Item No. 33.1

33.2

33.3

33.4

:.:J1'(1;1"11I snEl~fl'IiGI ~ '{i)\iliGI INDIAN INSTITUTE OF TECHNOLOGY ROORKEE

'(i)\iliGI 247 667/ROORKEE - 247 667

~ ~ Piilful 'qjflf ~ftt~ qft 33cff ~ q;r Cf)14~rn MINUTES OF THE 33rd MEETING OF

THE BUILDING & WORKS COMMITTEE DAY & DATE: MONDAY, THE 9 th NOVEMBER 2015

?l'ilt /INDEX

Particulars

1liA ~ f.r>!fur 'tU+1I () qft ~ 18.12.2014 q;)- 3I"fSO 32 cfr to<!> q} "'14'1rn qft ~ <I>VIT I

To confirm the minutes of the 32nd meeting of the Building & Works Committee held on 18.12.2014.

1liA ~ f.r>!fur ~ qft ~ 18.12.2014 q;t 311"1)1',ld 32<ff

to<!> q} <!>J1f¥ lR qft ~ "'I'tqljf qft ~ "lIT'<f <I>VIT I

To receive a report on the action taken to implement the decisions of the 32nd meeting of the Building & Works Committee held on 18.12.2014.

~~i't ~qft ~ ~. ~.I"'u]I,!" 3Iix ~'t1c"l(i'j q; ,.,.,,", ~ "'tl'iI1mr "IffiITiI" lR ~ <I>VIT I

To consider the proposal related to Planning, Design and Construction of STP at IIT Roorkee Campus. ~II~~'" i(ii'f ~ Pc! "'''' i'l ~ 3Iix ~ q} ~ Pc!~"'1 Pc!'1I.I)·/q}-..n "4" qfu;r "'""IX ~lf>C't1 qlt ~ q} "IffiITiI" lR ~ <I>VIT I

To consider the proposal for installation of Wheel Chair Lifts for Physically Challenged students and staff in the Departments / Centres.

Page (s)

3

3

3

3

33.5

33.6

33.7

~ 'Irctfil~ <6~ (*") <6 ~ ~ 1ft 'luf f.r>Jfur <Pl1f <6 ~ ~1mf 3I"!l!R lR fcr<rN <w-lT I

To consider the revised estimate for the construction of Multi Activitv Centre (MAC) alreadv completed. ~ ~ f.@fo 3I'h" f.r<ifur ~ Cffiift <rt ilil I i(dY ~ fcng;cr 'I'ffi qlt '{fG <6 ~ lTffiTCf lR fcr<rN <w-lT I

To consider the proposal for augmentation of electrical load for new buildings already constructed and to be constructed.

~ ~. ~ ~ qllfqi(OI "!I'l{l<f 311<t>l'f'1 1I1~<t>i(OI. ~5i(l'iO.'1 <6 tI?I ~o 1285/~3ITlf~ ~ 19 31iftlili( 2015 <6 31'141l'f'1 ~ 'liffix ~ ~ <6 f.r<ifur <t; ~ qllfqi(ol IIlqElI'1r

<6 m ,y ~ tI?I ~ lR fcr<rN <w-lT I

To consider the letter No. 1285/SEIM dated 19th October 2015 of the Member Secretary, State Level Environment Impact Assessment Authority, Dehradun regarding Affidavit for compliance of the environment provisions for construction of buildings in the Campus.

4

4

5

App. 'A' 'If<f'f ~ f.r<ifur ~ qlt 18.12.2014 q;t 31I<i1Ri1d 32<ff ~O<I> 6 <6 <t>14'{<l lR qlt '1l <t>1i/"qljf qlt ~ I

Report on the action taken to implement the decisions of the 32nd meeting of the Building & Works Committee held on 18.12.2014.

App. 'B' filill'~ /<6~t qlt~'<fi/List of the Departments/Centre 7

App. 'C' ~ 320.00 q\t ~ 31j'1IPid 'l'fTITd' /Preliminary estimated 8-10 cost of Rs. 320.00

Financial statement after completion of the work of Multi Activitv Centre.

App. 'E' ~ ~ f.@fo 3I'h" f.r<ifur ~ Cffiift <rt ililli(d'r ,y fcng;cr 'I'ffi 12 17 qlt '{fG <6 ~ ~O 260.00 <t>T IIli(iA1<t> ~ I

Preliminary estimate of Rs. 260.00 for augmentation of electrical load for new buildings already constructed and to be constructed.

