Placement Assessment’s

The Right Way

Who we are…

• We serve Ontario’s public service sector

• We assist over 9,000 organizations,

employing more than one million workers,

to achieve safer and healthier work

environments

• Our highly skilled staff are located across

the province, providing ready access and

timely response to all our clients

Serving a broader range of sectors…

Municipal

Sector

Public Services

Health & Safety

Association

Provincial

Government

& Agencies

Community &

Healthcare Sector

Education

Sector

Hospitals

Nursing Services

Residential Care

Community Care

Treatment Clinics

Group Homes

Universities & Colleges

School boards

Libraries

Museums & Art Galleries

Training Centres

Municipalities

Provincial Govt / Agencies

Police, Fire & Paramedics

First Nations

Conservation Authorities

Transit

Learning Goals

• Safety Regulation Knowledge

• 6 steps to safe placement

• Hazard Recognition

• Young Worker Initiatives

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Let’s Talk About Fears

• What are your biggest fears with this

process?

• What pushback have you had from

organizations when you talk safety?

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• 2.4.1 Board policy for finding placement

The placement process should consider the following:

“The opportunity for each student to work in a one on one relationship with a supervisor”

Cooperative Education

P&P 2000 document

Cooperative Education

P&P 2000 document

• 2.4.1

• Other things to

consider

The technology,

equipment and

facilities provided

The health and

safety conditions

of the workplace

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Cooperative Education

P&P 2000 document

• 2.52

• Refers to a follow up assessment

-assessment of working conditions (lunch room, overall feel for organization)

-expectation filled by both parties etc

* But no mention of safety review or questions

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OSBIE Stance on Cooperative

Education

• July 2010 Newsletter

• “..school boards are expected to

identify foreseeable risks

associated with any school

program, and take all reasonable

steps to remove them”

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• Protective equipment, if prescribed, is provided

• Measures and procedures, if prescribed, are carried out

• Competent supervisors are appointed

• Workers are properly trained and supervised for their jobs and for the equipment they use on the jobs

• Information about hazards is provided

• Take every precaution reasonable to protect workers

Employer Duties

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A hazard is a source, situation or act with a

potential for harm in terms of injury, illness or a

combination of these.*

* Some definitions also consider the harm

done to equipment, materials,

environment and process.

What is a Hazard?

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• Lets list some possible placement locations

• Lets create a list together

Hazards

Typical Job Placements

Common Hazards

During Placements?

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Four Steps to Health and Safety

Measure To A Standard

Assess the Severity and Likelihood of the Hazard Identify how the

individual might be harmed

Identify how likely the hazard is going to cause harm

Identify how severe the harm could be

Identify the priority for the hazard

Identify the Hazard Methods

Workplace inspections Job hazard analyses Observations Problems/concerns

of workers and supervisors

Senses Review of documents

Types of Controls

Elimination or Substitution Engineering Work practices Administrative PPE

Locations

At the source Along the path At the worker

Eliminate or Reduce Hazards

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Evaluate

Evaluate The control is

working as expected The control has been

communicated to affected workers

Workers are using the control properly

Hazard Control Hazard

Assessment Recognition

1 2 3 4

Hazard Assessment:

Measuring To A Standard

• Laws (Act, regulations, codes)

• Ministry of Labour guidelines

• CSA Standards

• Professional standards

• The company’s standards/policies/ procedures

• The equipment manufacturer’s operations manual

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A physical agent is a source of energy that may

cause injury or disease.

Examples:

• noise

• vibration

• radiation

• temperature

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Hazards Reviewed Physical Agents

• A chemical agent is a chemical or chemical compound that has the potential to cause harmful effects on health or an injury.

• Anytime a person is exposed to any chemical in the workplace a potential chemical hazard is present.

If a chemical is controlled it is not hazard.

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Hazards Reviewed Chemical Agents

Examples of Biological Agents:

• blood or other body fluids

• animal and bird droppings

• some insect bites

• some bacteria, viruses and prions

• some fungi

• some plant materials

• some animal materials

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Hazards Reviewed Biological Agents

Musculoskeletal disorders (MSD) put a

strain on the body due to:

1. repetition,

2. body position, or

3. forces exerted while working

The impact of MSD hazards are affected by their

duration.

They are generally difficult to identify without

speaking to workers in an area.

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Hazards Reviewed Musculoskeletal Disorders

Psychosocial stress are non-physical hazards that influence the health of a worker.

These include organizational stressors and workplace stressors particularly where a person has little control or no ability to address those issues.

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Hazards Reviewed Psychosocial (stress)

Examples: • work overload or under load • loss of control • role uncertainty and conflict • isolation • workplace bullying or violence • shift work

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Hazards Reviewed Psychosocial (stress)

Examples:

• electrical − frayed cords, missing ground pins, improper locations

• spills

• tripping hazards and obstructed aisles or stairs

• unguarded equipment

• working at elevations − ladders, platforms. scaffolds, roofs, or any raised area

• mobile equipment - carts, trolleys, fork lifts, material moving devices

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Hazards Reviewed Physical Hazards

Some of the components are: • warnings (alarms) • protective devices (“fire” doors,

system shut down) • initial response components such as

fire extinguishers, sprinklers, and other specialized suppressants

• emergency power and lighting • identified protected areas and/or

means of evacuation in an emergency

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Hazards Reviewed Lack of Life Safety Systems

• Human behaviour can be observed.

• Human behaviour has a major impact on

safety.

