Planning & Control Formats 30-01-2012-Rev 1 - Copy (2)

PMO – Planning & Control

Formats Doc. No. - PMO – Planning Guide Rev. 1 dt 30 Jan. 2012

Page 1 of 33

Planning & Control Formats

Table of Content

General Layout of Project Zones 3

General WBS 5

Schedule Requirements 8

Resources Pool Template 12

Sequence between Project Zones 14

Progress S-Curve 16

Manpower S-Curve 18

Calculations Sheet Template 20

Engineering Log Template 22

Procurement Log Template 24

Columns in Base Line View 26

Columns in Update Schedule View 28

Items Unit / Project 30

Items Unit / Project Zones 32

Page 2 of 33


General Layout of Project Zones

Page 3 of 33

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Page 4 of 33

aafia

Text Box

General Layout as per WBS

aafia

Text Box


General WBS

Page 5 of 33

Activity Name

Project Name

General Milestone

Project Start

Project Finish

Mobilization

Project Sign Board

Site Accomodation Setup

Engineering

Management Plans

Quality Plan

Prepare and Submit Quality Plan

Review and Approval Quality Plan

Safety Plan

Prepare and Submit Safety Plan

Review and Approval Safety Plan

Design Drawings

Contractor Review Design Drawings

Client Deliver Design Drawings to Contractor

Shop Drawings

Al-Faysaliyah

Part 1

Prepare and Submit Shop Drawings

Review and Approval Shop Drawings

Subcontractors Submission / Review & Approval

Subcontractors Prepare and Submission

Subcontractors Review and Approval

Traffic Management / Detour Submission / Review & Approval

Traffic Detour Prepare and Submission

Traffic Detour Review and Approval

Method Statement Submission / Review & Approval

Asphalt Work

أمانة المنطقة الشرقية - وكالة التعمير و المشاريع

General WBS


Date Revision Checked Approved

Page 6 of 33

Activity Name

Prepare & Submission

Review & Approval

Side Walk Work

Prepare & Submission

Review & Approval

As Built Drawings

Blue Print

Drawing Copies

CD-Rom

Procurment

Constructions Materiales

Pipe 2000 mm

Prepare and Submit Pipe 2000 Sample

Review and Approval Pipe 2000 Sample

Fabrication and Delivery to Site

Long Lead Items Materiales

Cable 4000 mm

Prepare and Submit Pipe 2000 Sample

Review and Approval Pipe 2000 Sample

Fabrication and Delivery to Site

Construction

Al-Faysaliyah

Part 1

Base Coarse

Curb stone

Hand Over & Demobilization

Punch & Snag List Work

Accept the project

Demobilization


General WBS



Page 7 of 33


Schedule Requirements

Page 8 of 33


______________________________________________

Schedule Requirements :‐

1‐ Use General WBS in the formats

2‐ No cost loading in Engineering part

3‐ Cost loading in Mobilization if the contract mentioned that there

is price for mobilization

4‐ No cost for manpower & equipment

5‐ Use price / unit for materials resources to load cost

6‐ Cost loading in procurement part will be just in the activity (

Fabrications & delivery to site ) and cost will be no more than 10%

of cost in BOQ

7‐ Cost for all procurement part in the project no more than 10 %

from the total contract value

8‐ all types of resources must be (auto compute actual) & (calculate

cost from units)

9‐ Use duration type ( fixed duration & unit ) for all activities

10‐ Use % Complete type Physical or Duration for all activities

11‐ Create resource node by project name and put all project

resources under this node , and this resource ID must be as Project

ID . and break resources under this node to 3 level 1‐ labor , 2‐ non

labor , 3‐ Materials ( as attached drawing Resources Pool )

12‐ All codes create under project must be project type not global

type and the name of the code must start with project ID then code

name .

Page 9 of 33


______________________________________________

13‐ Any calendar under project must to be project type not global

type and calendar name must to be start with project ID and then

calendar name .