App. 'F' ~~. ~ ~ If<lTiRUT "!I'l{l<f 311<t>l'f'1 1I1~<t>i(01. 18 ~5i(1'iO.'1 <6 tI?I ~o 1285/~3ITlf~ ftRiq, 19 31iftlili( 2015 I

Letter No. 1285/SEIAA dated 19th October 2015 of the Member Secretary, State Level Environment Impact Assessment Authority, Dehradun .

INDIAN INSTITUTE OF TECHNOLOGY ROORKEE ROORKEE - 247 667

Minutes of the 33rd meeting of the Building & Works Committee held on 9th November 2015 at 12.00 Noon in the Board Room of the Institute.

The following were present:

1. Prof. Pradipta Banerji, Director 2. Prof. Vinod Kumar, Dy. Director 3. Prof. Umesh Kumar Sharma

Off tg. ' Chairman, E&W 4. Er. Mohan Mittal, Executive Engineer, UPCL

(on behalf of the Dy. G.M. UPCL, Roorkee) 5. Prof. (Mrs.) Pushplata, Architecture & Planning 6. Prof. Z. Ahmad, Civil EngineeringDepartment 7. Er. Ajay Kumar Sharma, Institute Engineer

-Chairman - Member - Member

- Member

- Member - Member -Member

8. Prof. P.K. Ghosh, Dean, Finance & Planning - Special Invitee 9. Shri Prashant Garg, Registrar -Secretary

Communication received from the following members for not attending the meeting:

1. Er. Pravendra Kumar, Director, MDC, U.P. Housing & Development, Lucknow

2. Er. Salek Chand M.D. , U.P. State Bridge Corporation Lucknow

3. Prof. Pramod Agarwal, Department of Electrical Engg.

The Chairman welcomed the members of the 33rd meeting of the Building & Works Committee.

The B&WC thanked the under mentioned outgoing members and recorded its appreciation for their valuable contribution in the meetings of the B&WC: -

1. Prof. Mahendra Singh Chairman, Estate & Works

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2. Er. H.K. Upreti Chief Engineer, National Highway Uttarakhand P.W.D. Dehradun-248001 (Uttarakhand)

3. Prof. S.P. Gupta Dy. Director

4. Prof. Ravi Kumar Department of Mechanical & Ind!. Engg.

5. Prof. Rajendra Prasad Department of Electrical Engineering

6. Prof. Pradeep Kumar Department of Civil Engineering

7. Lt. Co!. (Retd.) A.K.Srivastava Registrar

The B&WC also welcomed the under mentioned new members and solicited their valuable contribution and active participation in its functioning:

1. Prof. Vinod Kumar Dy. Director

2. Prof. Umesh Kumar Sharma Offtg. Chairman, Estate & Works

3. Er. Pravendra Kumar Director, MDC U.P. Housing & Development Lucknow

4. Prof. Pushplata Department of Architecture & Planning

5. Prof. Pramod Agarwal Department of Electrical Engineering

6. Prof. Zulfequar Ahmad Department of Civil Engineering

7. Er. Ajay Kumar Sharma Institute Engineer

8. Mr. Prashant Garg Registrar

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Deliberations:

The B&WC has taken the following agenda items for discussion, deliberation and consideration:

Item No. 33.1: To confirm the minutes of the 32nd meeting of the Building & Works Committe~ held on 18.12.2014.

Item No. 33.2

Having received no comments, the minutes of the 32nd meeting of the Building & Works Committee, as recorded and circulated, were confirmed.

To receive a report on the actions taken to implement the decisions of the 32nd meeting of the Building & Works Committee held on 18.12.2014.

The Building & Works Committee noted the actions taken on the minutes of the 32nd meeting, as reported. (Appendix 'A')

Item No. 33.3: To consider the proposal related to Planning, Design and Conlltruction of STP at lIT Roorkee Campus.

The B&WC has noted the background, and consider and approved the proposal technically for the odor less STP.

It has been decided that the details of design, selected site and the estimated cost for STP be placed before the B&WC in its next meeting after receipt of DPR from the Consultant, so appointed for the purpose.

Item No. 33.4: To consider the proposal for installation of Wheel Chair Lifts for Physically Challenged students, faculty and staff in the Departments/Centres.

