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POLICY23–BUSINESSCONTINUITYPLAN 1
Policy23–BusinessContinuityPlan
CONTENTS
Page3 PolicyStatement
Page3 Introduction
Page3 ManualDistribution
Page3 BusinessContinuityPlan–Forms
Page4 Form1–LDTrainingPlanControl(i)EmergencyResponseTeam
Page6 Form2–KeyServicesthatmustbeMaintained
Page7 Form3–KeyContacts
Page10 Form4–RegisterofStaff
Page11 Form5–EssentialStaffandEquipment
Page13 Form6–EssentialITInformation
Page14 Form7–TemporaryAccommodation
Excellence in Learning, Development and Training
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POLICY23–BUSINESSCONTINUITYPLAN
Page15 Form8–PaperBasedRecords
Page16 Form9–A-ZofExternalContacts(ContractorsETC)
Page17 Form10–Inventory
Page18 BusinessContinuityPlanning–FormsGuidelines
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POLICY23–BUSINESSCONTINUITYPLAN 3
POLICYSTATEMENT
ItisLDTraining’sBusinessContinuityPlanPolicytomaintainacomprehensiveBusinessContinuityPlanforallcriticalorganisationfunctions.Allmembersofstaffareresponsibleforensuringcompliancewiththispolicyandthattheirrespectivedutiesinrelationtotheplanarereviewednolessthanannually.Thisplanhasbeendevisedtoensureasfaraspossiblethatforeseeablereasonablemeasuresareexercisedtoprotectemployees,learners,partners,widerclientsandsafeguardassets.
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INTRODUCTION
ResponsiblePerson:LindaJohnson,DirectorThisplanistobekeptinasafeplacebymembersoftherecoveryteamwhereitcanbeaccessedinanemergencyThisdocumentistheBusinessContinuityPlanforLDTrainingServicesLtdlocatedatMiddlesexHouse,29-45HighStreet,3rdFloor,EdgwareHA87UU.ThisplanwasspecificallydesignedtoguideLDTrainingthrougharecoveryeffortofspecificallyidentifiedorganisationfunctions.Attheonsetofanemergencycondition,LDTrainingemployeesandresourceswillrespondquicklytoanycondition,whichcouldimpactLDTraining’sabilitytoperformitscriticalorganisationfunctions.Theprocedurescontainedwithinhavebeendesignedtoprovideclear,conciseandessentialdirectionstorecoverfromvaryingdegreesoforganisationinterruptionsanddisasters.
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MANUALDISTRIBUTION
Eachplanrecipientwillreceiveandmaintaintwocopiesofthedisasterrecoverymanual;onecopywillbekeptintheplanrecipient’sworkarea;thesecondcopywillbekeptattheplanrecipient’sresidence.BackupcopiesofallrecoverydocumentationaremaintainedatLDTraining’sserviceprovider,NvirotecSupport,69HalleysWay,HoughtonRegis,Bedfordshire,LU55HZ.
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BUSINESSCONTINUITYPLAN-FORMS
ThefollowingsetofformsdevelopabasicBusinessContinuityPlanforLDTraining.Immediatelyaftertheformsthereareformguidelineswhichexplainhowtheformshavebeencompleted.
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POLICY23–BUSINESSCONTINUITYPLAN
FORM1–LDTRAININGPLANCONTROL
PlanOwner:(Name,JobTitle,Location)
LindaJohnson,DirectorLDTrainingServicesLtdlocatedatMiddlesexHouse,29-45HighStreet,3rdFloor,EdgwareHA87UU
PlanScope:(Establishment/covered)
LDTrainingServicesLtdlocatedatMiddlesexHouse,29-45HighStreet,3rdFloor,EdgwareHA87UU
IssueDate:(Datelastissued)
21August2012Reviewed:5thAugust2015.
