Pledge Card

Check completeness & legibility of donor information

Pledge Card

Check Military or Civilian

X or √

Payroll Allotment Pledge Military or CivilianX or √

Pledge Card

100.00 1200.00

Pledge Card

Make sure the check box is filled in:

Check X or √

100.00

Pledge Card

100.00 1200.00

Total GiftPlease use exact amount. Example: Under Amount

(military) $83.34 was entered. Times 12 equals $1000.08. If this number is rounded off to $1000.00, please contact donor then change to the correct amount.

83.34 1000.08

Common Pledge Errors

Pledge Card

1000.08

Total Gift = Annual AmountCheck Amount = Annual AmountCash Amount = Annual Amount

8 8 8 8 8

1000.084 5 6 7 8

Pledge Card

1000.08

8 88 86 0 0 6

Total Gift = Annual Amount

If the annual amount does not match the total gift, contact the donor; donor must initial any changes.

250.00250.00

Common Pledge Errors

1000.08

8 8 8 8 8

4 5 6 7 8 250.00

250.00

Pledge Card

Monthly gift is listed as the annual gift - when specifying multiple charity gifts Monthly gift is listed as the annual gift - when specifying multiple charity gifts fill in the ANNUAL AMOUNT.fill in the ANNUAL AMOUNT.

Common Pledge Errors

Pledge Card

Designation to an invalid agency code. Pledges can only be made to Designation to an invalid agency code. Pledges can only be made to agencies listed in this region’s brochure.agencies listed in this region’s brochure.

Common Pledge Errors

Pledge Card

• In accordance with the IG auditors, keyworkers must reject a changed/erroneous form and ask the donor to submit a corrected form.

Common Pledge Errors

Pledge Card

• Illegible. If it is unreadable, the pledge may not be processed correctly.

Common Pledge Errors

Pledge Card

Form isn’t signed - payroll deduction can not be authorized if the form isn’t signed.

Common Pledge Errors

Pledge Card

Social Security Number is not provided – payroll

deduction can not be authorized without the SSN.

(USPS Employees may provide their Employee ID #)

Common Pledge Errors

Pledge Card

Choice of Gift not specified OR

Both Gifts SpecifiedOR

BOTH the Decline and Gift Box are checked.

Common Pledge Errors

Pledge Card

Donor Information ReleaseAny information entered is released

If Release my name…but no address is added, do not add any address into the program. This means they only want their names released.

Donor may release amount of pledge to charity(ies) by checking box next to conscent

Campaign Turn – In Process

35,000 Prospects (Assigned Personnel)13,000 to 14,000 donors region wide.

Roughly 1,000 regionwide

Assigned as needed at larger installations to maintain a manageable number of keyworkers reporting to one individual.

1 per base/location - Usually the installation LFCC Representative, Base Project Officer or his/her designee.

Processes all pledgesDistributes all pledges to designated charitable organizations..

Authorizes and implements all payroll deduction requests (over 95% of CFC designations are payroll deduction).Forwards money to PCFO as available

Roughly 1,700 eligible organizations.Receives designated funds monthly.Performs specified charitable services.

DONORS

KEYWORKERS

Project Officers (optional)

Base Representative/POC

PCFO (regional CFC office) Federal Payroll Office

Charitable Organizations

Campaign MaterialsPledge Envelope

Page 12 KW Guide

Questions

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