Policy Item Discussion s · 8/25/2020 · 12:00-13:00 Lunch and CAB Term Review Discussion/Identification of Potential Applicants . Dave Ulane . Attachments- Current CAB roster/terms

5126 Front Range Parkway, Watkins, CO 80137 P 303.512.5250 F 303.261.9608 www.colorado-aeronautics.org

Aeronautical Board Workshop Agenda August 25, 2020 9:00 a.m.

Aeronautics Offices-Colorado Air and Space Port

09:00-09:30 Continental breakfast, introduction of workshop, agenda review and desired outcomes

09:30-10:15 Required Colorado Open Records Act/Open Meetings Law Training for State Boards and Commissions Kathy Young

10:15-10:30 Break

Policy Item Discussions

10:30-11:30 1. FY21/FY22 Financial Outlook/Contingency/Grant Program Update Dave Ulane/Bryce Shuck/Todd Green

Attachments- Financial outlook memo and contingency report, 2021 draft grant program.

CAB Input Sought: Thoughts on staff’s 2021 grant priority recommendations.

11:30-12:00 2. Programs and Procedures Manual updates Dave Ulane/Scott Storie

Attachments- Background memo

CAB Input Sought: Thoughts on staff’s recommended updates and clarifications,

particularly to the Division’s CDAG federal match grant policyupdate regarding FAA entitlement funding.

12:00-13:00 Lunch and CAB Term Review Discussion/Identification of Potential Applicants

Dave Ulane

Attachments- Current CAB roster/terms

CAB Input Sought: Thoughts on potential applicants for the upcoming airport management, pilot community and at-large CAB positions, all of which term out in December.

5126 Front Range Parkway Watkins, CO 80137

Entire Packet Page 1 of 27


13:00-13:30 3. Open Gov Briefing/Update/Use Familiarization Bryce Shuck

Attachments- None

CAB Input Sought: None- staff will brief the CAB on the completed functionality of

our new OpenGov platform and familiarize the CAB with its useand capabilities.

13:30-14:00 4. Potential Phase II Mountain AWOS Camera Partnership with FAA David Ulane

Attachments- None

CAB Input Sought: Thoughts on future partnership with FAA to install cameras on

select airports Support for potential reimbursable agreement with FAA

14:00-14:15 5. Discussion of Potential FY 21 CAOA Airport Training Grant David Ulane

Attachments- None

CAB Input Sought: Thoughts on allocation of FY2021 Division funds for CAOA

statewide airport personnel training programs

14:15-14:30 6. Update to State Grant Assurances David Ulane

Attachments- Explanatory memo and notional update to our state grant assurances for non-NPIAS airports and state-local grants.

CAB Input Sought: Thoughts on a possible addition to state grant assurances to

prohibit aeronautical discrimination

14:30-14:45 Break

Operational Item Discussions

14:45-15:15

1. Review of current CAB Meeting Agenda Format and Minutes Protocol(Attachment- typical agenda) Dave Ulane



Any items added/deleted? Order/format still okay?

2. Review of director and financial report formats/content (Attachment-current financial report) Dave Ulane/Bryce Shuck

Any desired changes to format/content?

3. 2021 Regular CAB meeting dates/locations (Attachment- draft 2021 CABcalendar) Kaitlyn Westendorf

Review proposed dates- adopt at tomorrow’s CAB meeting

4. Future CAB meeting venue/plans (No attachment) David UlaneDiscuss future meeting plans relative to COVID-19/Use of Zoom

5. Review of comprehensive division/CAB annual calendar (Attachment- draft2021 Division/CAB calendar) Dave Ulane/Bryce Shuck

Review purpose of calendar- going forward will review current items in each Director’s report

6. CAB Governance document review/updates (Attachment- None) Dave Ulane

Review CAB Governance doc- any changes/updates other than CAB member updates? Three-year review due NLT 8/2022

7. Division asset management program/CIP update (Attachment- CurrentDivision CIP) Dave Ulane/Todd Green

Update on Division asset management/CIP

15:15- Open CAB/Staff Discussion David Ulane

Attachments- None

CAB Input Sought: Opportunity for any general discussion items, ideas, thoughts,

etc. CAB might like to discuss with staff


5126 Front Range Parkway, Watkins, CO 80137 P 303.512.5250 www.colorado-aeronautics.org

Informational Item Summary - Colorado Aeronautical Board

UPDATE DATE: August 25, 2020

AGENDA ITEM: 1. FY21/FY22 Financial Outlook/Contingency/Grant Program Update

FROM: Bryce Shuck – Business Manager

Informational Item Summary:

This memo serves as the official notice that the Division’s Business Manager is recommending to the CAB a $3.25M CDAG program for 2021. We recognize this is a significant decrease from the $8.5M program that was discussed and expected back in October 2019. However, given the unprecedented effect of the COVID-19 pandemic on both oil prices and aviation activity worldwide, this CDAG number provides for a responsible program that will not result in future hardship, and will allow us to be flexible and adjust the program in the future as we react to changing market conditions.

