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PHILIPPINE DRUG ENFORCEMENT AGENCY
CITIZEN’S CHARTER 2019 (1st Edition)
2
I. Mandate The Philippine Drug Enforcement Agency (PDEA) is responsible for efficient and effective law enforcement of all the provisions on any dangerous drug and/or controlled precursor and essential chemical.
II. Vision By 2020, we are a highly credible and competent Agency leading the citizenry for a drug-free country.
III. Mission As the lead Agency in the enforcement of the anti-drug law, PDEA:
✓ Suppresses the supply of dangerous drugs; ✓ Implements Dangerous Drugs Board policies; ✓ Controls and regulates the legitimate use of dangerous drug and
controlled precursor and essential chemical; ✓ Supervises the anti-drug activities of the drug law enforcement
agencies; and ✓ Coordinates the participation of all stakeholders in the anti-drug
campaign.
IV. Service Pledge With its full effort and capacity, PDEA is dedicated to abide by the provisions in Section 84 of RA 9165. We commit to:
➢ Implement or cause the efficient and effective implementation of the national
drug control strategy formulated by the Dangerous Drugs Board (DDB); ➢ Undertake enforcement of the provisions relative to the unlawful acts and
penalties involving any dangerous drug and/or controlled precursor and essential chemical;
➢ Initiate and undertake a national campaign for drug prevention and control programs using the three-pronged approach in the war against illegal drugs – supply reduction, demand reduction and harm reduction;
➢ Initiate and undertake the formation of a nationwide organization which shall coordinate and supervise all activities against drug abuse in every province, city, municipality and barangay;
➢ Establish and maintain close coordination, cooperation and linkages with international drug control and administration agencies and organizations;
➢ Maintain an efficient special enforcement unit to conduct investigations, file charges, and transmit evidence to the proper court;
➢ Provide assistance to all government and private hospitals, clinics, doctors, dentists, pharmacists, and other medical practitioners in the issuances of licenses in relation to the distribution and use of controlled precursors and essential chemicals; and
➢ Attend to all applicants and/or requesting parties who are within the premises of the office prior to the end of official working hours and during lunch break.
3
V. List of Services
National Offices External Services Page Number Administrative and Human Resource Service
• Recruitment and Selection of Applicants (Administrative and Technical Positions) 7
Compliance Service
• Issuance of Dangerous Drugs License – S2 License for Medical Practitioner 10
• Issuance of Local Order Permit (LOP) 13
• Issuance of Permit for Medical Mission 13
• Conduct of Verification of Arrival of a Dangerous Drug and/or Their Preparations 16
• Issuance of Accreditation for Transporter/Hauler/Carrier of Bulk Controlled Substances 18
• Issuance of Controlled Precursors and Essential Chemicals (P-License) 22
• Issuance of Dangerous Drugs License (S-License for Non-Practitioner) 28
• Issuance of Import Permit (IP), Special Permit (SP), and Export Permit (EP) 34
Intelligence and Investigation Service
• Provision of Intelligence Data 37 International Cooperation and Foreign Affairs Service
• Conduct of Liaison to Counterparts 38 Laboratory Service
• Retrieval of Pieces of Evidence (OLEAs) 40
• Request for Clandestine Laboratory Certification 40
• Destruction of Dangerous Drugs/CPECs 42
• Destruction of Expired Medicines 43
• Preparation of Training Modules or Program of Instruction for Drug Forensic Chemist Basic/Advanced Training Course, New Psychoactive Substances (NPS)/Drug Identification 44
• Retrieval of Pieces of Evidence (PDEA Chemist) 45
• Turn-over of Pieces of Evidence (PDEA Chemist) 46
• Turn-over of Pieces of Evidence (PNP, NBI, and BOC) 47
• Turn-over of Pieces of Evidence (Regional Trial Court) 48
• Conduct of Drug Test to Arrested Personalities 49
• Conduct of Laboratory Examination (Releasing of Chemistry Reports – Qualitative Analysis of Samples) 50
4
Page Number
• Development and/or Validation of New Methods of Analysis for Drugs and CPECs 51
• Request for Impurity Profiling of Methamphetamine Hydrochloride 52
• Request for Quantitative Examination of Dangerous Drugs or CPECs 53
• Research in New Emerging Drug of Abused/New Psychoactive Substances (NPS) 54
• Research Pertaining to Drugs or Chemicals Used as Alternative Materials for the Production of Illegal Drugs 55
Legal and Prosecution Service
• Request for Drug Case Status (Ensuring of Airtight Monitoring of Cases) – External 56
• Request for Lecture on Salient Provisions of RA 9165 (Comprehensive Dangerous Drugs Act of 2002) 58
• Request for Record Verification on Drug Offenders 59
• Request for Statistics on Drug Cases 60
• Request for Legal Opinion 61 Logistics Management Service
• Competitive Public Bidding 62 PDEA Academy
• Recruitment and Training of Drug Enforcement Officers (DEOs) 65 Plans and Operations Service – National Operation Center (POS-NOC)
• Issuance of Certificate of Coordination (COC) - External 68 Preventive Education and Community Involvement Service
• Provision of Advocacy Campaign Activities/Lectures 69 Public Information Office
• Request for Media Interview (Campaign Through Penta-Media) 70
• Request for Statistical Data, Media Queries (Campaign Through Penta-Media) 71
Special Enforcement Service
• Conduct of High Impact Operation (HIO) 72
5
National Offices Internal Services Page Number Financial Management Service
• Release of Employee’s First Salary 77 Internal Affairs Service
• Issuance of Clearance (for MBAI, GSIS, Provident Funds, COOP) 79 Laboratory Service
• Mandatory Drug Test to PDEA Employees 80 Legal and Prosecution Service
• Request for Drug Case Status (Ensuring of Airtight Monitoring of Cases) – Internal 81
• Request for Conduct of Moot Court 83
• Request for Legal Assistance 84 Logistics Management Service
• Provisions of Consumable and Non-Consumable Items and Semi-Expendable Items to National Services and Regional Offices a. Simple Transactions (for Small Value Procurement (SVP)
and Common/Regular Items) 85 b. Complex Transactions (for Semi-Technical/Customized/
Specialized Items) 88 c. Highly Technical Transactions (for Highly Technical Items/
Items for Importation) 90
Office of the Deputy Director General for Administration
• Facilitation of Approval of Communication 92
Office of the Deputy Director General for Operations
• Facilitation of Approval of Communication 93
Office of the Director General
• Facilitation of Approval of Communication 94 Plans and Operations Service
• Issuance of Certificate of Coordination (COC) – Internal 95
• Authority to Transport Dangerous Drugs and Controlled Precursor and Essential Chemicals, Instruments/Paraphernalia and/or Laboratory Equipment 96
Public Information Office
• Preparation and Dissemination of Press Releases (Campaign Through Penta-Media) 98
6
NATIONAL OFFICES
EXTERNAL SERVICES
Note: An Office which needs information, data, comments, and/or inputs from other Office/s to complete a transaction, a maximum of seven (7) days is allotted for processing.
7
1. Recruitment and Selection of Applicants (Administrative and Technical
Positions)
Applications for administrative and technical positions are processed by the
Administrative and Human Resource Service (AHRS). Recruitment and
Selection Process starts ten (10) days after vacant plantilla position are
published at the CSC and PDEA websites.
Office or Division
Administrative and Human Resource Service – Recruitment, Selection and Placement Section (RSPB)
Classification Highly Technical
Type of Transaction
G2C – Government to Client
Who May Avail
All interested qualified applicants
Checklist of Requirements Where to Secure
Letter of Intent Personal Data Sheet (PDS) with Work Experience Sheet Authenticated Copy of Eligibility Transcript of Records (TOR) Diploma Clearances issued by Government Agencies Two (2) consecutive ratings of most recent rating periods (if applicable)
Requesting Party CSC and PDEA Websites
PRC / CSC / IBP
School School
NBI / City Hall
Previous Agency/Office of the applicant
CLIENT STEPS
AGENCY ACTION FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit application a. Walk-in
b. E-mail c. Mail
1a) Walk-in applications are received through the message center; walk-in applicants are encouraged to have at least a receiving copy of their application as the message center will stamp date of receipt to the receiving copy;
1b) E-mail
applications are received through PDEA Recruitment’s designated e-
None
10 minutes
Message Center / HRMO
8
mail address and are acted upon by the HRMO assigned to reply receipt acknowledgement
1c) Applications received through mail are acted upon by the message center; all applications received through mail are replied by letter posted through mail (LBC acknowledgement receipt); if the applicant also provided an active e-mail address, an e-mail letter reply will be sent. 1.1 Encode application to the Pool of Applicants. 1.2 Qualified and unqualified applicants are informed through reply letter via mail and e-mail. 1.3 Request the conduct of Complete Background Investigation (CBI) for qualified applicants after pre-screening and assessment 1.4 Inquire availability of RSPB members
None
None
None
None
5 minutes
15 minutes
1 hour
1 hour
HRMO
HRMO / Message Center
HRMO; Intelligence and
Investigation Service - Counter-
Intelligence and Security
Division (CISD)
Recruitment Secretariat
9
2. Receive notice of interview 3. Attend interview as scheduled. 4. Receive result of interview 5. Complete all documentary requirements for submission prior to the
for scheduling of panel interview 2. Upon availability of the Board, all qualified applicants are notified through call/text message for the scheduled panel interview 3. Conduct panel interview 3.1 After applicants have undergone CBI with “cleared” status, the HRMO schedule the deliberation of results for the selection of qualified applicants; prepare the minutes of the meeting for the approval of the Director General 4. Prepare letters to notify all applicants of the results of the deliberation sent through sent thru mail and e-mail 5. Prepare necessary documents for recruitment, Agency Orders, and Board Resolutions for the approval and
None
None
None
None
None
2 days
1 day
1 day
1 day
3 days
Recruitment Secretariat
Recruitment, Selection, and
Placement Board (RSPB);
Recruitment Secretariat
Recruitment Secretariat;
Director General
Recruitment Secretariat
Recruitment,
Selection, and Placement
Board (RSPB) Recruitment Secretariat
10
date of appointment 6. Report for work.
signature of the Director General 6. Once all documentary requirements have been complied by the applicant, he/she will be asked to report by the Recruitment Secretariat for his/her first day of reporting; Applicant will be endorsed by the HRMO to his/her Service/Office assignment
None
1 day
Recruitment Secretariat;
Service / Regional Office
TOTAL No fees will be
collected
9 days, 2 hours and 30
minutes (processing time includes those
performed by the RSPB only)
2. Issuance of Dangerous Drugs License – S2 License for Medical
Practitioner
S2 License is issued to a PRC-registered physician, dentist, veterinarian who prescribe (a) Dangerous Drugs Preparations (DDP) or (b) Drug Preparations containing Table 1 controlled chemical except drug preparation/s containing PPA at doses of 25 mg or below [OTC drugs, per BFAD AO 163 s. 2000].
Office or Division
Compliance Service
Classification Simple
Type of Transaction
G2C – Government to Client
Who May Avail
PRC-registered physician, dentist, veterinarian who prescribe (a) Dangerous Drugs Preparations (DDP) or (b) Drug Preparations containing Table 1 controlled chemical except drug preparation/s containing PPA at doses of 25 mg or below [OTC drugs, per BFAD AO 163 s. 2000].
Checklist of Requirements Where to Secure
1. Duly Accomplished S2 License Application Form (FM-CSVlrd- O1) 2. Original and photocopy of valid PRC ID CARD
PDEA website (http://pdea.gov.ph) or at Compliance Service Office / PDEA Regional Offices
PRC
11
3. For government employed practitioners to submit, certificate of employment and original copy of notarized affidavit attesting use of S2 license that will be granted shall be for government practice only. 4. One-time submission of tax identification number/ BIR TIN verification slip / E-tin / Latest Income Tax Return (ITR) 5. Valid drug test result FOR RENEWAL APPLICANT - PRC official receipt (or) and/or claim slip in lieu of PRC ID card
BIR
DOH-DDB IDTOMIS-generated report
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit completely filled- out and signed application form (FM-CSVlrd-01). Submit photocopy of requirements. Present original for validation. (New applicant to apply in person at PDEA Office. Only applications with complete submission of requirements shall be received and processed). 2. Pay S2-license fee.
1. Receive and check application form and requirements. Encode information to database. Capture photo of applicant and attach in file. Print/issue assessment slip for payment of license (2copies) Return original copies of documents presented for validation purposes. 2. Issue Official Receipt (O.R.).
None
₱500/yr
8 minutes
Duty DDRO
DDB Cashier
12
(A government practitioner is exempted from payment of license fee but not from registration of license). (S2 license validity conforms with PRC ID card validity). 3. Submit duly noted assessment and present Official Receipt. 4. Receive S-2 License Certificate.
3. Encode O.R. # in database. Print S2 License Certificate. Verify printed S2 License Certificate. 4. Release S2- License Certificate. Log issuance/release. (Due to centralized database, issuance of S2 License Certificates for applications filed at PDEA Regional Offices shall be claimed at respective regional office within 60 calendar days from date of receipt of application and payment at said regional office.)
