Pocono Woodland Lakes

Property Owners Association

Issue 2 April 2020

IMPORTANT ANNOUNCEMENT As you know, our country is currently facing serious public health and epidemiological

concerns regarding the transmission of contagious disease and illness, specifically relating to

the coronavirus (COVID-19). Public health officials and authorities have recommended that in

person meetings and gatherings be temporarily limited to the extent feasible in order to limit

the risk of transmission. Sadly, the current situation is so dire that Pennsylvania Governor

Thomas Wolf has proclaimed the existence of a disaster emergency throughout the

Commonwealth and imposed a mandatory closure of all non-life sustaining businesses.

President Donald Trump has declared a national emergency. Unfortunately, we cannot comply

with our current Bylaws under these circumstances. The present Bylaws require that the

Association conduct an Annual Meeting of Members to take place on the last Sunday in March.

In accordance with that mandate, the 2020 Annual Meeting of Members was scheduled to take

place at the Association's clubhouse on March 29,2020. Many homeowners who would be

attending the Annual Meeting of Members are older adults and persons with severe

underlying health conditions. These are the same people who the Centers for Disease Control

and Prevention has determined "to be at increased risk of more serious illness after contracting

COVID-1 9.' Our Bylaws also mandate that "Directors and Alternates must attend meetings in

person; they may not attend by telephone or any other electronic means." Simply stated,

compliance with the current Bylaws would unreasonably jeopardize the health and safety of

the Association's members, Directors and staff. In response, the Board has adopted Emergency

Bylaws that shall be in effect for the next eight weeks. These Emergency Bylaws (which are

attached hereto) allow the Board and members to meet electronically, as opposed to in-person.

ln the very near future, the Board will conduct its first telephonic/electronic meeting and it is

expected that the Annual Meeting of members will be postponed until early May. In

accordance with the Emergency Bylaws, the Annual Meeting will take place electronically and

appropriate notice will be provided to Members in Good Standing. Additionally, in accordance

with the Emergency Bylaws, all voting on the Election and proposed Annual Budget will been

done via mail ballot only, with the results announced at the Annual Meeting. A Member in

Good Standing who has already cast a mail ballot does not need to do so again. Any Member

in Good Standing who has not yet cast a mail ballot should do so now. The new deadline to

submit your mail in ballot to William Owens and Company is April 30, 2020. If a replacement

mail ballot is needed; it will be provided upon request. The Association did not undertake the

actions lightly. These decisions were made after consultation with legal counsel and

considerable thought. The Board is acting with the greatest concern for the health and

wellbeing of the community and the continued viability of the Association. An alternative

approach would have been to simply postpone the Annual Meeting indefinitely. That,

however, would have disenfranchised the members from voting on new Directors and on the

proposed Annual Budget. The Board understands that an electronic Annual Meeting likely will

not be without its challenges. Nonetheless, it believes that this approach best allows the

Association to continue to operate while also protecting the Community from possible disease

transmission. Thank you for your understanding and cooperation during these trying times.

Due to Governor Wolfe's required shut down of all non-life sustaining businesses the

Administrative Office will be closed until further notice. All emails to

pwlcommunitymngr@ptd.net will be responded to as quickly as possible. Maintenance will be

on call for any emergencies, and plowable events. Public Safety (570-335-3620) will remain on

all shifts to respond to any and all emergencies for all residents. The dump (trash) will be open

during regular hours: Saturday 8 am - noon; Sunday 10 am - 5 pm and Tuesday & Thursday 3

pm - 9 pm. Interest will be suspended until further notice on all member accounts. We'll work

together on payment options when business returns to normal. Payments can still be mailed

The Board and Management of Pocono Woodland Lakes wish all of our PWL families good

health and safety during this uncertain time. Pocono Woodland Lakes P.O.A. Board of

Directors

Emergency By-Laws

Article I – Annual Meeting of Members

A. The Annual Meeting of Members shall be held on a date determined by the Board of

Directors that is no later than the second Sunday in May.

B. The Annual Meeting of Members shall be conducted by conference telephone or other

electronic means, including without limitation, the internet.

C. Notice of the Annual Meeting of Members, including its date and time, shall be mailed to

the Members in Good Standing no less than thirty (30) days prior to its occurrence. No

other notice requirement shall apply.

Article II – Voting on Elections and the Proposed Annual Budget

A. Voting on the Election and the proposed Annual Budget shall be by mail ballot only.

B. Members must mail their ballots to the company contracted by the Association to count

the ballots (the “Company”) so as to be received by the Company at least three (3) days’

prior to the Annual Meeting of Members. Any ballot received by the Company less than

three days prior to the Annual Meeting of Members will be deemed invalid and not

counted.