DEN Fuel Flowage

- Of the Division’s revenue, approximately 78% is derived from DenverInternational Airport (DEN). As such, we have always focused heavily onaviation activity at DEN as the prime predictor of our Division’s revenue.

- Under the Division’s contingency model our worst case fuel flow model for DENis an average of 35 million gallons per month for an extended period.

- Since the start of the pandemic, fuel flow at DEN has been:o March

29,319,248 gallons (23% drop from 2019)o April

7,744,056 gallons (80% drop from 2019)o May

8,350,241 gallons (81% drop from 2019)o June

13,834,179 gallons (70% drop from 2019)o July

17,442,425 gallons (63% drop from 2019)o August (FORECAST)

22,268,989 gallons (50% drop from 2019)

CAB/Staff Workshop 8-25-20 Policy Item 1

Page 1 of 4 Entire Packet Page 4 of 27


- The news directly from DEN gets better as their forecast for flights in Augustand September show roughly a 35% drop from 2019, which is a good indicatorthat they anticipate a continued recovery to previous fuel flowage levels.

- From a Division forecast level, we are applying some conservatism as werecover from the pandemic. Currently we are forecasting a 50% decrease from2019 monthly fuel flowage through February 2021.

- It was encouraging to see that August’s forecast from DEN fuel vendorsmatched this, though we are optimistic that DEN’s forecast of 35% drop willcome to fruition. If it does, we will adjust our forecast numbers to match therecovery rate actually seen at DEN as we get updated data to help us projectcloser. Beginning in March 2021, we are using a 25% drop from 2019 numbers asour forecasted fuel flow. These figures will be adjusted as we move forwardand get a better sense of what DEN is actually seeing for fuel flow and whatthey forecast, as well as continued analysis of the impacts of COVID-19 onaviation activity. Applying this practical approach allows us to keep aconservative approach, yet remain flexible to match and update our data towhat DEN is experiencing.

Oil Price Information

- As of mid-August, oil has been trading right around $40 a barrel for a couple ofmonths now, which is right at our worst case number.

- This is up from the previous unprecedented lows we saw in late March andearly April, and good indications remain that oil prices will continue to trendhigher.

- OPEC+ is not renewing or limiting production in upcoming months, a strongindicator that demand is expected to at least keep pace with increasedproduction. In fact many producers have indicated that any increase inproduction would be for domestic consumption.

- India is expected to boost oil imports through the end of 2020, increasingglobal demand.

- Qatar’s major commercial bank has said they believe the worst is behind the oilindustry.

- Libya’s political turmoil is expected to see outputs continue to decline, takingsupply out of the market.

- Our current forecast has a conservative element built into it. We forecast oilprices at 6.5% less than Energy Information Administration (EIA) forecasts forthe next 1-3 months, and 13% less 4+ months out. This model keeps usconsistent with the information out in the market, and ensures our forecast hasthat static logic built into it for as much accuracy that can be discerned whenit comes to oil prices.

Contingency Analysis

- The Division’s current worst case scenario has oil at $40 a barrel and fuelflowage at DEN at 35.0M gallons per month for twelve months. Brief dips beloweach are not of broad concern. Any extended time period at these levels is whywe developed and implemented our contingency model.




- The Division’s contingency model also operates under the assumption that thenext year of forecasted oil prices are accurate. This allows us short termcertainty as we talk about our numbers. After the immediate 12-monthwindow, our worst case scenario kicks in, meaning as we look forward, we keepan overly conservative viewpoint.

- The unfortunate part is when something completely unforeseen occurs, like aglobal pandemic, it renders our (and anyone’s) forecasts and contingencyprograms ineffective. Under anything resembling a normal year, we’d belooking at numbers much higher for our program in 2021, but the impacts fromCOVID-19 have been felt, and will continue to be felt for months to come.

- As outlined in our contingency graph below, we still have a healthy cashbalance, and simply need to adjust our planned CDAG program in 2021 toreflect the current reality of our finances, particularly our revenue.

Aeronautics Contingency Fund Projection Forecast FY21 FY22

Opening Cash Balance $11,180,266 $7,574,242 Projected Revenue $ 12,330,742 $ 20,068,107 Projected Expenses $ 15,936,766 $ 20,762,038

Tax Disbursements $ 7,348,875 $ 14,047,675 Statewide Initiatives $ 1,709,000 $ 2,355,468 Grant Expenditures $ 5,746,715 $ 3,195,683

Admin & Other $ 1,132,176 $ 1,163,213 Projected Year End Cash Balance $7,574,242 $6,880,310 Contingency Balance Next FY End Grant Balance $ 3,669,906 $ 3,996,092 Reserve $ 1,000,000 $ 1,000,000 Unencumbered/(Shortage) $ 2,904,336 $ 1,884,218

New CDAG Program New CDAG Program $ 3,250,000 $ 3,250,000 Y/E Grant Balance $ 3,615,589 $ 3,669,906

Recommendation

- As the Division’s Business Manager, I recommend the CAB set the planned 2021CDAG program at $3.25 million.