Location:(Placesofwheretheplansarelocatedandnamesofthosewhohavethem.Includelocationofelectroniccopies)
1.LindaJohnson,DaleJohnson,ChrisKasabi,LDTrainingServicesLtdlocatedatMiddlesexHouse,29-45HighStreet,3rdFloor,EdgwareHA87UU2.LindaJohnsonThePaddock,2AMarfordRd,Wheathampstead,StAlban’s,HertfordshireAL48AS3.ChrisKasabi7ManorCourt,Enfield,|MiddlesexEN14SJ4.DaleJohnsonThePaddock,2AMarfordRd,Wheathampstead,StAlban’s,HertfordshireAL48AS5.ELectronicCopiesLDTraining’sserviceprovider69HalleysWayHoughtonRegisBedfordshireLU55HZTel:07939344411
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EmergencyResponseTeam
Keypeoplewhowillberequiredtoaidinmanagingthecrisisandanysubsequentrecoveryactions.(FullcontactdetailsalsoonForm3.)
Role Name HomeTel Mobile
Crisismanagement,emergencyresponse,businessrestorationandsiterecovery
LindaJohnson 01582768937 07766002396
ITemergencyresponse DaleJohnson 01582768937 07766002396
Emergencyresponse,businessrestorationandsiterecovery
ChrisKasabi 07958569632
Assessor/ProgrammeCo-ordination
SaraGreen 0208953601007813091727
Onsitetrainingco-ordination
SaraGreen
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FORM2–KEYSERVICESTHATMUSTBEMAINTAINED
EssentialfunctionsthatLDTrainingmustperformandifpossibleincludetheStatutoryDutythatappliestothefunction.Stateinthefirstcolumnifthefunctioniscriticalataparticularperiod.Thethirdcolumnistoindicatehowmanystaffwouldberequiredinthefirstweekfollowinganemergencytoprovidethatfunctionataminimumlevelofservice.
EssentialFunctionsStateanycriticaltimesoftheyear
Statutory/ContractualDutiesIncludetimeframes
No.ofEssentialStaffNeededFIRSTWEEK
Example:AttendanceRecords
Example:RecordsmustbeprovidedtoHCC. Example:1
Learnerfundingforms OriginalsatLDTrainingheadoffice,copiessenttofundingpartnerbutmaynothavereachedthatstageinprocess.AllformsarerequiredbySFAcontractualobligations
4–LJ,SD,KT,AD,SG
Learnerportfolios PortfoliosarethepropertyoflearnersbuthavetobesubmittedtoofficeforinternalLDTrainingverificationandexternalverificationbytheAwardingBody.Atanyonetimethereisalwaysatleast30portfoliosintheofficeAllportfoliosarerequiredtoevidencequalificationsbytheAwardingBody
4–LJ,AO,SG,SD,KT
LDTraininglearnerdatabase
LDTraininglearnerdatabasecontainsdetailsofalllearnersandthefundingstreamandpartnerstowhichtheyhavebeenallocatedThesedetailsarerequiredtotracklearnersandreconcilepartnercontractpayments
4–LJ,DJ,SD,KT
Financialrecords–manualandelectronic
AllLDTraininginvoices,remittanceadvices,bookkeepingrecords,partnerandsupplieraccounts–requiredforfinancialaccountsandaudits
2–LJ,CK,DJ
Trainingmaterial-electronic
Allmaterialtobesavedonserver.Assessorco-ordinatorwilldetermineifstaffrequirematerialsandobtainthemfromtheserverbackup.
2–SG;DJ
Trainingroomforclassroomlearning
Classroomsessionsarebookedinadvance.Trainingco-ordinatorwillarrangealternativeaccommodationorcontactallattendeestocancelifnecessary.
2–SG;KT
Nonattendancebyassessorforworkshops
Worktobearrangedforattendeesand/orassessorcovertobearranged
3–SG;AD
Partnershipcontracts Allsignedcopiesmaintainedashardcopiesintheoffice.Copiesofsignedoriginalscanbeobtainedfrompartnersifnecessary
1–LJ;CK
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FORM3–KEYCONTACTS
OneformtobecompletedforeachKeycontacte.g.EmergencyResponseTeammember.Theformshouldbecompletedelectronicallywithonecopyprinted,signedforAuditpurposesandfiled.