₱1,500 / 3yrs
None
None
7 minutes
Duty DDRO
Duty DDRO Supervisor
Duty DDRO
TOTAL * pursuant to DDB
Regulation
15 minutes
13
3. Issuance of Local Order Permit (LOP) Local Order Permit (LOP) is issued to current PDEA-registered entity who
purchase/acquire/surrender to the Agency specified (a) DD/DDPs with the
exemption of specified drugs per Board Regulation No. 1, s. 2014 (b) Table 1
controlled chemicals used in the manufacture of drugs.
Office or Division
Compliance Service
Classification Simple
Type of Transaction
G2C – Government to Client
Who May Avail
Current PDEA-registered entity who will purchase/acquire/surrender to PDEA specified DD or controlled chemicals used in the manufacture of drugs
Checklist of Requirements Where to Secure
FM-CSVlrd-09 S-License PRC ID PTR of Authorized Pharmacist
Downloaded from PDEA website Compliance Service
PRC Local Government Unit (LGU)
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit completely filled-out and signed LOP application (FM-CSVlrd-09). 2. Claim and receive approved LOP.
1. Receive and check form for appropriateness and content. Process/encode information in database. 2. Print approved permit. To be checked by Supervisor prior to release to client.
None
None
15 minutes Duty DDRO
Duty Supervisor
TOTAL No fees to be
collected.
15 minutes
4. Issuance of Permit for Medical Mission
Any client, private group of individuals, or company who plan to undertake
medical mission need to secure permit from the Agency. This is done so for
reason that this kind of endeavor distributes, dispenses and gives away
medicines, which contain drugs, whose regulation is under the mandate of the
Compliance Service.
14
Office or Division Compliance Service
Classification Simple
Type of Transaction
G2C – Government to Client G2B – Government to Business
Who May Avail Any client, private group of individuals, or company who plan to undertake medical mission need to secure permit from the Agency. This is done so for reason that this kind of endeavor distributes, dispenses and gives away medicines, which contain drugs, whose regulation is under the mandate of the Compliance Service.
Checklist of Requirements Where to Secure
1. A letter from the head of the mission indicating: duration of mission and inclusive dates, itemized list of controlled drugs needed, partner host hospital who shall have custody of the drug and physicians with S2 license who shall take part in the activity. 2. Deed of Acceptance from host hospital (mission site) possessing a valid S3 license. 3. Medical mission endorsement from respective Local Government Unit 4. If the controlled drug is sourced from other countries the following are to be submitted, in addition to the above: a. Add the following information on requirement 1 - names and specialties of the foreign mission team members - flight or voyage details - the controlled drugs’ to be hand-
carried or mailed with respective expiration dates
b. Department of Health Permit for subject mission c. Export Authorization granted by the competent authority where the medical mission or medicine originated.
Requesting Party
Host Hospital
Local Government Unit
DOH
CLIENT STEPS AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter and requirements.
1. Check letter and requirements for content
None
30 minutes
Duty DDRO
15
2. Claim approved permit. 3. Furnish copy to foreign partner/benefactor and partner host hospital (mission site) 3.1 Partner host hospital/s with S3 license (mission site) to submit Local Order Permit to facilitate custody of the controlled drug. (Refer to issuance of LOP for details) The following activities to follow suit: - Transfer of DD stock from supplier to partner hospital. - Safekeeping of the controlled drug at partner hospital - Dispensing through Special Rx Form for Dangerous Drug with S2 license of
and completeness.
2. Log and issue/release medical mission approval. Furnish a copy to respective PDEA Regional Office. 3. Process and release approved LOP. Monitoring by respective PDEA Regional Office
None
None
10 minutes
Records Officer
Duty DDRO
16
prescribing physician - Recording - Post -mission reporting to PDEA immediately after culmination of the activity by the partner host hospital/s and signed by respective pharmacist with the concurrence of head of mission.
TOTAL No fees to be
collected.
40 minutes
5. Conduct of Verification of Arrival of a Dangerous Drug and/or Their
Preparations
Current PDEA-registered importer whose shipment of specified Dangerous Drug, and/or their preparation or a Table 1 controlled chemical used in the manufacture of a pharmaceutical product covered with an approved Import Permit arrives at the Philippine Port of entry and subsequently released by Bureau of Customs and the specified shipment is already at the entity’s warehouse/storage area. CS authorized personnel conducts inspection and verification of the shipment.
Office or Division Compliance Service
Classification Complex
Type of Transaction
G2C – Government to Client G2B – Government to Business
Who May Avail Current PDEA- registered Importer whose shipment of specified Dangerous Drug, and/or their preparation or a Table 1 controlled chemical used in the manufacture of a pharmaceutical product covered with an approved Import Permit arrives at the Philippine Port and subsequently released by Bureau of Customs and the specified shipment is already at the entity’s warehouse/storage area.
Checklist of Requirements Where to Secure
1. First Notice of Arrival of (a) Dangerous Drug and/or their preparation, (b) drug preparation containing Table 1 controlled chemical, (c) Table 1 controlled chemical used in the manufacture
PDEA website (http://pdea.gov.ph) or at Compliance Service Office / PDEA Regional Offices
17
of drugs with proof of arrival at port of entry. ((FM-CSVcid-02)
2. Second Notice of Arrival of above with proof of arrival at company’s warehouse (FM-CSVcid-02)
CLIENT STEPS AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBL
E
1. Submit duly filled out 1st Notice Form (FM-CSVcid-02) with attached proof of arrival at port of entry through email within five (5) working days upon arrival of the shipment. Current PDEA-registered importer of (a) Controlled Precursors and Essential Chemicals (CPECs) and their mixtures and (b) drug preparations containing Table 1 controlled chemical. 2. Submit duly filled-out 2nd Notice Form (FM-CSVcid-02) with attached proof of arrival at company warehouse through email within five (5) working days upon arrival of the shipment. Email Address:
1. Print and check documents for completeness and content. 1.1 Receive document and record in designated log book. 2. Check documents for completeness and content. Retrieve 1st Notice Form and attach to file.
None
None
10 minutes
10 minutes
Duty DDRO
Duty DDRO
18
pdeacs.impex@ yahoo.com 3. Request verification inspection schedule. 4. Accompany inspector on scheduled date. Sign in the verification report to signify concurrence and acknowledgment. Submit affidavit, if quantity is inconsistent with the approved quantity.
3. Schedule and assign inspector. 4. Verify arrival of imported goods. Check/Inventory shipment based from the notice submitted and corresponding approved Import Permit. Inform client of discrepancies, if any. 4.1. Accomplish verification report for subsequent submission to D, CS.
None
None
None
5 minutes
3 days
Deputy Director
Duty DDRO
TOTAL No fees to be
collected.
3 days and 25 minutes
6. Issuance of Accreditation for Transporter/Hauler/Carrier of Bulk Controlled
Substances
Bulk quantity delivery refers to quantities: a. equal to or more than 500 kilograms or liters of controlled chemical; and b. equal to or more than one (1) kilogram of dangerous drug or its preparation.
Office or Division Compliance Service
Classification Highly Technical
Type of Transaction
G2B – Government to Business
Who May Avail Transporter/Hauler/Carrier of Bulk Controlled Substance which is not an integral unit of the following: A. A PDEA-licensed company/ entity to transact or deal in or
manufacture a controlled substance B. A customs brokerage firm registered with the Bureau of
Customs and/or Philippine Export Zone Authority (PEZA) C. Postal service, private or commercial courier service
19
Checklist of Requirements Where to Secure
1. Duly accomplished application form (FM-CSVlrd-20)
2. Original & photocopies of valid mayor’s permit & official receipt
3. Original & photocopy of valid NBI clearance of owner or manager
4. List of inventory of trucks indicating the make /form, LTO
registration, and plate numbers that will be used to transport controlled substances, proof of ownership, photograph/s 5. Contract of agreement for the
transporting services and names of driver/s and corresponding LTO driver’s license. Agreement of contracting parties shall include among others the provision of security measures that will be undertaken to prevent diversion, loss, theft, pilferage and other analogous circumstances during transport of controlled substances. 6. Industrial Technology
Development Institute (ITDI)/ Department of science and Technology (DOST) calibration certificate/test report 7. Duly notarized sworn statement of
undertaking (FM-CSVlrd-21) 8. For corporation/partnership, as
appropriate a. One-time submission of original & photocopy of Securities & Exchange Commission (SEC) certificate of registration and articles of incorporation or certificate of partnership b. Original & photocopy of valid SEC General Information Sheet (GIS)-corporation For Single Proprietorship/ Cooperative, As Appropriate a. Original & Photocopy of valid Department of Trade and Industry- Certificate Registration of Business Name (CRBN)
PDEA website (http://pdea.gov.ph) or at Compliance Service Office / PDEA Regional Offices
LGU
NBI
LTO
ITDI/ DOST
SEC
DTI
20
b. Original & photocopy of valid Cooperative Development Authority registration certificate 9. One-time submission of original
& photocopy of company Tax Identification Number (TIN) / BIR TIN verification slip / e-TIN/ latest ITR 10. One-time submission of duly authenticated organizational structure with names, position and pictures of officers 11. One-time submission of duly authenticated company profile 12. One-time submission of duly authenticated location / vicinity map & picture of company façade (office and/or garage) with signage 13. One-time submission of original & photocopy of proof of ownership of property (office and/or garage) or contract of lease, as applicable Note: One-time submission of above
cited document is not applicable for renewal applicants unless there are material changes / variation.
CDA
BIR
CLIENT STEPS AGENCY ACTION FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit completely filled-out and signed application form (FM-CSVIrd-20). Arrange all requirements consecutively (refer to the sequence / order as reflected in the application form) and neatly in a legal-sized, color-coded folder: Accreditation Application – Blue Folder
1. Receive and check application with requirements. Interview. 1.1 Encode information in database. Print/issue assessment slip. (To return original copies of documents presented for validation purposes)
None
None
30 minutes
Duty DDRO
21
(Only applications with complete submission of requirements shall be received and processed).
2. Signify preferred date of inspection. 3. Accompany inspector on scheduled inspection date. Sign the PSI report to signify concurrence of findings and acknowledgment. 4. Report to PDEA three (3) days after inspection.
5. Pay accreditation fee. 6. Submit duly noted assessment and present Official Receipt. Receive claim
2. Schedule date of inspection. Assign inspector. Print/issue Inspection Order. Provide copy to client. 3. Conduct Physical Security Inspection (PSI) and orientation on scheduled date. 4. Retrieve application folder with noted report from CS Records Officer. Check if approved or otherwise. Require submission of lacking requirement, if any. Print/issue assessment slip (2 copies).
5. Issue Official Receipt.
6. Encode O.R. Number in database. Re-orient authorized signatory on regulatory
None
None
None
₱500
None
5 minutes
1 hour
(exclusive of travel time)
15 minutes
10 minutes
Deputy Director
Duty DDRO
Duty DDRO
Dangerous
Drugs Board Cashier
Duty DDRO
22
slip/temporary accreditation. 7. Claim license on specified date. Submit claim slip/temporary accreditation.
control, if necessary. print/issue claim slip/temporary accreditation. Batch print licenses. 7. Receive and check claim slip/temporary accreditation. Require submission of lacking requirement, if any. Issue Accreditation Certificate. Log issuance and release.
None
None
15 days
10 minutes
Administrative Assistant
Record Officer
TOTAL * pursuant to DDB
Regulation
15 days, 2 hours and 10
minutes
7. Issuance of Controlled Precursors and Essential Chemicals (P-License)
P-License refers to controlled precursors and essential chemicals and mixtures
and authorized activities for holders.
Office or Division Compliance Service
Classification Highly Technical
Type of Transaction
G2C – Government to Client G2B – Government to Business G2G – Government to Government
Who May Avail Entities engaged in retail/ end-use/ distribute/ manufacture/ import/ export/conduct research, handlers of controlled chemicals
Checklist of Requirements Where to Secure
1. Duly Accomplished P- License Application Form (FM-CSVlrd-03)
2. Original & Photocopies of valid Mayor’s Permit & Official Receipt (private entities only)
3. a. One-time submission of original & photocopy of
company Tax Identification Number (TIN)/ BIR TIN
PDEA website (http://pdea.gov.ph) or at Compliance Service Office / PDEA Regional Offices
LGU
BIR
23
verification slip / E-TIN/ latest ITR b. One-time submission of original & photocopy of TIN/ BIR TIN verification slip / E-TIN/ latest ITR of head of establishment. For foreign national, passport/ Alien Certificate of Registration I- Card (ACR I-Card) / Alien Employment Permit (AEP) c. One-time submission of original and photocopy of TIN/BIR TIN verification slip / E-TIN/latest ITR of authorized pharmacist 4. For Corporations/Partnership as
appropriate a. One-time submission of
original & photocopy of Securities & Exchange Commission (SEC)
Certificate of Registration and Articles of Incorporation or Certificate of Partnership b. Original & photocopy of valid
SEC General Information Sheet (GIS) –For Corporation For Single Proprietorship/ Cooperative as appropriate a. Original & photocopy of valid
Department of Trade and Industry Certificate of Registration of Business Name (CRBN) b. Original & photocopy of valid
Cooperative Development Authority Registration Certificate
5. For Ecozone Applicant Only - Depending on validity, one-time submission of original & photocopy of valid Economic / Freeport Zone Certificate of Registration & Tax Exemption
6. a. One-time submission of original & photocopy of valid NBI Clearance of Head of the entity b. Original & photocopy of valid NBI Clearance of
SEC
DTI
CDA
PEZA
NBI
24
Authorized Signatory 7. One-time submission of original
Letter of Authorization issued by Head of Company in favor of the signatory who will handle transactions on controlled chemicals (FM-CSVlrd-O7)
8. Original copy of duly notarized & signed Joint Affidavit of Undertaking of Head and Authorized Signatory (FM-CSVlrd-O8)
9. One –time submission of duly authenticated company profile
10. One-time submission of duly authenticated Organizational Structure with names, position and pictures of Officers
11.One-time submission of duly authenticated location / vicinity map & picture of company façade (office and/ or Warehouse) with signage
12. One-time submission of duly authenticated floor plan / lay-out highlighting the storage area & picture of controlled chemical storage area (with double lock)
13.One-time submission of original & photocopy of Proof of Ownership of Property (office and/ or warehouse) or Contract of Lease, as applicable
14. For Importers & Exporters-Original & photocopy of valid Bureau of Customs’ Certificate of Accreditation or Registration
15.For Importers, Exporters & Manufacturers- Projected Importation / Exportation / Manufacture for the forthcoming year
16. For Importers, Exporters & Manufacturers- One-time submission of Certified latest Safety Data Sheet (MSDS) of chemical products
17. For Importers, Exporters, & Manufacturers- One - time submission of picture/s of
BOC
25
CPECs/ CPECs Mixtures with proper labelling
Note: One-time submission of
above cited document is not applicable for renewal applicants unless there are material changes / variation.