- While I recognize this is a steep drop from our originally planned program of$8.5M in 2021, it allows the Division the financial flexibility to react to morepositive news in the future and it ensures we don’t over-extend ourselvesfinancially in the short term.

- The only caveat on this recommendation is if things continue to improve inregards to DEN fuel flowage, we may revise it slightly higher in October as the




planning team starts their heavy lift with airport Capital Improvement Plans. Any future modification to this recommendation will be reviewed with the CAB prior to requesting CAB approval.





MEETING DATE: August 25, 2020

AGENDA ITEM: 2 – Programs & Procedures Manual Update

FROM: Scott Storie


This updated draft of the P & P Manual is being presented for review and comment prior to being brought to the 8/26/2020 CAB meeting for approval.

Background:

The updates proposed include the following:

• Section 2.3.1 – Federal Match Funding – Revised to clarify that the yearly$250,000 matching grant cap does not apply to federal entitlement dollars.Airports typically receive entitlement dollars each year, however in somecases airports save and receive multiple years of entitlement for use in asingle year. This is done to help fund larger projects where discretionaryfunding is not available and the intent of Division matching grants is to matchall entitlements that airports earn each year regardless of the year they aregranted.

• Section 5.12 – Division Awards/Recognition Program – Incorporated the newawards program that was implemented last year and includes a CAB LifetimeAchievement Award, Airport of the Year Award, and Aviation Professional ofthe Year Award.

The updated draft P & P Manual version 2020-A can be viewed here

The current P & P Manual version 2019-B approved August 2019 can be viewed here



https://drive.google.com/file/d/1rHk-6_8MoUvdRhCmTsCzvPqnF9ARGa0b/view?usp=sharing

https://drive.google.com/file/d/1QmP-TvVbUjpoV4XvR-Ulr_SHhxQTmAvc/view?usp=sharing


Link to Strategic Plan and/or State Aviation System Plan: N/A

Financial Impact: N/A

Staff Recommendation:

None at this time. Seeking review and comment prior to request for approval.

Attachments: None



Current CAB Members Amy Miller, Eastern Slope Governments P.O. Box 521 Akron CO 80720 970.554.2338 Term Expires: 12/19/2022

Robert Olislagers, Airport Management 7800 S. Peoria Street, Unit G1 Englewood, CO 80112 303.790.0598 Term Expires: 12/19/2020

Joe Rice, Aviation Interests-at-Large 6165 South Coventry Lane West Littleton, CO 80123 720.251.3346 Term Expires: 12/19/2020

Kenneth Maenpa, Western Slope Governments 1500 Last Dollar Rd Telluride, CO 81435 970.728.8603 Term Expires: 12/19/2021

Kent Holsinger, Western Slope Governments 715 4th St. Walden CO 80480 720.330.8243 Term Expires: 12/19/2022

Chic Myers, Eastern Slope Governments 15270 Eastonville Road Elbert, CO 80106 719.351.8072 Term Expires: 12/19/2021

Ann Beardall, Pilot Organizations P.O. Box 766 Kiowa, CO 80117 303.621.2277 Term Expires: 12/19/2020

CAB/Staff Workshop 8-25-20 Policy Item


mailto:[email protected]

mailto:[email protected]



UPDATE DATE: August 25, 2020

AGENDA ITEM: 6. Update to State Grant Assurances for Non-NPIAS Airports

FROM: David Ulane, Director


In January 2018, the Division implemented our first ever state level grant assurances for non-NPIAS airports accepting Division discretionary (CDAG) grants, and for NPIAS airports accepting state/local CDAG grants. These grant assurances are conditions attached to a grant, describing various commitments the grant recipient agrees to as a condition of accepting Division funding. The implemention of these seven state grant assurances primarily helps protect our Division’s investment in airports not subject to federal grant assurances, since they are not eligible for FAA funding. The current set of state grant assurances is attached.

Since the implementation of these state level grant assurances, there have been questions at some non-NPIAS airports about their local ability to limit aircraft operations or activities, the prohibition of which is included in FAA grant assurances, but not our current state assurances.

To that end, staff would like to discuss with the CAB the potential addition of an eighth grant assurance that would, like our other assurances, be a simplified mirror of the FAA’s assurances on aeronautical non-discrimination:

1. Aeronautical Nondiscrimination. It will make the airport available as anairport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport.

This potential new assurance would be a tool to help ensure equal access by all users to airports to which the Division has provided funding.

Link to Strategic Plan and/or State Aviation System Plan:

N/A




Financial Impact:

None directly to the Division. Implementation of state grant assurances, however, does ensure the airport will operate and manage its facility in accordance with certain conditions, protecting our Division’s financial investment in those airports.

Staff Recommendation:

None at this time- discussion only.

Attachments:

Current state CDAG grant assurances.