The B&WC technically conside.red the proposal of replacement of mechanical doors system both for Phase-I and Phase-II with automatic doors & recommended for approval the Phase-II of the proposal comprising the installation of lifts in rest of the 18 Departments/Centres (Appendix 'B'). The B&WC further suggested that the negotiation with

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existing vendor M/S ThirdLeG Mobility Aids be carried out to reduce the cost for the proposed replacement of the doors and additional requirement of the lifts.

It is recommended that a Committee for Negotiation with the above mentioned firm be constituted ..

The B&WC has recommended the preliminary estimated cost of Rs. 320.00 lacs as given at Appendix'C' for installation of 18 lifts with automatic doors and replacement of automatic door system in the existing 6 lifts for the physically challenged persons.

Item No. 33.5: To consider the revised estimate for the construction of Multi Activity Centre (MAC) already completed.

The B&WC considered the financial statement after completion of the work for the construction of Multi Activity Centre (MAC) as given at Appendix 'D'. It has been observed that the estimated cost should not be allowed to exceed the sanctioned budgetary cost without the prior approval of the Building & Works Committee/ Board of Governors.

After deliberations, it' has been recommended that only net additional cost of Rs. 4.00 lacs be allowed for payment after adjustment on account of liquidated damages for the delay in completion of work and change of contractor from the projected revised estimation by the NBCC .

Item No. 33.6: To consider the proposal for augmentation of electrical load for new buildings already constructed and to be constructed.

The B&WC considered and technically approved the proposal for augmentation of electrical load for new buildings preliminary estimated cost as worked out to be Rs. 260.00 lacs as given at Appendix 'E'. Further, the B&WC suggested that the DG load of existing installations be evenly distributed for optimum utilization".

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Item No. 33.7: To consider the letter No. 1285/SEIAA dated 19th

October 2015 of the Member Secretary, State Level Environment Impact Assessment Authority, Dehradun regarding Affidavit for compliance of the environment provisions for construction of buildings in the Campus.

The B&WC considered the letter No. 1285/SEIAA dated 19th October 2015 of the Member Secretary, State Level Environment Impact Assessment Authority, Dehradun regarding the requirement of an Affidavit for compliance of the environment provisions (Appendix 'F'). After deliberations, it has been recommended that the details of the already constructed and to be constructed buildings be placed before the Board of Governors for the necessary approval to consider for submission of the affidavit before SEIAA.

Details of the Buildings Alreadvconstructed To be constructed

Boys' Hostel Bovs' Hostels

Lecture Hall Lecture Hall Complex Complex-II

Students' Activity Biotechnology Building Centre

Transit Girls' Hostel Accommodation/

Married Students' Staff Accommodation-I Hostel

Staff Accommodation-II

Multi Activity Centre

The meeting ended with a vote of thanks to the Chair.

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Appendix 'A' Item No. B&WC/33.2

Item No. 33.2 To receive a report on the actions taken to implement the decisions of the 32nd meeting of the Building & Works Committee held on 18.12.2014.

The minutes of the 31st

meeting of the Building and Works Committee were circulated to the members on 26th December 2014. The status on actions taken on the decisions of the Building & Wprks Committee are reported as under:

Item Abstract of the minutes No.

Status of action taken

32.3

32.4

Proposal for construction of the following Buildings in the 1.1.T. Roorkee Campus

(a) For construction of the Lecture Hall Complex-II (b) For construction of the Boys' Hostel (c) For construction of Students' Activity Centre (d) For construction of Transit Accommodation/ Married students' Hostel including cost, of room furniture Demolition of the under-mentioned residences in the Institute:

(a) 181/1, 181/2, 181/3, 182/1 & 182/2, Sheel Kunj (05 nos.)

(b) 97-A, 97-B, 98 &100, Vigyan Kunj & Jai Krishna House, Squash Court of Faculty Club

(c) 62/1, 62/2, Ravindra Lok (d) 101/1-2,101/3,101/4-5, 102/1, 102/2, 102/3, 102/4

The NBCC has already invited the tenders for all the four works jointly. The tenders are in process for allotment of work.

Demolished.

In process.

Auction work is in progress.

(e) 155/1 to 155/5, 156/1 to 156/3, Demolished. 157/1 to 157/3, 158/1 to 158/3, 148/1, 148/2 (out houses), 155/1 & 155/2 ('B' class residences) Vikas Nagar(18 Nos.)