CLIENT STEPS AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBL
E
1. Submit completely filled-out and signed application form (FM-CSVlrd-03). Arrange all requirements consecutively (refer to the sequence / order as reflected in the application form) and neatly in a legal-sized, color-coded folder: P License Application – RED Multiple License Applications – Yellow (Only applications with complete submission of requirements shall be received and processed). 2. Signify preferred date of inspection.
1. Receive and check application with requirements. Interview registrant. Encode information in database. Print/issue assessment slip. Return original copies of documents presented for validation purposes. 2. Schedule date of inspection. Assign inspector. Print/issue Inspection Order.
None
None
30 minutes
5 minutes
Duty DDRO
Deputy Director
26
3.Accompany inspector on scheduled inspection date. Sign in the PSI report to signify concurrence of findings and acknowledgement. 4. Report to PDEA 3 days after inspection date. 5. Pay license fee.
3. Conduct Physical Security Inspection (PSI) and orientation on scheduled date. Provide client with copy of PSI Report. Submit report to D, CS through C, CID within 3 days from date of inspection for notation and approval. 4. Retrieve application folder with noted report from CS Records Officer. Check if approved or otherwise. Require submission of lacking requirement, if any. Print/issue assessment slip. 5. Issue Official Receipt.
None
None P1 - ₱500 P2 - ₱2,500 P3-₱3,000 P4 - ₱5,000 P5C - ₱5,000
1 hour (exclusive of travel time)
3 days
15 minutes
10 minutes
DDRO/RCO
Duty DDRO
DDB Cashier
27
6. Submit duly noted assessment and present Official Receipt.
7. Claim license on
specified date of release. Submit claim slip. (Due to centralized database, issuance of P-License Certificates for applications filed at PDEA Regional Offices shall be claimed at respective Regional Office within 90 calendar days from date of receipt of application and
6. Encode O.R. # in database. Re-orient authorized signatory on regulatory control, if necessary. Print / issue License Certificate, if submitted complete requirements. Batch print license certificates (application with lacking requirements).
7. Receive and check claim slip. Require submission of lacking requirements, if any. Retrieve subject application folder. Issue P-License Certificate. Log issuance / release. File application folder.
P5E – ₱5,000 P5I – ₱5,000 P6 - ₱500
None
None
None
15 minutes
15 days
10 minutes
Duty DDRO
Duty DDRO
Administrative
Assistant
Records Officer
28
payment at said Regional Office.)
(Ensure transmittal of P-License Certificate to respective PDEA Regional Offices within 30 working days from date of receipt of regional applications with complete requirements.)
TOTAL *pursuant to DDB
Regulation
18 days, 2 hours and 25
minutes
8. Issuance of Dangerous Drugs License (S-License for Non-Practitioner)
Office or Division Compliance Service
Classification Highly Technical
Type of Transaction
G2C – Government to Client G2B – Government to Business G2G – Government to Government
Who May Avail Entities engaged in retail/ distribute/ manufacture/ import/ export/ conduct research of dangerous drugs
Checklist of Requirements Where to Secure
1. Original Duly Accomplished S-License Application Form (FM-CSVlrd-02)
2. Original & photocopies of valid Mayor’s Permit & Official Receipt (private entities only)
3. a. One - time submission of original & photocopy of company Tax Identification Number (TIN) / BIR TIN verification slip / E- TIN/ Latest ITR
b. One-time submission of original & photocopy of TIN/ BIR TIN verification slip / e-TIN/ latest ITR of head of establishment. For foreign national, passport / Alien
PDEA website (http://pdea.gov.ph) or at Compliance Service Office / PDEA Regional Offices LGU
BIR
29
Certificate of Registration I-Card (ACR I-Card) / Alien Employment Permit (AEP)
c. One-time submission of original and photocopy of TIN / BIR TIN verification slip / e-TIN/ latest ITR of authorized pharmacist
4. For Corporations /Partnership as appropriate
a. One-time submission of original & photocopy of Securities & Exchange Commission (SEC) Certificate of Registration and Articles of Incorporation
or Certificate of Partnership b. Original & photocopy of
valid SEC General Information Sheet (GIS) –for corporation
For Single Proprietorship/ Cooperative as appropriate a. Original & photocopy of
valid Department of Trade and Industry Certificate of Registration of Business Name (CRBN)
b. Original & photocopy of valid Cooperative Development Authority registration certificate
5. Original & photocopy of valid Department of Health (DOH) or Food & Drug Administration (FDA) License to Operate Certificate and Official Receipt, as appropriate
6 a. One-time submission of original & photocopy of valid NBI clearance of head of the drug establishment b. Original & photocopy of valid NBI clearance of authorized pharmacist
7. One-time submission of original Letter of Authorization issued by head of establishment in favor of the pharmacist who will handle
SEC
DTI
CDA
DOH/FDA
NBI
NBI
30
transactions on dangerous drugs (FM-CSVlrd-05)
8. Original & photocopy of valid PRC ID card of authorized pharmacist
9. Original & photocopy of valid PTR of authorized pharmacist (private entities only). Certificate of Employment for government employed pharmacist.
10. Original copy of duly notarized & signed joint affidavit of undertaking of head and authorized pharmacist (FM-CSVlrd-06)
11. One –time submission of duly authenticated company profile
12. One-time submission of duly authenticated organizational structure with names, position and pictures of officers
13. One-time submission of duly authenticated location / vicinity map & picture of company façade (office and/or warehouse) with signage
14. One-time submission of duly authenticated floor plan / lay-out, highlighting the storage area & picture of controlled drug storage area (with double lock)
15. One-time submission of original & photocopy of proof of ownership of property (office and/or warehouse) or contract of lease, as applicable
16. For importers & exporters-original & photocopy of valid Bureau of Customs’ Certificate of Accreditation or Registration
17. For Importers, Exporters & Manufacturers- projected importation / exportation /
PRC
LGU
BOC
31
manufacture for the forthcoming year
18. For Importers, Exporters & Manufacturers valid FDA Certificate of Product Registration (CPR) of dangerous drug preparation/s
19. For Importers, Exporters & Manufacturers- one-time submission of picture of controlled finished dangerous drugs preparations, a copy of each product’s insert/literature and box label.
Note: One-time submission of above cited document is not applicable for renewal applicants unless there are material changes / variation.
FDA
CLIENT STEPS AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit completely filled-out and signed application form (FM-CSVlrd-02). Arrange all requirements consecutively (refer to the sequence / order as reflected in the application form) and neatly in a legal-sized, color-coded folder: S License Application – Green Multiple License Applications – Yellow (Only applications with
1. Receive and check application with requirements. Interview registrant. Encode information in database. Print/issue assessment slip. Return original copies of documents presented for validation purposes.
None
30 minutes
Duty DDRO
32
complete submission of requirements shall be received and processed). 2. Signify preferred date of inspection. 3. Accompany inspector on scheduled inspection date. Sign in the PSI report to signify concurrence of findings and acknowledgement.
4. Report to PDEA 3 days after inspection date.
2. Schedule date of inspection. Assign inspector. Print/issue Inspection Order. Provide copy to client. 3. Conduct Physical Security Inspection (PSI) and orientation on scheduled date. Provide client with copy of PSI Report. Submit report to D, CS through C, CID within 3 days from date of inspection for notation and approval. 4. Retrieve application folder with noted PSI report from CS Records Officer. Check if approved or otherwise. Require
None
None
None
5 minutes
1 hours (exclusive of travel time)
15 minutes
Deputy Director
DDRO/RCO
Duty DDRO
33
5. Pay License fee. (A government institution is exempted from payment of license fee but not from registration of license).
6. Submit duly noted assessment and present Official Receipt.
submission of lacking requirement, if any. Print/issue assessment slip. (2 copies) 5. Issue Official Receipt.
6. Encode O.R. No. in database. Re-orient authorized pharmacist on regulatory control, if necessary. Print / issue claim slip (2 copies) - if with lacking requirements. Print / issue License Certificate, if submitted complete requirements. Batch print license certificates.
S1 - ₱500 S3 - ₱1,000 S4 -₱3,000 S5C - ₱5,000 S5D - ₱5,000 S5E – ₱5,000 S5I – ₱5,000 S6 - ₱500
None
10 minutes
15 minutes
15 days
DDB Cashier
Duty DDRO
Duty DDRO
Administrative Assistant
34
7. Claim license on specified date. Submit claim slip. (Due to centralized database, issuance of P-License Certificates for applications filed at PDEA Regional Offices shall be claimed at respective regional office within 90 calendar days from date of receipt of application and payment at said regional office.)
7. Receive and check claim slip. Require submission of lacking requirements, if any. Retrieve subject application folder. Issue S-License Certificate. Log issuance /release. File application folder. (Ensure transmittal of S-License Certificate to respective PDEA Regional Offices within 30 working days from date of receipt of regional applications with complete requirements.)
None
10 minutes Records Officer
TOTAL * pursuant to DDB
Regulation
15 days, 2 hours and 25
minutes
9. Issuance of Import Permit (IP), Special Permit (SP), and Export Permit (EP)
Import Permit (IP) is issued to current PDEA-registered importer of Dangerous
Drugs (DD) and/or their preparations. Such is applied for every specific
importation of the controlled substance.
Special Permit (SP) is issued to current PDEA-registered importer of (a)
Controlled Precursors and Essential Chemicals (CPECs) and their mixtures
and (b) drug preparations containing Table 1 controlled chemical. Such is
applied for every specific importation of the controlled substance.
35
Office or Division
Compliance Service
Classification Highly Technical
Type of Transaction
G2B – Government to Business
Who May Avail
A current PDEA-registered importer/ exporter of a) dangerous drugs (DD) and/or their preparations; b) controlled precursors and essential chemicals (CPECs) and their mixtures; and c) drug preparations containing Table 1 controlled chemical.
Checklist of Requirements Where to Secure
1. Lodged appropriate permit application and requirements through the Phil. National Single Window Import Permit (FM-CSVIrd-14) Special Permit (FM-CSVIrd-15) Export Permit (FM-CSVIrd-16) To submit the following through email Email Address: pdeacs.impex@ yahoo.com For importer/ exporter DD - Invoice/ Proforma Invoice / Purchase order - Certificate of Product
Registration (CPR)/ If no CPR- application of CPR to FDA
- Import Permit issued by the Government (Competent Authority) of importing country (exporter of DD)
For importer/ exporter CPECs - Invoice/ Proforma Invoice / Purchase order - MSDS/SDS - End-User Declaration (EUD)- Importing country (exporter of CPECs)
Downloaded from PNSW website (nsw.gov.ph)
Supplier
FDA
Importer
Supplier
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Register at the Philippine National Single Window (PNSW) to
1. Retrieve PNSW application and check/verify documents for
None
30 minutes
Duty DDRO
36
lodge appropriate application online. In cases when PNSW is not accessible, submit application and corresponding requirements (hard copy) to PDEA-Compliance Service. Applications shall be made at least fifteen (15) days before transaction is to take place. 2. View status of application at PNSW site and receives email for the payment of regulatory fee. 3. Present PNSW generated application. Pay regulatory fee. 4. Present Official Receipt.
completeness and content. Process 1 Authorize 1 (D,CS) Authorize 2 (DG,PDEA) 2. Update regulatory fee. Generate and send email for the payment of regulatory fee. 3. Issue Official Receipt. Encode O.R. # in the PNSW. 4. Indicate / Note O.R. # and date to the
None Regulatory
Fee ₱500 - (≤1,000 kg/l)
₱1,000 -(>1,000 kg/l to <5,000 kg/l)
₱1,500 – (≥5,000 kg/l)
None
15 days
5 minutes
Duty DDRO
DDB Cashier
Duty DDRO
37
5. Claim approved permit and sign in the release portion.
approved permit. 5. Release approved permit.
