal plaatsvinden. Indie stoet loopt de promotor ter rechterzijde van de Rector. De pedel kondigt de komst van hetcollege op de gebruikelijke wijze in de deur van de zaal aan.

Pedel: “Het College van Hoogleraren” De leden van het college, alsmede de emeriti en gasten, nemen plaats; de Rector en de secretarisachter de linker tafel, de promotor achter de rechter tafel, de opponenten zoveel mogelijk directachter die tafels op de overige plaatsen, de overige personen op de tweede en volgende rijen achterbeide tafels. Baretten af. De pedel leidt vervolgens de promovendus en de eventuele paranimfenbinnen. Nadat deze(n) het college met een buiging heeft (hebben) begroet, staat de Rector, weer metbaret op en zegt:

Rector: "Ik open deze plechtigheid. Mijnheer/mevrouw de promovendus, ik heet u hartelijk welkom. U bevindt zich tegenover een commissie, ingesteld door het College voor Promoties, die bereid is met u van gedachten te wisselen over uw

proefschrift en de daarbij gevoegde stellingen. Ik geef u eerst de gelegenheid om kort uiteen te zetten wat u hebt onderzocht, waarom u dit onderzoek hebt verricht en welke resultaten het heeft opgeleverd". Rector gaat zitten; baret af.

Promovendus: “Hooggeleerde opponenten en overige aanwezigen...” Er volgt een uiteenzetting van ca. 15 minuten.

Rector: "Ik dank u voor uw uiteenzetting. Wij gaan over tot de gedachtewisseling. Wenst iemand uit het publiek met de promovendus van gedachten te wisselen? Zo ja, dan verzoek ik u achter de tafel plaats te nemen. Ik geef u het woord" .Nadat de opponent uit de zaal zijn/haar vraag heeft gesteld en zo nodig kort toegelicht, zegt deRector:

Rector: "Mijnheer/mevrouw de promovendus, ik geef u het woord om de gestelde vraag bondig te beantwoorden". Indien zich geen opponent uit de zaal meldt, dan wel nadat de vraag van de opponent uit de zaalbeantwoord is, zegt de Rector:

Rector: "Dan geef ik nu het woord aan de hoogleraar ..........".(enzovoorts) Even voordat de tijd verstreken is, treedt de pedel de zaal binnen en blijft bij de deurstaan. Op het juiste ogenblik zegt hij/zij met duidelijke stem:

Pedel: "Hora est". De lopende gedachtewisseling wordt zo snel mogelijk afgesloten. Daarna zegt de Rector:

Rector: "De Promotie Commissie zal zich enige ogenblikken terugtrekken voor beraad". Na het beraad, dat zo kort mogelijk moet duren, leidt de pedel het college weer naar depromotiezaal. Wanneer allen gezeten zijn, leidt de pedel de promovendus (en de eventueleparanimfen) eveneens weer binnen. Zodra deze(n) voor het college staat (staan), zet de Rector zijnbaret op en zegt staande:

Rector: "Mijnheer/mevrouw de promovendus, het College van Promoties dezer universiteit, door ons vertegenwoordigd, heeft besloten u het door u begeerde doctoraat in de bedrijfskunde te verlenen". Indien het predicaat "cum laude" is toegekend, voegt de Rector toe:




Rector: "En wel op grond van ............... (bijv.: uw bijzonder verdienstelijk proefschrift (en uw voortreffelijke verdediging), het hoogst gunstige verslag van de faculteit betreffende uw studies) met het predicaat "cum laude/summa cum laude". De Rector vervolgt:

Rector: "Uw (eerste) promotor, de hoogleraar .........., is gemachtigd u op de gebruikelijke wijze met deze waardigheid te bekleden". De Rector gaat zitten, baret af. De promotor zet de baret op, gaat staan en zegt:

Promotor: "Volgaarne aanvaard ik de taak, mij door de Rector opgedragen ". De promotor zet na deze woorden de baret af om de promovendus toe te spreken, beginnende metde woorden:

