PM LUNCH ON SITE WITH TIME TO CONTINUE TO EXPLORE … · April 25, 2016 11:00 AM – 12:00 PM CT. – TOUR OF ND CDE’S SMARTLAB AND WORK PLACE 12:00 – 1:00 PM CT. – LUNCH ON

11:00 am – 3:00 pm

April 25, 2016

11:00 AM – 12:00 PM CT. – TOUR OF ND CDE’S SMARTLAB AND WORK PLACE

12:00 – 1:00 PM CT. – LUNCH ON SITE WITH TIME TO CONTINUE TO EXPLORE THE SMARTLAB AND ND CDE

1:00 – 3:00 PM CT. COUNCIL MEETING

1. Call to Order

2. Introduction of Guests

3. Correspondence *

4. Approval of Agenda

5. Consent Agenda #

a. Approval of minutes *

b. Financial Reports *

i) ETC Report

ii) CDE Report

6. Recognition activities

8. Old Business

a. NDSA Report - Rob Kaspari

b. State Reporting Follow up – Steve Snow

9. New Business

a. 4.05% budget reduction summary

b. Build Grant Discussion *+ - Jody French

10. Other Business

11. Appoint Nominating Committee #

12. Council Development

13. Policy Reviews

a. GP-2/2E: Governing Style *#

b. CD/R-5: Director Review *#

Committee: ETC Nominating Committee 1) Purpose: Prepare a slate of Chair and Vice-chair candidates 2) Membership

a) ? b) ?

3) Authority: Prepare a slate of Chair and Vice-chair candidates to present to the Council 4) Term: through the election of the 2016-17 officers

Sample motion: XX moves to accept the director’s evaluation and increase director

compensation by #% for the year July 1, 2016 to June 30, 2017.

c. Progress Report on Results Policies

i) R-1 Continuous System Improvement *+ Jody French, Alan Peterson, Rob Kaspari

ii) R-2 Coordinated Educational Technology System *+ Jody French, Alan Peterson, Rob

Kaspari, Amy Engelhard

iii) R-3 Distance Education Delivering Comprehensive Curriculum *+ Jody French, Alan

Peterson, Rob Kaspari

iv) R-4 Professional Development *+ Jody French, Alan Peterson, Rob Kaspari, Amy

Engelhard

v) R-5 System Integrity and Stability *+ Jody French, Alan Peterson, Rob Kaspari

14. Council, Staff and Linkage Reports fyi

a. CTE

b. NDATL

c. Supplemental CDE Report *fyi

15. Debriefing

16. Set Date and Time of Next Meeting -- Meeting July-September X, 2016

(Previous meetings: September 19, 28 & 29)

16. Adjournment

* See supporting document # action required +discussion needed fyi for the Council’s information

3.

April 2016 Council Documents 3

February 1, 2016 Meeting Minutes

Present:

Bob Christman for

Kirsten Baesler Nancy Bollingberg Shelly Christensen Patty Cummings

Jeff Fastnacht Lawrence King Wayne Kutzer Jeff Rerick

Mike Ressler Darrin Roach Steve Snow

Absent: Lisa Feldner

Staff:

Jody French Rob Kaspari Alan Peterson Amy Engelhard

Deborah Janzen

Nancy Bollingberg called the meeting to order at 9:06 am.

Approval of Agenda

Mike Ressler moved to approve the agenda. Steve Snow seconded the motion, which passed

unanimously.

Consent Agenda

Wayne Kutzer moved to approve/change the consent agenda. Shelly Christensen seconded the

motion, which passed unanimously.

Old Business

Mike Ressler reported that the projected state revenue is down $30 to $50 million per month. The

Governor will announce new project projections at an 11:00 am meeting today. The anticipated

budget projection is expected to necessitate a 2.5% reduction in state budgets.

Council Development

Steve Snow, DPI, described the work of the State Reporting Committee. The committee is

working on streamlining the data gathering process for schools. The goal is to have schools input

data only once. If the data is needed for multiple reports that data can be collected in one form and

used in another. For example, PowerSchool data is uploaded into the SLDS database each night so

the data schools input in PowerSchool does not need to be input again in to the SLDS. Steve will

provide updates as the work of the committee progresses.

5 a.


Policy Reviews

a. Executive Limitations

i) EL-1: Global Executive Constraint

ii) EL-2: Emergency Director Succession

iii) EL-3: Treatment of the Public

iv) EL-4: Staff Treatment

v) EL-5: Staff Compensation

vi) EL-6: Staff Evaluations

vii) EL-7: Budgeting/Financial Planning

viii) EL-8: Financial Administration

ix) EL-9: Asset Protection

x) EL-10: Communication and Counsel to the Council

xi) EL-11: Biennial Report to the Public

Nancy Bollingberg moved to approve the Executive Limitations policies. Wayne Kutzer seconded the

motion, which passed unanimously.

Progress Report on Results Policies

R-1 Continuous System Improvement

Rob highlighted the Sendit email retirement at the end of 2015.

The CDE SmartLab is used by the Park Boards in West Fargo and Fargo and the

YMCA.

R-2 Coordinated Educational Technology System

Rob reported that Office 365 use continues to expand.

Alan reported that overall CDE enrollment is 300 higher compared to last year. The

spring semester is looking to have a larger enrollment than the fall semester. The out

of state enrollments are down.

R-3 Distance Education Delivering Comprehensive Curriculum

The RUS Grant from USDA has been finalized. The equipment has been ordered for

the schools.

The Twitter discussions #ndtechchat has had some spin offs so the frequency and

participation has dropped. The sessions occur from 9:00 pm to 9:30 pm on the first

Wednesday of every month.

Small schools interested in purchasing a SmartLab are asking to finance the payment

5 a.


of labs. A company which provides financing services to government can meet this

need.

CLEM through NDCDE can be a road to enter college without a student needing to

take the ACT or remedial courses the higher education vice chancellor supports this

process.

R-4 Professional Development

The North Dakota state e-rate application was audited this year. The audit was

completed without needing to resolve any issues.

Schools are requesting AP and dual credit courses. The 80% of CDE teachers who

have a Master’s degree can teach AP courses.

SLDS workshops are well used as schools realize the value of the data in improving

teaching and learning.

R-5 System Integrity and Stability

The need for servers has diminished as sendit users have migrated to K12 email

accounts.

One of the vendors, Accelerate Education, uses adaptive learning in courses.

Accelerate Education works with Buzz.

Debriefing

Five debriefing responses were received from Council members. All responses indicate

that the meeting was conducted in a satisfactory manner.

The next ETC meeting will be held at the CDE offices in Fargo on April 25, 2016 beginning at

11:00 am.

Jeff adjourned the meeting at 10:08 am CT.

5 a.


3/31/2016

Original Budget Updated Expenditures to Anticipated Balance % spent

Biennium Total Reduction Biennium Total 6/30/2017 Encumbrances

Salaries & Wages 422,314.00$ 422,314.00$ 157,468.51$ 264,845.49$ 37.29%

Staff in state travel 19,000.00$ 19,000.00$ 6,839.39$ 12,160.61$ 36.00%

Staff out of state travel 9,000.00$ 9,000.00$ 2,120.54$ 6,879.46$ 23.56%

ETC Council meeting expenses 3,000.00$ 3,000.00$ 846.50$ 2,153.50$ 28.22%

Office Operating 53,800.00$ 53,800.00$ 18,845.38$ 34,954.62$ 35.03%

Build Grant 1,595,000.00$ 85,291.00$ 1,509,709.00$ 181,005.32$ 1,096,468.68$ 232,235.00$ 11.35%

TOTAL - State funding 2,102,114.00$ 85,291.00$ 2,016,823.00$ 367,125.64$ 1,096,468.68$ 553,228.68$ 17.46%

Federal RUS Grant 267,140.00$ 267,140.00$ 267,140.00$ 0.00

These funds will be expended in May 2016

2015-2017 ETC Biennium Budget

5 b. i.


Biennium Total Expenditures to 3/31/2016 Anticipated Encumbrances Balance %SPENT

Budget

Salaries and Wages $5,903,745.74 $2,231,474.98 $3,667,300.76 $4,970.00 37.80%

Travel $44,458.96 $10,255.89 $20,511.78 $13,691.29 23.07%

Operation $2,265,859.83 $1,182,629.24 $1,063,083.35 $20,147.24 52.19%

State Funding $6,196,605.00 $2,641,168.66 $3,553,300.76 $2,135.58 42.62%

Special Funding $2,316,209.00 $772,935.56 $1,425,392.94 $117,880.50 33.37%

Total $8,512,814.00 $3,414,104.22 $4,978,693.70 $120,016.08 40.11%

2015-2017 NDCDE Biennium Budget3/31/2016 (38% of 2015/2017 biennium)

5 b. ii.


Original Grant Allocation 1,595,000.00$

4.05% Budget Deduction 85,291.00$

Allocation after Budget Reduction 1,509,709.00$

Awarded Grant Funds 1,277,473.00$

Unencumbered Funds 232,236.00$

Build Grant Budget Information

9 b.


ND Educational Technology Council

To: ND ETC

From: Director of the ND ETC

Re: Monitoring Report on Policy GP-2 – Governing Style

The Council will govern with emphasis on organizational vision rather than on interpersonal issues of

the Council; encourage diversity in viewpoints; focus on strategic leadership rather than administrative

detail; observe clear distinctions between Council and Director roles; make collective rather than

individual decisions; exhibit future orientation rather than past or present; and govern proactively

rather than reactively.

Compliance Issues Director Responses

Accordingly:

1. The Council will cultivate a sense of group

responsibility. The Council will work in

partnership with the ETC Director, staff and

the elementary and secondary educational

community. The Council, not the ETC

Director or staff, will be responsible for

excellence in governing. The Council will

use the expertise of individual Council

members to enhance the ability of the

Council as a body, but will not substitute

individual judgments for the Council’s

collective values.

2. The Council will hold itself accountable for

governing with excellence. This self-

discipline will apply to attendance,

preparation for meetings, policymaking

principles, respect of roles, and ensuring the

continuity of governance capability.

3. The Council will direct, and inspire the

development and use of educational

technology systems and innovative virtual

learning applications for the elementary and

The Council’s use of Policy Governance is

standard procedure although procedures are

occasionally double checked to ensure they

are correct. The Council has acted in accord

with the policy issues of GP-2 during the

last year.

Council members hold themselves

accountable.

13 a.


secondary educational community through

the careful establishment of written policies

reflecting the Council’s values and

perspectives. The Council’s major policy

focus will be on the intended long term

benefits for students, not on the

administrative or programmatic means of

attaining those benefits.

4. Continuous Council development will

include orientation of new members in the

Council’s governance process and periodic

Council discussion and evaluation of

processes to assure continued improvement

5. The Council will allow no officer, individual or

committee of the Council to hinder or be an

excuse for not fulfilling its commitments

6. The Council will monitor its process and

performance at each meeting. Self-monitoring

will include comparison of Council activity and

discipline to policies in the Governance Process

and Council-Staff Relationship categories

The inclusion of regular Council

Development activities will continue to be

included in every meeting.

De-briefing occurs after each meeting.

13 a.


Revised 5 May 2015 Revised 19 March 2014

Adopted 23 May 2002

GP-2-E Policy Type: Governance Process

Governing Style

Director Response:

ORGANIZATION OF THE EDUCATIONAL TECHNOLOGY COUNCIL

I. POWERS AND DUTIES

The Council Shall:

1. Coordinate the use of technology and the development of technology systems

to enhance educational opportunities for elementary and secondary education.