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S. Department/Centre No. t. Al'ch, & Planning . 2. Biotechnology Old Building 3. Chemistry

..

4; Earthquake El).gineering 5. Earth Sciences . .....

6. HUm. & So .. Science .

7. Hydrology 8. Mathematics· & Physics 9. l\1~agement Studies .

10. MeL 8lMat. Engineering lL WRDM ..

12. ABBC .. .

13. Institute Instrumentation Centre 14. Institute Computer Centre/ISC 15. Geo-roetic Divisiongn;mp

.. 16~-, .. Geo.;.technicalEngineeringLab 17. Welding Research Lab

·18. Continuing Education Centre

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. ..

..

Appendix 'B' Item No. B&WC/33.4

Annexure-I

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.

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.

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1 '. Total Cost of 18 Nos; wheelChairLifts@ 17/~Q,375(a$ p¢rqYQtationattached)'

2ContingencY([,S.j

total:

....•...•.. ~,~ ~ ...•

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Appendix 'C' . Item No. B&WC/33.4

31,668,750.00

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. Thank You, & .. ~:-'. " ;~:,

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.... htt\)~:Ji~~~~~;0d~~i~~11~~OQ~~i@tjliJ,q~i<5tui~lltJNIZW1feature=Watctl . . ,~, ,:~ ',"', {, ~3:,c;'::,. -, ~ ".~"E:',-;~,:-~" -): .. ::: . :c.'!'.i,-''';" '

ThlrdLeG Mobility Aids iUBIRAIlAANIlAN NAGAR, 7th STREET,MOOVARASANiPET,MADIPAKKAM,CHENNAI-600091,

Contact phone nuljiber.: 1)44-4Z3!!51:i~. ()~Q5~2~'3234 vkStnirdleg@gmail;coni, WWw.tl1irdlegnioblllty.com

--- - '. - '" e"."·"·"_"-'-"·'·-· •

~------~--------~--------~---------------.i QUOTATION NO:0777 DATE:28-10-2015

TO; , THE CHAlftMIOfII, E&W

liT ROORKEE

1

DescriptJ9n . . . ......... ,,,....... .... ,

Hydrauliewl1ei!riiWlr\"'f:\:jG;i'~·.·~ci~*2 ..

:!rna:r~~~Q~:fl~~~~~;:~~~ng, . do/lrffilni~d'~j~$$,~~Wfii$)~!l JiiioX ... . i4(jO·fClMMhlielti\lIitlf~e .. t.bdbtir.pi!tsoh ~ap!lCrty, .ojlt~( jiltsli~ffi:o~~r~abY .• trllrispareritp~lYcarbpri~te'$he"t6nim thickness;" . ..

Unit price

·13,75,OOO.QO

Hydraulic IIft.i,,~tan8tI~"cIVII work for lift frame foundatibn~~ij'Plt only, 1,.50,000.00 2

Instructions: 90% ~dval)Ce for.confi'rmatlQn . 3 Salance 10% after.the work

4 One year Warral'ltv. 5 . Delivery· 60 ~o7S!lays,again.t .90% advaricefor one lift

f,amewQrklaborchi!ige·fo). o)"e lift

14.5 % ta~ for~3,1~,qoo.

Installatio.riifiryitt! 't~i(~)itra

Quote for one lift only

speclficationfo[ hvdr@ulidift

1.. Tta\)i1llrr~ruplO 4109' mete'r i.cabi~ {4:p~ssehger) size' Width 1000 X depth 1400 only for wheelchair user 3."hree()ha~e·PGlwer·paGkc-.. , 4. Auto door 800 mm op'~iiing 5.Travalirig speedO.5ift/~ec 6;Capacity 4~ p",rsons(278 kg) or wheelchair person with one attender 7.Cabin interior 55 and one side Glass finishing. 8.ARD-Anti rescue device .when power failure occur it wiil come to the ground level 9.Emergency bUzzer, light, fan, key lock ~rovide in cabin 10. Quote \lalid 60days only - 10 -

'rotal

. _.1 13,75,000.,

,

1,50,00'0'1:

1,99,375.1

'J> ..... '1

. 17,59,375'"

For Third\.eg Mobility Aids

Appendix 'D' Item No. B&WC/33.5

Annexnre-I

Summary of expenditure occurred for the constructions of Multi Activity Centre at lIT Roorkee.