1

Exhibit “A”

Airport Sponsor Assurances for Colorado Discretionary Aviation Grant Funding

I.APPLICABILITY

a. These assurances shall be complied with by Airport Sponsors in theperformance of all projects at airports that receive Colorado Department ofTransportation – Division of Aeronautics (Division) Colorado DiscretionaryAviation Grant (CDAG) funding for projects including but not limited to: masterplanning, land acquisition, equipment acquisition or capital improvementprojects (Project). It is not the intent of these Assurances to expand existingFederal Aviation Administration (FAA) Grant Assurances for airports included inthe National Plan of Integrated Airport Systems (NPIAS); as similar assurancesalready exist for acceptance of FAA funding.

b. Upon acceptance of this grant agreement these assurances are incorporated inand become a part thereof.

II.DURATION

a. The terms, conditions and assurances of the grant agreement shall remain infull force and effect throughout the useful life of the Project as defined inTable 1 (Useful Life), or if the airport for which the Project is funded ceases tofunction as a public airport, for twenty (20) years from the date of Projectcompletion, whichever period is greater. However, there shall be no limit onthe duration of the assurances with respect to real property acquired withCDAG Project funds.

III.COMPLIANCE

a. Should an Airport Sponsor be notified to be in non-compliance with any termsof this agreement, they may become ineligible for future Division funding untilsuch non-compliance is cured.

b. If any Project is not used for aviation purposes during its Useful Life, or if theairport for which the Project is funded ceases to function as a public airport,for twenty (20) years from the date of Project completion or at any time duringthe estimated useful life of the Project as defined in Table 1, whichever periodis greater, the Airport Sponsor may be liable for repayment to the Division ofany or all funds contributed by the Division under this agreement. If theairport at which the Project is constructed is abandoned for any reason, the



2

Division may in its discretion discharge the Airport Sponsor from any repayment obligation upon written request by the Airport Sponsor.

IV.NON-NPIAS AIRPORT SPONSOR GRANT ASSURANCES

1. Compatible Land Use. Compatible land use and planning in and aroundairports benefits the state aviation system by providing opportunities forsafe airport development, preservation of airport and aircraft operations,protection of airport approaches, reduced potential for litigation andcompliance with appropriate airport design standards. The airport will takeappropriate action, to the extent reasonable, to restrict the use of landadjacent to, in the immediate vicinity of, or on the airport to activities andpurposes compatible with normal airport operations, including landing andtakeoff of aircraft.

2. On-Airport Hazard Removal and Mitigation. The airport will takeappropriate action to protect aircraft operations to/from the airport andensure paths are adequately cleared and protected by removing, lowering,relocating, marking, or lighting or otherwise mitigating existing airporthazards and by preventing the establishment or creation of future airporthazards.

3. Safe, Efficient Use, and Preservation of Navigable Airspace. The airportshall comply with 14 CFR Part 77 for all future airport development andanytime an existing airport development is altered.

4. Operation and Maintenance. In regards to Projects that receive Divisionfunding, the airport sponsor certifies that it has the financial or otherresources that may be necessary for the preventive maintenance,maintenance, repair and operation of such projects during their Useful Life.

The airport and all facilities which are necessary to serve the aeronauticalusers of the airport shall be operated at all times in a safe and serviceablecondition. The airport will also have in effect arrangements for:

a. Operating the airport's aeronautical facilities whenever required;b. Promptly marking and lighting hazards resulting from airport conditions,

including temporary conditions; andc. Promptly notifying airmen of any condition affecting aeronautical use of

the airport.

5. Airport Revenues. All revenues generated by the airport will be expended by itfor the capital or operating costs of the airport, the local airport system, or otherlocal facilities owned or operated by the owner or operator of the airport foraviation purposes.

6. Airport Layout Plan (ALP). Once accomplished and as otherwise may be requiredto develop, it will keep up-to-date a minimum of an ALP of the airport showing (1)



3

boundaries of the airport and all proposed additions thereto, together with the boundaries of all offsite areas owned or controlled by the sponsor for airport purposes and proposed additions thereto; (2) the location and nature of all existing and proposed airport facilities and structures (such as runways, taxiways, aprons, terminal buildings, hangars and roads), including all proposed extensions and reductions of existing airport facilities; and (3) the location of all existing improvements thereon.

7. Use for Aviation Purposes. The Airport Sponsor shall not use runways, taxiways,aprons, seeded areas or any other appurtenance or facility constructed, repaired,renovated or maintained under the terms of this Agreement for activities otherthan aviation purposes unless otherwise exempted by the Division.

TABLE 1

Project Type Useful Life

a. All construction projects (unless listed separately below) 20 years

b. All equipment and vehicles 10 years

c. Pavement rehabilitation (not reconstruction, which is 20 years) 10 years

d. Asphalt seal coat, slurry seal, and joint sealing 3 years

e. Concrete joint replacement 7 years

f. Airfield lighting and signage 10 years

g. Navigational Aids 15 years

h. Buildings 40 years

i. Land Unlimited



Division of Aeronautics | 5126 Front Range Parkway, Watkins, CO 80137 P 303.512.5250 www.colorado-aeronautics.org

AGENDA Monday, January 27, 2020

Colorado Airport Operators Winter Conference Brown Palace – Prospector Suite - 321 17th Street – Denver, CO 80202

10:00 A.M.