2. Coordinate the digital delivery of courses and the development of online teaching

excellence to enhance educational opportunities for elementary and secondary

students and teachers.

3. Cooperate with state agencies and other organizations to develop statewide

educational technology systems.

4. Cooperate with state agencies and other organizations to develop efficient and

effective statewide use of quality online courses and support services.

5. Adopt policies for the conduct of its affairs.

6. Publish the informational material it deems necessary.

7. Conduct a continuing study to assess the needs, resources, and facilities that

are available or which may be required to establish educational technology

systems and virtual student learning throughout the state.

8. Solicit and receive moneys from public and private sources and expend the

moneys for educational technology and pedagogy.

9. Appoint a director (ETC) who shall serve at the will of the Council. The director

is responsible for providing leadership, planning, and management for the

development, acquisition, implementation and support of information technology

and distance learning systems and services to enhance educational

opportunities for elementary and secondary education in the State of North

Dakota.

a. The work of the director includes providing information to and coordinating

technology initiatives with various stakeholder groups, including legislative

leaders and committees, the educational community, the department of

public instruction, and others and acting as a liaison for state government

and higher education and coordinate activities of EduTech.

10. Hire a director (CDE) responsible for providing leadership, planning, and

My observation is that the Council acted in accord with this policy in its meetings and in other

actions and activities in the last year.

13 a.



Adopted 23 May 2002

management of the Center for Distance Education, a state agency created by state

statute and responsible for delivery of student learning to all students in North

Dakota regardless of location and circumstances.

a. The director shall possess a North Dakota superintendents credential as

issued by the Department of Public Instruction

b. The work of the director includes providing information to and

coordinating online education initiative with various stakeholder groups,

including legislative leaders and committees, the education community,

the

department of public Instruction and others; providing state government, the

department of public instruction and higher education on-demand online

education research and oversight; and carrying on the duties assigned to

the director for the Center for Distance Education.

II. OFFICERS AND DUTIES

1. The officers of the Council shall be the Chair, the Vice-Chair. They shall be elected

by the whole Council for the term of one year or until their successors shall be duly

elected and qualified. No more than one office shall be held by a single individual.

All officers shall be members of the Council.

2. Any officer elected by the Council may be removed at any time by vote of a

majority of the Council. Any vacancy occurring for any reason may be filled by vote

of the Council members for the unexpired term.

3. The Chair shall be the executive officer of the Council and shall preside at all

meetings of the Council.

4. In the absence of the Chair, for whatever reasons, or in the inability or refusal of the

Chair to act, the Vice-Chair shall perform the duties of the Chair and shall then

have all the powers of and be subject to all the restrictions upon the Chair. The

Vice-Chair shall perform such other duties as from time to time may be assigned by

the Chair or the Council.

III. COUNCIL

1. The Educational Technology Council shall consist of:

a. The chief information officer

b. The superintendent of public instruction or the superintendent’s designee

c. The commissioner of higher education or the commissioner’s designee

d. A representative appointed by the state board for career and technical

education

e. A representative appointed by the governor from a list of three nominees

submitted by the North Dakota association of technology leaders

f. A representative appointed by the governor from a list of three nominees

submitted by the North Dakota council of education leaders

g. A representative appointed by the governor from a list of three nominees

submitted by the North Dakota school boards association

h. A representative appointed by the governor from a list of three nominees

13 a.



Adopted 23 May 2002

submitted by the North Dakota association of special education directors

i. A school district representative who is appointed by the governor and who

represents a school district that has an enrollment in kindergarten through

grade twelve of fewer than four hundred.

j. A school district representative who is appointed by the governor, who is

licensed to teach by the educational standards and practices board, and

who is employed by a public school district in this state as a classroom

teacher.

k. The director of technology for the department of public instruction

l. A representative appointed by the governor from a list of three nominees

submitted by the state association of non-public schools

2. If any vacancy occurs on the Council, the Chair or Vice Chair shall immediately

notify the appropriate appointing authority.

3. When a Council member needs to resign from the Council before their term

ends the member will submit a letter of resignation to the ETC Director in a

timely manner to ensure membership continuity.

4. The term of office for the members appointed by the governor is four years.

5. The members of the educational technology council appointed by the governor are

entitled to receive as compensation sixty-two dollars and fifty cents per day and to

reimbursement of expenses as provided by law for state officers while attending

meetings of the Council.

IV. BUDGET

1. The Council shall review the biennial budget to be presented and require a report

of receipts and expenditures.

V. MEETINGS

1. The Council shall meet at least four times each calendar year at the call of the

Chair or by request of four members of the Council.

2. The first council meeting of each fiscal year shall be an organizational meeting at

which time new members are seated and officers elected.

VI. QUORUM

A quorum shall constitute a majority of the Council membership.

VII. AMENDMENTS TO POLICIES

1. Alterations, amendments, or repeal of these policies or any part thereof may be

made by action of a majority of the Council members at any special or regular

meeting of the Council, providing that written notice to all members shall have been

given at least ten days prior to such meeting. Notice shall state that changes or

amendments to the policies are to be considered.

VIII. CONDUCTING BUSINESS

13 a.



Adopted 23 May 2002

The Council shall transact all business at a legal meeting of the Council.

The general order of business of the Council of meeting follows. Adjustments may be

made to accommodate those attending or to provide the most appropriate order for the

topics under discussion.

1. Call to Order

2. Introduction of guests

3. Correspondence introduced into the public

4. Approval of the agenda

5. Approval of Consent Agenda

(minutes, monthly financial reports, personnel items and other routine business)

6. Recognition activities

7. Old business

8. New Business

9. Policy Reviews

10. Council and staff reports

11. Debriefing

12. Set date and time of next meeting

13. Adjournment

Council meetings are business meetings held in public - not public forums. Meetings of

the Council shall be open to the public. Citizens may also communicate in writing.

Electronic mail may also be used to communicate with members of the Council.

IX. RULES GOVERNING THE TRANSACTION OF BUSINESS

1. The rules of parliamentary procedure comprised in the most recent version

Robert’s Rules of Order shall govern the Educational Technology Council in its

deliberations. The rules may be suspended at any meeting by a two-thirds vote.

2. The agreement of a majority of members present shall be necessary for the

transaction of business.

3. The Chair of the Council shall vote on motions before the Council, and rules

governing voting shall be applicable to him/her.

4. When a tie vote exists on a motion, the motion will be declared to have failed.

5. A roll call vote may be requested by any member of the Council. If a roll call vote is

requested, the roll shall be called; the roll order will rotate so the member who

votes first changes. The Chair votes last.

13 a.



Adopted 23 May 2002

Monitoring Method: Council self-assessment Monitoring Frequency: Annually

North Dakota Educational Technology Council

13 a.


ND ETC Director Review

1. Based on the Council's acceptance of the Director's policy reports and the

ongoing monitoring of the organization's and the Director's

performance during the preceding year, I reach the following conclusions

relative to the Director's performance:

Responses

Director French has fully complied with the policies of the ND ETC and is providing excellent

oversight of the operation of EduTech and the ND ETC. In particular, Jody has taken a lead in

preparing privacy policies for K-12 schools and the ND SLDS.

The director's performance is exceptional.

Jody does an outstanding job as the Director as it pertains to my relations with her on the

ETC Board, and for the entire council in general.

I believe the Director is working to continually move in the right direction. They have done a

great job by not rushing into things, ensuring quality of product and proper rollout of different

programs and ideas.

Jody is doing an excellent job; she keeps on top of issues and keeps the council informed

The director delivers the policy reports in a timely and professional manner. The board is kept

informed of the organization's performance, goals and progress. The board is also kept

informed of the overall direction and vision of the organization.

The Directors performance has been great. The director continues to develop and move ETC forward.

Satisfactory performance

Jody French performs above and beyond what is expected of her.

13 b.


2. Following are my perceptions of the Director's strength and weaknesses

relative to the Director's operation within the boundaries established by the

EXECUTIVE LIMITATIONS policies and the Director's progress toward

achieving the Council's RESULTS policies:

Responses

Director French is very thorough and concise when interpreting policies and executive limitations.

She checks with the appropriate contacts regarding state law, operations, and procedures. As a

council member, I'm very comfortable with her leadership of the ND ETC.

Jody's strong leadership and communication with the council members contribute to the

excellent support the organization provides to the many entities throughout the state.

Jody is very knowledgeable about the topics and policies that we cover within the ETC Board,

and she has the demeanor and mentality to lead the group in a truly effective manner. Her

rapport with the other members is extremely good, and the conduct during our meetings is kept

at a friendly and progressive pace.

The director has allowed those working underneath her to understand rules and regulations and

trust they will get the job done from there. She's allowed her employees to manage properly

without fear of making a mistake.

Jody stays well organized and focused on issues; she persistently pursues resolutions

The director is easily approachable, a good partner, a visionary yet pragmatic leader and her

professional persona is one that makes it enjoyable to work with her. Her leadership approach

allows others in the organization to reach their fullest capacity as they are supported by the

director yet they know the expectations the director has when given that autonomy.

The Director strength is her involvement and connection to the education community. I don't have a weakness.

Strengths - communication skills, ability to lead a group, oversight of ETC initiatives. Weakness -

(I don’t have any)

13 b.


Jody French has excellent relationships with all stakeholders and she communicates to her

Council well. She is always prepared for meetings and she is always looking to the future for

what is best for schools and students.

13 b.


3. Based upon the forgoing conclusions, I make the following

recommendations for the coming year:

Responses

I fully support retaining Jody French as the Director of the ND ETC. We are privileged to

have someone with her experience and expertise leading our organization.

I recommend continuance of the current director for the coming year.

Please keep Jody French as the Director of the ETC.

Continue working with the board and stakeholders on keeping ND on the right track with review

of programs, not always falling for status quo and adaptions for policies and procedures.

Jody is doing a great job and should receive salary increases as dictated by ITD policy.

The director should continue to look for opportunities to grow partnerships and opportunities

for the organization to expand its service to educators across North Dakota. I recommend

Jody keep up the great job she is doing!

The Director should receive a positive evaluation.

Continued employment as our director.

Jody French continues as our director. She is an asset to our Council.

13 b.


R-1 System Improvement

As a result of Educational Technology Council (ETC) and EduTech efforts ~

North Dakota educational technology systems will continuously improve educational

opportunities for students.

Indicator 1 - List of educational technology systems and services that are purchased/developed and

deployed (baseline)

Indicator 2 - List of changes to deployed systems and services the first quarter. (retire, purchase,

develop)

Changes to Systems Result

EduTech Website

The EduTech Web services are developed on the WordPress platform. The EduTech Web site was updated to WordPress 4.x

Systems Purchased or Developed

Description

Active Directory (AD) A specialized database used to identify and authenticate devices and individuals for computer services.

EduSites Collection of school blogs that serve as a school website.

EduSocial Social networking tool that allows students and educators to form online communities, form groups and participate in discussions, build

and manage online courses, store course materials and allow participants to connect with one another.

EduTech Website Collection of webpages that provide information and support for

EduTech customers.

E-mail (@sendit)/MailWatch E-mail service with spam filtering. – Retired 01/04/2016

Forefront Identity

Management (FIM)

A tool to aggregate data sources of identity information. This

information is fed into Active Directory.

Help Desk Support for EduTech and some DPI services via online tickets, phone, chat and e-mail.

