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UNIT 3

PROJECT MANAGEMENT

PROCESSES FOR A

PROJECT

UNIT 3

PROJECT MANAGEMENT

PROCESSES FOR A

PROJECT

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Project Management and ProcessesProject Management and Processes

Project management is the application ofknowledge, skills, tools, and techniques to project

activities to meet project requirements.

Project managementis accomplished throughprocesses, using project management

knowledge, skills, tools, and techniques thatreceive inputs and generate outputs.

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For success of a Project,

Project Team must:-

For success of a Project,

Project Team must:-

Select appropriate processes within the ProjectManagement Process Groups that are required tomeet the project objectives

Use a defined approach to adapt the product

specifications and plans to meet project andproduct requirements

Comply with requirements to meet stakeholderneeds, wants and expectations

Balance the competing demands of scope, time,cost, quality, resources, and risk to produce aquality product.

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Process and its CategoriesProcess and its Categories

A process is a set of interrelated actions and activities thatare performed to achieve a pre-specified set of products,results, or services.

The project processes fall into one of two major categories:

The project management processes common to most projectsmost of the time are associated with each other by theirperformance for an integrated purpose.

Product-oriented processes specify and create the project'sproduct. Product-oriented processes are typically defined by theproject life cycle (discussed in Section 2.1) and vary by application

area. Project management processes and product-oriented

processes overlap and interact throughout the project.

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Project Management Process GroupsProject Management Process Groups

Initiating Process Group

Planning Process Group

Executing Process Group

Monitoring and Controlling Process Group

Closing Process Group

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3. Project Management Process For a

Project

3. Project Management Process For a

Project

3.1 Project Management Processes

3.2 Project Management Process Groups 3.3 Process Interactions

3.4 Project Management Process Mapping

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Figure 3-1. The Plan-Do-Check-Act CycleFigure 3-1. The Plan-Do-Check-Act Cycle

3.2. Project Management Processes3.2. Project Management Processes

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Figure 3-2. Project Management Process Groups Mapped to

the Plan-Do-Check-Act Cycle

Figure 3-2. Project Management Process Groups Mapped to

the Plan-Do-Check-Act Cycle

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Figure 3-3. Flow Chart LegendFigure 3-3. Flow Chart Legend

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3.2. Project Management Process

Groups

3.2. Project Management Process

Groups

Initiating Process Group. Defines and authorizes the projector a project phase.

Planning Process Group. Defines and refines objectives, andplans the course of action required to attain the objectives andscope that the project was undertaken to address.

Executing Process Group. Integrates people and otherresources to carry out the project management plan for theproject.

Monitoring and Controlling Process Group. Regularlymeasures and monitors progress to identify variances from theproject management plan so that corrective action can be

taken when necessary to meet project objectives. Closing Process Group. Formalizes acceptance of the

product, service or result and brings the project or a projectphase to an orderly end.

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Figure3-4.HighLevelSummary

ofProcess

GroupsInteractions

Figure3-4.HighLevelSummary

ofProcess

GroupsInteractions

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3.2.1. Initiating Process Group3.2.1. Initiating Process Group The Initiating Process Group consists of the processes that

facilitate the formal authorization to start a new project or a

project phase. Initiating processes are often done external to the projects

scope of control by the organization or by program or portfolioprocesses .

Figure 3-5. Project BoundariesFigure 3-5. Project Boundaries

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Figure 3-6. Initiating Process GroupFigure 3-6. Initiating Process Group

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14/15Table 3-1. Develo Pro ect Charter: In uts and Out utsTable 3-1. Develo Pro ect Charter: In uts and Out uts

3.2.1.1 (4.1) Develop Project Charter3.2.1.1 (4.1) Develop Project Charter

This process is primarily concerned with authorizing the

project or, in a multiphase project, a project phase.

3 2 1 2 (4 2) D l P li i P j S

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3.2.1.2 (4.2) Develop Preliminary Project Scope3.2.1.2 (4.2) Develop Preliminary Project ScopeThis is the process necessary for producing a preliminary high-level

definition of the project using the Project Charter with other inputs to

the initiating processes.