NameofContact: LindaJohnsonTitle/Position: Director
WhentoContact:
24/7allyearconcerningdamagetopremises,failureofIT,accidentsoranyotherdangerousepisode
Actionstobetakenwhencontacted:
Leavemessageifdoesnotanswerdirectly.Also,textmessage
Thennotifyothermembersofemergencyresponseteam
Contact'saddress(home):
ThePaddock,
2AMarfordRd,
Wheathampstead,
StAlban’s,
HertfordshireAL48AS
Privateemailaddress(optional):[email protected]
Contact'stelephonenumbers:
Home:01582768937
Mobile:07766002396
Other:[email protected]
Signed:……………………………………………………Dateupdated/confirmed:6thAugust2015
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FORM3–KEYCONTACTS
OneformtobecompletedforeachKeycontacte.g.EmergencyResponseTeammember.Theformshouldbecompletedelectronicallywithonecopyprinted,signedforAuditpurposesandfiled.
NameofContact: ChrisKasabiTitle/Position:FinanceOfficer
WhentoContact:
24/7allyearconcerningdamagetopremises,failureofIT,accidentsoranyotherdangerousepisode
Actionstobetakenwhencontacted:
Leavemessageifdoesnotanswerdirectly.Also,textmessage
Thennotifyothermembersofemergencyresponseteam
Contact'saddress(home):
7ManorCourt,
Enfield,
MiddlesexEN14SJ
Privateemailaddress(optional):[email protected]
Contact'stelephonenumbers:
Home:Mobile:07958569632
Other:[email protected]
Signed:……………………………………………………Dateupdated/confirmed:6thAugust2015
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FORM3–KEYCONTACTS
OneformtobecompletedforeachKeycontacte.g.EmergencyResponseTeammember.Theformshouldbecompletedelectronicallywithonecopyprinted,signedforAuditpurposesandfiled.
NameofContact: DaleJohnsonTitle/Position:ITandDatabaseManager
WhentoContact:
24/7allyearconcerningdamagetopremises,failureofIT,accidentsoranyotherdangerousepisode
Actionstobetakenwhencontacted:
Leavemessageifdoesnotanswerdirectly.Also,textmessage
Thennotifyothermembersofemergencyresponseteam
Contact'saddress(home):
ThePaddock,
2AMarfordRd,
Wheathampstead,
StAlban’s,
HertfordshireAL48AS
Privateemailaddress(optional):dale@[email protected]
Contact'stelephonenumbers:
Home:01582768937
Mobile:07970327136
Other:[email protected]
Signed:……………………………………………………Dateupdated/confirmed:6thAugust2015
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FORM4–REGISTEROFSTAFF[CONFIDENTIAL]
Addadditionalrowsasrequiredtoensureallstaffworkingatthelocationareidentified.
JobTitle Name HomeAddress Telephone EmailInformationCo-ordinator
SashaDevine Home:Mobile:Other:
InformationAssistant
KirstyTowell Home:Mobile:Other:
AshleyDennisSaraGreen
Home:Mobile:Other:
AllisonOveringtonOluLyndseyAlice
Home:Mobile:Other:
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POLICY23–BUSINESSCONTINUITYPLAN 11
FORM5–ESSENTIALSTAFFANDEQUIPMENT
TheminimumthatLDTrainingwillrequiretorunessentialservicesassuminganincidentpreventsaccesstothenormalplaceofwork.LTisanabbreviationof“Longterm”isthetotalrequiredshouldaccessbedeniedforover2weeks.
