Philips Scanner Utilization Admin Manual · Copyright © 2017 Koninklijke Philips N.V. 4 Protecting Personal Information It is recommended that customers have policies and procedures

Scanner Utilization Admin Manual

Instructions for Use Release v1.1.8

Copyright © 2017 Koninklijke Philips N.V.

2


3

Notice Proprietary Information

This document contains proprietary information, which is protected by copyright. Copyright

Copyright © 2018 Koninklijke Philips N.V. All rights reserved. This document and the information contained in it is proprietary and confidential information of Philips Healthcare ("Philips") and may not be reproduced, copied in whole or in part, adapted, modified, disclosed to others, or disseminated without the prior written permission of the Philips Legal Department. This document is intended to be used either by customers, and is licensed to them as part of their Philips equipment purchase, or to meet regulatory commitments as required by the FDA under 21 CFR 1020.30 (and any amendments to it) and other local regulatory requirements. Use of this document by unauthorized persons is strictly prohibited. Unauthorized copying of this document, in addition to infringing copyright, might reduce the ability of Philips to provide accurate and current information to users. Non-Philips product names may be trademarks of their respective owners.

Manufacturer

Philips Medical Systems 3000 Minuteman Road Andover, MA 01810-1099 (978) 687-1501 Printed in USA. Document Number RS-0

Warranty

The information contained in this document is subject to change without notice. Philips Medical Systems makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties or merchantability and fitness for a particular purpose. Philips Medical Systems shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.


4

Protecting Personal Information It is recommended that customers have policies and procedures for the proper handling of personal or sensitive information, ePHI (electronic protected health information) and PHI (protected health information), which will maintain the confidentiality, integrity, and the availability of these types of data. Any organization using this product should implement the required protective means necessary to safeguard personal information consistent with each applicable country law, code and regulation; and consistent with their developed and maintained internal policies and procedures. While handling personal information is outside the scope of this document; in general, each organization is responsible for identifying: • Who has access to personal data and under what conditions an individual has authorization to use that data. • What security controls are in place to protect personal and sensitive data. • How the data is stored and the conditions by which it is stored. • How the data is transmitted and the conditions under which that data is transmitted. Protecting personal health information is a primary component of a security strategy. Personal and sensitive information should be protected according to the applicable laws, regulations and directives, such as HIPAA, PIPEDA and/or Council of the European Union security and privacy rules.

Compliance Uses of the system for purposes other than those intended and expressly stated by the manufacturer, as well as incorrect use, incorrect operation, or modifications made to the system without explicit approval from Philips, may relieve the manufacturer (or his agent) from all or some responsibilities for resultant noncompliance, damage or injury.

Printing History

New editions of this document will incorporate all material updated since the previous edition. Update packages may be issued between editions and contain replacement and additional pages to be merged by a revision date at the bottom of the page. Note that pages which are rearranged due to changes on a previous page are not considered revised. The documentation printing date and part number indicate its current edition. The printing date changes when a new edition is printed. (Minor corrections and updates which are incorporated at reprint do not cause the date to change.) The document part number changes when extensive technical changes are incorporated. First Edition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . January 2018


5

About This Book This manual is intended for the administrator of the Scanner Utilization application.


6


7

Contents

1 Introduction To Scanner Utilization 8

WHERE TO FIND THE SYSTEM 8 BROWSER COMPATIBILITY 8

2 Logging In 9

3 Site Configuration 10

GROUPINGS 10 RESOURCES BLACK LIST 11 MODALITIES BLACK LIST 12 SITES BLACK LIST 12 CONFIGURATION 13

SHOW BLANK SCANNERS 13 FILTER OUT NONREPORTABLE PROCEDURES 13 MANUAL URLS 13 AUTHORIZED ROLES 14


8

1

Introduction to Scanner Utilization Where to find the system

The system is entirely web-based and located as a launch-able link from your organization’s AI portal page.

Browser compatibility To ensure you have the best experience please use one of the following browsers versions. The system currently supports the Chrome (>=42.x), Safari (>=8.x), Firefox (>=37.x) and Internet Explorer (>=9). The system has also been tested and validated for use on tablet computers. The system relies on HTML5, CSS3, JavaScript and other web standards. Each web browser may implement part or all of these standards.


9

2

Logging in The system is capable of displaying patient health information and requires a user to login to the system via the main portal page, typically with their enterprise login ID. The system does not directly manage user names and passwords but delegates that function to your institution’s central enterprise directory system. All page views are logged in the auditing system based on the authorized user ID.


10

3

Site Configuration Groupings

As an alternative to the Site + Modality filters to select which scanners to display, custom resource groups can be created to select instead, allowing different modality and site combinations to be viewed at the same time. First, enter the name of a new group and click “Add”:

Then, search for a resource:


11

Click the resource to add it to the group:

You can continue to search and add resources until the group is completed. To remove from the group, click the gray X on the right side.

Resources Black List

By default, all resources will be selectable as filters. This interface allows you to select certain resources to exclude from being selectable as filters.

Site Configuration


12

Modalities Black List By default, all modalities will be selectable as filters. This interface allows you to select certain modalities to exclude from being selectable as filters.

Sites Black List

By default, all sites will be selectable as filters. This interface allows you to select certain sites to exclude from being selectable as filters. Alternatively, in the Service Tools application sites can be flagged as “application visible” and this will have the same effect (the flag does not apply to this black list interface).

Site Configuration


13

Configuration Show blank scanners

By default, the application will display all resources that match the group, site, and modality filters selected, regardless of if any exams were performed on the date being viewed. Selecting “Hide” will only show resources that have exams performed or scheduled on the date being viewed.

Filter out nonreportable procedures

By default, all exams will display in the application. Selecting “Filter” will remove all exams flagged as non-reportable in Service Tools based on the procedure code of the exam.

Manual URLs

By default, the application help manuals for both end users and administrators are linked to internet-hosted PDFs. These URLs can be manually configured if alternative hosting is required. Click the Save button to apply changes. The defaults can be restored by clearing the field and hitting update.

Site Configuration


14

Authorized Roles Select one or more roles to have access to the application. Click the Save button to apply changes.

Site Configuration

Documents

Philips Scanner Utilization Admin Manual · Copyright © 2017 Koninklijke Philips N.V. 4 Protecting Personal Information It is recommended that customers have policies and procedures