None
10 minutes
Duty DDRO
TOTAL * pursuant to DDB
Regulation
15 days and 45 minutes
10. Provision of Intelligence Data
Requests for intelligence data pertaining and/or related to illegal drugs, drug
personalities, and activities are coursed through to the Intelligence and
Investigation Service (IIS).
Office or Division
Intelligence and Investigation Service
Classification G2G – Government to Government
Type of Transaction
Complex
Who May Avail
Other Law Enforcement Agencies
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit memo or letter of request.
1. Receive and record memo or request letter. 1.1 Forward to concerned Division for appropriate action and complete staff work. 1.2 Review and initial of Deputy Director. 1.3 Approval and signature of
None
None
None
None
3 minutes
5 days
10 minutes
15 minutes
Administrative Aide
Concerned Division
Deputy Director
Service Director
38
2. Receive requested data.
the Service Director. 1.4 Approval of the Director General. 1.5 Encode to outgoing logbook 2. Release of document.
None
None
None
15 minutes
1 minute
1 minute
Director General
Administrative Aide
Administrative
Aide
TOTAL No fees to be
collected.
5 days and 45 minutes
11. Conduct of Liaison to Counterparts
The International Cooperation and Foreign Affairs Service (ICFAS) is
responsible in the establishment of communication and mutual relationship with
foreign counterparts of the Agency. It primarily leads in the coordination of all
international activities concerning enforcement of laws on dangerous drugs
and controlled precursors and essential chemicals.
Office or Division
International Cooperation and Foreign Affairs Service
Classification Complex
Type of Transaction
G2G – Government to Government
Who May Avail
DFA, Foreign Counterparts
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter of request
1. Receive letter of request. 1.1 Prepare communication to Services concerned. 1.2 Sign communication
None
None
None
1 day
2 hours
5 minutes
Administrative Aide
Concerned Division
Service Director
39
2. Receive feedback on the status of request.
to other Service for the ff: 1.3 Feedback on attendees for meeting/ engagement with counterparts. 1.4 Request for nomination of attendees and deliberation of LFSB. 1.5 Prepare official response through Complete Staff Work (CSW). 1.6 Sign CSW for the Command Group’s approval. 1.7 Approve and sign official response of the DG and travel documents. 2. Dispatch of the official communication thru email and courier.
None
None
None
None
None
None
4 days
3 hours
5 minutes
1 day
2 hours and 40 minutes
LFSB Secretariat
Concerned
Division
Service Director
Director General
Concerned Division
TOTAL No fees to be
collected.
6 days, 7 hours and 50
minutes
40
12. Retrieval of Pieces of Evidence (OLEAs)
Office or Division
Laboratory Service
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
Other Law Enforcement Agencies (OLEAs)
Checklist of Requirements Where to Secure
Letter of Request CS Permit or License Affidavit of Undertaking Application Form
Requesting Party Compliance Service - PDEA
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit documentary requirements. 2. Check the items and sign on the corresponding forms.
1. Record and retrieve items no longer needed in court which have been approved by DG, PDEA and/or Committee on Usefulness for training/research purposes. 2. Complete the documentation.
None
None
30 mins
2 hours
Evidence Custodian
Evidence Custodian
TOTAL No fees will be
collected.
2 hours and 30 mins
13. Request for Clandestine Laboratory Certification
The Laboratory Service issues Certification whether a seized clandestine
laboratory falls into the classification set by DDB based on the chemistry report
and inventory of drug and non-drug evidences. LS Chemists’ presence is vital
during all operations for their assessment and affirmation.
Office or Division
Laboratory Service
Classification Simple
Type of Transaction
G2B – Government to Business G2G – Government to Government
41
Who May Avail
PDEA Operating Units
Checklist of Requirements Where to Secure
Letter of Request for Certification Chemistry Report Inventory of Drug and Non-drug Evidence Photographs of Alleged Clandestine Laboratory Recommendation of Chemist On-site Through After Activity Report
Requesting Party Laboratory Service-PDEA
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit Request Letter for Certification. 2. Receive Certification
1. Receive Request Letter of Certification. 1.1 Attached requirements must be checked: a) copy of Chemistry Report (if not examined by LS). b) copy of inventory of seized items c) photos of the said operation (place upon seizure) 1.2 Evaluation of said Clandestine Laboratory Seizure with recommendation of assessing Chemist. 1.3 Obtain signature of D, LS on Certification. 2. Release issued
None
None
None
None
None
5 minutes
10 minutes
1 day
1 hour
30 minutes
Examination Division
Personnel
Examination Division
Personnel
Examination Division
Personnel
Service Director
42
on scheduled date of release.
Clandestine Laboratory Certification.
Examination Division
Personnel
TOTAL No fees will be
collected.
1 day, 1 hour and 45 minutes
14. Destruction of Dangerous Drugs/CPECs
As mandated by RA 9165, the Agency has the sole responsibility of destructing
dangerous drugs (DD) and controlled precursors and essential chemicals
(CPECs).
Office or Division
Laboratory Service
Classification Complex
Type of Transaction
G2G – Government to Government
Who May Avail
Regional Trial Court, OLEAs
Checklist of Requirements Where to Secure
Court Order Written Order from DG
Regional Trial Court
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit Court Order for proper disposition of evidence 2. Receive letter invitation re schedule of
1. Receive Court Order 1.1 Review pieces of evidence for proper disposition 1.2 Propose a destruction activity for the approval of the Director General 2. Send letter invitation to witness the destruction activity
None
None
None
None
5 mins
1 day
7 days
3 days
Receiving Officer
Evidence Custodian
Chief, DED Evidence Custodian
Admin Officer
43
destruction activity 3. Witness the destruction of dangerous drugs/CPECs on the date of the activity. 4. Sign the certificate of destruction.
3. Facilitate the destruction of dangerous drugs/CPECs. 4. Facilitate signing of certificate of destruction
None
None
2 days
1 day
Evidence Custodian
Evidence Custodian
TOTAL No fees will be
collected.
14 days and 5 mins
15. Destruction of Expired Medicines
As mandated by RA 9165, the Agency has the sole responsibility of
destructing expired medicines. Pharmaceutical companies submit request to
PDEA for their medicines which are beyond and over the dates of
consumption.
Office or Division
Laboratory Service
Classification Complex
Type of Transaction
G2B – Government to Business
Who May Avail
Pharmaceutical/Industrial companies and hospitals
Checklist of Requirements Where to Secure
Letter of Request CS License or Permit
Requesting Party Compliance Service-PDEA
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit request letter
1. Check documents for completeness and content. 1.1 Receive document and record in designated logbook.
None
10 mins
Evidence Custodian
44
2. Request schedule and availability of PDEA witness. 3. Receive feedback on the request 4. Witness the destruction of DD/CPECs on the date of activity.
2. Schedule and assign Evidence Custodian 3.Give feedback on the available schedule of witness 4. Witness destruction and sign documents
None
None
None
10 minutes
5 minutes
4 hours
Evidence Custodian
Evidence Custodian
Evidence Custodian
TOTAL No fees will be
collected.
4 hours and 25 minutes
16. Preparation of Training Modules or Program of Instruction for Drug Forensic Chemist Basic/Advanced Training Course, New Psychoactive Substances (NPS)/Drug Identification Due to the continuing increase and fast phase development in the production
and distribution of dangerous drugs, the Laboratory Service makes parallel
actions by upgrading the training modules or programs of instruction to keep
abreast with the trend.
Office or Division
Laboratory Service
Classification Complex
Type of Transaction
G2G – Government to Government
Who May Avail PDEA Academy, other concerned Offices
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
45
1. Submit request letter (with training details like Objectives and Target Participants, etc). 2. Receive POI on scheduled date.
1. Receive request letter 1.1 Prepare POI or training Module 1.2 Submit prepared POI for the approval of DG, PDEA 2. Release POI or Training Module.
None
None
None
None
5 minutes
3 days
3 days
5 minutes
Research Chemist
C, SRD and D, LS
D, LS
Research Chemist
TOTAL No fees will be
collected.
6 days and 10 minutes
17. Retrieval of Pieces of Evidence (PDEA Chemist)
Office or Division
Laboratory Service
Classification Complex
Type of Transaction
G2C – Government to Client
Who May Avail
PDEA Chemist/LS Personnel
Checklist of Requirements Where to Secure
Subpoena/Court Order Regional Trial Court
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Present subpoena or court Order to Evidence Custodian. 2. Check the evidence and sign the corresponding forms.
1. Record and retrieve evidence. 2. Complete the documentation.
None
None
1 hour
8 hours
Evidence Custodian
Evidence Custodian
46
TOTAL No fees will be
collected.
9 hours (same day process)
18. Turn-over of Pieces of Evidence (PDEA Chemist)
Office or Division
Laboratory Service
Classification Complex
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA Chemist
Checklist of Requirements Where to Secure
Chemistry Report
Laboratory Service-PDEA
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit documents and evidence to Evidence Custodian. 2. Witness the weighing of pieces of evidence for turn-over. 3. Sign the corresponding forms.
1. Check the markings of the specimen and completeness of documents. 2. Weigh the pieces of evidence being turned over and record in the Chemist turn-over logbook the actual gross weight. 3. Complete the documentation.
None
None
None
1 hour
8 hours
1 hour
Evidence Custodian
Evidence Custodian
Evidence Custodian
TOTAL No fees will be
collected.
10 hours (same day process)
47
19. Turn-over of Pieces of Evidence (PNP, NBI, BOC)
PDEA as mandated by the Provisions in RA 9165 has jurisdiction over drug
evidences seized during anti-illegal drug operations such interdictions,
dismantling of dens, buy-busts, and others.
Office or Division
Laboratory Service
Classification Complex
Type of Transaction
G2G – Government to Government
Who May Avail
PNP, NBI, BOC
Checklist of Requirements Where to Secure
Court Order Chemistry Report (if available) Transmittal Letter
Regional Trial Court
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit documents and evidence to Evidence Custodian. 2. Witness the weighing of pieces of evidence for turn-over. 3. Sign the corresponding forms.
1. Check the markings of the specimen and completeness of documents. 2. Weigh the pieces of evidence being turned over and record in the transmittal letter the actual gross weight. 3. Complete the documentation.
None
None
None
1 hour
8 hours
1 hour
Evidence Custodian
Evidence Custodian
Evidence Custodian
TOTAL No fees will be
collected.
10 hours (same day process)
48
20. Turn-over of Pieces of Evidence (Regional Trial Court)
Office or Division
Laboratory Service
Classification Complex
Type of Transaction
G2G – Government to Government
Who May Avail
Regional Trial Court
Checklist of Requirements Where to Secure
Court Order Chemistry Report (if available) Transmittal Letter
Regional Trial Court
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Request for schedule thru letter or phone call. 2. Present documents and pieces of evidence. 3. Witness the weighing of pieces of evidence for turn-over. 4. Sign the corresponding forms. 5. Witness the sealing of the evidence in another container.
1. Confirmation of the availability of the evidence custodian on the requested date. 2. Check the markings of the specimen and completeness of documents. 3. Weigh the pieces of evidence being turned over and record in the transmittal letter the actual gross weight. 4. Complete the documentation seal the evidence in another container. 5. Sign the seal of the container.
None
None
None
None
None
1 hour
1 hour
8 hours
1 hour
30 mins
Evidence Custodian
Evidence Custodian
Evidence Custodian
Evidence Custodian
Evidence Custodian
49
TOTAL No fees will be
collected.
11 hours and 30 minutes
(same day process)
21. Conduct of Drug Test to Arrested Personalities
Any person apprehended or arrested for violating the Provisions of RA 9165
shall be subjected to the screening laboratory within 24-hours, if the
apprehending or arresting officer has reasonable ground to believe that the
person apprehended or arrested, on account of physical signs or symptoms or
other visible or outward manifestation, is under the influence of dangerous
drugs.
Law enforcement agencies such as PNP, AFP, BJMP, BOC, BuCor and other
law enforcement agencies (OLEAs) seek the assistance of the PDEA, being
the premier forensic laboratory, in the conduct of drug test to arrested
personalities during operations. The subject personalities are brought to the
Laboratory Service for urine collection and the results of which are the
essential in the filing of case to the suspects.
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail PDEA, BJMP, BOC, BuCor, AFP, PNP, OLEAs
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter of request. 1.1 Apprehended person/s fill-out documents. 2. Apprehended person/s donate at least sixty (60) mL of urine specimen.
1. Receive letter of request. 2. Witness the urine collection.
None
None
30 minutes
5 hours
Duty Chemist
Duty Chemist
50
3. Apprehended person/s signs documents. 4. Client comes back on the scheduled release date.
3. Complete documents. 3.1Process request- conduct analysis 4. Release of report.
None
None
None
1 hour
5 hours
30 minutes
Duty Chemist
Duty Chemist
TOTAL No fees will be
collected.
12 hours (same day process)
22. Conduct of Laboratory Examination (Releasing of Chemistry Reports –
Qualitative Analysis of Samples)
Law enforcement agencies such as PNP, AFP, BJMP, BOC, BuCor and other
law enforcement agencies (OLEAs) seek the assistance of the PDEA, being
the premier forensic laboratory, in the conduct of laboratory examination on
seized substances.