Requirement Period ClassroomandOfficeAreaNumberofstaff:AdministrationTeachersOtheremergencyteam
1stWk 3LT 3
1stWk 1LT 3
1stWk 3LT 5
Numberofclassrooms:BasicSpecialist(pleasestate)
1stWk 1LT 3
1stWk 1LT 1
Numberofdesksandchairs:OfficedesksClassroomdesksOfficechairsClassroomchairsSpecialistdesksandchairs(pleasestate)
1stWk 3LT 8
1stWk 10LT 20
1stWk 3LT 10
1stWk 10LT 20
1stWk LT
Telephonerequirements(numberofunits):NormalofficephonesMobilephones
1stWk 1LT 3
1stWk 4LT 10
Equipment:PhotocopierClassroomwhiteboards
1stWk 0LT 2
1stWk 0LT 1
Publicaccessrequirements 1stWk 1LT 1
Wheelchairaccessrequirements 1stWk 1LT 1
Hardwareandnetworkingrequirements:
1stWk 3LT 10
1stWk 3LT 10
1stWk 0LT 0
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Specialprovisions:ConfidentialinterviewareaFloorloadingforasafeSecureareaAdditionalpowerlaptopbatteriesGoodsin/outprovisionOtherOfficeaccommodation(sqmetres)Classroomaccommodation(spmetres)
1stWk 1LT 1
1stWk 0LT 1
1stWk 1LT 1
1stWk 3LT 10
1stWk 1LT 2
1stWk LT
1stWk 30sqmLT 100sqm
1stWk 40sqmLT 40sqm
Storagespace(sqmetres) 1stWk 0LT 20sqm
Printingrequirements-photocopying
1stWk 0LT 1
Otheressentialequipment 1stWk 0LT 0
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POLICY23–BUSINESSCONTINUITYPLAN 13
FORM6–ESSENTIALITINFORMATION
ThisformliststheminimumsystemsorapplicationsthatLDTrainingwillrequiretoruntheessentialservicesassuminganincidentpreventsaccessnormalPCsandServersandthosethatwouldhavetobereconstructed.EntriesmayincludeEmail,Internet,systems,applications,spreadsheets,databasesetc.“RequiredBy”istoidentifythemaximumlengthoftimebeforethesystemisrequired.“Backups”istheperson/groupwhotakesregularbackupsofthedata.“AvailabilityAgreedWith”identifieswhohasagreedtherequirementandarrangedtherecoveryagencyUnderFunctionslistthoseessentialfunctionsontheKeyServicesForm3thataredependentontheavailabilityofthesystem/application
EssentialSystems/Application
Requiredby(Hours/Days)
Min.NumberofUsersRequiringAccess
WhoTakes
Back-upsFunctions(s) Availability
AgreedWith
Learnerdatabase
Within6hoursofsystemgoingdown
2
TheAmazingSupportCompany
Computernetwork–Access,SQL,Word
Director/ITtechnician
Electronicfinancialrecords
Within6hoursofsystemgoingdown
2
TheAmazingSupportCompany
ComputernetworkExcel,Sage,Word
Director/Financeofficer/ITtechnician
Trainingmaterial
Within6hoursofsystemgoingdown
Allassessorsbyaccessingserverremotely
TheAmazingSupportCompany
Computernetwork
Director/TrainingCo-ordinator/ITtechnician
Backupdetails
Networkbackup
Wherearebackupsheld?
TheAmazingSupportCompany–backuptakentwiceaday
Nooflaptopsstoredoffsiteovernight?3
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FORM7–TEMPORARYACCOMMODATION
Thisformliststhelocationwheretheofficeandclassroomwouldbetemporallylocatedtoprovidetheiressentialservicesifanincidentpreventsaccesstothenormalplaceofwork.UsetheOption1forthepreferredlocationandoptionally,Option2toidentifyotherpossiblelocations.Ifthetemporarylocationscanonlybeusedfor2weeksorlessthenstate“ShortTerm”
Place CurrentLocation TemporaryLocation
PleaseGiveDetails
Classroom
LDTrainingServicesLtdlocatedat1stFloor,BerkeleyHouse,18-24HighSt,Edgware,Middlesex,HA87RP
Option1:RelocationwithinthebuildingsubjecttoavailabilitywithlandlordOption2:Hireofalternativeclassroomsinlocalvicinity
Office
LDTrainingServicesLtdlocatedat1stFloor,BerkeleyHouse,18-24HighSt,Edgware,Middlesex,HA87RP
Option1:Relocationwithinthebuildingsubjecttoavailabilitywithlandlord
Option2:Hireoflocalalternativeofficespace.Inaddition,certainstaffwillbeabletoworkremotelydependingonthecircumstances
Traininginthefield Variousemployervenues.