C. Mail Ballots received by the Company prior to the adoption of these Emergency Bylaws

shall remain effective for the matters voted upon.

D. Voting results shall be announced at the Annual Meeting of the Members. No voting on

Elections or the proposed Annual Budget shall occur at the Annual Meeting of Members.

Article III – Board of Director Meetings and The Organizational Meeting

A. Board of Director Meetings and the Organizational Meeting shall be conducted by

conference telephone or other electronic means, including without limitation, the internet.

Participation in such a meeting shall constitute presence in person at the meeting. Notice of

Board of Director Meetings shall be provided by email to the Directors no less than eight (8)

hours prior to their occurrence. No other notice requirement shall apply.

Article IV – Term and Effect

A. These Emergency Bylaws shall be in effect for eight (8) weeks from the date of adoption

and may be amended, extended or terminated as deemed necessary by the Board.

B. These Emergency Bylaws supersede and replace all prior Bylaws with respect to the

matters covered herein. Additionally, meetings missed while these Emergency Bylaws are in

effect shall not be counted toward Director absence provisions in prior Bylaws

RESOLUTION ADOPTING EMERGENCY BYLAWSWHEREAS, the Pocono Woodland Lakes Property Owners Association (the “Association”) is

duly organized under the laws of the Commonwealth of Pennsylvania as a Non-Profit

Corporation;

WHEREAS, the Association maintains and administers the common areas and facilities in the

planned community known as Pocono Mountain Woodland Lakes (the "Planned

Community") which is located in Dingman Township, Pike County, Pennsylvania;

WHEREAS, the United States of America, including Pike County, is currently facing serious

public health and epidemiological concerns regarding the transmission of contagious

disease and illness, specifically relating to the coronavirus (COVID-19);

WHEREAS, public health officials and authorities have recommended that in-person

meetings and gatherings be temporarily limited to the extent feasible in order to limit the

risk of transmission;

WHEREAS, the current situation is so dire that Pennsylvania Governor Thomas Wolf has

proclaimed the existence of a disaster emergency throughout the Commonwealth and

imposed a mandatory closure of all non-life sustaining businesses;

WHEREAS, President Donald Trump has declared a national emergency;

WHEREAS, the Association currently operates under a set of Bylaws adopted March 26, 2017

(the “2017 Bylaws”);

WHEREAS, the 2017 Bylaws require that the Association conduct an Annual Meeting of

Members to take place on the last Sunday in March;

WHEREAS, in accordance with the 2017 Bylaws, the 2020 Annual Meeting of Members has

been scheduled to take place at the Association’s clubhouse on March 29, 2020;

WHEREAS, the Centers for Disease Control and Prevention has determined that “[o]lder

adults and persons with severe underlying health conditions are considered to be at

increased risk of more serious illness after contracting COVID-19”;

WHEREAS, many unit owners within the Planned Community who would be attending the

Annual Meeting of Members are older adults and persons with severe underlying health

conditions;

WHEREAS, the 2017 Bylaws also mandate that “Directors and Alternates must attend

meetings in person; they may not attend by telephone or any other electronic

means”;WHEREAS, under current social distancing recommendations and requirements,

compliance with the 2017 Bylaws would substantially risk the health and safety of the

Association’s members and Directors;

WHEREAS, Pennsylvania’s Non-profit Corporation Law (the “NCL”) provides for adoption of

emergency bylaws in the event of a “catastrophe”;

WHEREAS, the current situation constitutes a “catastrophe” so as to allow for the adoption

of emergency bylaws;

WHEREAS, it is still very important to conduct meetings so as to allow the Association to

function; and

WHEREAS, the NCL authorizes non-profit corporations to conduct meetings by conference

telephone or other electronic means, including without limitation, the internet (15 Pa.C.S.A.

§5704 and §5708).

NOW THEREFORE, be it resolved that the Board of Directors does hereby adopt the

attached Emergency Bylaws so as to, among other things, allow for the postponement of

the 2020 Annual Meeting of Members and allow the Association to utilize electronic

meetings during this time of emergency.

IT IS FURTHER RESOLVED, that the Emergency Bylaws shall (a) supersede and replace the

2017 Bylaws with respect to the matters covered and (b) remain in effect for eight

(8) weeks from adoption unless otherwise amended, extended or terminated by the Board.

