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Pinellas Suncoast Transit Authority Board of Directors Meeting June 27, 2012. TODAY. TODAY. TODAY. Revenues. 10% Increase in Fare Revenue $500K more Due to Record Overall Ridership $100K more Due to Under Budgeted TD Bus Pass Revenue - PowerPoint PPT Presentation
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Pinellas Suncoast Transit AuthorityBoard of Directors Meeting
June 27, 2012
1
TODAY
TODAY
TODAY
Revenues
• 10% Increase in Fare Revenue– $500K more Due to Record Overall Ridership– $100K more Due to Under Budgeted TD Bus
Pass Revenue– $500K more Due to Former TD & Medicaid
Discounts converting to full price.
• Advertising Revenue Up 80%– New Ads on Trolleys very successful.
5
0
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
2007 2008 2009 2010 2011 2012 2013 2014
Ad Valorem Revenue
Ad Valorem Revenue
$41.8 Million
Property Tax Loss Since FY 2007
* Projected
* **
6
Ad Valorem Revenue Change Assumptions
7
FY2013 FY2014 FY2015 FY2016
Adopted -3.0% 0% +3.0% +3.0%New PSTA Projection
-2.2% -2.2% +2.0% +4.0%
County Projection
-4.0% -2.0% +2.0% +4.0%
TODAY
FY2012 Expenses Below Budget
9
No. Line Item FY2012 Projected Savings
Recurring Savings?
1 Delay in Implementing North County Flex Routes -$700,000 No
2 Competitive DART Contracts -$500,000 Yes
3 Health Insurance & FRS Benefits – Vacancies -$444,000 No
4 Insurance Recovery Claims -$414,000 Partly
5 Lower TD Cab & Van Expenses -$110,000 Yes
6 Bus Parts -$ 93,000 Yes
5 TOTAL FY2012 Savings -$2,161,000
TODAY
11
No. Line Item FY2013 Increased Costs
Cumulative Percent
1 TD Pass-Through to Non-Profits $654,000 11%
2 Health Insurance Broker $150,000 2%
3 Entry-Level Planners (2) – Grant Funded $125,000 2%
4 No Net Costs/Pass-Throughs Subtotal $929,000 15%
5 North County Flex Routes $700,000 13%
6 Mid-County Terminal Operating Costs $200,000 3%
7 Improved Oversight (4.5 FTE Positions) $180,000 2%
8 New/Improved Services Subtotal $1,080,000 18%
9 Fuel $1,470,000 25%
10 Health Insurance (Net of Employee Share) $700,000 12%
11 Insurance (Assuming No Claim Recoveries) $432,000 9%
12 Inflation Items that May Be Further Reduced $2,602,000 46%
13 1% Salary Raises & Union Step Increases $445,000 8%
14 Maintenance Expenses Back to Trend $350,000 6%
15 Other $419,000 7%
16 Other Inflation Items $1,214,000 21%
FY2013 DRAFT BUDGET VS. FY2012 PROJECTED ACTUAL
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FY2013 Operating Budget Strategies
• No Service Cuts – Service Enhancements:• North County Flex Services Implementation• Mid-County Terminal Implementation• Improved Trash/Shelter Cleaning at Lower Cost• Complete Comprehensive Bus Study
• No Fare Increases• No Millage Rate Increase• Be Responsible to Staff, 1% Salary Increases Pending FRS Decision &
Labor Agreements• Employees Pay 50% of any Increase in Health Insurance. • Defer Capital & Use Federal Funds for Operating at Lower Rate• Use of Reserve Funds to Balance Budget through Up to FY2015
Overtime Reduction Strategy
• Current budgeted bus operator positions – 357o 311 operators work 40 hour shifts (bid)o 46 operators work the “Extra Board”
• Extra Board operators are used to cover open work due to the absence of an operator who works a bid shift
• Types of absences include:– Vacation, sick leave, personal leave, birthdays, military leave, union business, jury duty,
Family Medical Leave, funeral leave, no-pay excused and miss-outs
• Average Daily Absences 42 – 46• Average Extra Board Operators available each weekday – 37
(factor in two days off per week)
14
Maintain Fares
System Cash Fare Day Pass 31-Day
Tallahassee $1.25 $3.00 $38
Sarasota $1.25 $4.00 $50
Pasco $1.50 $3.75 $37.50
Jacksonville $1.50 $4.00 $50
Palm Beach $1.50 $4.00 $60
Broward $1.75 $4.00 $58
Miami-Dade $2.00 $5.00 $100
HART*- 11/2012 $2.00 $4.00 $65
Orlando $2.00 $4.50 $50
PSTA $2.00 $4.50 $65*Red - Highest