14‐ All activities under Construction phase must have materials unit

and cost ( no Activity under Construction without cost ).

15‐ Working hours in the calendar is 8hr per / day and 6 day working

in the week with officials holidays and the start of the week must

be Saturday.

16‐ Resources Calendar to be matching to Project calendar unless

using Resource in Activity Task Dependent Type .

17‐ Not allowed activities with big float in construction phase .

18‐ Number of critical activities will be with range 10 % : 18 % of

number of total activities .

19‐ All Schedules must be in English

20‐ Currency : Exchange rate must be equal 1

21‐ Unit of Measure match to this fig.

Page 10 of 33


22‐ Construction Phase Start Date should not exceed 8 % of the

Project Duration from Project Start Date ( Construction Start Date

– Project Start Date less than or equal 8 % of Project Duration ).

23‐ Create hierarchy code under Project level not global as per

structure given by PMO . and the code name as per this 601‐1432‐

01‐Type of Work . blue ( project ID ) & Red ( Code Name ).

Page 11 of 33


Resources Pool Template

Page 12 of 33

Resource ID Resource Name Price / Unit Unit of Measure Calendar

602-1432-01 Storm Water Drainage Dammam Phase 7 Part 1 0 Standard 5 Day Workweek

602-1432-01-Labor Labor 0 Standard 5 Day Workweek

602-1432-01-Ma Mason 0 Standard 5 Day Workweek

602-1432-01-PL Plumber 0 Standard 5 Day Workweek

602-1432-01-Sury Survayer 0 Standard 5 Day Workweek

602-1432-01-NonLabor Non Labor 0 Standard 5 Day Workweek

602-1432-01-EX Excavator 0 Standard 5 Day Workweek

602-1432-01-LO Loader 0 Standard 5 Day Workweek

602-1432-01-TU Truck 0 Standard 5 Day Workweek

602-1432-01-Mat. Materials 0 Standard 5 Day Workweek

602-1432-01-P2000 Pipes 2000 mm 5000 Linear meter Standard 5 Day Workweek

602-1432-01-MH Manholes 1200 mm 7000 Each Standard 5 Day Workweek

602-1432-01-CB Catch Basin 4000 Each Standard 5 Day Workweek


Resources Pool Planning & Control Formats

Page 13 of 33

aafia

Text Box

Project ID

aafia

Text Box

Project Name

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Line

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Sequence between Project Zones

Page 14 of 33

Al-BadeaPart 2Part 1Al-Azizayah Project FinishProject Start

Part 2Part 1Al-Faysaliyah


Sequence between Projects Zones Planning & Control Formats Date Revision Checked Approved

Page 15 of 33


Progress S-Curve

Page 16 of 33

مشروع / أسم المشروع

Disc Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11

Planned 0.17% 0.33% 0.53% 1.12% 0.38% 3.01% 10.05% 12.19% 12.81% 8.76% 8.16% 6.65% 6.36% 2.25% 0.68% 0.53% 1.03% 2.11% 7.83% 5.61% 4.04% 3.98% 1.42%

Cum. Planned 0.17% 0.50% 1.03% 2.15% 2.53% 5.54% 15.59% 27.78% 40.59% 49.35% 57.51% 64.16% 70.52% 72.77% 73.45% 73.98% 75.01% 77.12% 84.95% 90.56% 94.60% 98.58% 100.00%

Actual 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.30% 0.60% 3.00% 5.00% 6.00% 9.00%

Actual Cum. 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.30% 0.90% 3.90% 8.90% 14.90% 23.90%