Office 365 Communication and collaboration package which includes email, calendaring, cloud storage, collaboration spaces, and online document

editing (using Office Web Apps).

PowerSchool State required student information system.

STAGEnet State network for K-12, Higher Education and State Government.

Statewide Longitudinal Data

System (SLDS)

Provides longitudinal State Level - K12 data to stakeholders.

ViewPoint Provides longitudinal District Level - K12 data to stakeholders

13 c i.


Indicator 3 - List of emerging technologies researched since the last quarter and the assessment of

each.

Information Technology Specialists (ITS) are incorporating Ozobot (robot used with simple coding) into

upcoming Regional MakerDays. Ozobot is a multi-award winning toy robot including 2015 Kapi's Best

Robot toy, 2015 Toy of the Year (TOTY) finalist and CES 2015 Editor's Choice award winner.

ITS are also utilizing Breakout EDU during MakerDays. This creates ultra-engaging learning games for

people of all ages. Games (Breakouts) teach teamwork, problem solving, critical thinking, and

troubleshooting by presenting participants with challenges that ignite their natural drive to problem-

solve. Specialty K-12 Breakouts can be used to teach core academic subjects including math, science,

history, language arts and have embedded standards that apply problem solving strategies within a

real world OR collaborative context. kit comes with a collection of locks, hidden contraptions, timers,

keys, and other “diversion hardware” that can be used to play the Breakout challenges available from

the store. http://www.breakoutedu.com/

OneNote Class Notebook

In October OneNote Class Notebooks and OneNote Staff Notebooks were available for Office 365

customers (teachers and faculty) around the world. After listening to feedback from teachers, there

have been several improvements including capability to easily add or remove student permissions, add

student groups to a class notebook, support of active directory security groups, more ease of adding

and removing students, and new languages added including Arabic, Hebrew and Persian.

Office 365 Groups

The Office 365 Unified Groups functions were researched and expanded in the first quarter. These are

like templated SharePoint sites that include mail, calendar, file storage and OneNote functions, along

with additional options for planning and future add-ins. This feature of Office 365 has been on

continuous improvement since launch and appears to be moving toward the center of Office 365

collaboration. An Office 365 group, [email protected] was proposed to NDATL as a replacement for the

SDT-TECO listserv and was launched at the Spring NDATL March 31/Apr 1, 2016.

13 c i.


http://www.breakoutedu.com/

mailto:[email protected]

As a result of Center for Distance Education (CDE) efforts ~

North Dakota middle and high school students, regardless of location, are provided access to

educational opportunities.

Indicator 1 - The ND locations supported by CDE

Indicator 2 - Locations and Educational opportunity at each location (courses, classes, or other)

ND Schools with Students Enrolled in NDCDE Courses

July 1, 2015 – April 6, 2016

ND Schools with Students Enrolled in NDCDE Courses

July 1, 2015 - April 6, 2016

School # of

Enrollments # of

Students # of

Courses

Alexander 1 1 1

Ashley 1 1 1

Barnes Country North 43 24 32

Beach 10 5 10

Belfield 118 72 28

Ben Franklin Middle School 3 1 3

Berthold 3 2 3

Beulah 47 28 30

Bismarck High School 4 1 4

Bottineau High School 1 1 1

Bowbells 8 6 7

Brave Center Academy 7 3 6

Burke Central 10 7 8

Carrington 1 1 1

Cavalier 12 8 11

Center/Stanton 15 11 12

Central Cass 25 12 21

Central Valley 3 2 3

Century High School 23 22 16

Community High School (Grand Forks) 2 1 2

Dakota Adventist Academy 14 10 13

Dakota Memorial School - Bismarck 4 2 4

Reporting Period Enrollments Locations Supported

Courses Accessed

Increase (or Decrease) from Last Reporting Period

7/1/14-4/06/2015 3113 168 333 +9 Locations +23 Courses

7/1/15-4/06/16 3447 176 316 +4 Locations +40 Courses

13 c i.


School # of

Enrollments # of

Students # of

Courses

Dakota Memorial School - Fargo 1 1 1

Dakota Memorial School - Minot 9 9 5

Dakota Prairie 5 3 4

Davies High School 118 85 49

Des Lacs-Burlington High School 2 1 2

Devils Lake High School 3 2 3

Dickinson High School 8 5 7

Dickinson Trinity High School 2 1 2

Divide County 6 4 4

Drake-Anamoose 25 11 19

Drayton 45 22 16

Dunseith 47 15 22

Edgeley Public School 1 1 1

Edmore 38 19 28

Ellendale 9 4 8

Enderlin 20 8 20

Fairmount 3 2 3

Fairview Colony 97 10 46

Fargo North 83 65 49

Fargo South 33 28 24

Fessenden/Bowdon 12 6 6

Flasher 41 21 16

Fordville-Lankin 6 3 4

Gackle/Sreeter School 56 2 1 2

Garrison 47 26 36

Glen Ullin 19 11 16

Glenburn Public School 1 1 1

Grafton 5 4 5

Grand Forks Central 28 15 24

Grant County High School 2 1 2

Grenora 26 17 13

Griggs County 3 3 3

GST Multidistrict 1 1 1

Halliday 24 13 12

Hankinson 3 2 3

Harvey High School 1 1 1

Hatton 2 2 2

Hazelton-Moffit-Braddock 15 7 15

Hazen 9 7 8

Hebron 27 10 26

Hettinger 41 16 34

Hillsboro 9 8 6

13 c i.


School # of

Enrollments # of

Students # of

Courses

Homeschool 82 28 61

Hope Christian Academy 9 5 7

Hope/Page High School 3 3 3

Jamestown High School 18 14 14

Jamestown North High School 20 14 13

Kenmare 11 6 5

Kensal 4 3 4

Kidder County Steele High School 1 1 1

Kildeer 2 2 2

Kindred 14 9 13

Kulm 28 12 17

Lakota 1 1 1

LaMoure 5 4 5

Langdon Area High School 10 6 8

Larimore Public Schools 12 8 11

Leeds 8 7 8

Legacy High School 1 1 1

Liberty Middle School - West Fargo 2 2 1

Lidgerwood 10 7 7

Linton 23 8 20

Lisbon 6 4 5

Litchville-Marion 13 7 11

Maddock 8 5 7

Magic City Campus 4 2 4

Mandan Public School District 10 7 8

Maple River Colony 33 9 6

Maple Valley 16 9 14

Marty Indian School 3 2 3

Max 3 2 3

Mayport CG 17 12 14

McClusky 52 18 33

Medina 47 21 31

Midkota High School 3 3 3

Midway 17 11 17

Milnor 9 7 9

Minot Central Campus 2 2 2

Minto 21 14 16

MLS-Mohall 66 41 27

Montpelier 9 7 5

Mott-Regent 5 3 5

Mt. Pleasant 1 1 1

Napoleon 2 1 2

13 c i.


School # of

Enrollments # of

Students # of

Courses

NDCDE Diploma Students 402 112 125

Nedrose High School 9 3 9

New England 4 4 4

New Rockford-Sheyenne 3 2 3

New Salem 16 8 9

New Town Jr/Sr High School 1 1 1

Newburg United 9 9 3

North Border - Pembina 3 3 3

North Border - Walhalla 6 5 6

North Sargent 3 2 3

North Shore 2 1 2

North Star 3 3 2

Northern Cass 5 5 3

Oak Grove 6 5 6

Oakes 13 7 8

Our Redeemer's Christian School 3 2 3

Park Christian School 2 1 2

Park River Jr/Sr High School 33 13 2

Parshall 10 8 8

Pingree-Buchanan 9 6 7

Red River High School 27 19 17

Richardton-Taylor 15 12 15

Richland Jr/Sr High School 62 32 38

Rolette 37 20 23

Rugby 12 11 9

Sacred Heart High School 10 6 10

Saint Marys Central High School 3 3 3

Sargent Central 20 15 16

Sawyer 9 7 9

Schroeder Middle School - Grand Forks 1 1 1

Scranton 2 1 2

Shanley 36 27 31

Sheyenne High School 20 8 18

Shiloh Christian School 8 6 8

Solen Public School 3 1 3

South Heart 17 15 15

Southwest Community High School 1 1 1

Spruce Lane Colony School 25 3 20

Stanley 20 11 17

Starkweather 12 7 10

Strasburg 3 2 3

Sundale Colony 49 8 24

13 c i.


School # of

Enrollments # of

Students # of

Courses

Surrey 8 7 6

TGU Towner 6 6 6

Thompson Public School 10 9 10

Tioga 13 10 6

Trenton 33 16 23

Trinity Christian - Williston 9 6 8

Turtle Lake Mercer 6 3 6

Turtle Mountain Alternative High School 3 1 3

Turtle Mountain Community High School 43 25 11

Underwood 7 4 6

Valley City Jr/Sr High School 80 35 42

Valley Middle School - Grand Forks 2 1 2

Valley-Edinburg 53 25 39

Wachter Middle School 3 2 3

Wahpeton High School 49 31 32

Washburn 7 4 7

Watford City 60 38 23

West Fargo High School 62 48 41

Westhope Public School 2 2 2

White Shield 1 1 1

Williston High School 11 9 7

Wilton 19 12 15

Wing 12 9 11

Wishek 74 47 22

Wolford 57 18 31

Woodrow Wilson 16 14 15

Wyndmere 6 4 6

Zeeland 16 13 8

Total 3447 1838

As a result of CDE efforts ~

North Dakota middle and high school students are provided quality curriculum.

Indicator 1 - List of curricula provided by NDCDE plus a listing of any new curricula and curricula

providers since last reporting period

Current Online Course Providers Courses Notes Increase or (Decrease) from last reporting period

AccelerateEducation/Middlebury 21 +21

BYU 1 0

13 c i.


CampusNorth 1 0

Carone Fitness 31 0

Edgenuity 26 -2

Edutyping 2 0

eDynamic Learning 31 0

Exploring Robotics 2 0

FLVS 28 0

Fueled (Aventa/K12) 76 -24

Method Teacher 4 0

NDCDE 28 0

Nelson Ag Academy 32 +4

Pearson MyFoundationsLabs 4 CLEM 0

Total 287 -5

We dropped four semesters of German and two semesters of French and Spanish when transferring

from Fueled to Middlebury courses. Environmental Science has also been reduced from a two semester

sequence to a single semester.

Remaining Print Courses = 96. Sunset scheduled for next year,

Vendors with only one course offering will appear as 0% in the chart above.

13 c i.


Indicator 2 - List of curricula providers and quality rating of each

Currently Active Vendors July 1, 2015 – April 18, 2016

No changes since last report. The following online providers received Supplier Performance

Worksheets (SPW) after December 30, 2015, based upon their courses in our system since July 1,

2015. The scores reflect their meeting expectations in 17 designated items of transaction identified on

the SPW. Items not meeting expectations are described in a narrative attached to the SPW and shared

with the provider. Correction and improvement are an ongoing process addressed in communications

with each provider in regularly scheduled or on demand meetings.

