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St.Thomas’EpiscopalChurch Office:5SouthFirstStreetPOBox735Dubois,Wyoming82513307-455-2313stthomas.wy@gmail.comContactConnieTicknor,officemanager

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FoundationfortheEpiscopalDioceseofWyoming123SouthDurbinSt.Casper,WY82601Attn:PressStephens

2018EpiscopalFoundationGrantApplicationfromSt.Thomas’EpiscopalChurch,Dubois,WY

PartA

1.Overview

ThisgrantapplicationcoversthreeneedscriticaltomaintainingSt.Thomas’capacityforservicetoits’ParishionersandtheCommunity:

• ReplacetheCommunityRoomroof;• Clean,protect,repairtheoriginallogsontheChurch,Churchoffice,and

Communitybuilding.

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• CompleteProfessionalbuildinginspectiontoguidefuturerepairstoourcampus.Ourbuildingsincludea1,500sq.ft.office-theStewartHouse,anda4,000sq.ft.buildingcontainingthesanctuary,sacristy,coffeeroom/kitchenandcommunityroom,allconnected.Nonehaveeverbeenprofessionallyinspected.Weseethisinspectionreportasacriticaltoolincaringforourchurchcompoundandguidingourfuturerepairschedule,andtofind(ifany)seriousissuesrequiringimmediateattention.Wewillcreatea5-10-yearinfrastructurerepair/replacementplanfromthisdocument.

TheVestrytakeseriouslyourresponsibilityofcaringforourbuildingsandbeinggoodstewardsofalltheyrepresentforourCongregationandourCommunity.ApositiveresponsetothisproposalwillassistSt.Thomas’inansweringtheneedsforeffectiveministrydeliveryaswellasmaintainaChurchthatbeckonstoallfromtheentrancetoourTown.

TheEpiscopalDioceseofWyoming’sStrategicPlancontainsthefollowingobjectiveswhicharemetinthisapplication:therequestedfundswillassistinmaintaininganattractiveChurch,therebymaximizingourinstitutionaluseswhichdirectlyrespondtotheneedsofourOutreachministries.

St.Thomas’EpiscopalChurchwasbuiltofnativelodgepolepinelogsin1910–wellover100yearsago-bylocaltie-hacks.ItisbelovedbyParishionersandisalandmarkfortheCommunityandthemanytouristswhopassthroughontheirwaytoYellowstonePark.On-goingmaintenanceisanobviousessentialwithWyomingwintersandwind,aswellasourproximitytoStateHighway26/287beingenvelopedbysootandexhaust.

OurCommunityRoomwasaddedin1949andistheheartofSt.Thomas’workintheCommunity,providingthefollowingservices:

• DuboisKiwanisusethefacilityweeklyAprilthroughOctoberandthreeweeksmonthlyNovemberthroughMarch.

• TheCommunityFarmersMarketuseisbi-weeklyintheWinter/Spring,andweeklySummer/Fall

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• Duboisisonthenationalbiker/hikerroutes.FromMaythroughOctoberbikers/hikerssleepintheCommunitybuilding.460guestsrepresented36statesand18countriesthispastyear.

• Othernon-profituseincludes:DuboisEcumenicalOrganization(St.Thomas’isafoundingpartner),FrontierHomeHealth&Hospice,DuboisCaregiverSupportGroup,NeedsofDubois(NOD),BigHornSheepCenter,CWCCollegeclasses,AEDtraining,OpportunityShopmeetings,DuboisDrive,theNon-ProfitGroup,theHumaneSociety,andSt.Thomas’congregationalmeetings.

Roofrepair:IncaringforthesebuildingsinMay2016,volunteers(ParishionersandVestry)noticedblackmoldonthewallbehindtheCommunityRoombookcase.Itwasbleached,washedandpainted,andtheroofareacoatedwitharoofingsealer.However,nailswerepoppingoutandthemetalvalleyswerebadlyrusted.In2017wecontactedalocalbuilderwhosaidthebestoptionwastoreplacetheshinglesratherthanrepairusingroofingsealer.Theroofhastwolayersofshinglestoberemoved.Onthesouthandwestsides,shinglesarewinddamaged. On the north side where snow gathers there is an 8x16 ft ‘soft spot’ that gives when walked upon indicating underlayment issues.

Therooferwhoinstalledthemetalroofsonthechurchofficeandsanctuaryisbiddingtoreplacetheshingleswithmetalroofingthatwilllookliketheotherbuildings.Ametalroofwillbemoreexpensivethanshinglesbutcarriesa50-yearwarranty,with120mphwindprotectionandclassAfireprotection.Roofingknowledgehaschangedsinceourlastroofingexperience,anditisnownecessarytoincluderidgelineventilationforlonglastingresults.

Logrepairandmaintenance:

TheoutsidelogsoftheChurchandcommunitybuildingareona7-yearcycletoclean,protectandrepair.OurChurchis50feetfromtheheavilyusedhighwayconnectingLandertoJacksonandreceivesdamagefromexhaustaswellaswind-blowndirt.Toprotectthewood,professionalcleaningandcrackfilling/repairisnecessary.