Option1:Ifstaffareadvisedinadvanceondisastersorcancellations,theyhaveasetproceduretocontactlearnersandrescheduletraining
Option2:Iftheproblemislikelytobeprolonged,staffmustcontacttheDirectortoarriveatasolutionwiththelearners,employersetcasappropriate
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FORM8–PAPERBASEDRECORDS
Pleaserecordhereanyvitalpaperbasedrecordswhicharenotonthecomputernetwork.Vitaldocuments=thosewhichiflostwouldpreventorseverelyimpairtheschool’s/department'sabilitytodeliveraservice,exposeittogreaterriskoflitigationorachieveessentialbusinessobjectives.Thesedocumentsarelikelytobethosewhereitisnotpossibletoreplaceinwholeorparttheinformationcontainedinthem.
Document
Type Location Duplicated? WhereareDuplicatesHeld?
Fundingforms–originalswithsignatures
CopiesheldinheadofficeatEdgwareinlockablemetalcabinetinlockedoffice
Allarecopiedandsenttotherelevantfundingpartner.Originalsofsomeformsareheldattheofficewhileothersremainwiththelearner/assessor
Duplicatesareheldintheofficeandbythefundingpartners
Learnerportfolios
Portfoliosarethepropertyofthelearnersandarekeptbythelearner.Assessorshaveindependentrecordsoflearners’progressintheeventofloss.PortfoliosaresubmittedtotheofficeforinternalverificationandexternalAwardingBodysamplingverificationThereareatleast30portfoliosintheofficeatanyonetime
Portfolioscontainthelearners’originalworkandarenotcopiedbutassessorsmaintainarecordofthelearnersprogressandthesigningoffofcompletedcriteriabothpaperbasedandelectronic
Recordsofprogressaremaintainedbyassessorsandtheinternalverifierkeepsarecordsofsigningoffofcompletedcriteriabothpaperbasedandelectronic
Financialrecords–hardcopies
AllfinancialdocumentsaremaintainedashardcopiesintheofficeinmetalcabinetsTheyarealsostoredontheserver
Copiesaresavedontheserver
Server
Partnershipcontracts
Originalpartnershipcontractsaremaintainedashardcopiesandstoredinmetalcabinets
CopiesaremaintainedbyFinanceOfficer.Partnersalsohaveoriginalcopies
LDTrainingFinanceOfficerintheofficeandbythepartnersintheiroffices
LDTrainingcompanyaccounts
Server,LDTrainingofficesandLDTrainingcompanyaccounts
OnserverandatLDTrainingaccountants
OnservermaintainedbyindependentITsupportcompanyandelectronicandhardcopiesatLDTrainingaccountants
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FORM9–A–ZOFEXTERNALCONTACTS(CONTRACTORSETC.)
ContactsthatarerequiredtodelivertheessentialservicesAlistofsuppliersisattachedtothisplanwhichcontainsthefollowinginformation
Organisation
Purposee.g.SupplierofStationery,Portacabin
etc.
NameofUsualContact
TelNo(OfficeHours)
OutofOfficeHours OtherInfo
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POLICY23–BUSINESSCONTINUITYPLAN 17
FORM10-INVENTORY
Afullinventoryoftheofficeisincludedhereforreadyaccesswhenassessingtheamountoflossfromtheincident.