There are three types of unsafe behaviour:

1. activities not recognized as unsafe

2. unsafe behaviours we choose to ignore

3. situation/condition

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Hazards Reviewed Unsafe Behaviours

Hazards Reviewed

Unsafe Behaviours

Often there is not a clear distinction because

individuals have different:

• skills

• knowledge

• experience

• attitudes

• motivation

• psychological characteristics

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Hazards Reviewed

Health Concerns

Often these concerns are difficult to define as a

specific hazard:

• generally considered to “invisible hazards”

• most common are:

environmental

ergonomic

• usually not identifiable without additional

information or testing

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Mission Control

Case

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Minimum Age Requirements for

Working in Ontario

14 years old Offices, stores, arenas, restaurant serving areas.

15 years old Factories (other than logging operations), restaurant kitchens and warehouses.

16 years old Construction, surface mine (except the working face); logging operations; mining plants.

18 years old Underground mining or a working face of a surface mine; window cleaning.

Protecting Young Workers

• The most effective way to do that is to

ensure a young worker program

exists that includes orientation,

training, and supervision.

• The program should be specific to the

workplace because different

businesses face different challenges.

….ask to see it!

Young Worker Stats

• Young workers account for 17% of all

workplace injuries in Ontario

• Young Workers account for 9% of all

deaths in the workplace in Ontario

• Males account for 69% of all young

worker injuries

• Top injuries include: strains and

sprains, cuts and fractures

Effective Orientation

• An effective orientation should familiarize workers with work areas and any potential hazards they may encounter on the job.

• It should include general safety information and safe work procedures for carrying out specific tasks.

Supervision of Young Workers

• Ongoing supervision is also important

because it helps ensure that workers are

using their training and working safely.

• Regularly scheduled observation,

inspections, and safety meetings help

prevent hazardous conditions from

developing and give workers a chance to

provide feedback on work conditions.

Ensure Employers Are

Responsible

• Provide a safe and healthy workplace.

• Ensure that workers are adequately trained.

• Keep written records of training (who, what, when).

• Establish and maintain a comprehensive occupational health and safety program, including a written health and safety policy.

Ensure Employers Are Responsible

• Report critical injuries to the Ministry

of Labour

• Provide adequate first aid

facilities/services and first aid trained

employees.

• Provide personal protective equipment where required.

Signs that a workplace

may be unsafe . . .

• Other employees are getting injured on the job

• You work without direct supervision

• You have not been trained properly

• Equipment is unguarded or broken

• Chemical containers aren't labelled

• Shortcuts are used to save time

• Poor housekeeping and maintenance, e.g. floors are slippery and electrical cords are frayed

Young Worker Responsibilities

• Wear the gear--Find out what to wear to

protect yourself, how to wear it and

how to maintain it.

• Inform your supervisor if you see

anything unsafe that may hurt you or

someone else.

• Report injuries--If you get hurt, it's your

job to tell your supervisor

Roles Of The Co-Op Teacher

• Teachers identify and secure work

placements where students are able to

achieve their learning objectives,

experience personal growth and

develop career goals.

• Teachers assess placements for

suitability according to two broad

criteria…health and safety and learning

environment

Roles Of The Co-Op Teacher

• Teachers deliver classroom lessons,

which include health and safety

awareness, before the student goes to

the workplace

• The Teacher is expected to visit and

review with the student regularly MoL fact sheet April 2010

• What about internal Accident/Near Miss

forms?

Trivia

• Lets name the biggest injury types in Ontario

• What regulations support these hazards

• How much does an injury cause an employer?

• Lets talk Basic Hazards….what are they?

• Lets look at the two big ones!!!

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Q - When do I get involved in WSIB Reporting?

A – First establish who is the “employer of

record”. If there is an agreement established,

usually the WSIB claim is submitted using the

Ministry of Education’s wsib number.

Q – What constitutes an injury report (form 7) to

the WSIB?

A – Basically any injury that requires more medical

aid than can be performed by a licensed first

aider.

“FAQ” Time

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Q – What do I do if the first aid kit is always out of items/stock?

A – Depending on the workplace this could be minor…dig deeper. Why are their supplies missing, what risks aren’t being contained, or is it lack of PPE

Q – What is the fine line between asking two many safety questions and losing the possible placement?

A - ???? Let’s discuss

FAQ

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Q - How can a co-op teacher properly assess

technical placements that they have limited

knowledge of?

A – Solutions

- talk with tech related teachers

-use checklists (board and PSHSA)

- ask questions to the placement contact

- OSBIE

-PSHSA field consultants

FAQ

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Common Mistakes in Placement

Programs

1. Stick to a checklist, never straying from the list

2. Never reviewing old placement reports

3. Never reviewing job descriptions that the students will be placed in

4. Focusing only on physical unsafe situations

5. Performing placement assessments in uncommon times

6. Meet the student’s supervisor/manager

Successful Placement Programs

• A fully supported assessment

• Ample opportunity and time to

complete assessment

• Aggressive follow up for non

conforming issues

• Full documentation of assessment and

procedure for inspecting employers

Shane Koyczan

Failure is an important part

of learning, but If you

agree to your failure too

often it will become the

only thing you'll ever

succeed at.

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HSAGS New & Young Worker

Resources

1. Seven Step Assessment

2. Employer WHMIS Checklist

3. Fast Facts Young Worker Orientation

4. New Worker H&S Checklist

5. Cooperative Education Quiz and Answer Sheet

gswan@pshsa.ca

@swansafetygeek