Therearetwologsshowingsubstantialrotonthebuilding’scornerthatneedtobereplaced.

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2.Theamountrequested:

Professionalinspection$1,065.00(bidenclosed)

$23,285fortheroof(Bidenclosed)

$9,345forthecampusbuildingslogmaintenance(Bidenclosed)

Totalprojectis$38,695

St.Thomas’willinvest$5,000.St.Thomas’isaskingtheFoundationfor$33,695

3.Keyprojectpersonnel:

MandyRosenormandyannrose@gmail.com:Mandywrotespecificationsforcampusbuildingrepairsandwillreviewcontractorbids.Shehasvaluableexperienceinthisarena.Aspartofherprofessionalresponsibilities,shehaswrittenandreviewedcontractorbidsforalocalgovernmentinCalifornia.ThisisMandy'ssecondyearontheVestry,

CarolPetera,JuniorWarden,cpetera@wyoming.com:Carolwilldiscussthephasesoftheprojectwithcontractorsandreceivebids.Shewilldeterminetimingandfollow-throughtoseetheprojectiscompletedproperlyandontime.ThisisthesecondyearCarolhasservedonthisVestry.ShehasextensiveexperienceinmanyWyomingEpiscopalchurchesmovingwithherhusbandPete,HeadofWyomingGameandFish.

CarolwillcallonLaryTreanor,VestryClerk,toassistwithjoboversightduringconstruction.ThisisLary’s5thyearonthisVestry.

4.EvaluationProcesstoDeterminetheImpactoftheProject

Aspreviouslynoted,theCommunityRoomservesastheheartofmanyofourOutreachPrograms.ShouldwebeunabletorepairtheroofforanotherWinter,itisquitepossiblewewouldhavetoclosetheRoomtofurtheruseduetoleakingand/oradditionalmoldgrowth.

Clearly,appropriatemaintenanceofourcampusbuildingsispartofourresponsibilityasgoodstewardsofwhatGodhasprovidedus.Inthecaseofbothprojects(roofrepairandbuildingmaintenance),notperformingtheworkwouldbedetrimentaltoourmissionhereinDubois.

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5.Timeline

InDuboiswemustwaitforwarmweathertocompleteoutdoorprojects,sotimelineisweatherdependent:

• February/April–bidspecs,collectbids,reviewbidsandchoosecontractors• June/September–weatherandcontractorscheduleswilldeterminewhen

theindividualcontractorswillcompletetheirassignments.• WeanticipatethelogreplacementwilloccurbyJune30.• Thelogcleaning/refurbishingwillbefinishedbyJuly31.• TheroofshinglereplacementwillbecompletedbyOctober1,2018.

6.Budget

SeeAttached

7.SupportfromSt.Thomas’Congregation

VestryMembershavewrittenjobspecifications,requestedcontractorbids,chosenthebestcontractorsavailable,andwilloverseetheprojectfromstarttofinish.

TheCongregationsupportstheVestry'seffortstoperformitsStewardshipfunctions,allofwhichaimtocreateasustainableministryinourCommunity.

8.LetterofSupportfromtheSt.Thomas’Vestry-included

9.Financialstatement-included

10.Checklist–attached

11. Appendix INCLUDED: 1) Contractor bids, 2) LETTERS OF SUPPORT FROMTHOSEUSINGTHECOMMUNITYROOM,3)LETTEROFSUPPORTFROMVESTRY,4)PICTURESTOINDICATETHEROOF/LOGISSUES

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PartB

12.Howwilltheprojecthelptheapplicantchurch‘growinmission’?

TheCommunityRoomistheheartofSt.Thomas’outreach.St.Thomas’outreachmeetstheneedsofpeoplelivinginandpassingthroughDubois.Total2017outreachdisbursementswere$11,845fromtheChurchintothecommunity.Notincludedinthistotalwasthe$16,000grantfromtheFoundationtosupporttheBoysandGirlsClubsummeractivities.

Inaddition,460guestssleptinthechurch’scommunityareain2017.

Howwilltheprojecthelpestablish‘congregationalvitality’?

Congregationalvitality:Vitalityisdefinedasthecapacityforsurvivalorthecontinuationofmeaningfulorpurposefulexistence.WecannotconsiderabetterwaytoserveChristthantoshowourloveforneighborsascommanded.OurOutreachministriesbringusmeaningandpurposethroughservice.St.Thomas’isknownasthe"outreach"ChurchinDubois.CommunitymemberspetitionSt.Thomas’fortheirneeds-medicine,transporttodoctors’appointments,rent,heatorotherlivingexpenses.NewmembersofSt.Thomas’aredrawntotheChurchforthisCommunityworkandoftenparticipateimmediately.

13.Howdoestheprojectplaceyourcongregationintoaction–activeministryandoutreach–outsideyourfaithcommunity?