Room Director’s
OfficeIT
OfficeAssessors’Office Reception Finance
OfficeDataOffice
AdminOffice
ClassRoom Kitchen Total
Desks/Tables 1 3 3 4 2 2 3 3 21Chairs 4 3 4 4 2 2 3 21 43Server 1 1Computers 1 1 1 1 1 5 1 11Laptops 1 1 1 1 4Scanner 1 1Printer 1 1Photocopier 1 1 2Frankingmachine 1 1DockingStation 1 1Cabinets 2 3 1 2 2 6 16Bookcases 1 1 1 1 4Shelves 1 1 1 3Fans 1 1 1 3ElectricHeater 1 1 2Bookbinder 1 1Shredders 1 1Telephones 1 3 1 5Notice/WhiteBoards 1 1 1 1 3 2 9
WindowBlinds 1 1 2 1 1 2 2 3 13Safe 1 1Kettles 1 1Bin 1 1Toaster 1 1Fridge 1 1 1Laminator 1 1WaterCoolers 1 1WhiteBoardProjector 1 1
Aircooler 1 1
ItemsOver£500(Anyitem,excludingleasedequipment,withacostof£500andoveritemisedforinsurancepurposes.OwnerandTerminationdateshouldbeleftblankfornonleaseditems.)
Description Make ModelNumber
SerialNumber
PurchasePrice
PurchaseDate
Owner(LeasedItemsOnly)
TerminationDate(LeasedItems
Only)Room
Photocopier Olivette £5,500 ProPrintSolutionsLtd
Annuallyrenewable
Reception
Photocopier KonicaMinolta
£3.500 2010 LDTraining Admin
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BUSINESSCONTINUITYPLANNING–FORMSGUIDELINES
Theaimofthisdocumentistoprovideguidelinestohelpcompletethepreviousforms.TheseformsdevelopabasicBusinessContinuityPlan(BCP)forLDTraining.Form1–PlanControlPurpose Torecorddetailsoftheactualplan
Quantity:
1formrequired–mandatory
PlanOwnerThenameofthepersonwhoisresponsibleforensuringtheBCPismaintained.Listthatperson’sjobtitleandthelocationwheretheyarebased
IssueDate ThedatethisversionoftheBCPwasissued/updated
Location Thisisausefulreminderofwherecopiesareheldandwillneedtobemaintained.
EmergencyResponseTeamThekeypeoplethatwouldformateamtoaidinmanagingthecrisisandrecoveryactions.ThepeoplelistedalsohavetheirfullcontactdetailsonForm3
Form2–KeyServicesthatmustbeMaintained
PurposeTolistthekeyservicesthatmustbemaintainedandthenumberofstafftoprovideeachservice
Quantity:
1formrequired–mandatory
EssentialFunctions Thenameoftheserviceandifitiscriticalataparticulartimeoftheyearthenstatewhen.
StatutoryDuties Iftheservicehastocomplywithastatutoryorcontractualdutythenstatethenameofthedutyandthetimerequirement.
NoofEssentialStaffNeededFIRSTWEEK
Assumingtheappropriatestaffwasavailable,statehowmanystaffwouldbeneededatanystageinthefirstweektoprovidetheservice.Thiswouldhelpinthecalculationofthenumberoffacilitiestoprovidetothestaff.
Form3–KeyContacts
PurposeToprovidecontactdetailsandtheinitialactionsofthekeystaffwhomaybeinvolvedinrecoverywork.Asignedcopyshouldbeobtainedtoconfirmthepersonishappywiththedetails.
Quantity:
1formrequiredforeachkeycontact–mandatory
WhentoContact Outlinewhatneedstohavehappenedtotriggertherequirementtocontactthisperson.E.gAnyissuewhichmayimpactthepremises
Actionstobetakenwhencontacted E.g.Contacttoattendbaseforemergencyresponseteammeeting
Contact'saddress(home) Willbeusefultoknowifpersonhastoworkfromhome.Privateemailaddress(optional) AnothermethodofcontactifLDTrainingemailbecomesunavailable.
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Form4–RegisterofLDTrainingStaff
Purpose Tolistallstaffandwillbeusedifandwhenindividualstaffneedtobecontacted.
Quantity:
1formrequired–mandatory.Additionalrowsshouldbeinsertedifnecessary
Form5–EssentialPersonnelandEquipment
Purpose
TosummarisetheminimumthatLDTrainingwillrequiretoruntheessentialservicesassuminganincidentpreventsaccesstothenormalplaceofwork.LTisanabbreviationof“Longterm”isthetotalrequiredshouldaccessbedeniedforover2weeks.