PLEDGE OF ALLEGIANCE

Action Needed

Action Needed

Action Needed Action Needed

Action Needed

Action Needed

Action Needed

Action Needed

1. CALL TO ORDER

2. AMENDMENTS TO THE AGENDA – Chair Pro Tempore Robert Olislagers

3. NEW COLORADO AERONAUTICAL BOARD MEMBER INTRODUCTIONS - Dave Ulane

4. BOARD ELECTIONS – Leo Milan4.1. Nominations4.2. Voting

5. APPROVAL OF MEETING MINUTES – Chair5.1. December 11, 2019

6. BOARD MEMBER REPORTS – Chair

7. PUBLIC COMMENTS – Chair

8. DIRECTOR’S REPORT – Dave Ulane

9. FINANCIAL UPDATE9.1. Financial Dashboard – Bryce Shuck9.2. OpenGov Presentation – Bryce Shuck & Shelley Millis-Wight

10. FY 2021 DIVISION REVENUE & ADMINISTRATION BUDGET REQUEST – Bryce Shuck10.1. FY 2021 Aeronautics Property Budget Request – Bryce Shuck

11. 2020 CDAG STATE & LOCAL GRANT HEARING – Todd Green

12. FY 2021 STATEWIDE INITIATIVES BUDGET REQUEST – Todd Green

13. HARRIET ALEXANDER FIELD FIRE SEASON 2019 – Zechariah Papp

14. PROGRAM UPDATES14.1. System Plan/Economic Impact Study – Scott Storie14.2. Division Strategic Plan – Dave Ulane14.3. Remote Tower – Bill Payne

15. CAB GOVERNANCE DOCUMENT UPDATE – Dave Ulane

16. LEGISLATIVE ISSUES – Chair/Dave Ulane16.1. 2020 Advocacy Resolution

17. ANNUAL BOARD MEMBER CONFLICT OF INTEREST STATEMENTS – Kaitlyn Westendorf

18. PROPOSED CALENDAR – Dave Ulane Action Needed 18.1. Wednesday, April 15, 2020-General Meeting/FAA Match Grant Hearing & Joint Lunch with TC–

Lunch: Noon – Meeting: 1:00pm–CDOT HQ-Denver, CO 18.2. June 10-12, 2020 – General Meeting & Spring CAOA Conference–Time & Location TBD–Telluride, CO

19. OTHER MATTERS BY PUBLIC & MEMBERS – Chair

20. ADJOURNMENT

Example

CAB/Staff Workshop 8-25-20 Operational Item 1


Aeronautics Revenue UpdateFinal Revenue for FY20 was $26.6M.

Revenue Forecast History- Budgeted revenue for FY20 was $34.5M- Forecast adjusted in January 2020 to $33.0M- Forecast adjustment in April 2020 to $28M.

Monthly Revenue BreakdownTotal revenue for June came in at $377K which was 67.0% of forecast. In comparison, this is 11% of the $23.4M of revenue for June 2019.

Context InformationRevenues continued to be low as June revenue was based on May flight numbers, which was in the heart of the COVID-19 pandemic and limit of flights.

*Revenue forecasts are updated quarterly when required*

$376,812.68Revenues in Jun 2020

$0

$500K

$1M

$1.5M

$2M

$2.5M

$3M

$3.5M

$4M

Aug 2019 Oct 2019 Dec 2019 Feb 2020 Apr 2020 Jun 2020

FY20 Year-End Financial DashboardColorado Aeronautical Board (CAB) Monthly Update August 26, 2020

FY20 Final RevenueReports

Data Updated yesterday



Aeronautics Cash BalanceMonthly Close BalanceFund 160 balance finished June at $11.4M down $700k from $12.1M to close May.

Context InformationThe decrease was exactly as we had expected for the month, as we saw a decrease from May transactions due to Covid-19. We also saw a higher volume of drawdowns as we wrap up fiscal year end, which was and is, anticipated.

$11,374,382.05Fiscal Year in 12 - Jun

$0

$2M

$4M

$6M

$8M

$10M

$12M

$14M

02 - Aug 04 - Oct 06 - Dec 08 - Feb 10 - Apr 12 - Jun

Tax Disbursements By Month

$303,069.16Expenses in Jun 2020

$0

$200K

$400K

$600K

$800K

$1M

$1.2M

$1.4M

$1.6M

$1.8M

$2M

$2.2M

$2.4M


FY20 Aeronautics CashBalanceFund 160 Balance

Data Updated 2 weeks ago

Final FY20 TaxExpenditures by Month




Tax Disbursement InformationThe Division sent out disbursements of $303K in JuneSales Taxes - $270KExcise (AvJet) - $26KExcise (AvGas) - $7K

Total tax disbursements for FY20 were $18.8M.

Context InformationTax disbursements followed the normal cycle of being 1 month behind revenues.