Vendor Categories Needing

Improvement/Meeting Expectations

Score

BYU 17/17 100%

CampusNorth 17/17 100%

Carone 17/17 100%

eDynamic 16/17 94%

Edgenuity 17/17 94%

ExploringRobotics 17/17 100%

FLVS 15/17 88%

FUELED(Aventa/K12) 14/17 82%

MethodTeacher 17/17 100%

Pearson 17/17 100%

Primary Course Provider Changing to Accelerate Education Courses

NDCDE is transitioning over 100 courses, primarily from Fueled, to a new provider, Accelerate

Education. This transition has begun and will be continuing through the summer if not sooner. The

items listed below are what has become apparent as decision points through many hours of meetings

and discussions as to what our future direction should be:

Single LMS (Buzz)

Adaptive Learning with Ideal Learning Library and future enhancements

Mirrored Courses (Core courses mirrored with Credit Recovery versions with minor exceptions)

K-12 Solution

Affordability

Experienced and responsive support staff

A brief explanation of what each of above means follows:

Single LMS (Buzz) What is now obvious, but took some time to acknowledge, is the necessity of

using a single LMS which is going to be Buzz. NDCDE has been able to support multiple LMSs but this

has degraded our internal efficiency and caused customer confusion and dissatisfaction. Streamlining

down to one system with common features will make us better able to provide a smooth customer

experience and support expectations. We will still be attempting to find courses from multiple vendors

13 c i.


but they must work through Buzz and Genius which combined form our administrative and academic

foundations for course delivery.

Adaptive Learning with Ideal Learning Library While we have not yet used these features in

Buzz, based upon the research conducted by several individuals at NDCDE, Adaptive Learning will be

the future direction of online learning. Many course providers are looking to incorporate this feature

into their courses and Buzz was designed to take advantage of this capability. While we are not yet

able to sell courses incorporating Adaptive Learning to a clientele that still rely on traditional course

formats, we need to position ourselves with curriculum that will allow us to easily transition when the

opportunity or demand presents itself. Accelerate Education has built courses that feature the Ideal

Learning Library and additional future enhancements such as digital student notetaking and Digital

Intervention for courses now being adopted.

What we will be seeing from Accelerate Education in the next year is additional features/tools

that will make their courses more focused on individualized student learning. Student note taking

(including audio notes) and bookmarking of pages will be introduced to some courses beginning this

summer. Digital Intervention will also be forthcoming this fall. The plan for the coming year is to add

more adaptive learning technology and formative assessment reviews. We want to able to offer

courses that are going to continue to improve and use the potential of the Buzz LMS.

Mirrored Courses What we have not had for some time is credit recovery versions of courses which

mirror our core courses. Accelerate Education courses provide a credit recovery course which is the

same content as their standard core course with some minor deletions of types of content. This will

reduce the need to know multiple versions of courses.

K-12 Solution Accelerate Education gives us a complete K-12 option, adding K-5 which is another

service we have been asked to help provide for small schools which are still experiencing teacher

shortages. We have been searching for a provider who will meet the need in our LMS and in a format

which is easily integrated into a blended classroom. The Accelerate Education K-5 courses have been

designed to take advantage of Buzz features and will continue to be upgraded. Additionally, this is

supportive our COLT initiative.

Affordability A factor which we have not used placed as a high consideration before as most

providers had similar price points. What we will have with Accelerate Education are quality courses with

enhanced features for 42% less than what we have been paying on average.

Experienced and Responsive Support What we have found so far with AE is an organization with

very experienced and responsive support staff. The questions we have directed to them have been

dealt with quickly and very satisfactorily. Michael Axtman has been a VP at APEX Learning and was the

founder of Aventa Learning. He knows the online business from the ground up and understands the

landscape. Michael has been here at NDCDE three times this school year and will be back again this

summer too.

13 c i.


R-2 System Coordination

As a result of ETC and EduTech efforts ~

Technology systems to enhance educational opportunities will be more efficient,

effective and coordinated on a statewide basis.

Indicator 1 - List of joint ventures partnerships; indicate those formed since last quarter report.

Partners Description of Work

Learning Forward ND

Tabitha and Jody continue to serve as board members. A focus for LF is to

find schools in states willing to be certified as Learning Schools where they receive a certification similar to AdvancED Certification. LF will partner with

AdvancED and provide a strand of breakout sessions during the AdvancED

Conference.

NDATL

Considering the key role EduTech plays in the NDATL Conferences, an

agreement has been made for a stipend to be paid for each conference. During Spring Conference

John and Bill presented Office 365 Groups

John presented Group file sharing in O365

Paul and Jill presented O365 in Your School.

Rob & Jody coordinated a STAGEnet panel session

One room was dedicated to a Maker Playspace during the entire day. Kelly created the YAPP for use during the conference.

AdvancED

Jane participated in an AdvancED external review process for a couple of districts. The process includes reviewing documentation, interviewing school

board members, administration, teachers and students, and classroom observation. This accreditation process is required for every public district in

the state to complete every five years. Robert Schafer will be attending an

external review in April.

Jill presented Ask ME: Connecting Professionals in STEM.

Microsoft

A new Microsoft Account Executive, Brad Taylor, has been assigned to ND.

Future plans include revising the Fall Symposium format.

NDDPI

EduTech and DPI are communicating about a possible contract for the

Smarter Balanced testing and support for this school year.

Tabitha met with Department of Public Instruction personnel Ann Ellefson (Director of Academic Support) and Laurie Matzke (Director of Federal Title

Programs). One result from this meeting is DPI asked us to submit a few

sessions for their upcoming ELL/Title I conference on August 27th. Jill and Jeremy presented at this conference.

Rob and Jody continue to serve on the ND Assessment Task Force where

the goal is to make recommendations about future assessment strategy that best meets the needs of ND.

13 c ii.


Jody serves on the NDDPI Executive Education Leadership Committee where

the goal is to share information and build partnerships among ND's educational organizations.

EduTech and the NDETC serve on a DPI committee for a fall educator

conference scheduled for October 12-14, 2016.

Jody was asked to serve on the ‘Every Student Succeeds Act’ Planning

Committee led by NDDPI. The first meeting is May 17, 2016.

NDSU The ETC and EduTech in collaboration with NDSU provided the ND Cyber Security Conference on March 17, 2016 at the NDSU Memorial Union. The conference attracted over 300 participants with 40 of them representing K- 12 education.

REAs SLDS work continues to involve REA staff members.

Kat Perkins Music EduTech is winding down the Kat Perkin’s Positive Social Media Tour this

Spring. EduTech still has open lines of communication in case more

requests are received.

Succeed 2020 ETC regularly attends meetings and events.

ETC Build Grant Program Seventy-three schools were awarded Build Grants to support their teaching

and learning. Each project includes a full match from the school. Details on reimbursement status are available in this document. Reimbursements need

to be requested by January 31, 2017.

ITS staff members contacted each of the school that included EduTech in

their proposals and made plans for the professional learning activities.

Statewide Longitudinal

Data Systems (SLDS)

Training

EduTech, SLDS, and STARS announce two workshops this spring titled

“PowerSchool: Clean Data is Good Data”. PowerSchool, SLDS, and STARS all contain reports to assist identifying incorrect or missing data or data that

needs to be changed to ensure consistency. It is recommended each district

have two staff members attend this workshop; one who works with PowerSchool data and one who works with STARS data.

It would also be beneficial to send a staff member who has access to SLDS.

Amy Engelhard completed workshops for SLDS 101, 201, and AdvancED in

March and will wrap up the school year with Administrator and Teacher

workshops.

13 c ii.


https://www.ndsu.edu/conferences/cybersecurity/

https://www.ndsu.edu/conferences/cybersecurity/

Partners Description of Work

SLDS Reports, Site, and Security

An SLDS companion tool, the State Data Explorer, was made available to the public with special communication to educational leaders. The tool is a dash

board that allows viewers to see data on state, REA, the big eight, and local results in key areas as ACT scores and Post-Secondary enrollment.

A new student dashboard has been deployed and is in addition to the

previously available student snapshot report. The dashboard displays the

most recent and trend data for a single student on a one-page summary. This update meets part of the Y15 Federal SLDS Grant objectives.

The first edition of the SLDS Times Newsletter is hot off the press and

available on the news tab of the SLDS site. “The SLDS supports and provides information on ‘what works’ allowing teachers, school administrators, workforce development administrators, education support organizations, colleges and policy makers to make informed decisions while promoting continuous improvement. The SLDS is now in a position to produce secure/aggregated data for analysis and allow for statewide comparisons. This first generation interactive data tool is available to school administrators and education communities for the purpose of performing their own research and observations to make informed decisions.”

SLDS- NWEA Task Force-Assessment Literacy

The current Data Steward, Amy Engelhard, is serving on NWEA’s National Task Force on Assessment Education and Literacy for Teachers. The Task

Force recently released a document titled “Assessment Literacy Defined” to serve as the core for the task force’s work. Amy is on the communications

sub-committee; she is currently aligning North Dakota’s efforts with our data

utilization modules and the A+ Inquiry framework to the “Assessment Literacy Defined” document to disseminate to others across the country.

SLDS - North Dakota

Educational Data Alliance

The next meeting for NDEDA and NDACTE members will take place on May 23, 2016. The meeting agenda will include

Reviewing alignment of A+ Inquiry stages with standards,

literature, and vocabulary

Introducing module outline Reviewing first draft of at least one data utilization module written

by Nathan Anderson (with assistance from Data Steward – Amy

Engelhard)

Providing feedback on content of module(s)

Defining and refining a consistent framework for the data utilization

modules Discussing LMS deployment of the data utilization modules for both

pre-service and in-service

ViewPoint

State procurement renewed the ViewPoint contract for one more year. Reduced participation from schools is anticipated due to increased use of the

SLDS.

13 c ii.


https://ndslds.shinyapps.io/dataExplorer/

https://slds.ndcloud.gov/SitePages/News.aspx?p1=25

PARTNER DESCRIPTION OF WORK

SLDS Federal Grant

Nathan Anderson has been hired as a data utilization curriculum developer for the Y15 SLDS Federal Grant. The current work for the grant includes

updating reports to include data such as interventions and also to write and deploy the data utilization modules for pre-service and in-service education.

The current status of the modules: Stages are being aligned to data use standards and literature

Modules are under development to better equip pre-service and in-

service teachers with the knowledge, skills, and professional behaviors

needed for effective data utilization (assessment literacy)

Modules will teach the very abstract notion of “using data” in a

concrete way by navigating each stage in the A+ Inquiry wheel (see figure below)

Members from K12 and REAs (NDEDA) are now meeting with

representatives from the five teacher prep colleges (NDACTE) to guide and inform the development of the curriculum modules

The modules will be available to all teacher prep colleges in ND (they

meet their new needs from accreditation as well)

Next items tackled will be the dissemination of the modules to pre-service and in-service using a learning management system (LMS) to

ensure they are taught with fidelity to best practices for data utilization

The grant is titled “The ND Data Utilization Project (Data UP).” It builds on and

supplements (not supplants) the progress made with SLDS thus far. It moves stakeholders from data access to data utilization. The Data UP works to

improve data literacy and use for current and pre-service teachers, improve use of student-level longitudinal data to increase college readiness and completion, and promote strategies designed to support data-driven strategies to better meet workforce demand and improve workforce supply and demand policy development.

13 c ii.


Indicator 2 – Educational technology systems and services usage data.

Educational

Technology System

Usage Data

Active Directory (AD)

167,045 Security Groups and

150,457 Users Microsoft Premiere Services completed a consulting project for EduTech which

describes the customizations necessary to expand FIM to allow tech coordinators to change user passwords. The MyAdmin portal is also under

development to add additional user lookup tools and administrative functions.

Both systems (FIM Portal and MyAdmin Portal) will be updated in the next quarter.