CONSENT TO ACTION OUTSIDE OF MEETING

And now, this ___ day of March, 2020, as a Director of the Pocono Woodland Lakes Property

Owners Association, Inc., pursuant to the authority granted under the Pennsylvania

Nonprofit Corporation Law (15 Pa. C.S. § 5727(b)), I hereby consent, outside of a meeting, to

this Resolution Adopting Emergency Bylaws, effective immediately.

This consent shall have the same force and effect as action taken at a regular meeting of the

Board of Directors. This consent shall be filed with the Secretary of the Association.

RESOLUTION REGARDING 2020 ANNUAL MEETING OF MEMBERS

WHEREAS, the Pocono Woodland Lakes Property Owners Association (the “Association”) is

duly organized under the laws of the Commonwealth of Pennsylvania as a Non-Profit

Corporation;

WHEREAS, the Association maintains and administers the common areas and facilities in the

planned community known as Pocono Mountain Woodland Lakes (the "Planned

Community") which is located in Dingman Township, Pike County, Pennsylvania;

WHEREAS, the United States of America, including Pike County, is currently facing serious

public health and epidemiological concerns regarding the transmission of contagious

disease and illness, specifically relating to the coronavirus (COVID-19);

WHEREAS, public health officials and authorities have recommended that in-person

meetings and gatherings be temporarily limited to the extent feasible in order to limit the

risk of transmission;

WHEREAS, the current situation is so dire that Pennsylvania Governor Thomas Wolf has

proclaimed the existence of a disaster emergency throughout the Commonwealth and

imposed a mandatory closure of all non-life sustaining businesses;

WHEREAS, President Donald Trump has declared a national emergency;

WHEREAS, the 2020 Annual Meeting of Members has been scheduled to take place at the

Association’s clubhouse on March 29, 2020;

WHEREAS, the Centers for Disease Control and Prevention has determined that “[o]lder

adults and persons with severe underlying health conditions are considered to be at

increased risk of more serious illness after contracting COVID-19”;

WHEREAS, many unit owners within the Planned Community who would be attending the

Annual Meeting of Members are older adults and persons with severe underlying health

conditions;

WHEREAS, under current social distancing recommendations and requirements, proceeding

with the Annual Meeting of Members on March 29, 2020 at the clubhouse would

substantially risk the health and safety of the Association’s members and Directors;

WHEREAS, the Association has adopted Emergency Bylaws that require the meeting be held

no later than the second Sunday in May; and

WHEREAS, the Emergency Bylaws also require that the Annual Meeting of Members be

conducted by conference telephone or other electronic means, including without limitation,

the internet.

NOW THEREFORE, be it resolved that the Annual Meeting of Members that was scheduled

for March 29, 2020 at the clubhouse is hereby rescheduled to take place on May 3, 2020, at

10:00 AM.

IT IS FURTHER RESOLVED, that (a) the Annual Meeting of Members shall take place

electronically via Zoom or a similar platform, (b) notice of the Annual Meeting of Members

shall be mailed to the Members in Good Standing, and (c) replacement mail ballots shall be

provided to all Members in Good Standing who request same.

Office Contact and Hours 570-296-8511 Fax 570-409-8651

Email: pwlcommunitymngr@ptd.net

The office is closed due to theCoronavirus.

We will be checking voicemail and emailsfrequently.

Please use the mailbox on the left side ofthe entrance to the clubhouse if you need

to drop off paperwork.

GARBAGE HOURS ARE THE SAME

Tuesday & Thursday: 3 PM – 9 PMSaturday: 8 AM - NoonSunday: 10 AM – 5 PM

PLEASE FOLLOW THE DIRECTIONSOF ONLY 2 CARS AT A TIME

website: https://www.thewoodlander.com/Governor Wolf has ordered all non-life-sustaining businesses in Pennsylvania to close their physical locations in an effort to slow the spread of virus.

With this in mind we have closed the tennis & basketball courts, playground, lake and gazebo areas until further notice.

Thank you and stay well.

Kathleen Gorman, PCAMCommunity Manager

The clubhouse will be closed from March 18, 2020 until further notice. Pocono Woodland Lakes P.O.A. is committed to the safety and well-being of our residents, guests and staff. All committee meetings and clubhouse rentals have been cancelled. This decision was made in relation to the declaration of the national emergency in response to the coronavirus(covlD-l9) situation. This decision will be re-evaluated as the situation continues to develop.

