QUALITY SYSTEM PROCEDURE

TECHNICAL AUDIT

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TABLE OF CONTENTS

Clause No Description Page No.

Front Page with Revision Status 1 Table of Contents 2

1.0 Purpose 3 2.0 Scope 3 3.0 Definitions / Abbreviations 3 4.0 References 3 5.0 Responsibilities 3 6.0 Procedures 3 7.0 Flow Chart 5 8.0 Measurement Criteria 5 9.0 List of Formats 5 10.0 Enclosures 5

Flow Chart – Appendix - 1 6

QUALITY SYSTEM PROCEDURE

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1.0 Purpose

To establish a procedure to ensure that Technical Audits are performed to verify the technical quality of the deliverables w.r.t. the contract specifications and requirements.

2.0 Scope This covers all the deliverables generated by the departments / functions within the

organization. 3.0 Definitions / Abbreviations

CAPA : Corrective Action and Preventive Action CI : Continual Improvement COO : Chief Operating Officer HOD : Head of Department LE : Lead Engineer MR : Management Representative NCR : Non Conformance Report PLE : PL Engineering Limited PEM : Project Engineering Manager QSP : Quality System Procedure

4.0 References

Quality Manual – (PLE-QA-QM-01)

ISO 9001 : 2008 Standard 5.0 Responsibilities

MR, HODs, Lead Engineers & Technical Experts 6.0 Procedures 6.1 Technical Audits are conducted in the company on an intra-department basis by identified

Technical Experts of the concerned engineering departments. The Technical Experts are identified by the respective HODs based on their competence and their technical expertise in the related field. The MR maintains a list of identified Technical Experts.

6.2 The Technical Audits are planned in such a way that each project, whose duration is more

than six months, is covered at least once during the entire project execution cycle. However, in case the duration of project is more than one year, Technical Audits are conducted at least twice during the project execution cycle.

6.3 For all the projects with duration less than or equal to six months, the Technical Audits may

be conducted as per the discretion of the Head of Engineering and criticality of the project identified by the concerned Project Engineering Manager and HOD of concerned Engineering department.

6.4 The MR prepares an online project-wise audit schedule through PLE Widget and informs

the concerned HODs, LE as well as to the Technical Experts to prepare themselves for con-

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ducting the Technical Audit. The audit notification issued by MR contains the following information:

Date of Audit

Time of audit

Name of the Technical Experts to conduct the audit.

6.5 In case of any change requested by the auditees / Technical Experts / HODs / PEMs, the MR makes necessary change to the schedule. For any addition or deletion of Technical Experts to the existing list, the MR also updates the List of Identified Technical Experts.

6.6 Prior to the audit, the Technical Expert discusses with the HOD / PEM regarding the specific

area / document required to be reviewed during the audit. This is based on the HOD’s / PEM’s assessment of the team strength in executing the type of deliverables being produced on the project (if for the first time in the company etc.) / new work process adopted on the project etc. This is checked on the following aspects of the deliverables such as :

Design Basis

Design outputs (Drawings / Documents / Datasheets etc.) meet the input requirements.

Design Calculations using applicable Codes / Standards with versions as per Contract

Understanding of Technical Scope.

Design Specifications and Standards used.

Incorporation of PMC / Customer / IDC Comments and changes in inputs.

Material take Off

Material Requisition, Purchase Requisition, Technical Bid Analysis - Effective / sufficient

information on the same

Vendor Drawing Comments.

6.7 Findings of the Technical Audit are reported by the Technical Experts on Technical Audit

Report (Format No. CO-CF-34) available online through PLE Widget. 6.8 Root cause analysis, CAPA on the findings are planned by the auditees on the Technical

Audit Report itself, available online through PLE Widget, and they are responsible for the completion of the planned corrective / preventive action. At the completion of planned CAPA, the auditee updates the action completion date in the online Technical Audit. The Technical Expert is automatically notified through the Widget that the action has been taken and the Technical Expert needs to verify the same.

6.9 The Technical Expert verifies satisfactory completion of planned corrective / preventive

action Technical Audit Report available online. The Technical Expert, if felt necessary, may also consult with PEM for closing the actions taken by the auditee.

6.10 After verification, the original Technical Audit Report is forwarded to HOD for reviewing the

effectiveness of actions taken and signing off the same.

6.11 The disposal of the technical findings is done by the concerned HOD, online, through the following methods as appropriate :

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a. Filling up a CI form where procedure / design guide require revision. b. Discuss the same in the LE’s / Departmental meeting. c. Add item in a training module of respective subject.

6.12 The Technical Audit Report is then forwarded to MR for formal closure and recoding in the

PLE Widget. The complete Technical Audit report gets automatically compiled and is accessible to everybody through the PLE widget.

7.0 Flow Chart Refer Appendix-1 8.0 Measurement Criteria Nil 9.0 List of Formats Technical Audit Report

: CO-CF-34 10.0 Enclosures Flow Chart : Appendix-1

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Appendix-1

Flow Chart

Responsibility

Prepare & Publish Audit Schedules online through PLE Widget

Prepare for Audit by keeping sound engineering practices and

design philosophies in mind

Conduct Technical Audit and list out the findings on Technical Audit Report (CO-CF-

34) available online through PLE Widget

Plan and take necessary CAPA on Technical Audit Report available online through PLE Widget

Online review of report by HOD for effectiveness of actions taken and

disposition method decided for effective dissemination of the findings

MR

Technical Experts

Auditees

Report forwarded to MR for formal closure and automatic

recording in PLE Widget.

HOD

Root cause analysis on Technical Audit Report

Online Verification of CAPA Technical Audit Report

Auditees

Technical Experts

HOD

Update activity completion date on Technical Audit Report to notify Technical Expert regarding

completion of CAPA Auditees

Technical Experts List of Identified

Technical Experts