EduSites

145 EduSites are hosted by EduTech. We have upgraded the EduTech Website

instance of WordPress to WordPress 4.3.1. The hosted sites for state

government and K12 will follow Q2 2016.

EduSocial

We have 7,277 sites 7,611 users, and 304 social groups. The social groups will

be retired after the completion of the school year.

EduTech Website

We have had 420,000 unique page views between Jan 1 and March 31, 2016 on the EduTech Website and EduTech WebMail. The retirement of

EduTech Webmail (@sendit) has lowered our Web traffic considerably. This is

to be expected since each Webmail user would first go to the EduTech Website and then follow a link to the EduTech Webmail server.

E-mail/MailWatch

Between Jan 1, 2016 and March 31, 2016 our @sendit mail system received

10.8 million email messages, blocking 5.7 million as spam. This system was modified on 01/04/2016 to refuse mail delivery requests, except for ‘forwards’

to other accounts. The O365 mail system processed 7.5 million incoming messages, blocking 250,000. During that same time period, 1.3 million

messages were sent through O365.

eTranscript

eTranscript - Webinars are continuing to be held to train counselors and other

school personnel on using eTranscript. Currently we have trained 147 districts.

Help Desk

Between Jan 1, 2016 and March 31, 2016 we created

1,975 tickets manually;

1,363 through self-service support, and 210 via automated channels.

Office 365

Currently, the K12 Office 365 tenant has approximately

150,000 users (all of ND K12). Approximately 24,000 users are connecting

regularly. In the future we will be reporting unique daily logins, which may not tabulate people using mail clients or mobile clients. The current unique daily

login count is roughly 7,500

At the end of the last quarter, Skype for Business was being used by roughly

100 users on any given day to engage in approximately 500 Skype sessions. Microsoft is changing their reporting model. We had been reporting unique

monthly users and this translates into about 400 unique users monthly

13 c ii.


Office 365 Mail

During the Q3 2016, K12 email growth remained steady. We also continue to see a healthy graph that

with relatively little spam.

engaging in 4000 skype sessions per month.

OneDrive was being actively used by 20,000 unique users, storing more than

3.0 TB of data and 1.2 million files

PowerSchool

Student Count as of April 1 – 109,345

iSupport tickets January - March – 1,597

PowerSchool Was upgraded to Version 9.1 in November

Annual ND PowerSchool Users Group Conference was held in Bismarck November 18-19 with 130 attendees.

STAGEnet

ITD possibly upgrading school circuits on July 1, 2016. Minimum school bandwidth of 100 mbps expected.

13 c ii.


Sent mail also remained steady and displays a dip only on weekends and during holidays.

Skype for Business Usage

Skype for Business usage in Q3 was consistent with the level of usage during previous quarter, lower

than the beginning of the school year.

13 c ii.


OneDrive

OneDrive deployment continues to grow, now exceeding 3.0 TB of stored data for 20,000 users. Low

points at the extreme ends and central parts of the graph are caused by incomplete data for those

reporting weeks.

Number of Users Storing Content

13 c ii.


Amount of Data Stored

Expanded Features and Accessibility

Microsoft released Office 2016 to all users for Mac and Windows. Features for Office 365 Groups were

expanded to include light project planning and Microsoft continues to enhance Delve, Video, Sway—

their newest tools—in addition to OneNote and OneDrive.

Help Desk Activity

During Q3 2016, 3,548 tickets were closed.

13 c ii.



North Dakota middle and high school students are assured NDCDE course delivery efficiency and

effectiveness.

Indicator 1 - Delivery efficiency measures per reporting period.

2016

2015

Week Monday Sunday Enrollments Monday Sunday Enrollments Change

5 2/1 2/7 94 2/2 2/8 162 -42%

6 2/8 2/14 75 2/9 2/15 89 -15.7%

7 2/15 2/21 67 2/16 2/22 86 -22.1%

8 2/22 2/28 55 2/23 3/1 84 -34.5%

9 2/29 3/6 68 3/2 3/8 63 7.9%

10 3/7 3/13 70 3/9 3/15 49 42.9%

11 3/14 3/20 62 3/16 3/22 55 12.7%

12 3/21 3/28 39 3/23 3/29 60 -35.0%

13 3/28 4/3 48 3/30 4/5 105 -54.3%

Indicator 2 - Delivery effectiveness measures per reporting period.

Fewer than 1% call backs due to entry errors.

All enrollments entered by one employee (no temps required).

Enrollments for the Spring Semester are up approximately 15%; however, due to enrollment policy

changes, most enrollments (a much larger percentage than in 2015) were requested during December

and January. The result is better management of students for NDCDE and the school of origin.

13 c ii.


R-3 Distance Education


Distance education systems will be in place to ensure that a comprehensive

curriculum is available to all North Dakota students.

Indicator 1 - List of online Professional Development opportunities and number of teachers

participating

Indicator 2 - List of video enrichment activities and numbers of classroom participating

Jan 20, Feb 9, 11, 17, 22, 24, Mar 3, Mar 8, 10 and 29

13 Maple Valley High School & Tower City students participated in The Presidential Primary Resource

Project Series 2016. Series topics:

o Presidential Roles & Responsibilities; Presidential Powers with Docs from the National

Archive;

o Reorganizing the Executive Branch: Hoover the Federal Government;

o Theodore Roosevelt: Setting a Precedent for the President;

o Franklin D Roosevelt Presidential Library and Museum;

o Abraham Lincoln: President in “A Divided House”;

o Washington’s Monument: The Tradition of Presidential Powers;

o President Ulysses S. Grant and Civil Rights; President Truman and the Steel Crisis

o Jan 7 Jamestown Elementary classroom (grade 3-4) participated in Polycom program

“Writing Rules”

Jan 20 Tabitha Lang and Kari Sauer participated in Polycom Special Event “Appy Hour”

Jan 28 Jamestown Elementary Classroom (grade 1) participated in Polycom program “Mittens

Project 2016”

Jan 29 Jamestown Elementary Classroom (grade 3) participated in Polycom program “Mittens

Project 2016”

Feb 4 Jamestown Elementary Classroom (grade 1) participated in Polycom program “4 Slimes in

30 Minutes”

Feb 4 Jamestown Middle School classrooms (grade 7) participated in Polycom Properties of

Material Liquid Nitrogen Show”

Feb 9 Tioga and Wolford classrooms (grade 1-6 and 2) participated in Center for Puppetry Arts

program “Exploring Antarctica”

Feb 16 Beulah classrooms (grade 1) participated in Center for Puppetry Arts program “Exploring

Antarctica”

Feb 19 classrooms from Beulah, Divide County, James Valley Career & Tech Center participated

in COSI Live Knee Replacement programming

Feb 22 classrooms from North Valley Area Career & Tech Center, Richardton/Taylor,

Starkweather participated in COSI In-Depth Autopsy programming

13 c iii.


Mar 1 classrooms from Mandan, Oakes, Thompson and Tioga participated in COSI In-Depth

Kidney Transplant programming

Mar 8 Tabitha Lang and Kari Sauer participated in Polycom Special Event “STEM Resources for

Elementary Teachers”

Mar 23 classrooms from Dunseith, James Valley Career & Tech Center, Richardton/Taylor,

Stanley participated in COSI In-Depth Autopsy programming

Mar 24 Robert Kaspari, Jody French, Tabitha Lang and Kari Sauer participated in ND Research &

Educators Stakeholder meeting

Indicator 3 - List video consortia activities and number of consortia directors participating

The NDETC received a RUS/DLT grant to upgrade the video codecs at 37 sites. Equipment has been

inventoried and picked up by all consortia. Most consortia say the installs will be during the summer

season.

The Fall 2015 ITV Course statistics

Consortia Courses Schools Enrollment Core Dual Credit Elective

Central

Dakota/N.

Central 33 28 349 180 51% 56 16% 113 32%

Great

Northwest 6 4 71 22 31% 42 59% 7 9.9%

Great Western 59 48 997 505 50% 225 22% 267 26%

Greater

Southeast 22 12 408 210 51% 70 17% 128 31%

Heart of

the Valley 21 21 248 137 55% 41 16% 70 28%

Northeast Ed Services 8 9 74 28 37% 14 18% 32 43%

Northern

Red River Valley 20 7 229 112 48% 11 4% 106 46%

Roughrider CTE 9 2 131 26 19% 0 0.0% 105 80%

TOTAL

178

131

2,507 1,220 48% 459 18% 828 33%

13 c iii.


ITV Enrollment Comparison

2010 2011 2012 2013 2014 2015

Core 1642 1835 1770 1663 1199 1221

Dual Credit 746 656 628 621 467 459

Elective 729 885 718 895 843 828

Total 3117 3376 3116 3179 2509 2508

Indicator 4 - List of videos/tutorials added to EduTech YouTube channel

O365-Creating a Private Group

O365-Distributing Survey Link via Group

O365-Using OneNote Class Notebook to Assess Students

O365-Distributing Assessments via Group One Drive

O365-Creating a Class Notebook

O365-Using Group Calendar to Schedule Assessments

O365-Analyzing Excel Survey Results

O365-Distributing Survey Link via Email

O365-Assessing Students via Excel Survey

NDSA Smarter Balanced Workshop 2016-Part 1





O365-Creating and Sharing Documents

O365-One Drive

O365-Duplicate Contacts

O365-Contact List

O365-Creating a Contact

0

500

1000

1500

2000

2500

3000

3500

4000

2010 2011 2012 2013 2014 2015

Total

13 c iii.


https://www.youtube.com/watch?v=OhWik4ngegE

https://www.youtube.com/watch?v=EaH1hK5p7Uw

https://www.youtube.com/watch?v=moXW2b078lo

https://www.youtube.com/watch?v=CktstKv8BRc

https://www.youtube.com/watch?v=JeyZFX3-Vew

https://www.youtube.com/watch?v=Kcj6X7K-pAc

https://www.youtube.com/watch?v=tyNBySEipcU

https://www.youtube.com/watch?v=PcHy-3014iE

https://www.youtube.com/watch?v=u0zmh_fDavU

https://www.youtube.com/watch?v=NghKvEhYnhM

https://www.youtube.com/watch?v=CdmL2_E0mT8

https://www.youtube.com/watch?v=a1qu7YHoXH8

https://www.youtube.com/watch?v=XIuswptfsY0

https://www.youtube.com/watch?v=8JHRtvlyBJk

https://www.youtube.com/watch?v=5nla_FvsGDU

https://www.youtube.com/watch?v=27l34q9hGEs

https://www.youtube.com/watch?v=KeHMqM7O10w

https://www.youtube.com/watch?v=8QP1FCMT_7w

https://www.youtube.com/watch?v=XH4_mq5YjbY

O365-Printing a Calendar

O365-Sharing Your Calendar

O365-Creating Calendars and Events

O365-App Launcher

O365 365-Creating a Rule

Indicator 5 - List of #ndedchat sessions delivered, topics and approximate participation

#NDEdchat occurs 1st Wednesday of the month from 9-9:30 pm.

Indicator 6 - Social media participation (EduTech Twitter followers and Facebook likes)

Facebook - 444 Likes Twitter – 1,261 Followers

Indicator 7 - List of other distance delivered services such as webinars and video trainings, etc.

Information Technology Specialists (ITS) connected with:

Dave Skogen using desktop feature in Skype/Lync to assist customers.

Each other via Google Hangouts when presenting on ITS connected Classrooms, etc.

Each other to collaborate on projects via Lync.

EduTech peers to troubleshoot.

EduTech staff via Lync for team staff meetings.