Promotor: "Doch alvorens deze opdracht uit te voeren, wil ik enige persoonlijke woorden tot u richten". Volgt laudatio (maximaal 6 minuten). Na het uitspreken daarvan zet de promotor de baret weer op,nodigt iedereen uit op te staan en spreekt, als ieder staat, de formule uit:

Promotor: "Uit kracht dan van de bevoegdheid, ons bij de Wet toegekend, volgens het besluit van het College voor Promoties dezer universiteit, verklaar ik, ................, u .............. te bevorderen tot doctor en u alle rechten te verlenen die, door Wet of gewoonte, aan het doctoraat zijn verbonden". Op voorbeeld van de Rector gaat iedereen weer zitten, behalve de promotor. Deze vervolgt:

Promotor: "Nadat ik alzo de mij opgelegde taak heb volbracht, mag ik de eerste zijn die u met deze (zo loffelijke) promotie als doctor begroet". De promotor keert terug naar zijn plaats, gaat zitten en zet de baret af. De Rector gaat staan, baretop, en zegt:

Rector: "Ten bewijze deze (bij cum laude: hoogst eervolle) promotie overhandig ik u het diploma, door Rector en promotor(es)ondertekend en voorzien van het zegel der universiteit". (Doet wat hij zegt.)"En thans, zeer geleerde heer/vrouwe, kwijt ik mij van een aangename plicht door u met de verworven graad geluk te wensen". (Geeft hand en keert terug naar zijn plaats)

Rector: “Hiermede verklaar ik deze plechtigheid voor geëindigd”.(Tikje met hamer.)

Hierna geleidt de pedel het college, gevolgd door de jonge doctor en eventuele paranimfen enfamilie, uit de promotiezaal. (Gelukwensen van de jonge doctor en de promotor(es) geschiedtuitsluitend in de receptieruimte.)




Appendix G: Instructions for PhD student and aides

• Nyenrode Business Universiteit would like to ensure that the ceremony begins on time. If guests arrive after the

start of the ceremony, please bear in mind that they will only be allowed to enter the hall during the break (approximately 16.50 hours).

• The PhD student and those accompanying him/her (aides) are to be present in the waiting room 15 minutesprior to the start of the ceremony.

• After the beadle has led the Doctorate Committee into the graduation hall he/she goes to the waiting room tocollect the PhD student and his/her aides.

• Led by the beadle, the PhD student and his/her aides walk to the graduation hall in single file in the following order: beadle – first aide – PhD student – second aide. Any documents (thesis etc.) intended for personal useduring the ceremony are to be carried by one of the aides.

• On arrival in the graduation hall they line up (with the PhD student in the middle) opposite the Rector and theBoard of Professors and at the same time all bow briefly, first to the left and then to the right.

• After the Rector has welcomed everyone and asked them to be seated, the graduate student takes up position

behind the lectern. The documents brought by the aide will then be laid on the table for the disposal of the PhDstudent by that aide. The aides then take a seat in the places reserved for them.

• The lay talk and the defense of the thesis will then take place according to the protocol (see also appendix E). Terms of address:Supervisor: hooggeachte promotor (highly esteemed supervisor)Opponent: hooggeleerde/zeergeleerde opponent (highly learned opponent)Promovendus: zeer geachte promovendus

After the “hora est “ the Rector and the Doctorate Committee leave the graduation hall to confer, led by thebeadle.

• After the deliberation the beadle will lead the Doctorate Committee again into the graduation hall. Next thePhD student and the aides are brought back by the beadle. They proceed before the table where the DoctorateCommittee is seated and take up position in a V-shape (the PhD student somewhat in front of the aides) andremain standing (no bow this time), after which the doctorate is bestowed, the laudation expressed and thedegree handed out.

• After the Rector has pronounced the end of the ceremony the PhD student and aides will move aside to firstallow the Doctorate Committee to leave the room led by the beadle. The "new" doctor, the aides and family members are then shown into the reception hall by the beadle.