1. Total amount sanctioned by BOG 2. Total amount comes after executions of complete work

Difference 3. Total amount paid to NBCC by IITR till date for this work 4. Balance amol,lllt lying with II'tR from the sanction amount is

Rs. 22.13 Crores - Rs.19.91 Crores . 5. Now the amOunt available aftersauctions amount of extra

work byBOG is Rs.4.91 Crores.+ Rs:2.22Crores 6. LiqUidity dllinagehas to be recovtlfed<froiriN'BCC for the

delay of work as per condition of Mou @10% sanctioned amOunt from Rs. 7.13 Crores.

=Rs. 22.13 Crores =Rs. 27.04 Crores

--~~~~~~=-=Rs. 4.91 Crores =Rs. 19.91 Crores =Rs. 2.22 Crores

=Rs. 7.13 Crores

=Rs. H2.21 Crores

7. Amount to be recovered from NBCC due· to extra =Rs. (-)2.66Crores expenditure alone for the change of contnictor from Rs. 7.13 CroTes

Balance =Rs. 2.26 Crores --~~~==~~~

8. Now the after deduction Of liquidity damage and extra expenditure done by NBCC due to change of contractor, th.e amount payable to NBCC

9. In this way the extra expenditurewiIl be done by IITR at this work comes Rs. 4.91-Rs.2.21-Rs.2.66* Rs~ 0.04 CrMes

=Rs. 2.26 Crores =Rs. 0.04 Crores

Say 4.00 lacs only The approval of additional amount to be obtained =Rs.4.91 Crores

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~ ~. K. AgafWSI

ASStt. Ex. Engf £$". and Works 1ft ROOrkEJe

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Appendix 'E' Hem No. B&WC/33.6

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Appendix 'F' 2 <::>

Item No. B&WC/33.7

Stpt~ lcevel Environment IriippctA~se~sment Authority, AjatW!JrKala, Mothorowala Road,Dehr~d!JtIjlJttClr~kha!"l~. .. • •.... '... ........ .. .... ..... .. ;

"'. (cprr~zitllt\il4~r· •. Mini.~try.qf ·l;lJitironmMit, Forest$, and. qlimClte .CIlCll1{je $!'>y!irl'in,iettldf iridi!l.) . . ,.. .... ". ; ,

Sub- Re9~rc:!ingJJSnvirohritehtaIGleatanc~forCoMtructioil of ·6oVs l'Io$t~,I, Le.~ty,,~ .. ·.· :I1l;!r.tQofYIRI:~!<,~I~t.ftChiioIQ9Y .. ·'· ~trilc;ling, ... G~rls". J. '1Q~.tElI

. Accoinmoc;la#()r-I,SttlffA¢c;qmmO'a~.tion-llandMulti Ac:tivitVC.Eint,'elll I.I.T. Roofkee, Uftarakharid ..•.... '. '. '. .

Sir,

Please take refetenceof meeting of $EIAA dated 20th September, 2015. The observaiiCl!1S of SEIAA ar~reptoq'l1ced herea$Under:· . . . "The Authority discussed In Jengththe proposal ofl J. TRoorke~, for violation of II EP Act, t9~6:anddecided tOihitiatecredibl.eadion asappliC~ble to violation cases." ... .

You are. reqUe(Ste& .• t0>~hle:ffliH~I~w~~ewi'l<rents~a$~peF9#itle Memoranciloll'fls .. . issued by Moltf', Govt dflhdja~ . . '. ..' .. ' .... ;.. .

. • Ah"ffidaYitst~~ihg· th~tprqp9n'entWtiJuld not r\')peatth~YiOI61tiorlof~.rQV)~ion of EZIA NotifiCli:1tion 4006,(A$J;lmell'<i!ed tilrre to time) in future andal~bth",t nQl' furth~rcon$ttuctibn .. activity/::"e...,_ will·. be carried .our.l)n\H obtaining .I~ EnvirQrunen\aJ Clearance. A resolution pas$edby Board of DirectoJs should .' be submitted

• A chronological report st~ting thepnase yvi$e COI1$trllcHon.,· . .' ., '; before and after issuance of EIA Notification dated 14.9.2006,"

~4 (A.R, Sinha)

Member Se<;retary

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