EduTech staff for touch base meetings.


North Dakota middle and high school students’ learning will meet or exceed expectations.

Indicator 1 - Course completion rates per reporting period as of 04/06/2016

Reporting Period Course Type Completion Rate Increase or (Decrease)

since last Reporting Period

07/01/2014-06/30/2015 Credit Recovery 96.5% no change

07/01/2014-06/30/2015 Online 94.5% +0.1%

07/01/2014-06/30/2015 Print 96.3% +0.1%

#NDEdchat Topics Participants Dates

Makerspace 5 3/3/16

Office 365 - John Gieser moderated 1 2/3/16

New Beginnings 6 1/6/16

Total Participation 11

13 c iii.


https://www.youtube.com/watch?v=hsJ8d8SyVBc

https://www.youtube.com/watch?v=Wiqe-qz_FsU

https://www.youtube.com/watch?v=ZdSSgAl2KHM

https://www.youtube.com/watch?v=lbJHv9Cn7mk

https://www.youtube.com/watch?v=TIL8BMu42_w

Indicator 2 - Grades per reporting period as of 04/06/2016

Overall grade distribution for North Dakota students enrolled during the period of 07/01/2014–

06/30/2015 as of 04/06/2016.

Indicator 3 - Grades per subject group per reporting period as of 04/06/2016

Grade distribution for the four core high school disciplines for 20-week online enrollments for all

students (not just North Dakota students) enrolled during the period of 07/01/2014–06/30/2015 as of 04/06/2016.

13 c iii.


13 c iii.


R-4 Professional Development


Professional development relating to the use of educational technology will be

available to school administrators and teachers to meet changing education needs

Indicator 1 - List of Professional Development topics available during current year

On-site training: www.edutech.nodak.edu/training/

Online training: www.edutech.nodak.edu/training/training-category/online/

Kelly, Jeremy, Jill and Tabitha attended the TIES Conference in Minneapolis, MN. The theme was

Transforming Pedagogy with Technology and there were many Maker sessions along with coding,

apps, google, augmented reality, gaming and more. Kelly did a session on Digital Dumpster Diving and

there were 300 attendees.

E-rate Form 471 workshops were offered this winter

Location Attendance

2015/16 E-Rate Funded so far in ND:

Number of applications found 254

Number of funding requests found 617

Total committed amount: $5,579,629.83

All of the ND STAGEnet E-rate applications were funded:

Internet Access $230,400.00

Telcom $2,097,992.90

Currently working on STAGEnet applications for 2016/17.

Bismarck 23

Devils Lake 13

Dickinson 8

Fessenden 4

Hillsboro 17

Jamestown 21

Minot 18

West Fargo 9

13 c iv.


http://www.edutech.nodak.edu/training/

http://www.edutech.nodak.edu/training/training-category/online/

Indicator 2 - List of Professional Development participation this quarter

Category Title Session Participants

Maker Activity Maker Play Space 4 61

Online Training Bringing the classroom to Life with Augmented Reality 1

Digital Citizenship 3

EduSites Basics for Teachers 3

Google Classroom 2

Google Tools 1

Introduction to Chromebooks 1

Introduction to Excel 2010 1

Leveraging Office 365 for the Classroom 13

Office 365 16

Online tools for the Classroom 1

Virtual Experience in the Classroom 1

Windows 10 6

Windows 8.1 1

On-Site Training EduSites 17

Intro to Chromebooks 5

MakerDays 2 41

NDSA 7 156

Office 365 7 161

SMARTBoard in the Classroom Version 11 9

Tech Integration Coach 13

Using Technology to Improve Reading and Writing Skills 18

Positive Social Media Kat Perkins (Various Topics) 11 1,020

PowerSchool Prepare to Schedule 6 42

PowerSchool Standards 2015-2016 17

PowerSchool Teacher Training 13

Presentation 25 apps for the iPad 26

50 iPad Tips in 50 Minutes 12

Creating Infographs for Class Content 3

Digital Dumpster Diving 2 250

EduSites Admin Training 2 3

Elgin Staff presentation 12

iPad Apps for Formative Assessment 10

Office 365 4 63

Outlook 2010 tips and tricks 35

SLDS Tool Time for AdvancED and Effective Data

Utilization 42

13 c iv.


SMART Notebook 10

Staff presentation 4

Student Office 365 training 10

Teacher Consulting on Office 365 12

Using Twitter as a Professional Tool 2

Windows 10 2 52

Special Topics E-rate Form 471 Workshop/Help Day 6 67

INSTEP 8 14

SLDS - 201 Putting Action into Practice 25

SLDS - Administration Training 2 29

SLDS - Teacher Training 4 106

Student O365 Student Office 365 3 43

Outreach opportunity

Training was held at NDSU for education majors completing their junior year on PowerTeacher over a

two-week period. Two weeks later, the SLDS was presented with emphasis on the benefits of

accessing and analyzing the student data to improve student growth. VCSU will be the other college we

are visiting this spring.

Indicator 3 - Map of sites (within ND) served with professional development, School Visits or related

service

13 c iv.


Indicator 4 – Number of professional development credits awarded and workshop participants in

EduTech Professional Learning offerings

Participation Dates All Workshop Participants

PD Workshop Participants

PD Credit Processed

Special Projects: NDSA Testing Preparation

EduTech worked with DPI to prepare schools for the North Dakota State Assessment

START SID SESSION_TITLE TOTAL DATE

2/11/2016 6125 NDSA Preparedness Training 2016 (AM)-Minot 28 2/11/2016

2/11/2016 6126 NDSA Preparedness Training 2016 (PM)-Minot 31 2/11/2016

2/12/2016 6127 NDSA Preparedness Training 2016 (AM)-Devils Lake 33 2/12/2016

2/12/2016 6128 NDSA Preparedness Training 2016 (PM)-Devils Lake 25 2/12/2016

2/16/2016 6132 NDSA Preparedness Training 2016 (PM)-Williston 30 2/16/2016

2/17/2016 6130 NDSA Preparedness Training 2016 (AM)-Dickinson 29 2/17/2016

2/17/2016 6131 NDSA Preparedness Training 2016 (PM)-Dickinson 15 2/17/2016

2/18/2016 6133 NDSA Preparedness Training 2016 (AM)-Bismarck 25 2/18/2016

2/18/2016 6134 NDSA Preparedness Training 2016 (PM)-Bismarck 28 2/18/2016

2/19/2016 6123 NDSA Preparedness Training 2016 (AM)-Valley City 21 2/19/2016

2/26/2016 6121 NDSA Preparedness Training 2016 (AM)-Fargo 30 2/26/2016

2012

877

1203

13931471

1231

406

694

1052 1007

55 73 36 39 360

500

1000

1500

2000

2500

1-1-15 TO 3-31-15 4-1-15 TO 6-30-15 7-1-15 TO 9-30-15 10-1-15 TO 12-31-15 1-1-16 to 3.31.16

EduTech Workshop and Professional Development Credit Stats

ALL WORKSHOP PARTICIPANTS

PROF DEV WORKSHOP PARTICIPANTS

PROF DEV CREDIT PROCESSED

1-1-15 to 3-31-15 2012 1231 55

4-1-15 to 6-30-15 877 406 73

7-1-15 to 9-30-15 1203 694 36

10-1-15 to 12-31-15 1393 1052 39

1-1-16 to 3-31-16 1471 1007 36

13 c iv.


2/26/2016 6122 NDSA Preparedness Training 2016 (PM)-Fargo 28 2/26/2016

2/29/2016 6119 NDSA Preparedness Training 2016 (AM)-Grand Forks 33 2/29/2016

2/29/2016 6120 NDSA Preparedness Training 2016 (PM)-Grand Forks 34 2/29/2016

3/4/2016 6219 NDSA Preparedness Training 2016 (AM)-Fargo 8 3/4/2016


3/7/2016 6295 NDSA Preparedness Training 2016 (PM)-Bismarck 19 3/11/2016

3/10/2016 6218 NDSA Preparedness Training 2016 (AM)-Minot 24 3/10/2016


TOTALS 489


North Dakota middle and high school students and teachers are provided ongoing contact time with

highly qualified online teachers.

Indicator 1 - List of highly qualified teachers and subjects licensed to teach

Teacher Licensure

Claire Althoff (FTE) Family & Consumer Science

Kasey Bitz (FTE) Physical Education, Health

Brock Carlson (PTT) Social Studies

Cara Cody Braun (Wyndmere) Spanish, English, Family & Consumer Science

Kayla Cristopherson (FTT) Mathematics

Jill Daignault (FTE) Social Studies

Shannon Dillman (FTE) English

Maurice Dullea (PTT) Science, Astronomy

Reeann Enderson (PTT) Business Education, Marketing

Tonya Greywind (FTE) Science

Eunice Guthrie (PTT) English, Journalism History

Jason Homer (PTT) Business Education

Susan Jensen (PTT) Mathematics

Shana Johnson (PTT) Latin, History

Jocelyn Kolle (FTE) Social Studies

Katherine Larson (FTE) English, Theater

Annette Marchand (FTE) Art

Lorraine Michels (FTE) Mathematics, Middle School

Steve Michels (PTT) Music

Jamie Moen (PTT) Business Education, Marketing

LeRoy Nelson (Nelson Ag

Academy) Agriculture

Lindsey Oien (PTT) Mathematics, Middle School

Susan Plambeck (FTE) French, History, Middle School

Cara Reamann (PTT) Health Careers

Jason Rohr (PTT) Agriculture

Danielle Schmidt (PTT) Science

13 c iv.


Cindy Silovich (PTT) English, Social Studies

Jessica Skarperud (PTT) Mathematics

Kari Sova (FTT) Social Studies

Marie Stevens (PTT) German

Leah Swedberg (PTT) Physical Education, Health

Kelly Tebben (FTE) English

Michelle Thielen (FTE) Science, Physics

Walter Valovage (FTE) Science, Physics

Edith Wagar (PTT) English, Social Studies

Beth Walters (PTT) Family & Consumer Science, Special Eduation Strategist

Shannay Witte (PTT) Computer Science, Mathematics, Family & Consumer Science

Stacey Wright (FTE) Mathematics

Alliance Partner - Nelson Ag

Academy (ND DPI Approved

Digital Course Provider) Column1

Kaylie Ackerley Agriculture

Randy Decker Agriculture

April Garris Agriculture

Kyle Kimble Agriculture

Jaci Palmer Agriculture

Kristen Reinhardt Agriculture

Kassandra Simpson Agriculture

Amber Thibodeau Agriculture

Indicator 2 - List of new highly qualified teachers and subjects added since the previous quarter

No new teachers were added to the NDCDE staff since the previous quarter.

Indicator 3 - Number and percentage of teacher/student contacts per week

Week Beginning Number of Contacts Contacts Possible Percentage of Contacts

12/28/2015 1,434 2,036 70%

1/4/2016 1,922 2,201 87%

1/11/2016 1,885 2,153 88%

1/18/2016 1,997 2,286 87%

1/25/2016 2,117 2,328 91%

2/1/2016 2,121 2,308 92%

2/8/2016 2,069 2,302 90%

2/15/2016 2,057 2,315 89%

2/22/2016 2,148 2,271 94%

2/29/2016 2,254 2,288 99%

3/7/2016 1,908 2,295 83%

3/14/2016 2,106 2,262 93%

3/21/2016 2,076 2,225 93%

3/28/2016 2,036 2,194 93%

13 c iv.