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA, BJMP, BOC, BuCor, AFP, PNP, OLEAs
Checklist of Requirements Where to Secure
Letter of Request Properly marked specimen Chain of Custody Form
Requesting Party Requesting Party
Laboratory Service-PDEA
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
(based on the
simplest amount of
item- e.g. test buy)
PERSON RESPONSIBLE
1. Submit letter of request and specimen.
1. Receive letter of request and specimen. Scrutinize specimen markings and description if they match on
None
30 minutes
Duty Chemist
51
2. Submit Chain of Custody Form 3. Receive result on scheduled date of release.
the letter of request. 2. Conduct qualitative examination. 3. Release of report.
None
None
23 hours
30 minutes
Chemist
Chemist on Duty
TOTAL No fees will be
collected.
24 hours (same day
process)
23. Development and/or Validation of New Methods of Analysis for Drugs and
CPECs
With the proliferation of dangerous drugs and highly technical production of the
chemical composition of DD and CPECs, profiling of drugs is also upgraded.
In its effort to elevate the process of analysis of dangerous drugs and CPECs,
the Laboratory Service continues to develop innovations of new methods in
which examinations are made more efficient and effective.
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail
LS – Examination Division
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit request letter (and samples, if applicable).
1. Receive request letter (and samples, if applicable) 1.1. Complete documentation 1.2 Conduct method development/ validation
None
None
None
5 minutes
10 minutes
10 days
Research Chemist
Research Chemist
Research
Chemist and C, SRD
52
2. Come back on the scheduled release date.
1.3. Document developed/validated method 2. Release method of analysis
None
None
3 days
1 day
Research
Chemist, C, SRD and D, LS
C, SRD
TOTAL No fees will be
collected.
14 days and 15 minutes
24. Request for Impurity Profiling of Methamphetamine Hydrochloride
Being the premier forensic laboratory, LS’ expertise on impurity profiling of
methamphetamine hydrochloride, most commonly known as “shabu”, is sought
by law enforcement agencies like NBI, PNP, and OLEAs.
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA, NBI, PNP, other government agencies
Checklist of Requirements Where to Secure
Letter of Request Copy of Chemistry Report (Qualitative)
Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit
request letter, other documents and samples
1. Receive request letter, other documents and samples. 1.1 Check and weigh samples 1.2 Complete the documentation 1.3 Perform impurity chromatographic profile analysis
None
None
None
None
5 minutes
10 minutes
10 minutes
15 days
Research Chemist
Research Chemist
Research Chemist
Research Chemist
53
2. Come back on the scheduled release date.
1.4 Perform purity test 1.5 Perform chiral analysis 1.6 Analyze data 1.4 Prepare reports 2. Release reports.
None
None
None
None
None
15 days
15 days
3 days
1 day
5 minutes
Research Chemist
Research Chemist
Research Chemist
Research
Chemist, C, SRD and D, LS
C, SRD
TOTAL No fees will be
collected.
49 days and 30 minutes
25. Request for Quantitative Examination of Dangerous Drugs or CPECs
Law enforcement agencies such as PNP, AFP, BJMP, BOC, and BuCor seek
the assistance of PDEA, being the premier forensic laboratory, in the conduct
of laboratory examination on seized substances. Quantitative examination form
as part and parcel of the investigation in any drug case.
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA, NBI, PNP, other government agencies
Checklist of Requirements Where to Secure
Letter of Request Copy of Chemistry Report (Qualitative)
Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit request letter, other documents and samples
1. Receive request letter, other documents and samples. 1.1 Check and
weigh samples
None
None
5 minutes
10 minutes
Research Chemist
Research Chemist
54
2. Come back at the scheduled release date.
1.2 Complete the documentation
1.3 Prepare
samples for laboratory analysis
1.4 Prepare
calibration curve
1.5 Run samples
in the instrument
1.6 Analyze data
1.7 Prepare Purity Test Report
2. Release report.
None
None
None
None
None
None
None
10 minutes
2 days
13 days
12 days
1 day
1 day
5 minutes
Research Chemist
Research Chemist
Research Chemist
Research Chemist
Research Chemist
Research
Chemist, C, SRD and D, LS
Research Chemist
TOTAL No fees will be
collected
29 days and 30 minutes
26. Research in New Emerging Drug of Abused/New Psychoactive Substances
(NPS)
New psychoactive substances (NPS) are a range of drugs that have been
designed to mimic established illicit drugs, such as cannabis, cocaine, ecstasy
and LSD.
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA, DDB, Other Government Agencies
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
55
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit request letter (and samples, if applicable). 2. Receive report on scheduled release date.
1. Receive request letter (and samples, if applicable). 1.1 Complete the
documentation 1.2 Conduct
research (and laboratory analysis, if applicable).
1.3 Prepare report 2. Release report.
None
None
None
None
None
5 minutes
10 minutes
28 days
1 day
5 minutes
Research Chemist
Research Chemist
Research Chemist
Research Chemist, C,
SRD and D, LS
Research Chemist/ C,
SRD
TOTAL No fees will be
collected
29 days and 20 minutes
27. Research Pertaining to Drugs or Chemicals Used as Alternative Materials
for the Production of Illegal Drugs
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA, DDB, Other Government Agencies
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit request letter (and samples, if applicable).
1. Receive request letter (and samples, if applicable)
None
5 minutes
Research Chemist
56
2. Receive report on scheduled release date.
1.1 Complete the documentation
1.2 Conduct research (and laboratory analysis, if applicable)
1.3 Prepare report 2. Release report
None
None
None
None
10 minutes
28 days
1 day
5 minutes
Research Chemist
Research Chemist
Research Chemist, C,
SRD and D, LS
Research Chemist/ C,
SRD
TOTAL No fees will be
collected
29 days and 20 minutes
28. Request for Drug Case Status (Ensuring of Airtight Monitoring of Cases)
- (External)
Status of drug cases are being monitored through Case Monitors assigned in
different Regional Trial Courts (RTCs) nationwide. Monitoring functions
endeavors to provide relevant information to concerned stakeholders.
Office or Division
Legal and Prosecution Service
Classification Simple
Type of Transaction
G2C - Government to Client G2B - Government to Business G2G - Government to Government
Who May Avail
PDEA National Services and Regional Offices, NGOs, LGUs, other government agencies, private sectors, foreign counterparts, and other stakeholders
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile,
1. Receive the letter or request from D, PDEA
None
3 minutes
Administrative Staff/Aide
57
email, or personal service 2. Receive reply-letter or reply-slip
1.1 Encode to logbook and attach routing slip 1.2 Assess and evaluate request 1.3 Forward to appropriate Division 1.4 Act on the request and verify case status and other pertinent data 1.5 Prepare reply-letter or reply-slip 1.6 Forward to DG, PDEA 1.7 Approval and signature of the reply-letter or reply-slip by the Director General 1.8 Receive the signed/approved letter-reply 1.9 Encode to outgoing logbook 2. Release to client
None
None
None
None
None
None
None
None
None
None
3 minutes
5 hours
5 minutes
1 day
5 minutes
5 minutes
1 day
3 minutes
3 minutes
3 minutes
Secretary of Service Director
Service Director
Secretary of
Service Director
Chief, PCMD/
NCR and Regional Encoders
Chief PCMD/NCR and Regional
Encoders
Director General
Administrative Staff/Aide
Administrative
Staff/Aide
Administrative Staff/Aide
TOTAL No fees will be
collected
2 days, 5 hours and 30
minutes
58
29. Request for Lecture on Salient Provisions of RA 9165 (Comprehensive
Dangerous Drugs Act of 2002)
Conducting of lectures on Salient provisions of RA 9165 and other related rules
and regulations is one of the integral functions of the Legal and Prosecution
Service (LPS). PDEA, other government and no-government agencies,
educational institutions, and private sectors are sending invites to LPS to
provide subject matter experts (SMEs) for the conduct of the said lecture. This
is to ensure that provisions on anti-drug law are effectively carried out by other
concerned government agencies, educational institutions and private sectors.
Office or Division
Legal and Prosecution Service
Classification Simple
Type of Transaction
G2C – Government to Client G2B – Government to Business G2G – Government to Government
Who May Avail
Schools, NGOs, LGUs, other government agencies, private sectors, foreign counterparts, and other stakeholders
Checklist of Requirements Where to Secure
Letter of Request
Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile, email, or personnel service (with training details like objectives and target participants) 2. Receive feedback on the request.
1. Receive the letter or request. 1.1 Forward to Service Director for assessment. 1.2 Designate subject matter expert (SME). 2. Coordinate with the requesting party as to the details of the lecture.
None
None
None
None
3 minutes
2 minutes
1 day
7 hours and 55
minutes
Administrative Aide/Staff
Service Director/Deputy
Director
Administrative Aide/Staff/LPS
Lawyers
TOTAL No fees will be
collected.
2 days (processing of the
request) *conduct of lecture is
subject to the availability of the
lawyers
59
30. Request for Record Verification on Drug Offenders
Concerned government agencies may seek the assistance of Legal and
Prosecution Service (LPS) to verify whether there are cases filed against
certain individuals.
Office or Division
Legal and Prosecution Service
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA National Services and Regional Offices, and other government agencies
Checklist of Requirements Where to Secure
Memorandum or Letter-Request for Verification with Attachments
Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile, email, or personal service. 2. Receive requested data.
1. Receive the request. 1.1 Forward to concerned Division for appropriate action. 1.2 Facilitate the verification. 1.3 Prepare appropriate reply-memorandum. 1.4 Approve and sign the reply. 1.5 Encode to outgoing logbook. 2. Release to client.
None
None
None
None
None
None
None
3 minutes
2 minutes
1 day
5 hours and 10 minutes
6 hours and 40 minutes
5 minutes
Administrative Aide
NCR and Regional Encoder
Service Director
Administrative
Aide
Administrative Aide
60
TOTAL No fees will be
collected.
2 days and 4 hours
31. Request for Statistics on Drug Cases
Legal and Prosecution Service (LPS) collates data on drug cases through
court orders, decisions and court inventory received from Regional Courts
(RTCs) nationwide.
Office or Division
Legal and Prosecution Service
Classification Simple
Type of Transaction
G2C – Government to Client G2B – Government to Business G2G – Government to Government
Who May Avail
Students, NGOs, LGUs, other government agencies, private sectors, foreign counterparts, other stakeholders
Checklist of Requirements Where to Secure
Letter of Request
Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile, email, or personnel service.
1. Receive the request. 1.1 Forward to concerned Division for appropriate action. 1.2 Facilitate the verification / gathering of data. 1.3 Prepare appropriate reply and the requested data. 1.4 Approve and sign the reply. 1.5 Encode to outgoing logbook.
None
None
None
None
None
3 minutes
2 minutes
1 day
5 hours and 10 minutes
6 hours and 40 minutes
Administrative Aide
NCR and Regional Encoder /
Statistician
Service Director
Administrative
Aide
61
2. Receive requested data.
2. Release to client.
None 5 minutes
Administrative Aide
TOTAL No fees will be
collected.
2 days and 4 hours
32. Request for Legal Opinion
Legal and Prosecution Service (LPS) renders legal opinion and comments on
legal issues or other concerns of the National Head Office and Regional Offices
of PDEA and of other entities/persons.
Office or Division
Legal and Prosecution Service
Classification Highly Technical
Type of Transaction
G2C – Government to Client G2B – Government to Business G2G – Government and Government
Who May Avail
Students, NGOs, LGUs, other government agencies, private sectors, foreign counterparts, and other stakeholders
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile, email, or personal service.
1. Receive the request. 1.1 Endorse request to Service Director for assessment. 1.2 Assess letter-request. 1.3 Endorse to concerned Division for appropriate Division.
None
None
None
None
3 minutes
2 minutes
8 hours and 45 minutes
5 minutes
Administrative Aide/Staff
Administrative
Aide/Staff
Service Director
62
2. Receive requested data.
1.4 Assess and prepare legal opinion / comments. 1.5 Review, approve, and sign the reply. 1.6 Encode to outgoing logbook. 2. Release to client.
None
None
None
None
3 days and 4 hours
2 days and 3
hours
5 minutes
Concerned Division
Service Director
Administrative Aide/Staff
TOTAL No fees will be
collected.
7 days
33. Competitive Public Bidding
Public bidding is a method of procurement of large volume or quantity of
supplies, equipment, and/or devices that are needed by the Agency in
performance of its duties and responsibilities. Interested parties undergo
screening process and eligible bidders are determined by a technical working
group (TWG).
Office or Division
Logistics Management Service
Classification Highly Technical
Type of Transaction
G2C – Government to Client G2B – Government to Business
Who May Avail Interested commercial and industrial entity
Checklist of Requirements Where to Secure
Bidding Documents shall include:
• Approved Budget for the Contract (ABC)
• Instruction to Bidders
• Terms of Reference
• Eligible Requirements
• Plans and Technical Specifications
• Form of Bid, Price Form and list of Goods or Bill of Quantities
• Delivery Time or Completion Schedule
• Form and Amount of Bid Security
Provided by the Inviting Party
63
• Form and Amount of Performance Security and Warranty
• Form of Contract and General and Special Conditions of Contract
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Inquire on the availability of Bid Documents. 2. Payment of appropriate fees as required based on BDS. 3. Present OR. 4. Attend Pre– bid Conference, as scheduled. 5. Submit Bid/Attend Opening of
Preliminary Course of Action - Preparation of BID Documents Sheet (BDS). - Conduct pre-procurement conference. - Advertise and post Invitation to Bid (ITB). 1. Sale of BDS, as applicable. 2. Issuance of Official Receipt (OR). 3. Release of BDS to interested bidder/supplier. 4. Conduct Pre - Bid Conference 4.1 Prepare Supplemental Bid Bulletin, if necessary. 5. Receive and open Bids.