Progress S-Curve

المقاول / أسم المقاول

12.19%

12.81%

120.00%

12.00%

14.00%

Planned Actual

Cum. Planned Cum. Actual

Planning & Control FormatsProgress S-Curve

0.17%0.33%

0.53%

1.12%

0.38%

3.01%

10.05%

8.76%

8.16%

6.65%6.36%

2.25%

0.68%0.53%

1.03%

2.11%

7.83%

5.61%

4.04% 3.98%

1.42%

0.17%

0.50% 1.03%2.15% 2.53%

5.54%

15.59%

27.78%

40.59%

49.35%

57.51%

64.16%

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

Jul-09

Aug-09

Sep-09

Oct-09

Nov-09

Dec-09

Jan-10

Feb-10

Mar-10

Apr-10

May-10

Jun-10

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

Jan-11

Feb-11

Mar-11

Apr-11

May-11


Page 17 of 33


Manpower S-Curve

Page 18 of 33

مشروع / أسم المشروع

Disc Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11

Planned 300 320 280 290 300 310 320 350 370 380 360 340 330 320 310 300 290 280 250 200 180 120 100

Cum. Planned 300 620 900 1190 1490 1800 2120 2470 2840 3220 3580 3920 4250 4570 4880 5180 5470 5750 6000 6200 6380 6500 6600

Actual 0 0 0 0 0 0 310 350 350 350 350 320

Actual Cum. 0 0 0 0 0 0 310 660 1010 1360 1710 2030

Man power S-Curve

المقاول / أسم المقاول

300

320

290

300

310

32000.00%

12.19%

12.81%380

360

340

330

320

310

300

290

6000

7000

300

350

400

Planned Actual


Planning & Control FormatsMan Power S-Curve

280

290 290

280

250

200

180

120

100

300

620

900

1190

1490

1800

2120

2470

2840

3220

3580

3920

0

1000

2000

3000

4000

5000

0

50

100

150

200

250

300

Jul-09

Aug-0

9

Sep-0

9

Oct

-09

Nov-0

9

Dec-

09

Jan-1

0

Feb-1

0

Mar-10

Apr-10

May-1

0

Jun-1

0

Jul-10

Aug-1

0

Sep-1

0

Oct

-10

Nov-1

0

Dec-

10

Jan-1

1

Feb-1

1

Mar-11

Apr-11

May-1

1

Page 19 of 33


Calculations Sheet Template

Page 20 of 33

Calculations Sheet Planning & Control Formats

___________________________________________

Calculation Sheet for Project Schedule & Recourse

Units , Cost

Project Name : Contractor :

Activities List :

1- Base Coarse / Zone 1 / Gurnatah

Quantity = 5000 m2 Production Rate = 1000 m2 per Day with grider , 1 Surveyor and 3 Labor

Duration = Quantity / (P.R * no. of Major Resource )

Duration = 5000 / ( 1000 * 1 ) use 1 grider ( Major Resource ) per day

Duration will be = 5 Days

Resources use in Activity :

- Grider Bud. Unit = Duration * no. per day = 5*1 = 5 Days

- Surveyor Bud. Unit = Duration * no. per day = 5*1 = 5 Days

- Labor Bud. Unit = Duration * no. per day = 5*3 = 15 Days

- Base Coarse Bud. Unit = Quantity = 5000 m2 Price / Unit = 600 S.R / m2

2- Pipe Dia 2000 mm / Zone 1 / Gurnatah

And so on

Page 21 of 33


Engineering Log Template

Page 22 of 33

المقاول / المشروع /

ACTUAL

SUBMISSION

DATE

PLANNED

SUBMISSION

DATE

ACTUAL

APPROVAL

DATE

PLANNED

APPROVAL

DATE

1

2

3

4

5

6

7

8

9

بيان تفصيلي بتقديمات المخططات التنفيذية

SUBMITAL DATE APPROVAL DATE

No. DESCRIPTIONREQUIRED

DATEREMARK

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

Engineering Log Planning & Control Formats

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Procurement Log Template

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المقاول / المشروع /

ACTUAL

SUBMISSION

DATE

PLANNED

SUBMISSION

DATE

ACTUAL

APPROVAL

DATE

PLANNED

APPROVAL

DATE

1

2

3

4

5

6

7

8

9

10

11

12

بيان تفصيلي بتقديمات عينات المواد و التوريد للموقع

SUBMITAL DATE APPROVAL DATE

DELIVERY

DATE

REQUIRED

DATEREMARKDESCRIPTIONNo.