R-5 System Integrity, Stability and Security


Policies and practices to sustain the stability and integrity of the educational

technology systems will be promoted and maintained.

Indicator 1 - List of system incidents and resolutions

During Q3 2016:

Issues with SLDS vertical uploads continued to be a recurring issue related to K12 AD account

creation and identity management.

Indicator 2 - List of protections provided to ND schools

All schools are protected by Palo Alto network security appliances. This monitors incoming and

outgoing traffic to identify, block, and/or report malware, intrusion and security exploits.

All schools are currently being filtered by the iBoss Web filters, which have profiles that are

configured individually for each district and managed by either EduTech or school staff, as desired.

Web filters are also in place, set to block minimal CIPA required content.

Indicator 3 - List of flexibilities offered by filtering solution

The iBoss filter solution has been deployed on the state network. Windows and Mac OS devices are

able to be filtered off-network with the installation of a desktop client. Off-network filtering of iOS

devices is expected to be supported in late Q3/early Q4 2016.

Indicator 4 - Palo Alto emails delivered on potential security issuers

The Palo Alto enterprise security platform provides both intrusion detection and intrusion prevention

has been deployed. This solution is installed at the network edge, to stop and malicious traffic from

coming into the network. During this school year the solution will be deployed within the network

core to detect and isolate any traffic between schools that may be harmful. This security platform

works by classifying all traffic on the network, across all ports, identifying the application and tying

the application to a specific computer's IP address.

13 c v.



Meet expectations for the selection and use of suitable educational technology and monitor course delivery for efficiency and effectiveness.

Indicator 1 - List of new or revised efforts to improve system integrity

We are working with our partner Genius to add new features and modules to our SIS system. The

following features improve workflows and provide additional status views for all user roles within the

system. The following features are …

o Customizable Dashboard

Allows Key Performance Indicators (KPI’s) to be quickly created, without coding, for

any data within the system, for any user role.

Allows instructors to view metrics they deem important on their dashboards thus

eliminating some manual reports.

o Announcement Module with Enhancements

o Improved Student Dashboard

o Improved Teacher Office Hours feature for meeting in virtual office.

o Improved Reporting Module for scheduled email status reports.

o Acceptable Use Policy (AUP) Module.

No change from previous quarter -- Completed transition to a new Learning Management System (LMS).

The new platform (Buzz) is completely compatible with our previous instructional data space (courses,

users, enrollments and other integrated systems). This allowed a seamless transition for students and

instructors. Instructors began using the new system 2 months prior to students. Instructors could service

students from both platforms (old and new) while students resided in the old platform for the 2-month

period. The strategy allowed instructors to ease their transition onto the new LMS platform. While

instructors adopted the new system, students were notified weekly of the upcoming system change. The

transition was completed by cutting students over on the target date of December 28th 2015.

No change from previous quarter -- Implemented new processes for handling all course

extensions through the online commerce and business system.

Update April 2016. The initial, free, rough cost estimated was received and reviewed. CDE has

decided to move forward with the project. We have since requested (for a fee) ITD’s Drupal

team to create a detailed, finalized project plan. It will contain all specifications and costs for

the new site. The project plan is currently in the works and will be submitted to our team for

review once completed. Discussions started with ITD to have their Drupal team rebuild our

main website (ndcde.org) on this new Content Management System (CMS) offering. Site

specifications are being drafted so ITD can provide a cost estimate.

No Change from previous quarter. Additional techniques and processes created for managing

enrollments. Required for managing instructor workloads and changes to active enrollments.

13 c v.


Update April 2016. Discussions with the SLDS team has led to the request of a web service API

for our enrollment registration system. Currently school staff who enroll returning students have

a very short process to complete, but enrolling students for the very first time requires a

lengthy registration form fill. The solution proposed would allow ND school staff enrolling ND

students to simplify first time enrollments by entering only 3 or 4 attributes. Example …

Additional checks, business and policy rules defined and added to our online enrollment

registration system. This process is ongoing in an effort to streamline the enrollment process

and reduce error.

School staff assigned the task of enrolling students will appreciate the efficiency. NDCDE sees value in

smoothing first time entry/access to our services.

Working with the SLDS team to create a web service API that allows a CDE instructor to be granted

access to a student’s information in SLDS for the duration of the enrollment period. Access would be

granted immediately following the enrollment process if the user enrolling the student grants consent.

Our system would post back a record containing the needed information for processing (and auditing).

No Change from previous quarter. Integration continues to operate as intended. Integration

improvements were implemented for the existing integration between our Student Information System

(SIS) and the Edgenuity LMS. This will provide improved grade and pacing information to stakeholders

within the SIS.

Update April 2016. This feature has been implemented and is currently being tested. To be deployed

within a few weeks. Refining Acceptable User Policy (AUP) feature within our Student Information System

(SIS). Allows presentation of NDCDE’s AUP at the point students enter our ecosystem. Students not

agreeing with the policy will not be able to continue.

Update April 2016. This feature has been implemented. Refining new site supervisor roles

within our Student Information System (SIS). This will provide greater control on who can

access student information within a school (affiliation) working with NDCDE.

Update April 2016. Features have been added to our SIS and processes have been refined to

better manage this event. Streamlining existing processes for the management of the “students

13 c v.


turning 18 years of age” event. Processes allow NDCDE to notify/manage students and parents

regarding their rights to student academic records in accordance with FERPA.

Ongoing. New reporting techniques are being created using the Extensible Learning

Infrastructure (XLi) of our LMS to track service usage of COLT clients for billing purposes.

No Change from previous quarter. Research of "Adaptive Learning" learning technologies are

ongoing. We are trying to understand the effectiveness of current offerings and how they can

be integrated into our Learning processes.

Indicator 2 - List of new or revised efforts to improve system stability

Update April 2016. We continue to receive new feature updates and bug fixes, consistently, on a weekly

basis. We set our instance of the Buzz LMS to a weekly update cycle. This will ensure we are running the

latest version as they advance the product forward.

No Change from previous quarter. The new Buzz LMS allows enhanced personalization,

differentiation, an update user experience and the use of additional devices (ie Chromebooks).

No Change from previous quarter. The Buzz LMS is hosted at a different data center with

improved Distributed Denial of Service (DDoS) attack protection.

No Change from previous quarter. The Buzz LMS has been engineered to eliminate "Mixed

Mode" browser issues that plague content distribution methods of various publishers. The

solution eliminates the problem while still providing security and improved speed.

Update April 2016. Planning another service pack upgrade to the commerce system.

Investigating when the web server platform will be upgraded. Minor improvements and bug

fixes to the online commerce system.

Indicator 3 - List of new or revised efforts to improve system security

Update April 2016. Remaining computers with new build to be distributed and in place by July

1, 2016. In the process of deploying new user computers with increased security footprint.

Three fourths of the machines needing replacement have been deployed with the new secure

build.

No Change from previous quarter. Continuing to work with ITD to improve desktop

management via policies, oversight and online control.

Update April 2016. Tightened grace period in which users have to update aged passwords. New

process will now automatically lock out non-compliant users on an agreed upon interval.

Additional password management practices deployed. System provides encrypted password

management and second level authentication for all users. Allows management, implementation

of policies and oversight of staff utilizing systems and services that do not authenticate with a

13 c v.


centrally managed AD system (state or k12). All users made aware and trained in best

practices of password management. All users and the systems they utilize for their jobs are

regularly reviewed. Password management policies applied to all staff through an enterprise

system. Daily reports generated to make sure users are in compliance.

No Change from previous quarter. Established another layer of security by requiring all users to

utilize a multifactor authentication option for accessing their secure password vaults.

Update April 2016. This project has been tabled. It will be reviewed towards the end of the

biennium and dependent upon remaining budget. Building security. Bids received to have card

readers installed at 6 locations at NDCDE offices. All access to and from building to be logged.

System to use proprietary ITD encoded badges for keys. System to be control by enterprise

system at ITD in Bismarck. Each door can be uniquely programmed as needed/desired.

Future Projects …

Update April 2016. Rollout of this project has been delayed due to security implementation

issues. A consulting group has been hired by ITD to work with Adobe to get the remaining

problems resolved.

Update December 31, 2016. ITD has informed us that they are very close to allowing us access

to this system. Once the service is available we will be moving all customer forms to the new

system and creating new customer and staff workflows for each. This will allow us to retire all

PDF (paper) form type customer interactions which will greatly improve efficiency in a number

of areas.

Update September 2015. ITD has chosen a state solution (Adobe Experience Manager) which

has recently been installed. It is currently undergoing a security review.

Working with ITD on researching a forms management solution that allows customer web based forms

that can be digitally signed, are mobile aware and allow payment transactions to customers outside of

the state government space.

No Change from previous quarter. Student archive data will be extracted from legacy SIS

into a neutral format and placed on a system residing at ITD’s datacenter.

13 c v.


EDUCATIONAL TECHNOLOGY COUNCIL MEMBER,The following slide deck is intended to supplement the ND Center for Distance Education’s Results Report by providing to you the latest plans, challenges, budget totals and operational improvements, which undergird NDCDE’s results, but aren’t spelled out in the Results Report.

The need at this time for the supplement is for two reasons:1. Some aspects of NDCDE have been purposely changed and/or improved, and 2. Due to the way NDCDE manages itself and its corresponding method of planning, both applied due to the unique nature

of NDCDE’s need to sell services, need to adapt to fast-changing technological innovations, and need to accommodate fluctuations in and the uncertainty of being provided adequate funding.

The result is that NDCDE uses a modified planning cycle. Whereas most organizations apply Plan, Do, Check, Act (PDCA), or an equivalent, NDCDE applies Check, Act, Plan, Do (CAPDo). NDCDE cannot commit to long term plans for the reasons cited above, so instead it uses a much more formative style of assessment and planning.

Also influencing the way NDCDE plans and responds to customers, oversight, and governing bodies is the process-based method of systems management applied by NDCDE. NDCDE defines itself as a series of interlinked, interacting and sequenced processes. The definition operationalized means that NDCDE aligns its activities according to customer expectations and manages itself according to its performance in fulfilling those expectations.

I encourage to review the following slides. If you have any questions, do not hesitate to contact me or any of the members of NDCDE.

Dr. Alan J. Peterson, State DirectorND Center for Distance Education

ND CENTER FOR DISTANCE EDUCATION’S

MANAGEMENT SYSTEM:CUSTOMER EXPECTATIONS TRANSFORMED TO CUSTOMER RESULTS BY FOUR CORE PROCESSES

Whole

Management

System14 c.


ND Center for Distance Education

Information provided to the

Educational Technology Council

regarding

Governmental Growth OR Legitimate Obligations?

Current Budget – April 2016

Management System Structural Updates

Key Strategies for Serving Customers 2016-20

Critical Challenges Spring 2016

Updated April 2016

14 c.


ND Center for Distance Education’s

Legitimate Obligations:

NDCDE’s Record of Identifying and Meeting

Unmet Educational Needs in North Dakota

14 c.




Whole

Management

System

15.1-04-01. Compact for education.The compact for education is hereby entered into and enacted into law with all jurisdictions legally joining therein, in the form

substantially as follows:

COMPACT FOR EDUCATION

Article I - Purpose and Policy

A. It is the purpose of this compact to:

1. Establish and maintain close cooperation and understanding among executive, legislative, professional, educational, and

lay leadership on a nationwide basis at the state and local levels.

2. Provide a forum for the discussion, development, crystallization, and recommendation of public policy alternatives in the

field of education.