None
None
None
None *as provided in RA 9184
*as provided in RA 9184
None
None
None
7 days
3 hours
7 days
5 minutes
10 minutes
3 minutes
4 hours
3 days
1 day
BAC TWG
BAC Members/
BAC TWG/ BAC Secretariat BAC Secretariat
BAC Secretariat
FMS Cashier
BAC Secretariat
BAC Members
BAC TWG BAC Secretariat BAC Secretariat
BAC Members
BAC TWG BAC Secretariat
64
Bids, as scheduled. 6. Receive Notice of Post Disqualification, for losing bidder. 7.Acknowledge NOA 8. Post-Performance Security Bond. 9. Acknowledge Contract 10. Acknowledge Notice to Proceed (NTP)
5.1 Evaluate Bids / Post qualification of documents. 5.2 Present evaluation result to BAC. 5.3 Declare Lowest Calculated Responsive Bid 6. Prepare Notice of Post Disqualification to losing bidders, if any. 6.1 Prepare and Sign BAC Resolution for Notice of Award (NOA). 6.2 Approve BAC Resolution for NOA. 7. Prepare and issue NOA. 7.1 Post NOA 8. Prepare and issue Contract. 9. Prepare and issue NTP 10. Post NTP and Contract
None
None
None
None
None
None
None
None
*as
provided in RA 9184
None
None
60 days
30 minutes
30 minutes
1 day
14 days
3 days
5 days
1 day
10 days
7 days
1 day
BAC TWG BAC Secretariat
BAC TWG
BAC TWG
BAC TWG
BAC Members BAC Secretariat
Head of Procuring Entity
(HOPE) BAC Secretariat BAC Secretariat BAC Secretariat
BAC Secretariat
BAC Secretariat
65
11. Deliver the supply.
11. Inspect and accept supply.
None *as specified in the contract
Supply Management
Division
TOTAL *as provided
in RA 9184
120 days, 8 hours and 18
minutes
34. Recruitment and Training of Drug Enforcement Officers (DEOs)
PDEA Academy personnel are responsible in the recruitment, selection, and
placement of drug enforcement officers (DEOs), also known as the agents.
Applicants are screened based on the minimum qualification standards set by
the Civil Service Commission, agility examination, neurological examination
and interview. Successful applicants undergo six-month rigorous training at the
PDEA Academy in Silang, Cavite.
Office or Division
PDEA Academy
Classification Highly Technical
Type of Transaction
G2C – Government to Client
Who May Avail
All interested qualified applicants
Checklist of Requirements Where to Secure
Letter of Intent Personal Data Sheet (PDS) Certificate of Eligibility Transcript of Records (TOR) Diploma Clearances issued by government Agencies
Requesting Party Downloaded from CSC and PDEA Websites
PRC / CSC School School
NBI / City Hall
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Check CSC and PDEA websites for vacant positions. 2. Submit application with attached pertinent documents - Email - Courier - Walk-in
1. Prepare the budget and Letter of Instruction 2. Accept applications. 2.1 Initial assessments of minimum qualification standards. (If
None
None
None
3 days
60 days
PDEA Academy
PDEA Academy
PDEA
Academy
66
3. Take QNPE.
4. Undergo medical and dental examination.
applicant is qualified, proceed to the next step. If, not, inform the application of the status). 3. Notify applicants - who met the MQS of the QNPE schedule and venue - are not qualified 3.1. Administer qualifying exam and neuro-psychiatric exam 3.2 Check QNPE 3.3 Forward QNPE results to PDEA Academy 3.4. Notify applicants of the results of QNPE
(Note: Conduct of Comprehensive
Background Investigation (CBI) for
passers)
4. Conduct of Medical and Dental Examination. 4.1 Discuss results of MDE with the Medical Board. 4.2 Conduct of Medical Board Evaluation and Re-evaluation.
None
None
None
None
None
None
None
None
2 days
3 days
10 days
1 day
2 days
5 days
1 day
2 days
PDEA Academy
Service Provider
Service Provider
Service Provider
PDEA Academy
Medical Board /
Service Provider
PDEA Academy
PDEA Academy
67
5. Undergo physical fitness tests. 6. Undergo panel interview. 7. Receive status of application.
5. If passed, applicant take the Physical Fitness Tests (PFT). 5.1 Medical Officer determines if applicant is fit to undergo PFT. 6. Conduct panel interview. 6.1 Deliberate the final results of selection. 7. Notify successful applicants for training. 7.1 Review the program of Instruction 7.2 Plan and coordinate training: - invite subject matter experts - prepare training schedule - request budget 7.3 Conduct inventory and prepare training requirements - training kit - individual training supplies - training equipment - training facilities
None
None
None
None
None
None
None
None
1 day
2 days
1 day
1 day
1 day
3 days
5 days
5 days
PDEA
Academy
Medical Board /
Service Provider
Recruitment and Selection Board (RSPB)
PDEA
Academy / RSPB
PDEA
Academy
PDEA Academy
PDEA Academy
PDEA Academy
68
8. Undergo DEOBC Training
7.4 Receive Agency Order for the final List of Qualified Applicants to undergo 6-month Basic Training 8. Conduct Drug Enforcement Officers Basic Course (DEOBC)
None
None
1 day
184 days
PDEA
Academy
PDEA Academy
TOTAL No fees will be
collected.
293 days
35. Issuance of Certificate of Coordination (COC) - External
Certificate of Coordination is a document issued by PDEA to anti-drug units
prior the conduct of a planned anti-drug operation in compliance to Section 86
para (a) of the Implementing Rules and Regulation of Republic Act 9165 or the
"Comprehensive Dangerous Drugs Act of 2002". The COC serves as a
mechanism of the Agency in monitoring the anti-drug operations of all anti-drug
units.
Office or Division
Plans and Operations Service – National Operations Center (POS-NOC)
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
Other Law Enforcement Anti-Drug Units (PNP, NBI, BOC, etc)
Checklist of Requirements Where to Secure
Coordination Form Pre-operation Report
Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit requirements.
1. Receive documents and verification. 1.2 Encode operation in the database / Preparation of COC
None
None
5 minutes
National Operation
Center
National Operation
Center
69
2. Receive COC.
1.3 Approve
COC 2. Release of COC
None
None
8 minutes
2 minutes
Authorized Signatory
National
Operation Center
TOTAL No fees will be
collected.
15 minutes
36. Provision of Advocacy Campaign Activities/Lectures
As an integral function of the Preventive Education and Community
Involvement Service (PECIS), it conducts campaign activities to schools,
NGOs, LGUs, other government agencies, private sectors and other
stakeholders. Coordination with is done to facilitate such undertaking.
Campaign activities may be in the form of lectures, seminars, conferences, film
showing, public service, or museum tour.
Office or Division
Preventive Education and Community Involvement Service
Classification Simple
Type of Transaction
G2B – Government to Business G2G – Government to Government
Who May Avail
Schools, NGOs, LGUs, other government agencies, private sectors, other stakeholders
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit request.
1. Receive request. 1.1 Forward to Chief Administrative Officer. 1.2 Review and asses the request. 1.3. Approve and sign by Service Director.
None
None
None
None
10 minutes
1 hour
1 hour
2 hours
Administrative Aide
Chief
Administrative Officer
Division Chief
Service Director
70
2. Feedback on the status of request.
1.4 Prepare travel order of designated speaker/s. 1.5 Endorse travel order to DG/DDGA for approval. 1.6 Approve travel order. 1.7 Issue approved travel order to designated speaker. 2. Provide feedback on the status of the request.
None
None
None
None
None
10 minutes
15 minutes
15 minutes
2 days
10 minutes
Administrative Officer
Service Director
Director General
Administrative
Officer
TOTAL No fees to be
collected.
2 days and 5 hours
37. Request for Media Interview (Campaign Through Penta-Media)
The easiest and most effective way to make the general public aware of the
Agency’s campaigns, programs and undertakings is through media interview.
Grant of interview to news networks helps in the propagation of the information,
clarification of issues, talks, and news about the Agency.
Office or Division
Public Information Office
Classification Simple
Type of Transaction
G2C – Government to Client G2B – Government to Business
Who May Avail
News and Public Affairs Networks, newsmen, reporters and other news media platforms
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter of request.
1. Receive letter of request through text
None
5 minutes
Message Center
Personnel
71
2. Receive status of request.
message, phone or email. 1.1 Endorse the request to ODG. 1.2 Issue memo to concerned Services/Offices for essential data as reference during the interview. 1.3 Collate data or information from concerned Services/Offices. 1.4 Submit collated reference for the perusal of the COS. 2. Notify the requesting party of the status of request.
None
None
None
None
None
10 minutes
5 minutes
1 hour
15 minutes
5 minutes
Chief, PIO
Information Officer
Information
Officer
Message Center
Personnel
Information Officer
TOTAL No fees will be
collected.
1 hour and 40 minutes
38. Request for Statistical Data, Media Queries (Campaign Through Penta-
Media)
Statistical data are part and parcel of any undertaking of the Agency. Data speak of the accomplishments and hardwork of the people painstakingly exert effort in performing its duties and responsibilities. Whenever there are requests for such data, PIO handles the job.
Office or Division
Public Information Office
Classification Simple
Type of Transaction
G2B – Government to Business G2G – Government to Government
Who May Avail
News and Public Affairs Networks, newsmen, reporters and other news media platforms, OLEAs
Checklist of Requirements Where to Secure
72
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter of request for statistical data. 2. Receive the requested data.
1. Receive letter of request through text message, phone or email. 1.1 Send the data (if readily available) through email, fax, messenger. 1.2 Prepare memo for concerned Services/Offices (if data is not available). 1.3 Endorse the request to ODG for the DG’s decision matrix. 2. Send the data in a way convenient for the requesting party.
None
None
None
None
None
5 minutes
5 minutes
5 minutes
1 hour
30 minutes
Message Center
Personnel
Information Officer
Information Officer
Chief, PIO
Information
Officer
TOTAL No fees will be
collected.
1 hour 45 minutes
39. Conduct of High Impact Operation (HIO)
High Impact Operations refer to anti-drug operations which include controlled-
delivery operations, dismantling of drug dens and tiangges, interdiction
operations, dismantling of clandestine laboratories and chemical warehouses,
and seizure of high volumes of dangerous drugs (DD), controlled precursors
and essential chemicals (CPECs).
Office or Division
Special Enforcement Service
Classification Highly Technical
73
Type of Transaction
G2C – Government to Client G2B – Government to Business G2G – Government to Government
Who May Avail
All
Checklist of Requirements Where to Secure
None Not Applicable
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Report information to the Office. 2. Receive confirmation of the reported information.
1. Log the informant’s information. 1.1 Conduct interview to gather information and prepare Summary of Information (SOI). 1.2 Review SOI and prepare report. 1.3 Review the report, confer with Chief Intelligence and recommend approval or disapproval of the report. 2. If disapproved, inform the informant (report will be forwarded to Intelligence Division for filing). If approved, the report will be forwarded to the Deputy Director. 2.1 Read the report and
None
None
None
None
None
None
5 minutes
1 hour and 30 minutes
1 hour and 30 minutes
1 hour
15 minutes
1 hour
Duty Desk Officer
Intelligence Division
Chief, Intelligence
Division
Service Director
Intelligence Division / Service Director
Deputy Director
74
forward the same to Chief, POD. 2.2 Read the report and endorse to SET. 2.3 Convene and conduct briefing to members and prepare pre-ops and the move shoot communication equipment. 2.4 Request for Certificate of Coordination (COC) at NOC. 2.5 Verification of report. 2.6 Prepare After Operation Report. 2.7 Submit report to Service Director and prepare report for the Director General. 2.8 Convene with the operating team and prepare the pre-ops and the move, shoot, communication equipment if the report is positive. If the report is
None
None
None
None
None
None
None
1 hour
3 hours
2 hours
(Note: This Office is an operating unit, hence, the processing time for verification and negation operation are beyond the
control of the operating units.)
1 hour
2 hours
3 hours
Chief, POD
Designated
SET
Designated SET / Duty
Desk Officer
Designated
SET
Designated SET
Designated SET / POD Personnel
Service Director /
Designated SET
75
3. Receive update on the status of reported information.
negative, informant will be informed and the report will be forwarded to Intelligence Division for filing. 2.9 Conduct negation operation if the report is positive. 2.10 Prepare after operation report and necessary documents and file appropriate case. 3. Inform the informant on the action taken.
None
None
None
(Note: This Office is an operating unit, hence, the processing time for verification and negation operation are beyond the
control of the operating units.)
36 hours (straight)
15 minutes
Service
Director / Designated
SET
Designated SET
Designated SET
TOTAL No fees to be
collected.