Contingency Analysis

As we forecast future revenues and expenditures, and combine that with our conservative approach to future revenues, we see that our 2020 CDAG Program of $6.7M is secure financially. Based on the negative effects on revenue from COVID-19 we will be recommending the CAB set our 2021 CDAG program at $3.25 million.

The Division maintains an indexed, risk-based contingency fund balance (within the Division’s fund 160) that will allow the Division’s current obligations and subsequent year discretionary aviation grant (CDAG) and statewide initiative commitments to be met in the event of a prolonged worst-case reduction in aviation fuel tax revenues ($40/bbl. oil price and a reduction in DEN fuel flowage to 35 million gallons per month average for more than 12 consecutive months)

Current levels are near $40/bbl and 20M gallons per month. These are drastically worse than our worst-case scenario which is why we will be recommending a reduction to our 2021 CDAG program. Currently in 2022 and beyond we are showing a flat program to 2021, but it is anticipated that will change and increase as the airline industry returns to normal. COVID-19 is something that never could have been planned for, nor should it be forecast in a responsible budget or forecast model.

FY20 Aeronautics Admin



Aeronautics Administrative ExpensesState statute mandates that our administrative expenses cannot exceed 5% of the previous fiscal year's gross revenue.

In FY20 the Division expended $1.1M on administration (of $1.25M budgeted). This put the Division with a final spend of 3.17% of FY19 revenue, which is well below the 5% statutory cap.

$1,074,582.94Expenses in Jun 2020

$0

$100K

$200K

$300K

$400K

$500K

$600K

$700K

$800K

$900K

$1M

$1.1M


Denver International Airport (DEN) Fuel Flow

Due to the large impact of fuel flowage at DEN has on the Division's finances, we track and forecast fuel flowage on a monthly basis to ensure revenue forecast accuracy.

Current Month DataFlowage at DEN in June was 13.8M gallons. This was up 66% from May's 8.4M gallons, and down 70% from June 2019.

0

5M

10M

15M

20M

25M

30M

35M

40M

45M

50M

02 - Aug 04 - Oct 06 - Dec 08 - Feb 10 - Apr 12 - Jun

Reports


DEN Flowage by MonthFY20 Year End Analysis

Data Updated 2 weeks ago



Yearly SummaryTotal fuel flow at DEN for FY20 was 394M gallons. Which is 81% of the 485M in fuel flow from FY19.

*For future months, we show a forecast based on historical month over month trends*

2019 CDAG AwardsThe CAB approved 2020 Grants at our meetings in January/April 2020. To date we have $6.7M in CDAG grants that have been executed.

Some of the Divisions large projects areRunway Rehab at Montrose (MTJ) $600KRunway & Taxiway Pavement Maintenance at Gunnison (GUC) $550KRunway Rehab at Pueblo (PUB) $500K

$6,736,121.00IDENTIFIER in 2020

MTJ

PUB

ASE

GUC

DRO

Other

A MILE OF HIGHWAY WILL TAKE YOU A MILE. A MILE OF RUNWAY WILL TAKE YOU ANYWHERE!

OpenGov CDOT Aeronautics Division Website

Powered by OpenGov

2020 CDAG Awards

Updated 11 weeks ago



https://opengov.com/

https://www.codot.gov/programs/aeronautics

https://opengov.com/

2021 Proposed CAB Calendar Draft 8/20/2020

January 25th and 26th Winter CAOA @ TBD CAB Meeting - TBD Denver, CO

April 21st CDOT Headquarters Joint Lunch with the Transportation Commission Denver, CO

June - TBD (9-11?) Spring CAOA – Specific Dates TBD CAB Meeting – TBD Telluride, CO

August 24th and 25th CAB/Staff Workshop – Tuesday, August 24th

9 A.M. to 4 P.M. CAB Meeting – Wednesday, August 5 9:00 A.M. Division Offices Watkins, CO

Wednesday, October 13th Eastern Plains

Wednesday, December 8th Division Offices Watkins, CO



FY 2020 Key Item Calendar5-Aug-20

Date Item Lead Lead Time

CAB Involved

?

8 PERIOD 13 CLOSES IN SAP Bryce 7 days15 ROLL-FORWARDS DONE DAF 7 days15 WEPA SOLE SOURCE Dave 60 days19 SIB LOAN UPDATE19 SURPLUS PREVIEW Kaitlyn 30 days20 SURPLUS SALE Kaitlyn 30 days

TBD INITIAL AMOUNT AVAIL FOR NEXT FY GRANT/SWI TO TEAM Bryce 21 days25 CAB / STAFF WORKSHOP @ DIVISION OFFICES WATKINS CO All 7 days X26 CAB MEETING @ DIVISION OFFICES WATKINS CO All 7 days X1 FY22 BUDGET PLANS FINALIZED Bryce 30 days ?

