Planning Process in Detail

8/3/2019 Planning Process in Detail

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PlanningPlanning


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Learning ObjectivesLearning ObjectivesAs a result of thistraining experience, you willAs a result of thistraining experience, you will

be ableto:be ableto:

Listthesixsteps required in planning trainingListthesixsteps required in planning training

courses.courses.

Explain the value and importance of carefully plannedExplain the value and importance of carefully planned

training courses.training courses.

Statetwo basictypes of plans.Statetwo basictypes of plans.


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Who gives you your training assignments?Who gives you your training assignments?

Do you always receive an assignment fromDo you always receive an assignment from

someoneelse?someoneelse?

PRE-PLANNING


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PREPRE--PLANNINGPLANNINGWhatquestions must be answered beforeWhatquestions must be answered before

developing a training plan?developing a training plan?


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PlanningPlanning


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Step 1.Step 1. DEFINE THE TASKDEFINE THE TASKWhat would we needto know abouttheWhat would we needto know aboutthe

assignment before we accept?assignment before we accept?

All the facts and figures: where, when,how, whatAll the facts and figures: where, when,how, what

and whoand who

The objective or goal of the assignment:The objective or goal of the assignment: what wewhat wearetrying to accomplisharetrying to accomplish


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Step 2.Step 2. IDENTIFY RESOURCESIDENTIFY RESOURCES

When weconsider the resources needed andWhen weconsider the resources needed and

available, we needto ask ourselves:available, we needto ask ourselves:

What resourcesdo we needto accomplishthetask?What resourcesdo we needto accomplishthetask?

Whatdo we already have?Whatdo we already have?

Wheredo we get what wedonthave?Wheredo we get what wedonthave?

Arethere any resourcesthat requireArethere any resourcesthat requirespecial attention, advanceplanning,special attention, advanceplanning,

or significantexpense?Arethereor significantexpense?Arethere

alternatives?alternatives?


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Step 3.Step 3. CONSIDERALTERNATIVESCONSIDERALTERNATIVES

Thisstep relatesto alternate methods andThisstep relatesto alternate methods and

procedures for a training course. These mightprocedures for a training course. These might

include:include:

What kind of training aidsshould weuse?What kind of training aidsshould weuse?

Whichtechnique will be best for

Whichtechnique will be best forgetting the message across?getting the message across?

How should we arrangethetablesHow should we arrangethetables

andchairs?andchairs?


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This also relatesto emergencies or theunexpected.This also relatesto emergencies or theunexpected.

Weshouldhave a backupplan (Plan B).Weshouldhave a backupplan (Plan B).

Are weprepared for equipment failures?Are weprepared for equipment failures?

Do wehave an alternativesession elementDo wehave an alternativesession element

ready to use while a problem iscorrected?ready to use while a problem iscorrected?

Do wehave backuppresenters in case a member of theDo wehave backuppresenters in case a member of thetraining team suddenly becomes ill andcannot attend?training team suddenly becomes ill andcannot attend?

Do wehave modulesthatcan becompressed orDo wehave modulesthatcan becompressed or

deleted if there aretimeconstraints?deleted if there aretimeconstraints?


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Astrainers, we mustset a goodexample.Astrainers, we mustset a goodexample.

If training courses areto run smoothly, we mustIf training courses areto run smoothly, we must

beprepared for theunexpected.beprepared for theunexpected.

We needto decide which optionsWe needto decide which optionsare best, and what alternativeare best, and what alternative

measuresshould betaken.measuresshould betaken.


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Step 4. CREATE THE PLANStep 4. CREATE THE PLAN

Creating a workableplan can be a challenge.Creating a workableplan can be a challenge.

Training session outlines areprovided in BSAtrainingTraining session outlines areprovided in BSAtraining

manuals.manuals.

We needto fill in the blankspaces.We needto fill in the blankspaces.

Awritten plan tellseveryoneconcerned what isAwritten plan tellseveryoneconcerned what is

expected, and when.expected, and when. Itprovides a permanent recordthat will behelpful theItprovides a permanent recordthat will behelpful the

nexttime weconductthecourse.nexttime weconductthecourse.

Itcan serve as a backdatedchecklistItcan serve as a backdatedchecklist


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Step 4. CREATE THE PLANStep 4. CREATE THE PLAN

Weshould alwayscreate our plans inWeshould alwayscreate our plans in

written form.written form.

We may wantto includeeventsthatprecedeWe may wantto includeeventsthatprecede

thetraining course, as well.thetraining course, as well.