12 days, 1 hour and 35
minutes
76
NATIONAL OFFICES
INTERNAL SERVICES
77
1. Release of Employee’s First Salary
The processing of the first salary of newly appointed employees commenced upon completion of all pertinent documents and release of the Civil Service Commission (CSC) Attestation. Usually, the minimum required period of time for it to be processed is three (3) months. Once first salary is released, employee receives his salary regularly.
Office or Division
Financial Management Service
Classification Simple
Type of Transaction
G2G - Government to Government
Who May Avail
Newly appointed PDEA employee
Checklist of Requirements Where to Secure
Certified true copy of CSC Attested Appointment Certified Copy of Agency Order on Appointment Certified True copy of Oath of Office Certificate of Assumption
Statement of Assets, Liabilities and Networth (SALN) Approved Daily Time Record (BIR Forms 1902 and 2305)
CSC
AHRS
AHRS
AHRS Downloaded from CSC website
BIR
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit all required documents.
1. AHRS furnish the requirements to FMS. 1.1 Compute salary due to employee. 1.2 Furnish copy of the payroll to Budget Division (BD). 1.3 Prepare Obligation Request and Status (ORS). 1.4 Prepare and sign the Disbursement
None
None
None
None
None
10 minutes
1 hour
5 minutes
30 minutes
30 minutes
RSPB Personnel
Fiscal and Accounting
Division
Budget Division
Fiscal and Accounting
Division
78
2. Receive check for the first salary.
Voucher (DV), and forward the DV and its supporting documents to the ODG for approval. 1.5 Approve the DV. 1.6 Prepare the check, Advice of Checks Issued and Cancelled (ACIC), List of Due and Demandable Accounts Payable-Auto Debit Account (LDDAP-ADA) and Financial Data Entry System (FINDES). 1.7 Forward the check, ACIC, LDDAP-ADA and FINDES and its supporting documents to the Director (D), FMS and DG, PDEA for signature. 1.8 Forward the signed ACIC, LDDAP-ADA and FINDES to the Land Bank of the Philippines (LBP). 2. Notify the employee/payee and release the check.
None
None
None
None
None
30 minutes
30 minutes
2 hours
2 hours
5 minutes
Director General
Fiscal and Accounting
Division
Fiscal and Accounting
Division
Fiscal and Accounting
Division Liaison Officer
Disbursing Officer
79
TOTAL No fees will be
collected.
7 hours and 20 minutes
2. Issuance of Clearance (for MBAI, GSIS, Provident, and COOP)
PDEA personnel who wish to apply for monetary loan from either, MBAI,
GSIS, Provident, or COOP secures clearance from the Internal Affairs
Service. Clearance is one of the requirements for the processing of loan.
Office or Division
Internal Affairs Service
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail All PDEA Personnel
Checklist of Requirements Where to Secure
Clearance Request Form Administrative and Human Resource Service
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Fill-out Clearance Request Form.
1. Log request in the logbook. 1.1 Verify records (if requesting party has pending case no clearance will be issued). 1.2 Encode details of the request in the database. 1.3 Print clearance / certification. 1.4 Forward to D. IAS for signature. 1.5 Log in the logbook.
None
None
None
None
None
None
1 minute
3 minutes
1 minute
1 minute
1 minute
1 minute
Administrative Assistant
Administrative
Assistant
Administrative Assistant
Administrative Assistant
Service Director
Administrative Assistant
80
2. Receive clearance.
2. Release clearance to the requesting party.
None
1 minute Administrative Assistant
TOTAL No fees will be
collected.
9 minutes
3. Mandatory Drug Test to PDEA Employees
Mandatory drug test to all PDEA personnel – regardless of employment status
- is ordered by the Director General (DG).
Office or Division
Laboratory Service
Classification Highly Technical
Type of Transaction
G2G – Government to Government
Who May Avail All PDEA personnel
Checklist of Requirements Where to Secure
Employee ID Client Information Sheet
Administrative and Human Resource Service
Laboratory Service
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter of request or as directed by the Top Management. 2. Present proof of identification. 3. Fill-out documents.
4. Donate at least sixty (60) mL of urine specimen.
1. Receive letter of request. 2. Verify the identity of the personnel. 3. Check and verify filled-out Consent and Custody Form 4. Witness the urine collection. 4.1 Complete documents.
None
None
None
None
None
5 minutes
15 minutes
15 minutes
5 hours
1 hour
LS Personnel
Duty Chemist
Duty Chemist
Designated Authorized Specimen
Collector (ASC) Duty Chemist
81
4.2 Process drug testing. 4.3 Release of report to the Top Management.
None
None
15 hours
30 minutes
Duty Chemist
D, LS with Chief, ED
TOTAL No fees will be
collected.
22 hours and 5 minutes (same day process)
4. Request for Drug Case Status (Ensuring of Airtight Monitoring of Cases)
- (Internal)
Status of drug cases are being monitored through Case Monitors assigned in
different Regional Trial Courts (RTCs) nationwide. Monitoring functions
endeavors to provide relevant information to concerned stakeholders.
Office or Division
Legal and Prosecution Service - PCMD
Classification Simple
Type of Transaction
G2C – Government to Client G2B – Government to Business G2G – Government to Government
Who May Avail
PDEA National Services and Regional Offices, OLEAs, and foreign counterparts
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile, email, or personal service.
1. Receive the letter or request. 1.1 Encode to logbook and attach routing slip. 1.2 Assess and evaluate request.
None
None
None
3 minutes
3 minutes
1 hour
Administrative Aide/Staff
Secretary of SD
Service Director
82
2. Receive reply-letter or reply-slip.
1.3 Forward to appropriate Division. 1.4 Act on the request and verify case status and other pertinent data.
1.5 Prepare reply-letter or reply-slip 1.5. Forward to DG, PDEA for approval 1.6 Approve and sign the reply-letter or reply-slip by the Director General. 1.7 Receive the signed/approved letter-reply 1.7 Encode to outgoing logbook. 2. Release to client.
None
None
None
None
None
None
None
None
5 minutes
2 hours
1 hour
30 minutes
15 minutes
15 minutes
15 minutes
Secretary of SD
Concerned
Division
Concerned Division
Chief, PCMD/NCR and Regional
Encoders
Director General
Administrative
Aide/Staff
Administrative Aide/Staff
Administrative
Aide/Staff
TOTAL No fees to be
collected.
5 hours and 26 minutes
83
5. Request for Conduct of Moot Court
PDEA Academy and other Services may seek the assistance of the legal and
Prosecution Service (LPS) to conduct moot court and to train among others,
the agents and chemists, as prosecution witnesses.
Office or Division
Legal and Prosecution Service
Classification Highly Technical
Type of Transaction
G2G – Government and Government
Who May Avail
PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile, email, or personal service (with training objectives and target participants).
1. Receive the request. 1.1 Forward to Service Director for assessment and designation of subject matter experts (SMEs). 1.2 Coordinate with the requesting party as to the details of the lecture.
None
None
None
3 minutes
2 minutes
2 days
Administrative Aide/Staff
Service Director/Deputy
Director
Administrative Aide/Staff/Lawyers
84
1.3 Conduct the requested lecture.
None 7 hours and 55 minutes
TOTAL No fees will be
collected.
3 days *Conduct of Moot
court subject to availability of
Lawyers
6. Request for Legal Assistance
PDEA operating units and other Services may seek the assistance of the
Legal and Prosecution Service (LPS) in the filing of pleadings and motions
before the court in relation to drug cases. LPS lawyers also attend hearings
and appear before the office of the prosecutor and other quasi-judicial
tribunals.
Office or Division
Legal and Prosecution Service
Classification Highly Technical
Type of Transaction
G2G – Government and Government
Who May Avail
PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Letter of Request Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit letter or request through facsimile, email, or personal service.
1. Receive the request. 1.1 Endorse to Service Director for assessment. 1.2 Assess letter-request. 1.3 Endorse to concerned Division for appropriate Division.
None
None
None
None
3 minutes
2 minutes
2 days and 4 hours
5 minutes
Administrative Aide/Staff
Service Director
85
2. Receive requested data.
1.4 Assess and prepare legal opinion / comments. 1.5 Review, approve and sign the reply. 1.6 Encode to outgoing logbook. 2. Release to client.
None
None
None
None
10 days and 3 hours
7 days and 40
minutes
10 minutes
Lawyers/Concerned Division
Service Director
Administrative Aide/Staff
TOTAL No fees will be
collected.
20 days
7. Provisions of Consumable and Non-consumable Items and Semi-
Expendable Items to National Services and Regional Offices
Requests for needed consumable items (such as office supplies, IT supplies,
laboratory supplies, military supplies, etc.), semi-expendable items (such as
printers, furniture, books, etc.) and non-consumable items (such as heavy duty
equipment, mobility, communication equipment, etc.) are submitted to the
Logistics Management Service (LMS) for appropriate action.
a. Simple Transactions (for Small Value Procurement (SVP) and
Common / Regular Items)
Office or Division
Logistics Management Service
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Supply Requisition Form
Logistics Management Service
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
86
1. Services and Regional Offices submit request with required attachments.
1. Receive and log request. 1.1 Evaluate request for stock availability. (If available, release the requested consumable/ semi-expendables. If not, endorse to Procurement Division). 1.2 Post to PHILGEPS. 1.3 Canvassing of buyers. 1.4 Prepare required documents including price quotation, abstract of canvass, purchase order, and complete staff work for DG’s approval and signature. 1.5 Once CSW is approved, forward to FMS for Availability of Funds and Signature on PO/WO. 1.6 Once PO/WO is signed by Chief Accountant; PO/WO will be forwarded to the winning
None
None
None
None
None
None
None
5 minutes
30 minutes
15 minutes
7 days
30 minutes
30 minutes
15 minutes
Administrative Assistant
Supply
Management Division
Procurement Division
Procurement
Division
Procurement Division
Procurement Division
Procurement Division
87
supplier for conforme. 1.7 Forwards the approved procurement documents to Supply Management Division (SMD). 1.8 Prepare transmittal of documents Notice of inspection and/ functional testing; IC Resolution (if any) and Inspection and Acceptance Report (IAR). 1.9 Transmit signed and approved procurement documents and IAR to FMS. 1.10 Prepare documents (Issuance Directive (ID), if applicable; RIS with or without ICS or PAR for issuance.
None
None
None
None
15 minutes
30 minutes
30 minutes
30 minutes
Procurement Division
Supply Management
Division
Supply Management
Division
Supply Management
Division
TOTAL No fees will be
collected.
7 days, 3 hours and 50 minutes
88
b. Complex Transactions (for Semi-Technical / Customized /Specialized Items)
Office or Division
Logistics Management Service
Classification Complex
Type of Transaction
G2G – Government to Government
Who May Avail PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Supply Requisition Form
Logistics Management Service
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Services and Regional Offices submit request with required attachments.
1. Receive and log request. 1.1 Evaluate request for stock availability. (If available, release the requested consumable/ semi-expendables. If not, endorse to Procurement Division). 1.2 Post to PHILGEPS. 1.3 Canvassing of buyers. 1.4 Prepare required documents including price quotation, abstract of canvass, purchase order, and complete staff work for DG’s approval and signature.
None
None
None
None
None
5 minutes
30 minutes
15 minutes
30 days
30 minutes
Administrative Assistant
Supply
Management Division
Procurement Division
Procurement
Division
Procurement Division
89
1.5 Once CSW is approved, forward to FMS for Availability of Funds and Signature on PO/WO. 1.6 Once PO/WO is signed by Chief Accountant; PO/WO will be forwarded to the winning supplier for conforme. 1.7 Forwards the approved procurement documents to Supply Management Division (SMD). 1.8 Prepare transmittal of documents Notice of inspection and/ functional testing; IC Resolution (if any) and Inspection and Acceptance Report (IAR). 1.9 Transmit signed and approved procurement documents and IAR to FMS. 1.10 Prepare documents (Issuance Directive (ID), if applicable; RIS
None
None
None
None
None
None
30 minutes
15 minutes
15 minutes
30 minutes
30 minutes
30 minutes
Procurement Division
Procurement Division
Procurement Division
Supply Management
Division
Supply Management
Division
Supply Management
Division
90
with or without ICS or PAR for issuance.
TOTAL No fees will be
collected.
30 days, 3 hours and 50
minutes
c. Highly Technical Transactions (for Highly Technical Items / Items for
Importation)
Office or Division
Logistics Management Service
Classification Highly - Technical
Type of Transaction
G2G – Government to Government
Who May Avail PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Supply Requisition Form
Logistics Management Service
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Services and Regional Offices submit request with required attachments.
1. Receive and log request. 1.1 Evaluate request for stock availability. (If available, release the requested consumable/ semi-expendables. If not, endorse to Procurement Division). 1.2 Post to PHILGEPS. 1.3 Canvassing of buyers. 1.4 Prepare required documents including price quotation,
None
None
None
None
None
5 minutes
30 minutes
15 minutes
120 days
30 minutes
Administrative Assistant
Supply
Management Division
Procurement Division
Procurement
Division
Procurement Division
91
abstract of canvass, purchase order, and complete staff work for DG’s approval and signature. 1.5 Once CSW is approved, forward to FMS for Availability of Funds and Signature on PO/WO. 1.6 Once PO/WO is signed by Chief Accountant; PO/WO will be forwarded to the winning supplier for conforme. 1.7 Forwards the approved procurement documents to Supply Management Division (SMD). 1.8 Prepare transmittal of documents Notice of inspection and/ functional testing; IC Resolution (if any) and Inspection and Acceptance Report (IAR). 1.9 Transmit signed and approved procurement
None
None
None
None
None
30 minutes
15 minutes
15 minutes
30 minutes
30 minutes
Procurement Division
Procurement Division
Procurement Division
Supply Management
Division
Supply Management
Division
92
documents and IAR to FMS. 1.10 Prepare documents (Issuance Directive (ID), if applicable; RIS with or without ICS or PAR for issuance.