3. Provide a clearinghouse for information on matters relating to education problems and how they are being met in different

places throughout the nation, so that the executive and legislative branches of state government and of local communities

may have ready access to the experience and record of the entire country, and so that both lay and professional groups in

the field of education may have additional avenues for the sharing of experience and the interchange of ideas in the

formation of public policy in education.

4. Facilitate the improvement of state and local education systems so that all of them will be able to meet adequate and

desirable goals in a society that requires continuous qualitative and quantitative advances in educational opportunities,

methods, and facilities.

B. It is the policy of this compact to encourage and promote local and state initiatives in the development, maintenance,

improvement, and administration of education systems and institutions in a manner that will accord with the needs and

advantages of diversity among localities and states.

C. The party states recognize that each of them has an interest in the quality and quantity of education furnished in each of the

other states, as well as in the excellence of its own education system and institutions, because of the highly mobile cha acter of

individuals within the nation, and because the products and services contributing to the health, welfare, and economic advancement of each state are supplied in significant part by persons educated in other states.

What Does NDCC Have to Say About the Intentions for ND’s Education System?NDCDE Has Responded

14 c.


1171 1247

2758

3113

3449

16941582

17171517

1293

2011-2012 2012-2013 2013-2014 2014-2015 2015-2016

ND Non-ND



Whole

Management

System

The Needs of North Dakota’s Education System, and the Students It Serves, Have Grown:

NDCDE Has Worked Hard and Worked Smart to Meet those Needs

14 c.


2011-2012 2012-2013 2013-2014 2014-2015 2015-2016

Agriculture/Tech Ed 17 39 137 161 285

Business Education 19 60 139 170 145

FACS 30 46 76 130 167

CTE Enrollments 66 145 352 461 597

17 39

137 161

285

1960

139170 145

30 4676

130167

66

145

352

461

597

Agriculture/Tech Ed Business Education FACS CTE Enrollments



Whole

Management

System

Part of the Increased Education System Need in ND Is Due To The Demand for Greater Access to Career and Technical Courses

14 c.



Current Budget – April 2016

14 c.


Biennium Total Expenditures to 3/31/2016 Anticipated Encumbances Balance %SPENT

Salaries and Wages $5,903,745.74 $2,231,474.98 $3,667,300.76 $4,970.00 37.80%

Travel $44,458.96 $10,255.89 $20,511.78 $13,691.29 23.07%

Operation $2,265,859.83 $1,182,629.24 $1,063,083.35 $20,147.24 52.19%

State Funding $6,196,605.00 $2,641,168.66 $3,553,300.76 $2,135.58 42.62%

Special Funding $2,316,209.00 $772,935.56 $1,425,392.94 $117,880.50 33.37%

Total $8,512,814.00 $3,414,104.22 $4,978,693.70 $120,016.08 40.11%

2015-2017 NDCDE Biennium Budget3/31/2016 (38% of 2015/2017 biennium)



Whole

Management

System14 c.



Process-based Management System

Structural Overview

14 c.


OFFICE LEARNING

REVIEW

COMMUNICATIONS

C

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S

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O

M

E

R

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X

P

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C

T

A

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I

O

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Whole

Management

System14 c.


C

U

S

T

O

M

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R

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X

P

E

C

T

A

T

I

O

N

S



EXTERNAL CUSTOMERSTATED

Teacher Process1. Response Time

2. Progress Assessments

3. Communication Etiquette

4. Academic Feedback

5. Differentiated Instruction

6. Instructor Course Competence

7. Shared Awareness of Students

IMPLIEDFocus on Small Schools

Low Price

Choice

Opportunity

Validation

OBLIGATORYNDCDE Mission

State Standards

Budget

FERPA

ADA

DPI Reporting

AdvancED

INTERNAL CUSTOMERSTATEDInfrastructure Capability

Support Efficiency and Effectiveness

Courseware (Courses, LMS, Teaching Tools)

Vendor Response and Execution

AdvancED

IMPLIEDBrain Science

Research-based

OBLIGATORYNDCDE Mission

State Standards

Budget

FERPA

ADA

TFFR

ND HR Rules, Policies, Procedures

Payroll

Customer

Expectations 14 c.


C

U

S

T

O

M

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R

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EXTERNAL AND

INTERNAL CUSTOMERSSTATED, IMPLIED, OBLIGATORY

THE DEGREE TO WHICH ALL

STATED AND IMPLIED

EXPECTATIONS ARE

FULFILLED

ALL OBLIGATORY

EXPECTATIONS MET

CUSTOMERS SATISFIED

CUSTOMERS DELIGHTED

CUSTOMERS DISATISFIED

Customer

Results 14 c.


OFFICE LEARNING

REVIEW

COMMUNICATIONS



WHAT

WHAT

WHAT

WHAT WHO

WHO

WHO

WHO

MEASURE

MEASUREMEASURE

MEASURE

HOW

HOW

HOW

HOW

ENROLLSTORE /

SHIP &

RECEIVE

ENROLLMARKET

EVENTS

including

Graduation

HR

TEACHER

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including Teacher

Training / PD

STUDENTS

SCHOOLS

CURRICULUM

/ LMS

PLAN

INFRASTRUCTURE

CUSTOMER

SERVICE

MANAGEMENT DIPLOMA

ADVANCEDDESIGN &

DEVELOPMENT

ND SMARTLABNDCDE

SMARTLAB

CONTINUAL IMPROVEMENT CONTINUAL IMPROVEMENT

CONTINUAL IMPROVEMENT

IMPROVEMENTCONTINUAL

DIGITAL SECURITY

Whole

Management

System14 c.


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OFFICEFROM NDCDE ORGANIZATIONTeacher Process

1. Response Time







Mission

Budget

FERPA

ADA

DPI Reporting

UNIQUE TO OFFICEStudent course enrollment processing

Information regarding pricing, policies, enrollment

process, etc.’ via email, phone, and walk-ins

Human Resource reporting for ACA, ADA, JDQ’s,

payroll, benefits, etc.

Human Resource deadlines for processing payroll,

benefits, etc.



Office

Core

Process14 c.


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LEARNINGFROM NDCDE ORGANIZATIONTeacher Process

AdvancED

Mission

Budget

FERPA

ADA

DPI Reporting

Choice

Opportunity

Validation

State Standards

Budget

FERPA

ADA

DPI Reporting

Vendor Response and Execution

Brain Science

Research-based

UNIQUE TO LEARNINGFive Standard Teaching & Learning Processes

Education (when to apply)

Training (when to apply)



Learning

Core

Process14 c.


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REVIEWFROM NDCDE ORGANIZATIONAll Expectations Listed for NDCDE

UNIQUE TO REVIEWTimely Reviews

Legislature – Reporting and Budgeting

Partnerships

Training Development (SmartLabs)

SmartLab Installations

Profit Center Budgeting



Review

Core

Process14 c.


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COMMUNICATIONSFROM NDCDE ORGANIZATION

Teacher Process

1. Response Time







Five Standard Teaching & Learning Practices

Mission

Budget

FERPA

ADA

UNIQUE TO COMMUNICATIONSDigital Security

Security footprint and continual improvement of itSoftware and Hardware Ticket System

Root Cause Analysis within Infrastructure

All software and network systems utilized by NDCDE

All workflow issues both internal and external

Solutions utilizing digital resources

Specific user behaviors

Security practices as they apply to NDCDE

Compliance as it applies to NDCDE and Vendors

Best practices for staff to be compliant and effective



Communications

Core

Process14 c.




CUSTOMER EXPECTATIONS TRANSFORMED TO CUSTOMER RESULTS BY

TWENTY THREE SUB PROACESSES

Each of NDCDE’s Management System Sub Processes (the BLUE boxes in the diagram below) are replications of the dynamic elements of the Core Processes – Customer Expectations, Customer Results, What, Who, How, Measure. Sub Process expectations, results and activities are limited to the scope (of expectations and results), authority and resources provided to each Sub Process by the Core Process in which it resides. Thus, each Sub Process may have shared expectations, results and activities with Core Processes and other Sub Processes, and many may be unique.

Sub

Processes 14 c.


Advisory Groups

ETC

SOS

DPI

Internal Work

Teams

Social Media

Recon

Digital Security

AdvancED

SmartLab Council

Teacher Process

Management

Teams

CPO

SPO

Volunteer

Committee

Social

Source of

Authority

N/A

N/A

N/A

Office

Learning

Comm

Review

Review

Learning

Review

Review

N/A

Source of

Resources

N/A

N/A

N/A

Office

Learning

Comm

Review

Review

Learning

Review

Review

N/A

NDCDE’s MANAGEMENT SYSTEM:

CUSTOMER EXPECTATIONS

TRANSFORMED TO CUSTOMER

RESULTS WITH HELP FROM

GROUPS, WORK TEAMS, AND

COMMITTEES

Authority needs to complete Charter

14 c.



Key Strategies for Serving Customers 2016-20

14 c.



MANAGEMENT SYSTEM:CUSTOMER EXPECTATIONS TRANSFORMED TO CUSTOMER RESULTS – THE FUTURE

Primary Elements of Strategies to Serve ND Customers 2016 – 2020

1. Continue to Support and Improve Current Actions to Fulfill Mission

2. Continue to Ask – What? Why? How?

A. What is needed?

B. Why is it needed?

C. How can it be provided?

3. Accept the Task of Redesigning the Process of Learning Online (and

recognize its potential impact on the process of learning universally)

4. As a First Step, Determine the Importance of Each of the Following in

the Redesign

A. A Changed Teacher Role

B. Alignment With Customer Expectations

C. NDCDE’s Management System

D. Management Commitment (ETC, ITD, Governor’s Office)

E. Perceptions of ND Legislature

14 c.



Critical Challenges Spring 2016

14 c.


RESOLVED AND/OR COMPLETED1. RESOLUTION OF BILLING SPECIAL ED SERIVICES2. REDUNDANT STATE-PROVIDED SERVICES3. COURSEWARE QUALITY4. INCORPORATE FUNDING PROCESSES FOR CUSTOMERS5. REDUCTION TO BUDGET THROUGH SAVINGS – TO SAVE $250,0006. MANAGEMENT SYSTEM RESTRUCTURE – NDCDE SMARTLABS AND ND SMARTLABS

NEAR TO RESOLUTION AND/OR COMPLETION1. PRICE INCREASES IN MAY AND JULY – TO INCREASE REVENUE2. NDCDE QUALIFIED TO TEST AP3. PROCESSES DEVELOPED AND DOCUMENTED FOR EACH NEW SERVICE / PRODUCT4. TEACHER PROCESS INTEGRATION, EXECUTION AND SUPPORT, TO INCLUDE BLENDED

ANALYSIS COMPLETE, RESOLUTIONS PENDING1. LEGISLATION PROPOSED TO ADDRESS FUNDING NEEDS – REQUIRED ONLINE CREDITS, REIMBURSEMENT

PER STUDENT2. FUNDING SOURCES NOT CURRENTLY CONTRIBUTING – ETC REIMBURSEMENTS, AP TRAINING, GRANTS –

IMPACT, STEM, RURAL 3. MARKETING NEW PRODUCTS AND REVISION OF OLD MARKETING PRACTICES

CRITICAL CHALLENGES – SPRING 2016


MANAGEMENT SYSTEM:CUSTOMER EXPECTATIONS TRANSFORMED TO CUSTOMER RESULTS – TODAY

14 c.

April 2016 Council Documents