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

Procurment Log Planning & Control Formats

Page 25 of 33


Columns in Base Line View

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Activity Name Original Duration Start Finish Total Float Budgeted Total Cost

Project Name 80 28-Sep-11 10-Jan-12 0 26,413,253.60

General Milestone 0 28-Sep-11 28-Sep-11 65 0.00

Mobilization 60 28-Sep-11 17-Dec-11 0 0.00

Engineering 15 28-Sep-11 17-Oct-11 50 0.00

Procurment 50 28-Sep-11 04-Dec-11 15 3,026,680.00

Construction 30 28-Sep-11 05-Nov-11 35 23,386,573.60

Hand Over & Demobilization 80 28-Sep-11 10-Jan-12 0 0.00

Oct Nov Dec Jan Feb Mar Apr May2011 2012

10-Jan-12, Project N

28-Sep-11, General Milestone

17-Dec-11, Mobilization

17-Oct-11, Engineering

04-Dec-11, Procurment

05-Nov-11, Construction

10-Jan-12, Hand Ov


Columns in Base Line View



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Columns in Update Schedule View

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Activity Name OriginalDuration

ActualDuration

RemainingDuration

BL Project Start BL Project Finish Start Finish Total Float Schedule %Complete

Cost %Complete

SchedulePerformance Index

Budgeted Total Cost

Project Name 80 0 80 28-Sep-11 10-Jan-12 28-Sep-11 10-Jan-12 0 0% 0% 0.00 26,413,253.60

General Milestone 0 0 0 28-Sep-11 28-Sep-11 28-Sep-11 28-Sep-11 65 0% 0% 0.00 0.00

Mobilization 60 0 60 28-Sep-11 17-Dec-11 28-Sep-11 17-Dec-11 0 0% 0% 0.00 0.00

Engineering 15 0 15 28-Sep-11 17-Oct-11 28-Sep-11 17-Oct-11 50 0% 0% 0.00 0.00

Procurment 50 0 50 28-Sep-11 04-Dec-11 28-Sep-11 04-Dec-11 15 0% 0% 0.00 3,026,680.00

Construction 30 0 30 28-Sep-11 05-Nov-11 28-Sep-11 05-Nov-11 35 0% 0% 0.00 23,386,573.60

Hand Over & Demobilization 80 0 80 28-Sep-11 10-Jan-12 28-Sep-11 10-Jan-12 0 0% 0% 0.00 0.00