None
30 minutes
Supply
Management Division
TOTAL No fees will be
collected.
120 days, 3 hours and 50
minutes
8. Facilitation of Approval of Communication (ODDGA)
All forms of communication which seek the approval and signature of the Deputy Director General for Administration (DDGA) of the Agency are forwarded to the Office of the Deputy Director General for Administration (ODDGA) through complete staff work (CSW).
Office or Division
Office of the Deputy Director General for Administration
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Complete Staff Work (CSW) Originating Service or Regional Office
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit communication
1. Receive the communication. 1.1 Assess the completeness of the document. 1.2 Encode in the logbook/computer
1.3 Approve (or disapprove) and sign on the decision matrix.
None
None
None
None
5 minutes
5 minutes
5 minutes
15 minutes
Message Center Officer
Administrative
Aide
Administrative Aide
Deputy Director
General for Administration
93
1.4 Encode to logbook / computer for outgoing documents. 1.5 Dispatch documents to concerned Service.
None
None
5 minutes
15 minutes
Administrative
Aide
Administrative Aide
TOTAL No fees will be
collected.
50 minutes
9. Facilitation of Approval of Communication (ODDGO)
All forms of communication which seek the approval and signature of the Deputy Director General for Operations (DDGO) of the Agency are forwarded to the Office of the Deputy Director General for Operations (ODDGO) through complete staff work (CSW).
Office or Division
Office of the Deputy Director General for Operations
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Complete Staff Work (CSW) Originating Service or Regional Office
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit communication
1. Receive the communication. 1.1 Assess the completeness of the document. 1.2 Encode in the logbook/computer
1.3 Approve (or disapprove) and
None
None
None
None
5 minutes
5 minutes
5 minutes
15 minutes
Message Center Officer
Administrative
Aide
Administrative Aide
Deputy Director
General for Operations
94
sign on the decision matrix. 1.4 Encode to logbook / computer for outgoing documents. 1.5 Dispatch documents to concerned Service.
None
None
5 minutes
15 minutes
Administrative
Aide
Administrative Aide
TOTAL No fees will be
collected.
50 minutes
10. Facilitation of Approval of Communication (ODG)
All forms of communication which seek the approval and signature of the Director General (DG) of the Agency are forwarded to the Office of the Director General (ODG) through complete staff work (CSW).
Office or Division
Office of the Director General
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA National Services and Regional Offices
Checklist of Requirements Where to Secure
Complete Staff Work (CSW) Originating Service or Regional Office
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit communication
1. Receive the communication. 1.1 Assess the completeness of the document. 1.2 Encode in the logbook/computer 1.3 Approve (or disapprove) and
None
None
None
None
5 minutes
5 minutes
5 minutes
15 minutes
Message Center Officer
Administrative
Aide
Administrative Aide
Director General
95
sign on the decision matrix. 1.5 Encode to logbook / computer for outgoing documents. 1.5 Dispatch documents to concerned Service.
None
None
15 minutes
5 minutes
Administrative
Aide
Message Center Officer
TOTAL No fees will be
collected.
50 minutes
11. Issuance of Certificate of Coordination (COC) - Internal
Certificate of Coordination is a document issued by PDEA to anti-drug units
prior the conduct of a planned anti-drug operation in compliance to Section 86
para (a) of the Implementing Rules and Regulation of Republic Act 9165 or the
"Comprehensive Dangerous Drugs Act of 2002". The COC serves as a
mechanism of the Agency in monitoring the anti-drug operations of all anti-drug
units.
Office or Division
Plans and Operations Service – National Operations Center (POS-NOC)
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA Operating Units
Checklist of Requirements Where to Secure
Authority to Operate Pre-Operation Report Request Au
Requesting Party
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit requirements.
1. Receive documents and verification. 1.2 Encode operation in the database / Preparation of COC
None
None
5 minutes
National Operation
Center
National Operation
Center
96
2. Receive COC.
1.4 Approve COC 2. Release of COC
None
None
8 minutes
2 minutes
Authorized Signatory
National
Operation Center
TOTAL No fees will be
collected.
15 minutes
12. Authority to Transport Dangerous Drugs and Controlled Precursor and
Essential Chemicals, Instruments/Paraphernalia and/or Laboratory Equipment
Authority to Transport Dangerous Drugs and Controlled Precursors and
Essential Chemicals (DDs and CPECs), Instruments/Paraphernalia and/or
Laboratory Equipment is a document issued by PDEA to anti-drug units prior
the transfer of DDs and CPECs, instruments/paraphernalia and/or laboratory
equipment for the purpose of presentation in court, destruction and other
lawful/authorized activities which require the transfer/transport of the items,
under the custody of PDEA, from one place to another. However, this does not
cover the transport of DDs and CPECs, instruments/paraphernalia and/or
laboratory equipment by other law enforcement agencies during turn over to
PDEA of the aforesaid items.
Office or Division
Plans and Operations Service – National Operations Center (POS-NOC)
Classification Simple
Type of Transaction
G2G – Government to Government
Who May Avail
PDEA Operating Units
Checklist of Requirements Where to Secure
Memorandum Request for Authority to Transport Dangerous Drugs and Controlled Precursors and Essential Chemicals (DDs and CPECs), Instruments / Paraphernalia and/or Laboratory Equipment with supporting documents.
Requesting Party
CLIENT STEPS
AGENCY ACTION FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit requirements.
1. Receive documents and verification. 1.1 Prepare Authority to
None
None
5 minutes
15 minutes
National Operation
Center
97
2. Receive Authority to Transport Dangerous Drugs and Controlled Precursors and Essential Chemicals (DDs and CPECs), Instruments/Paraphernalia and/or Laboratory Equipment
Transport Dangerous Drugs and Controlled Precursors and Essential Chemicals (DD and CPECs), Instruments / Paraphernalia and/or Laboratory Equipment and CSW requesting for the approval of the Director General. 1.2 Approve Authority to Transport Dangerous Drugs and Controlled Precursors and Essential Chemicals (DD and CPECs), Instruments / Paraphernalia and/or Laboratory Equipment 2. Release Authority to Transport Dangerous Drugs and Controlled Precursors and Essential Chemicals (DDs and CPECs), Instruments/Paraphernalia and/or Laboratory Equipment
None
None
10 minutes
5 minutes
National Operation
Center
Authorized Signatory
National Operation
Center
TOTAL No fees will be
collected
25 minutes
98
13. Preparation and Dissemination of Press Releases (Campaign Through Penta-Media) Press releases are prepared by the Public Information Office (PIO) and are
posted to the official social media platform page of the Agency. Various
activities of the National Services and Regional Offices are forwarded to PIO
which then do the write-ups for posting.
Office or Division
Public Information Office
Classification Simple
Type of Transaction
G2G– Government to Government
Who May Avail
All Services and Regional Offices
Checklist of Requirements Where to Secure
Letter of Request Requesting National Service or Regional Office
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit information or report.
1. Receive and take note of information. 1.1 Verify and review information. 1.2 Prepare / Write proposed press release and draft press release. 1.3 Edit / Proofread the press release. 1.4 Forward press release for approval. 1.5 Approve and sign press of release. 1.6 Send press release thru email of partners in penta-media (print, television,
None
None
None
None
None
None
None
5 minutes
5 minutes
2 hours
5 minutes
30 minutes
5 minutes
Message Center
Personnel
Information Officer
Information Officer
Information Officer
Chief, PIO
Chief of Staff, DG
Information Officer
99
radio, online and social media) and post in PDEA Official FB page, Twitter and Instagram.
TOTAL No fees will be
collected.
2 hours and 50 minutes
100
VI. Feedback and Complaints
FEEDBACK AND COMPLAINTS MECHANISM
How to send a feedback? Answer the Client Survey Form and submit to the Desk Officer of the respective National Service or Regional Office where transaction was made.
How feedback is processed? Feedback are collated, encoded and form part of the ISO compliance report. Feedback requiring answers are discussed and resolved within the Service. If it warrants further investigation, it will be forwarded to Internal Affairs Service (IAS) and/or Intelligence and Investigation Service (IIS).
How to file complaints? Client may file complaint verbally or through telephone call, letter, SMS, and electronic mail.
How complaints are processed? Received client’s concerns must be acted on immediately. However, if it needs action, complaint shall be forwarded to the Service Director. If it warrants further investigation, it will be forwarded to Internal Affairs Service (IAS) and/or Intelligence and Investigation Service (IIS). Client will be updated on the status and resolution of the complaint.
Contact Information For inquiries, follow-ups, comments, suggestions and other concerns, clients may contact the following contact numbers:
PDEA Hotlines – (02)8-920-0735 (02)8-920-0736
PDEA Trunklines – (02)8-927-9702 (02)8-928-6358 (02)8-928-5292
Clients may also visit PDEA website and its social media platforms to report their concerns:
• www.pdea.gov.ph • PDEA Top Stories
• PDEA@PdeaTopStories
• pdeatopstories Presidential Complaints Center – 8888 CSC Contact Center ng Bayan – 0908-8816565 Anti-Red Tape Authority – (02)8-478-5093
101
VII. List of Offices
Office Address Contact Information
Office of the Director General
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-9916 [email protected]
Office of the Deputy Director General for Administration
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-8239 [email protected]
Office of the Deputy Director General for Operations
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-929-3775 [email protected]
Administrative and Human Resource Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-3760 [email protected]
Financial Management Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-929-5617 [email protected]
Logistics Management Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-8082 [email protected]
Internal Affairs Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-929-2849 [email protected]
PDEA Academy NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-897-5437 [email protected]
Plans and Operations Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-929-1280 [email protected]
International and Foreign Affairs Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-0105 [email protected]
Intelligence and Investigation Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-0967 [email protected]
Legal and Prosecution Service
NIA Northside Road, National Government
(02)8-920-3395 [email protected]
102
Center, Brgy. Pinyahan, Quezon City
Public Information Office
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-0735 local 121, 149
Preventive Education and Community Involvement Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-9668 [email protected]
Compliance Service NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-8110 [email protected]
Laboratory Service NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-332-3611 [email protected]
Special Enforcement Service
NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-920-0659 [email protected]
National Capital Region
PDEA Annex Bldg. NIA Northside Road, National Government Center, Brgy. Pinyahan, Quezon City
(02)8-351-7433 [email protected]
Regional Office I Camp Diego Silang, Carlatan, San Fernando City, La Union
072-607-0477 0908-485-1364 0917-540-7320
[email protected] pdearo1messagecenter@gma
il.com Regional Office II Camp Adduru,
Tuguegarao City, Cagayan (078)304-6693 (078)304-0189
[email protected] [email protected]
Regional Office III Diosdado Macapagal Regional Government Center, Brgy. Maimpis, San Fernando, Pampanga
(045)649-1009 (045)649-1008
[email protected] [email protected]
Regional Office IV-A Camp Vicente Lim, Calamba City, Laguna
(049)834-1304 0922-479-8007
[email protected] [email protected]
Regional Office MIMAROPA
Unit 14 Filipiniana Complex, Calapan City, Oriental Mindoro
043-288-7110 [email protected]
Regional Office V Camp Gen. Simeon Ola, Legazpi City
(052)742-0950 (052)480-7712
103
Regional Office VI Camp Martin Delgado, Iloilo City
(033)337-1600 0920-912-1575
[email protected] Regional Office VII Doña Modesta Gaisano St.
Sudlon, Lahug, Cebu City
(032) 255-5260 (032) 414-4501
0932-1985988 [email protected]
[email protected] Regional Office VIII Government Center,
Candahug, Palo, Leyte
(053) 530-1010 0921-630-2394
Regional Office IX Upper Calarian, Zamboanga City
(062) 983-0112 (062) 955-5416
[email protected] [email protected]
Regional Office X 2F Don Gregorio Pelaez Sports Complex, Don Velez, Cagayan de Oro City
(088) 857-2279 0939-916-7911
[email protected] [email protected]
[email protected] [email protected]
Regional Office XI Camp Captain Domingo E. Leonor, San Pedro Street, Davao City
(082) 222-3045 0939-543-3405
Regional Office XII Bulaong Road, Camp Fermin G. Lira, Jr., General Santos City
(083) 554-0022 (083) 301-5466
Regional Office XIII Camp Rafael Rodriguez, Libertad, Butuan City
(085) 815-1661 0950-531-8986
[email protected] [email protected]
Regional Office BARMM
GIVFRELL Building I, Gov. Gutierrez Avenue, Cotabato City
(064) 557-2641 0923-722-0323
[email protected] [email protected]
Regional Office CAR Camp Bado Dangwa, La Trinidad, Benguet
(074) 422-5566 0918-389-5508