St.Thomas’doesnotlimitits"outreach”tomembersofitsCongregation.Yes,wehelpcongregantsintheirtimeofneed,butmostofour"outreach"istoCommunitymembersnotconnectedtoSt.Thomas’.

14.Iftheprojectisaddressinganissuelikelyencounteredinothercommunities,pleasesdescribehowtheapplicantispreparedtosharewithothercommunitiestheexperienceitexpectstoderivefromtheprojectorprogram

St.Thomas’isanopenChurchandwillingtoshareourinfrastructureexperienceswithanyotherChurch.Wearekeepingfileswithallrecordsofthisrepairprocesswhichwillbeavailable,alongwiththenamesofthosedirectlyinvolvedintheproject,toadviseanyChurchinneed.WhenneedsrelatedtoroofrepairandbuildingmaintenancecometotheFoundationfromotherchurches,wehopeyouwilldirectthemtous.

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Asasidenote,undertakingtheserepairprojectsoverthepastyearhashelpedourVestryfocusonourstewardshipresponsibility.Wearecreatingdocumentationofallourprojectsandprograms,sothatwedon’treinventthewheeleachtime.Inaddition,weareseekingtoengagethetalentsandskillsinourParishtosupportthemissionofourChurch.

PARTC

GeneralGrantStandardsappliedtoallapplications(Dioceseonly)

PARTD

GeneralInformation

ContactPerson:ConnieTicknorAddress:5S.1stFirst/P.O.Box735Dubois,WY82513(307)455-2313

stthomas.wy@gmail.comLocalpressrelease:ChristineSmithP.O.Bo980Dubois,WY82513(307)455-2525duboisfrontier@wyoming.comPartTwo–DescribeSt.Thomas’goalsettingeffortsSt.Thomas’acknowledgesitsagingcongregation,andhowitmustbroadenitsfocustoincorporateitsEcumenicalCommunitytoensurethesustainabilityofitssignatureOutreachprograms.Spiritualdisciplinepractice,begunduringtheRector’sSabbatical,willcontinuethroughouttheyeartoenhanceourpersonalconnectiontoGodandtoseekHisguidanceonhowbesttocontinuetoserveourChurchfamilyandtheCommunity.Goal:TobringinaminimumofthreelocalChurch’stoourOutreacheffortsVision:TocontinueOutreachtothegreaterDuboisCommunity

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LongRangePlan:UsingexamplessetbytheFreshExpressionseffort,becomeamoreinclusiveChurch,therebyincreasingourmembership.Appendix

1. Picturesofproblems

Wornoutroofshingles

Nailsarecomingout.Metalvalleyrusted

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Twobottomlogsrottingout.Needsreplacing.Sorrycouldnotrotatepicture

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Cracksneedfillingoneverybuilding

Onthesouthsideofthebuildings,logsarebleached,andfinishgone

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2. Howwechosethebids• Roofingbidchosen–bidchosenwasbythesameroofingcompanythat

roofedtheSanctuary15yearsago.Itisthesamemetalroofusedonourofficebuilding.Themetalroofhasa50-yearwarrantyandwilllookliketheremainderofthecampusbuildings.

Wecomparedthemetalroofbidtotheotherbidfromageneralcontractorusingasphaltshingleswitha10-yearcompletewarrantyandthenadecliningwarranty.TheVestrychosethelongerwarrantyandmaterialthatwilllookliketheSanctuary.

• Logcleaningandrepairbid–theVestrychosethemiddlecostbidfromthesamecompanythatdidourworkpreviously.Thelowestbidwasfromamanwhowasjuststartinghisbusinessusingadifferentstainingproductthanusedpreviously,andthevestryfeltmorecomfortablewiththetrustworthycompanygivingusourearliergoodexperience.

• Inspectionbid–JuliaRoyall,Vestrymemberhasusedthisbuildinginspectorwithexcellentresultsinthepast.HeislicensedinWyomingandhas20years’experienceinhisprofession.Earlierhewasabuilder.

AppendixAProjectBudget

Income FEDW Grant $33,675 Othergrants 0 Feeforservice 0 Fundraising 0 St.Thomas’contribution $5,000 Fromannualbudget 0 Fromothersources 0 Other

Totalincome $38,675

Expenses Bidtoreplaceroofshingles $28,265Bidtoclean,protect,repairlogs $9,345includesstaining,

conditioning,fillingcracksand2newreplacementlogsProfessionalBuildingInspection $1,065Parishinkindcontribution:

Personnel(volunteersfromparishinmanagingandoversight) 0 Communication 0 Training 0 Insurance 0 Printing/duplicating 0 Supplies 0 Materials 0 Transportation 0 Rent 0 Otherexpenses 0

Totalexpenses $38,675

AppendixBVestryLettersofSupport

AppendixCFinancialStatements

AppendixDChecklists

AppendixECommunityLetters

ofSupport

AppendixF