11 NASAO CONFERENCE

1 FIRE EXTINGUISHER RECERT. Todd14 CAB MEETING @ GRAND JUCTION REGIONAL AIRPORT All 7 days X15 UPDATE REVENUE FORECAST Bryce 14 days16 AIRPORT MANAGEMENT 101 All17 CIP WORKSHOP All 60 days17 TC APPROVES PROPOSED FY22 ADMIN BUDGET Bryce 30 days

TBD ANNUAL REPORT Shahn 45 days

9 CAB MEETING @ DIVISION OFFICES WATKINS CO All 7 days XGRANT REVIEW

HVAC MAINTENANCE CONTRACT Todd 30 daysSTRATEGIC PLAN UPDATE All 30 days

UPDATE REVENUE FORECAST Bryce 14 daysWINTER CAOA - CAB MEETING /2021 STATE & LOCAL GRANTS HEARING BROWN PALACE DENVER CO All X

FY2022 DIVISION REVENUE AND ADMIN BUDGET REQUEST All 30 XFY2022 STATEWIDE INITIATIVES BUDGET REQUEST All 30 X

CUT OFF DATE TO MAKE CHANGES TO FY21 WORK PLAN Bryce 30 daysFY22 WORKPLAN BUDGETS FINALIZED Bryce 90 days

APTECH OPTION LETTER ? 60 days

BOILER INSPECTION DUE (2022) Todd 30 daysPRELOAD NEXT FY CONTRACT AMOUNTS IN COST CENTERS Bryce 14 days

EDUCATION GRANT SOLICITATIONSTC APPROVES FINAL BUDGET Bryce 30 days

FEDERAL MATCH GRANT HEARING All 21 days XCAB MEETING - HQ WITH TC DENVER CO All 7 days X

UPDATE REVENUE FORECAST Bryce 30 daysEDUCATION GRANT REVIEWO/S REQUESTS APPROVED Bryce/Dave/Todd 14 days

EMPLOYEE APPRECIATION BUDGET SIGN OFF Dave/Exec 7 daysOFMB DISTRIBUTE WORK PLAN TEMPLATES 30 days

BACKFLOW PREVENTER RECERT. Todd 30 daysNEXT YEAR BUDGET PUSHED TO SAP DAF n/a

SPRING CAOA - CAB MEETING All 7 days XSAP CLOSE FOR YE Bryce/Tonya n/a

EDUCATION GRANT HEARINGITI/USDA/WEPA OPTION LETTER Dave 90 days

AWOS MAINTENANCE PURCHASE AGREEMENTFY23 BUDGET WORKSHOP Bryce n/a

ACCRUALS DUE Planners 30 daysANNUAL REPORT Shahn 45 days

Jul-21

Apr-21

May-21

Jun-21

Jan-21

Mar-21

Nov-20

Dec-20

Feb-21

Colorado Division of Aeronautics

Last Updated

Aug-20

Sep-20

Oct-20



Asset CategoryCost

CenterLife Span Year New Replacement Year Projected Cost

CC V009E-033 3 2020 2023 6,000.00$

CC V009E-033 7 2008 2022 5,000.00$

5 2019 2024 Lease Back Option

7 2020 2027 1,500.00$

CC V009X-033 6 2017 2022 3,000.00$

CC V009X-033 5 2020 2025 8,000.00$

CC V009X-033 1 2015 2021 500.00$

5 2018 2023 200.00$

10 2012 2022 1,500.00$

7 2019 2026 3,600.00$

CC V0090-020 5 2018 2022 3,000.00$

CC V009E-033 1 Misc. 2021 1,000.00$

15 2007 2023 1,000.00$

9 2007 2022 500.00$

10 2019 2029 150.00$

5 2020 2025 300.00$

9 2019 2028 500.00$

28 1991 2030 10,000.00$

10 2017 2027 1,000.00$

N/A 2020 2030 10,000.00$

7 2020 2027 15,000.00$

5 2020 2025 2,500.00$

1 2020 2021 3,500.00$

2 2020 2022 250.00$

2 2019 2021 250.00$

15 2020 2035 6,000.00$

10 Unknown 2022 20,000.00$

15 2013 2028 125,000.00$

20 2020 2040 50,000.00$

5 2020 2025 5,000.00$

10 Unknown 2028 5,000.00$

10 2015 2025 10,000.00$

N/A N/A 2021 1,500.00$

18 1991 2023 100,000.00$

N/A N/A N/A 10,000.00$

8 2014 2021 1,500.00$

N/A 2020 N/A 7,500.00$

N/A 2020 N/A 10,000.00$

15 2016 2030 1,000.00$

N/A N/A 2023 2,500.00$

15 2020 2035 15,000.00$

7 2018 2025 Office Overhead

Total Assets 448,250.00$

Item

Plumbing

IT Equipment

IT Rack Replacement/Cooling

Water Heater Replacement

Boiler Replacement

Inspection Tablet

B&W Printer (2nd Printer)

Multi-Function Color Copier

Multi-Media Manager Plotter

Multi-Media Manager Computer

CAB Video Equipment

Board TV's (4)

Conference TV

Mifi

Conference Room Furniture

Office Desk Replacements/Standing

Building Roof Repair/Replacement

Rooftop HVAC Replacement

Inspection Communication System Replacement

Carpet Replacement

Conference Room Electrical

Window Caulking

Electrical/Lighting Maintenance

HVAC Maintenance

Inspection Communication System Upgrades

Kuerig

AED

Push Button Entry

Replacement Windows (44)