Appendix I: Requirements for Research Proposal

Prof.dr. E.A.G. Groenland, Prof.dr R.J. Tissen, PhD Directors NRI

This document provides an overview of the components required in the Research Proposal. The PhD candidate must, in cooperation with the Supervisor, submit a Research Proposal.

Based on this proposal, advice can be provided by NRI to the Supervisor about acceptance of the PhD candidate.NRI will focus on the methodology component of the proposal, the Supervisor will focus on the content of theproposal.

After filling all the components (motivate your choices) check your proposal based on the following three criteria:a) Do all components fit together, in other words; is it consistent and coherent?b) Does the research framework lead to answers on the research questions?c) Is there a sufficient level of overall scientific quality and depth?

A punctual but detailed description is required. In general, a proposal consists of 4-6 A4 pages.

Title or temporary work title of the Thesis. A work title entails the central research theme, or the central(dependent) variable in the research.

Personal details, including e-mail address and phone numbers where you can be reached. Name of supervisor and his/her research background Personal motivation and cause of research. A change in the field is usually the cause to initiate research.

(practical, managerial and scientific motivation) Background research: field of expertise, competence field or market, leading themes and researchers, policy

development and –developers, players in the field, backgrounds. Solid scientific literature list to underline the importance of the research. All references in this list must be

discussed in the body of the text. Generally, 10-15 references are required. Literature to be used: Any central references by which the theoretical introduction can be constipated. Management goal: Toward which management issue can/will the research contribute? Research objective(s): Which knowledge, which insights are desired? Research questions & Problem Statement: Which research questions need to be answered to provide

answers in order to resolve the problem statement? Conceptual model: Which variables / concepts must be conceptualized / defined, and operationalized for

the research? This includes the variables to be researched; the conceptual model usually describes a processdrawn from left to right. All main concepts, and their relations, must be addressed by citing relevantreferences.

Keywords of the research project Desired use of outcomes: How must ‘science’ perceive and use the outcomes of the research; by which

means must the outcomes of the research contribute to the solution of a management issue of thecontractor? You have to fill in an activity here.

Deliverables: Which questions will be answered, what will be the added value for ‘science’; what will the contractor receive in return for her/his investment? The formulation must be in laymen terms:the use of wording must be as concrete as possible, to make it recognizable for the contractor.

Process model: Which steps need to be taken in which time frame and time path? This represents your own time path.

Research method: qualitative / quantitative, case study, experiment, literature study etc.(in the format of a meta-analysis of scientific researches)

Method(s) of data gathering: Quantitative: questionnaire (paper, online), financial year report companies or institutions,

observation / mystery shopping, experimental data gathering by means of field- versus laboratory

setting, etc.





Appendix J: Publication Matrix (derived from EQUIS report, Figure 5-3)

2002-2007 1996-2001

Ratio of number of publications over the

number of facultymembers

Ratio of number of publications over the

number of facultymembers

Number of publications in a

category

Number of publications in a

category Types of Publication

Scholarly articles in internationaland peer-reviewed journals

148 2.31 89 1.39

Articles in professional andDutch journals

528 8.25 421 6.58

Papers presented at internationalacademic and professional

conferences109 1.70 66 1.03

70 1.09 39 0.61Books, e.g., research monographs

Chapters in books (professionaland Dutch publications)

186 2.91 103 1.61

135 2.11 141 2.20Mini books (Not classified)

41 0.64 26 0.41 Textbooks

Chapters in textbooks (Englishand well-respected publishers)

63 0.98 19 0.30

Studies and reportscommissioned by companies and

government agencies76 1.19 20 0.31

Studies and reports produced aspart of an international network

21 0.33 20 0.31

16 0.25 4 0.06Published case studies

4 0.06 10 0.16Published teaching materials

Doctoral theses completed 17 0.27 8 0.13

Documents

PHD RulesRegulations 030708