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Beginner’s GuidePlanning Your First Music In The Parks Event
Congratulations!
So you have decided to join the thousands of groups that travel with Music In The Parks each year? This guide will help you to navigate your entire event – from the comfort of your keyboard.
Your Time Is Valuable
Our Festivals Edge software puts you in the driver’s seat. All you need is your login information and internet access and you are on your way to a successful event.
Step 1Visit our website at: www.musicintheparks.com
Next: Login
Don’t Miss Out!
Many school districts have strict firewalls on their computer networks. Be sure to include a personal email address in your profile to avoid missing emails in your spam folder.
View Your Reservation
All at your convenience – whenever it fits YOUR schedule
Select the “Go” button to view the details of your reservation. This is the portal for all of your event details.
Reservation Overview
Let’s break down all of the information available on this page…
Which park will you be visiting?
If you need to change the park, or the date you are traveling, no need to cancel, just click here to change the date or the park.
Which ensembles are you bringing?
No need to add multiple reservations. All of the ensembles from your school can be added (or deleted) right here.
Be sure to indicate how many performers in each ensemble to aid in stage set-up for your performance. If you change the number of performers, be sure to also change your ticket counts on the next step.
How many tickets do you need?
DON’T FORGET to include all attendees (even directors) in your counts. All complimentary tickets will automatically be deducted and reflected on your invoice. We do the math for you!
When is everything due?
Pay attention to the deadlines listed here. Add the dates under your reservation to your calendar so that you update your reservation online without any penalties.
Did you order a meal for your group?
If you see a red line, you did NOT order the available meal option for your group.
How much do you owe?
Here is the dollars and cents portion of your event.
You can make a payment, or print your invoice at any time.
No need to wait for us to send it to you!
Our website contains live information so your invoice is always a current reflection of any payments or credits.
Are you working with a travel planner?
If you are, enter your travel planner’s contact
information under this link.
Travel planners are an excellent resource to help with all the details of your event.
Our preferred travel partner is EPN Travel Services (www.epntravel.com) .
For other tour operator options, please visit www.syta.org
Our Festival Events Team
For your convenience, we have included an onscreen link to email a
festival director for your event.
You may work with any one of our directors for assistance with your event – not just the one listed on your reservation.
Our dedicated team is here to answer all of your questions regarding any event you are attending.
When Do You Perform?
We will contact you via email when it is your turn to
login and select your performance time(s).
The blue “Schedule” button will appear on your reservation page once it is your turn to schedule.
When Do You Perform? (cont.)
Once you click the schedule button, you will see a new screen with your ensembles and performance times.
Now scroll down the page…
Your Performance Location
Here are all the details of your performance location(s)
Each icon gives you more details…
Your Performance LocationIf you click on the compass icon…
…a Google Map will open showing directions from your location to the performance venue.
Your Performance LocationIf you click on the equipment icon…
…a list of equipment that will be provided at your performance site will open.
Your Performance LocationIf you click on the email icon (and your
computer auto directs to your mail service)…
…an outgoing email will open. Please feel free to contact the host with any questions regarding the performance venue or equipment.
Festival at your FingertipsOur online portal allows you to control what you print and when you print it.
Once you submit your reservation, you are in the driver’s seat. No bulky binders. No mailings from Music In The Parks. Just point, click and get the information you need.