Oct Nov Dec Jan Feb Mar Apr May

2011 2012

10-Jan-12, Project Nam

28-Sep-11, General Milestone

17-Dec-11, Mobilization

17-Oct-11, Engineering

04-Dec-11, Procurment

05-Nov-11, Construction

10-Jan-12, Hand Over &


Columns in Update View



Page 29 of 33


Items Unit / Project

Page 30 of 33

Activity Name Budgeted Units Actual Units Remaining Units At Completion Units

Project Name --- --- --- ---

Anchoring Concrete for Geotextile 5062.00 0.00 5062.00 5062.00

Armor Layer 1 (90-150 Kgs) 13745.00 0.00 13745.00 13745.00

Armor Layer 2 (110-200 Kgs) 17562.00 0.00 17562.00 17562.00

Brdge Work No - 1 1.00 0.00 1.00 1.00

Bridge Work No - 2 2.00 0.00 2.00 2.00

Capping Beam 9533.00 0.00 9533.00 9533.00

Concrete for Stair Cases 2329.50 0.00 2329.50 2329.50

Core Material - 1 (0.02 - 0.6) 66217.00 32172.00 34045.00 66217.00

Core Material - 2 (0.025 - 0.75) 45000.00 0.00 45000.00 45000.00

Crushed Aggregate 11783.00 0.00 11783.00 11783.00

Equipment Slots & Drainage of Rain 1.00 0.00 1.00 1.00

Form Works 25310.00 0.00 25310.00 25310.00

Geotextile 269999.00 18032.00 251967.00 269999.00

Hard Meterial 325742.00 275327.00 50415.00 325742.00

Imported Fill 110000.00 4580.00 112363.00 116943.00

Key Wall Blocks 63323.00 0.00 63323.00 63323.00

Key Wall Concrete 53526.00 0.00 53526.00 53526.00

L-Shaped Retaining Wall 1157.00 0.00 1157.00 1157.00

Material to be Disposed Off from Site 100000.00 0.00 100000.00 100000.00

Medium Material 426688.00 384180.00 42508.00 426688.00

RCC Pipes 1.00 0.00 1.00 1.00

Reinforced Walk Way Road Slab 587.00 0.00 587.00 587.00

Reinforcement Works 11353.60 0.00 11353.60 11353.60

Retaining Wall Blocks 9757.80 0.00 9757.80 9757.80

Retaining Wall Concrete 9755.00 0.00 9755.00 9755.00

Rip Rap Revetment (11 - 18 Kgs) Under Layer 4227.00 0.00 4227.00 4227.00

Rip Rap Revetment (110 - 180 Kgs) Armor Layer 8509.00 0.00 8509.00 8509.00

Sand 730.00 0.00 730.00 730.00

Soft Material 85651.00 85651.00 0.00 85651.00

Sound Stones (30 - 50 Kgs) 96627.00 0.00 96627.00 96627.00

Trench Dredging for Foundation 52552.00 0.00 52552.00 52552.00

Under Layer 1 (10-15 Kgs) 48819.00 0.00 48819.00 48819.00

Under Layer 2 (10-20 Kgs) 9317.00 0.00 9317.00 9317.00


Items Unit / Total Project Planning & Control Formats

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Items Unit / Project Zones

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Activity Name Budgeted Units Actual Units Remaining Units At Completion Units

Project Name --- --- --- ---

CONSTRUCTION --- --- --- ---

BLOCK CASTING - BATCHING PLANT ACTIVITIES --- --- --- ---

ISLAND - 1 --- --- --- ---

ISLAND - 1(A) - 25% --- --- --- ---

Form Works 1908.00 0.00 1908.00 1908.00




ISLAND - 1(B) - 75% --- --- --- ---

Form Works 7173.00 0.00 7173.00 7173.00




ISLAND - 2 --- --- --- ---

Location - M (Island 2 Side) --- --- --- ---

Form Works 1886.00 0.00 1886.00 1886.00



Location - D --- --- --- ---

Form Works 621.00 0.00 621.00 621.00



Quay Wall Blocks --- --- --- ---

Form Works 6699.00 0.00 6699.00 6699.00



LOCATION - K, J & I --- --- --- ---

Location - J1 --- --- --- ---

Form Works 1646.00 0.00 1646.00 1646.00



Location - K --- --- --- ---

Form Works 2057.00 0.00 2057.00 2057.00



Location - J --- --- --- ---

Form Works 1408.00 0.00 1408.00 1408.00



SHORELINE --- --- --- ---

Location - C --- --- --- ---

Form Works 370.00 0.00 370.00 370.00



Location - B1 --- --- --- ---

Form Works 1368.00 0.00 1368.00 1368.00



Location - A --- --- --- ---

Form Works 174.00 0.00 174.00 174.00



Dredging & Reclamation --- --- --- ---

Zone - B --- --- --- ---

SOFT 68775.00 68775.00 0.00 68775.00

Soft Material 68775.00 68775.00 0.00 68775.00


Items Unit / Project Zones Planning & Control Formats

Page 33 of 33

Documents

Planning & Control Formats 30-01-2012-Rev 1 - Copy (2)