Misc/Contingency

Board Room Furniture

Lighting Upgrade to LED

Upgraded Water Meter

Snow Blower

Spare Office Construction

Welcome Office Construction

Division Asset Worksheet

Electronics

Kitchen

IT Closet

Reoccurring Maintenance

Building

Microwave

Garbage Disposal

Dishwasher Replacement

Fridge Replacement

AV Equipment Replacement

Office Phone System



Name Phone Email Year Admin Cost Cost Center TotalMarcella Broussard -

Program Manager303-512-5505 [email protected] 2021 6,750.00$ 1,500.00$ 8,250.00$

Cynthia Hernandez - Facilities Manager

303-757-9617 [email protected] 2022 25,750.00$ 12,500.00$ 38,250.00$

Anne Feeser Olesen - Property Project Manager

720-989-5077 [email protected] 2023 107,450.00$ 7,500.00$ 114,950.00$

Erin Lucero - Architect 720-737-6591 [email protected] 2024 3,750.00$ 1,500.00$ 5,250.00$

2025 21,550.00$ 9,500.00$ 31,050.00$

2026 7,350.00$ 7,500.00$ 14,850.00$

2027 21,250.00$ 4,500.00$ 25,750.00$

2028 134,450.00$ 4,500.00$ 138,950.00$

2029 5,400.00$ 12,500.00$ 17,900.00$

2030 32,550.00$ 9,500.00$ 42,050.00$

Asset Replacement Schedule/CostCDOT Property Management Contacts



Asset Replacement Schedule

Multi-Media M

anager C

omputer (V009E-033)

Multi-Media M

anager P

lotter (V

009E-033)

New Multi-

Functi

on Color Copier

New B&W Prin

ter

Inspecti

on Tablet (V009X-033)

Inspecti

on Communicatio

n Syste

m (Replace

ment)

Inspecti

on Communicatio

n Syste

m (Upgrade)

Mifi Conference TV

Board TV's (4)

CAB Video Equipment (V0090-020)

Camera Equipment Replace

ment (V009E-033)

Fridge

Replacement

Dishwash

er Replace

ment

Garbage Disp

osal

KuerigMicr

owave

Boiler R

eplacement

Water H

eater Replace

ment

IT Rack Replace

ment/Coolin

g

IT Equipment

Plumbing

HVAC Maintenance

Electrica

l/Lightin

g Maintenance

Window Caulking

Conference Room Electr

ical

Carpet R

eplacement

Rooftop HVAC Replace

ment

Building Roof R

epair/Replace

ment

Office Desk

Replacements/

Standing

Conference Room Fu

rnitu

re

Board Room Furnitu

re

Misc/C

ontingency

Replacement W

indows

Push Butto

n Entry

AEDW

elcome Offic

e Constructi

on

Spare O

ffice Constr

uction

Snow Blower

Upgraded W

ater Meter

Energy Effic

ient Ligh

ting Upgra

de

Office Phone Sy

stem

Total Cost

2021 X X X X X X 8,250.00$ 2022 X X X X X X X X X X 38,250.00$ 2023 X X X X X X X X X 114,950.00$ 2024 X X X X X 5,250.00$ 2025 X X X X X X X X X X 31,050.00$ 2026 X X X X X X 14,850.00$ 2027 X X X X X X X X 25,750.00$ 2028 X X X X X X X X X 138,950.00$ 2029 X X X X X X X X X 17,900.00$ 2030 X X X X X X X X X X X 42,050.00$



Projected

CostNotes

1,500.00$

8,000.00$ Cost Center purchase, In Process

1,500.00$ Cost Center purchase

11,700.00$

2,500.00$

87,500.00$

LED Electrical, ADA Updates, Bathroom

Updates, Welcome Office, Spare Office,

Conference Room Electrical

5,350.00$

$49,990.00

168,040.00$

Projected

CostNotes

500.00$ 1 New Headset

1,000.00$ Owl Camera for Zoom Meetings

3,500.00$

250.00$

1,500.00$

1,500.00$ Full Replacement Every 8 Years

8,250.00$ TOTAL

Annual HVAC Maintenance

Office Window Caulking

Misc/Contingency

AED

Planned FY2021 Office ImprovementsFor Discussed with CAB at Aug 25, 2020 Workshop

Item

Inspection Communication System Upgrades

Camera Replacement Equipment

Plumbing

HVAC Maintenance

Completed FY2020 Office Improvements

Item

B&W Printer (2nd Printer)

Inspection Communication System Replacement

AV Equipment Replacement

Office Roof Membrane Replacement

TOTAL

Office Remodel/Update

Office Desk Replacements/Standing



Documents

Policy Item Discussion s · 8/25/2020 · 12:00-13:00 Lunch and CAB Term Review Discussion/Identification of Potential Applicants . Dave Ulane . Attachments- Current CAB roster/terms