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8/4/2019 Planning by Meetings
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Presented byABDULLA IHTHISHAM M A
100914002
1
Under the guidance of
Mr. . PrakashRao
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CONTENTS Planning.
Objectives.
Planning of a project.
Work planning.
Work force planning.
Finance planning.
Equipment planning.
Decision making phases.
Areas of planning.
Planning parties.
Involvement in planning.
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Contd
y Meetings
y Regularly scheduled meetings
y Special meetingsy Internal organization meetings
y Subcontractors meetings
y Characteristics of meetings
y Summary
y Reference
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PLANNINGy Means looking ahead
y To decide in advance
What is to be done ?How ?
In what order ?
to achieve the objective.
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OBJECTIVESy Proper design
y Proper selection of equipment and machinery
yProper arrangement of repair of machinery and equipment
y Procurement of material well in advance
y Employment of trained and experienced staff
y Welfare scheme for staff
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Contdy Incentives for good workers
y Constant flow of fund
y Proper safety arrangement
y Arrangement of means of communication and feedback.
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PLANNING OF APROJECTy PRE-BID PLANNING
y PRE CONSTRUCTION PLANNING
yPLANNING DURING CONSTRUCTIONa. WORK PLANNING
b. WORK FORCE PLANNING
c. FINANCE PLANNING
d. EQUIPMENT PLANNING
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WORKPLANNINGy Study of Layout.
yEstimation of Quantities.
y Preparation of Schedule.
y Site Mobilization.
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WORK FORCE PLANNINGy Estimation of Optimum Number of labourers.
yArranging - With different Skill levels as per the requirement.
y Allocation of work as per schedule.
y Coordinating Plans & Solving Space conflicts.
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FINANCE PLANNINGy Distribution of Finance - Entire period of Project.
yMaintaining Accounts
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EQUIPMENT PLANNINGy Time bound projects
y Manpower : costly and demanding
yHeavy investment
y When to procure it?
y Hire it or own it?
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DECISION MAKING PHASES
y Information gathering
y Development of alternatives
y Choice making
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AREAS OF PLANNINGy Engineering and method
y Organization and contract
ySchedule
y Cost and cash flow
y Major Equipment
y Layout and logistics
y Work methodsy Manpower allocation
y Materials allocation
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PLANNING PARTIESy PROJECT MANAGER (PM)
y GENERAL SUPERINTENDENT (GS)
yPROJECT ENGINEER (PE)
y HOME OFFICE (HO)
y EXTERNALS: Client, Design Engineers and subcontractors (SC)
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INVOLVEMENT IN PLANNINGRows in each matrix is assigned for nine functional plans andcolumns for the five participating parties
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INVOLVEMENT IN PLANNING
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Contd
y All parties participate in planning during construction.
y The general superintendent is more involved than the other participants.
y
The site management, more involved than the home office and externals inallthree phases, is primarily involved inchoice making.
y The project manager's involvement gradually increases as planning
moves through information gathering to choice making.
y T
he projec
t en
gin
eer is ma
inl
y in
vol
ved
in
foreca
stin
g plan
s.
y The home office is evidentlylittle involved, as an indication of the
growing autonomy of the construction project management on site
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MEETINGSINTRODUCTION TYPES
y Meetings are important in
the management ofconstruction sites.
y It is used as a planning tool
y REGULARLY SCHEDULED
MEETINGSy SPECIAL MEETINGS
y INTERNAL ORGANIZATION
MEETINGS
ySUBCONTRACTORMEETINGS
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REGULARLY SCHEDULEDMEETINGS
a. Owner-architect-contractor meetings :monthly
b. Job meetings(internal) : every 6 weeks
c. Team meetings : weekly
d. Job staff meetings : weekly
e. Subcontractor coordination meeting : weekly
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Special meetingsy a. There is due cause.
y b. Minimum Notice Period 48H.
y
c. Agenda with the Notice.y d. Circulation of minutes after meeting.
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INTERNAL ORGANIZATION MEETINGS
y
Periodic meetings - To maintain cross flow of communicationbetween departments and project staff.
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Sub Contractor Meetingsy Subcontractor coordination meetings.
y Safety meetings.
y Other subcontractor meetings.
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CHARECTERISTICS OF MEETINGSCHARACTERISTICS OWNER
y Participants
y Chairman
y Frequency
y Occurrence
y Main issues
y Permanent: PM , Owner ,
Designersy Occasional : PE , GS , HO
y PM
y Weekly
y In all projectsy Planning & review of time
table
y Missing design information
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ContdCHARACTERI TICS SUBCONTRACTORS
y Participants
Chairmany Frequency
y Occurrence
y Main issues
y Permanent: GS, SC
y Occasio
nal:PM
,PE
,SE
y GS
y Weekly
y Inall projects
y Coordination of field
activities current and threeweeks ahead (schedule)
y Review oflast weekprogress
y Identification of missinginformation
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Contd
CHARACTERISTICS TECHNICAL
y Participants
y Chairmany Frequency
y Occurrence
y Main issues
y PE , SC
y PEy Weekly
y In some projects
y Solving design problems
y Completing designinformation
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Contd
CHARACTERISTICS STAFF
y Participants
y Chairmany Frequency
y Occurrence
y Main issues
y PM , PE , GS
y GSy Weekly
y In some projects
y Preparation for owners
meetingy Staff coordination
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Contd
CHARACTERISTICS REVIEW
y Participants
y Chairmany Frequency
y Occurrence
y Main issues
y PM , HO or PM , Owner
y PMy 1-2 months
y In a few projects
y Overall review , in particular
cost and schedule
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SUMMARYy It is not an one time activity , it continues throughout project
life.
y Complex and involves many participants.
y Ensures proper utilization of fund ,equipment , labour and
material resources
y Meetings are the primary mode of planning during
construction.
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REFERENCES PROCESS OF PLANNING DURING CONSTRUCTION
By Dora Cohenca-Zall, 1 Alexander Laufer, 2 Member, ASCE,
Aviad Shapira, 3 Member, ASC
E, and Gregory A. Howell, 4Member, ASCE
http://www.constructionbooks.net/
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THANKYOU
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