15
IMPROVED TRANSIT AMENITY UPKEEP PROPOSAL
• PSTA spent $499,543.88 toward an annual Contractor Service provided by Spectrum
• 900 trash cans serviced weekly• 2,300 bus-shelters pressure washed annually
BACKGROUND INFORMATION
• Currently, PSTA is annually spending $291,000.00 on Gulfstar Contract [proposed to be $280,000 in FY2013]
• 687 trash-cans serviced weekly [proposed to be 987 in FY2013]• 1,600 bus-shelters pressure washed annually [1800+ in FY2013]• Improved Oversight with Amenity Coordinator Position
Staffing Changes
16
CEO Department Marketing Department.5 Administrative Assistant (Improved Oversight) 3 Customer Service Representatives (Mid-County Terminal)
Finance Department Transportation Department1 Accounting Specialist - Records Retention (Improved Oversight) 6 Bus Operators (Overtime Reduction)1.5 Part-Time Revenue Room Clerks (Improved Oversight) 7.5 Part-Time Bus Operators (Flex)
1 Flex / Paratransit Analyst (Flex)1 Flex / Paratransit Coordinator (Flex)
Planning Department 1 Transportation Supervisor (Flex)2 Planners (Grant Funded)
N. County Flex Route 11.5Maintenance Department Overtime Reduction Operators 6
.5 Amenity Coordinator (Improved Oversight) Improved Oversite 4.51 Mechanic (Flex) Mid-County Terminal 31 Maintenance Supervisor (Improved Oversight) Grant Funded Planners 2
Total FTE 27
PSTA Staff Level History
17
PSTA Reserves
18
1 Adopted FY2012 YE Reserves to Balance 3 Years $5,042,009
2 Additional FY2012 Revenues +$1,020,866
3 FY2012 Operating Budget Savings +$2,334,072
4 Concrete Rehab Project Savings +$2,033,160
5 Revised FY2012 YE Reserves $10,430,107
Additional PSTA Reserves
1 2 Months Equivalent Operating Reserves $10,199,409
2 Required Insurance Reserves +$4,008,000
Plan for Reserve Use
• Extend Use Of Reserves to FY2015 To Provide Flexibility in Considering Sales Tax Measure: $5.6M
• Reduce Use of Federal Grant Funds for Operations: $5.5M– Fund $5.5M Additional in Bus Replacement– Allows for 15 vs. 8 of needed 40 buses to be
replaced.
19
Program of Projects History
20
Pinellas Suncoast Transit AuthorityBoard of Directors Meeting
PSTA 5-YEAR CAPITAL IMPROVEMENT PROGRAM
June 27, 2012
21
Funding for the PSTA CIP
Funding Type Description 5-Yr. Total Pct.
Future Federal FTA Formula (5307)
$11.7M Annually Based on Formula
$57,520,132 87%
5307 Dedicated to Operating Asst. $44,630,489 68%
Prior Year FTA Formula (5307)
Funds remaining from sweep of completed projects
$1,711,153 3%
2006 Alternatives Analysis Earmark
$1,000,000 2%
Concrete Settlement $5,668,606 8%
FDOT Park & Ride Grant
$200,000 0%
SUBTOTAL 5-YEAR CIP $66,099,891
PROP. FY2013-2017 REDUCED FED OPERATING ASST. +$5,579,788 8%
22
Need for Bus ReplacementsPSTA Fleet Useful Life Quantity Replace
Goal/ YearCost Per
Bus
Large Heavy Duty 12 Yrs/500K miles 174 14.5 $695K
Small Heavy Duty 10 Yrs/350K miles 9 .9 $625K
Future Flex Shuttles 5 Yrs/150K miles 6 1.2 $170K
TOTAL 189 16.6
5-Year CIP Fully Funded Targets: 83 $54.22M
Actual Constrained CIP Budget: 16 $8.43M
PROPOSED ADDITIONAL USE OF FED FUNDS +8 +$5.5M
23
24
CIP Summary
5-Year Total
Vehicles $11,871,051
Operating Assistance $44,630,489
Passenger Amenities $2,781,900
Technology $3,076,200
Facilities $1,308,181
Planning Studies $1,950,000
Contingency $796,070
TOTAL $66,099,891
W/Proposed Additional $71,679,679
25
Deferred or Unfunded Projects
26
5-Year Total Deferred/Unfunded
Replacement Buses $11,871,051 $29,791,631
Expansion Buses $0 $118,304,108
Bus Surveillance Cameras Not Until 2020 $1,800,000
Smartcard Enhanced Fareboxes Not Until 2019 $4,500,000
Shelters & ADA Access $2,000,000 $1,080,000
WiFi on Buses $0 $160,000
St. Pete Multi-Modal Terminal TIGER $30,000,000
Clearwater Terminal TIGER $25,000,000
Solar Lights on Shelters $0 $364,800
Board Room/PSTA Audio/Visual $0 $300,000
New Financial Management Software Not Until 2020 $3,780,000
Total Unfunded or Deferred $220,080,539