The Administration office staff will be working during normal business hours (8 - 4) Tuesday - Friday and 8 - 12 Saturday to assist you with any questions via telephone (570- 296-8511) and email (pwlpoa@ptd.net). There is a mailbox to the left of the front entrance door to the clubhouse where payments and other documents can be dropped off.

We strongly encourage Members to avoid shared public spaces and practice "social distancing" in order to help slow the spread of the coronavirus. For the most reliable and

current information, please visit cdc.pa.gov/COVlDI9 or call the PA Department of Health at l-877-724-3258.

The Dump hours will remain the same at this time only 2 cars will enter at a time.

Hello Pocono Woodland Lakes Property Owners. As we all struggle to get through this difficult time, let's take this opportunity to measure our strength and band together to help one another.

Although the Administration office is currently closed to the membership in an effort to prevent the spread of COVID19, the staff is still available via telephone and email. We are willing to do what we can to help. If you are aware of anyone in need of help and cannot leave their home, please contact the administration office at 570-296-8511.

Anyone available to help their neighbor, whether it be for child care, doctor's appointments, grocery shopping or just need to be checked in on, please call the administration office at 570-296-8511.

United Methodist Church is offering lunch boxes for family and friends! You can call them anytime to let them know how many you need. 115 Myck Road, Dingmans Ferry, PA 570-828-2288.

If you have a medical emergency, call 911 and then the Public Safety Department at 570-335-3620.

Nominations

DEADLINE FOR ALL BALLOTSAPRIL 30TH

Below are the 2020/2021 candidates

Diana Blume

Gail Darcy

Robert Greco

Sharon Hartmann

John Monaco

Lisa Neil

Jennifer S. Poirier

James Shivers

Joanne Sigl

Linda Thomas

Looking for volunteers

Learn About Website ConstructionKen Sheehan, Webmaster for our“Woodlander” website is looking for“backup” person. “A software project isnever done until at least 2 peopleunderstand it” is Ken’s mantra. You don’thave to know how to program - but youshould have a relatively current computerand web access. A high school studentwith an interest in computers would beideal, but anyone with a logical mind(good at math or science) can learn howwebsites work. If you’re interested, contactken at kls444(at)ptd.net

Upcoming Meeting

ANNUAL MEETING OF MEMBERS

Sunday, May 3rd, 2020 at 10 a.m. via zoom.Ballots are due by 4/30/20 to William Owens & Company. Important Phone Numbers

Pocono Woodlands Security570-335-3620

Fire, Police & Ambulance911

Report Power Outages (Met-Ed)

888-544-4877

Poison Control800-222-1222

Animal Poison Control (ASPCA)888-426-4435

Blue House Number Signs570-686-3696

Faces of the Woodlands:Maryanne and Eric Ford moved here about 24 years ago and rented a house on the Cul-D-Sac on Apple Drive. They eventually bought a lot on East Mulberry where they raised their three sons. Maryanne is a 2nd degree black belt from the club house group and was very involved in the new pool planning stage. “The fun part of our story is that we moved to NC at the beginning of last summer to care for Maryanne’ s 92-year

old father, planned to remain down there forever. We put our house up here on the market and had a few offers, a last-minute deal fell through. Maryanne’s father passed away and we settled in to our new house in beautiful New Bern NC. We cameback here often to take care of the house and enjoying local activities. One day backin New Bern we looked around and said

WE WANT TO GO HOME”. They pulled their Woodlands house off of the market and, leaving everything behind in NC, they moved back into their empty house on East Mulberry. They’ve kept busy refurnishing and deciding what to do withthe house in NC. “We just know we’re happy to be back.”

Outdoors and Ticks

1. Wear light colored clothing to see ticks crawling

2. Wear a skin repellant or treat your clothing with a repellant

3. Consider tucking your pants inside your socks if you are hiking or working in tall grass

4. Check your pets

5. Conduct a tick check after being outdoors and shower immediately

6. Put your clothes in the dryer on high heat to get rid of any tick hitchhikers

Helpful Websites and Resources Dingman Township Calendar

http://www.dingmantownship.org/Calendar.html

Milford, PA eventshttps://www.americantowns.com/milford-pa/events/

Borough of Milford, Pennsylvaniahttps://www.milfordboro.org/

Route 94, What’s Happening in Your Communityhttp://www.route94.com

Pike County Area Agency on Aginghttps://www.pikeaaa.org/

Pike County Veterans Affairs Officehttps://www.pikepa.org/vetaffair

For Help with Heating Bills (income guidelines)https://www.dhs.pa.gov/Services/Assistance/Pages/LIHEAP.aspx