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Step 5. WORKTHE PLANStep 5. WORKTHE PLAN

Besure you are ready.Besure you are ready.

Review theprevioussteps.Review theprevioussteps.

Do it! Holdthetraining course.Do it! Holdthetraining course.

Follow the written plan, but be flexible and makeFollow the written plan, but be flexible and make

any adjustments needed.any adjustments needed.


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Step 6. EVALUATEStep 6. EVALUATE

Whatshould weevaluate about a trainingWhatshould weevaluate about a training

course?course?

Did we accomplish what weset outto do?Did we accomplish what weset outto do?

Will weconduct itthesame way again?Will weconduct itthesame way again?

If not, whatchanges would we make?If not, whatchanges would we make?


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BENEFITS OF PLANNINGBENEFITS OF PLANNINGWe all know thatproblems occur from poorWe all know thatproblems occur from poor

planning, but what benefitscan weexpectplanning, but what benefitscan weexpect

from goodplanning?from goodplanning?


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BENEFITS OF PLANNINGBENEFITS OF PLANNING Increased attendance atthe nexttraining session.Increased attendance atthe nexttraining session.

Trainers buildconfidence andskill in handlingTrainers buildconfidence andskill in handling

training aids andequipment.training aids andequipment. Leaders receive accurate andcomplete information,Leaders receive accurate andcomplete information,

anddo a better job as a result.anddo a better job as a result.

Trainers know what isexpected.Trainers know what isexpected.

Trainersstay within thetime limits.Trainersstay within thetime limits. Trainers giveenthusiasm andconfidenceto otherTrainers giveenthusiasm andconfidenceto other

leaders.leaders.

Learning objectives are achieved.Learning objectives are achieved.


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TW

O TYPES OF PLANSTW

O TYPES OF PLANSThere aretwo types of plansthat relateto training:There aretwo types of plansthat relateto training:

SHORTSHORT--RANGE PLANSRANGE PLANS

LONGLONG--RANGE PLANSRANGE PLANS


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SHORTSHORT--RANGE PLANSRANGE PLANS Meet a particular objective in the near futureMeet a particular objective in the near future

Cover a limited area of trainingCover a limited area of training

Answer thequestion: Are wedoing things right?Answer thequestion: Are wedoing things right? Should fit well within andcontributeto longShould fit well within andcontributeto long--rangeplansrangeplans

Someexamples:Someexamples:

Plans for basictraining sessions for new leaders whoPlans for basictraining sessions for new leaders who

have just been recruitedhave just been recruited

Plans for a den chief training conferencePlans for a den chief training conference

Plans for training roundtablestaff membersPlans for training roundtablestaff members


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LONG RANGE PLANSLONG RANGE PLANS Cover a longer timeCover a longer time

May include a variety of differenttypes of trainingMay include a variety of differenttypes of training

Someexamples:Someexamples: An annual plan, including FastStart and basictrainingAn annual plan, including FastStart and basictraining

Makeuptraining sessionsMakeuptraining sessions

Den chief trainingDen chief training

Regular monthly roundtablesRegular monthly roundtables Supplemental trainingSupplemental training

Personal coachingPersonal coaching

SelfSelf--studystudy


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LONG RANGE PLANSLONG RANGE PLANS

Weshould not overlookthe importanceWeshould not overlookthe importance

of longof long--rangeplans in providing a totalrangeplans in providing a total

leadership growth anddevelopmentleadership growth anddevelopment

program for leaders.program for leaders.


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SHORTSHORT--ANDLONGANDLONG--RANGE PLANSRANGE PLANSBothshortBothshort--range and longrange and long--rangeplans arerangeplans are

developedusing thesixstepsdiscussedearlier.developedusing thesixstepsdiscussedearlier.

Planning iscrucial in administering an effectivePlanning iscrucial in administering an effective

training program.training program.


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AssignmentAssignment

Plan theteams BSA500 victoryPlan theteams BSA500 victory

celebration,using theSixStepscelebration,using theSixSteps

of Planning.of Planning.


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SUMMARYSUMMARY

Awell plannedtraining course iseasier toAwell plannedtraining course iseasier to

present andeasier for participantsto understand.present andeasier for participantsto understand.

Theprocesspermitseachplanning stepto beTheprocesspermitseachplanning stepto be

revisited whenever necessary.revisited whenever necessary.

OnOn--going improvements maketraining moregoing improvements maketraining more

effective.effective.


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Documents

Planning Process in Detail