Quantity:
1formrequired–mandatory.Additionalrowsshouldbeinsertedifrequiredtoitemiseotherequipment.
1stWeek Totalrequiredatanystageduringthefirstweekfollowingtheincident
LongerTerm Totalrequiredshouldtheaccessbedeniedforover2weeks
Other Equipmentnotspecificallylistedonthetemplatecanbeaddedasanewroworagainstthisheading.
Form6–EssentialITInformation
Purpose
Tolisttheminimumsystemsorapplicationsthatyourestablishment/teamwillrequiretoruntheessentialservicesassuminganincidentpreventsaccessyournormalPCandServersandthesewouldhavetobereconstructed.
Quantity:
1formrequired–mandatory.Additionalrowsshouldbeinsertedifnecessary
EssentialSystems/ApplicationThesearetheessentialrequirementstoprovidethekeyservices.EntriesmayincludeEmail,Internet,systems,applications,spreadsheets,databasesetc
Requiredby
(Hours/Days)
Identifiesthemaximumlengthoftimebeforethesystemisrequired.E.g.within3days
Min.NumberOfUsersRequiringAccess.
Howmanyusersneedtousethatsystem/applicationtoprovidealltheessentialfunctionsidentifiedonForm2
WhoTakesBackups Person/groupwhotakesregularbackupsofthedata.
Function(S) EssentialfunctionsontheKeyServicesForm2thataredependentontheavailabilityofthesystem/application
Form7–TemporaryAccommodation
PurposeTolistthelocationwhereLDTrainingwouldbetemporallylocatedtoprovidetheiressentialservicesifanincidentpreventsaccesstothenormalplaceofwork.
Quantity:
1formrequired–mandatory.Additionalrowsshouldbeinsertedifnecessary
Class/Department
IftheClass/Departmentislikelytobeseparatedtobeaccommodatedinanumberofareasthenaddanentryforeachsection.Ifnotthenenter“All”
CurrentLocation Location/premisescurrentlyoccupied
TemporaryLocation
UsetheOption1forthepreferredlocationandoptionally,Option2(ormore)toidentifyotherpossiblelocations.Ifthetemporarylocationscanonlybeusedfor2weeksorlessthenstate“ShortTerm”
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Form8–PaperBasedRecords
Purpose
Torecordanyvitalpaperbasedrecordswhicharenotonthecomputernetwork.VitaldocumentsarethosewhichiflostwouldpreventorseverelyimpairLDTraining’sabilitytodeliveraservice,exposeittogreaterriskoflitigationorachieveessentialbusinessobjectives.Thesedocumentsarelikelytobethosewhereitisnotpossibletoreplaceinwholeorparttheinformationcontainedinthem.
Quantity:
1formrequired–mandatorybutstate“None”iftherearenopaperbasedrecords.Additionalrowsshouldbeinsertedifnecessary
DocumentType E.g.LE.gLearnerfundingdocumentsLocation E.g.MetalcabinetsinsecurestoreroomDuplicated? YesorNoWhereAreDuplicatesHeld? E.g.MetalcabinetsinsecurestoreroomForm9–A–ZofExternalContacts(Contractorsetc.)Purpose Tolistthecontactsthatarerequiredtodelivertheessentialservices
Quantity:
1formrequired–mandatorybutstate“None”ifnoessentialexternalcontacts.Additionalrowsshouldbeinsertedifnecessary
Thedetailsrequiredareasimpliedbytheheadingoneachcolumn.Itissuggestedtheyaregroupedalphabeticallyforfutureeasyaccess.Form10-Inventory
Purpose Afullinventoryoftheofficeshouldbeincludedhereforreadyaccesswhenassessingtheamountoflossfromtheincident.
Quantity:
1formrequired–mandatory.Additionalrowsandcolumnsshouldbeinsertedifnecessary
RoomCreateacolumnforeachroom/areacovered.Iftherearemultipleroomsadda“Total”columntoshowthetotalinventory/assetsfortheEstablishment/Team.
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