POLYFEST SYDNEYdeanharawira-e-portfolio.weebly.com/uploads/1/1/7/...EVENT INFORMATION PLAN Last Update: 22nd June 2011 Location: Parramatta Speedway, 21 Wentworth Street Forecasted

POLYFEST SYDNEY

2011

EVENT MANAGEMENT

STRATEGY

VISION

“EXPOSE THE GIFTS, ELEVATE THE CULTURE AND ENRICH THE PEOPLE”

MISSION STATEMENT Polyfest is a culturally based annual music festival which provides a platform that raises the profile of the

Polynesian Community. We aim to achieve this by showcasing established Artists, as well as promoting

up and coming talent- Polyfest provides a reason to celebrate with excellence, the diversity of talent,

which the Polynesian Community are so richly blessed with.

OVERARCHING GOALS

- To financially aid ‘’like- minded’' initiatives through the non-profit arm of the organisation. - To give financial support to programmes already committed to caring for the under-privileged/

Needy. - To supply funds to further the education and development of Artists- ultimately leading to the

launch of our own Music school. - To be in a financial position to set up and establish a cultural village as a local tourist attraction,

educating people and introducing them to the richness of our culture. This venture will provide unique job opportunities for many, and spark the beneficial growth of an often disadvantaged demographic.

- To extend the Polyfest Event to other States and Nations, thus raising the profile and dignity of the Polynesian people.

- To progressively expand upon the diversity of Artists that we feature and promote, creating real avenues of success and prosperity, with the goal of creating a market demand for cultural arts, in all its different forms.

ORGANISATIONAL VALUES

As an organisation our values are reflected in the “core beliefs” that are listed below. Every person involved in this vision has an element of these beliefs within themselves. Our overall values are stated in our vision; our heart is to greatly ‘enrich’ people, through natural gifts and talents that can be over- looked or taken for granted. In everything we do, we strive to achieve and maintain a standard of excellence. Our vision has always been focussed ‘outwards’ rather than ‘inwards, and we are definitely exploring ways to ‘give back’ to the people- rather than ‘to take’ from them.

Our Fundamental core beliefs and our Vision is rooted in Christianity Integrity, Excellence, Purity, Give & provide, Educate and Grow, Create Unity, Establish Honour & Dignity Lift & Repair the broken, Provide Purpose, Expose Potential & release the gifts.

OUR VALUES

As an Australian based company, we acknowledge the Indigenous people of Australia

We are committed to working with local Councils to ensure events benefit the following; Local community groups eg. Local churches, cultural groups, various charities Local small business eg. Local security firms, hire companies, stall holders

We strive to operate with integrity and credibility in the way we conduct ourselves We aim to benefit the community by presenting opportunities and creating wealth for targeted

sectors

In everything we do and promote we seek to advance unity and not division between races and cultures

STRATEGIES, GOALS, OBJECTIVES

Strategy: Relationships

Goal: To build internal and external relationships.

Objectives: 1. Build and maintain strategic alliances with local Councils

2. Establish sound networks to assist in the Polyfest vision 3. Create relationships that reach across cultural / National boundaries 4. To form relationships that enhance both parties (eg. work experience etc)

Strategy: Expose Goal: To expose talent & unleash Potential

Objectives: 1.Provide a viable viewing platform

2.Engage the Media 3. Strategically promote 4. Strengthen the demand (introduce consumers)

Strategy: Elevate Goal: To Elevate the position and the perception of the Polynesian Culture

Objectives: 1. Showcase talent of a high standard

2. Assist in the practical development of local performers 3. Change mind sets to embrace with dignity the diverse artistry of our cultural roots 4. Always aim for and encourage excellence

Strategy: Enrich Goal: To Enrich the community by creating and sharing a sense of worth

Objectives: 1. Build bridges between community groups which celebrate rather than discriminate our

differences 2. Financially aid local Groups / Clubs, assist in fundraising ventures etc. 3. Employ Locals for the day of the event 4. Create beneficial avenues and connections that will potentially lead to additional employment

EVENT INFORMATION PLAN

Last Update: 22

nd June 2011

Location: Parramatta Speedway, 21 Wentworth Street Forecasted Attendance: 3,000 Sydney, Australia

Event Date: Monday 3rd

October 2011

Key Contacts Responsibility Contact Name Contact number

Venue Manager: Parramatta Speedway Dave Lander 02 96370411

Venue Operations

Manager:

Parramatta Speedway Dave Lander 02 96370411

Event Manager Polyfest Rolando Pisia 0405625773

Venue Grounds

Manager

Parramatta Speedway Dave Lander 02 96370411

Security Operations Take No Risks Isaac Wirihana 0447456004

Bar Manager Polyfest Pia Carter 0422473857

Traffic Management NRS Traffic Mgmt. Matthew Young 0413 576698

Ticketing Polyfest Pani Hokianga 0431248383

Risk Management Polyfest Dean Harawira 0433305519

Venue Cleaning

Coordination

Polyfest Ps Mike Mauu 0410878983

Production: Stage,

Production & Lighting

Polyfest Vic Kenna 0408389270

Green Room Catering Polyfest Sharon Tahi 0420777002

Stalls Coordinator Polyfest Sarah Timoti 0415654168

Event Schedule

Item Time/Date Action Responsibility Completed

October 2nd 2011

Polyfest 2011 Sydney

Bump In

1 0600 Open Park gates. Bump in Stage Venue Operations Manager (Council) Polyfest Staging Crew

1000 Polyfest Production Set up crew to arrive Polyfest Production Crew

1000 Polyfest Set up Crew brief re: set up requirements, issue of Polyfest I.D Commence Set up (All departments)

All hired utilities to be delivered and operational for testing

Rolando Pisia - 0405625773

1200 Stallholders arrive for Site Allocation and issuing of I.D

Sarah Timoti – 0415654168

1600 Commence Stage/lighting sound check &

all utilities are operational Vic Kenna - 0408389270

1700 Park locked down Take no Risk Security

October 3rd 2011

Polyfest 2011 Sydney

0600 Venue unlocked including all amenities Parramatta Speedway

0700 Venue Management Office opens Parramatta Speedway

0730 Audit of keys and radios commences in

Venue Management Office

Polyfest

0730 Polyfest Operation Department Staff

arrive on site

Rolando Pisia – 0405625773 Ps Mike Manu - 0410878983

0730 Issue of Polyfest IDs, radios, fluoro vests

etc…

Rolando Pisia – 0405625773

0730 Traffic Management Staff to be briefed Matthew Young - 0413 576698

0730 Car Park security staff in position and

operational

Take No Risk Security

0730 All stall holders to be positioned and set

up

Sarah Timoti – 0415654168

0800 All vehicle deliveries cut off in relevant

Car Park area

Matthew Young - 0413 576698

0800 Venue Security to be in position &

operational


Traffic personnel briefed Matthew Young - 0413 576698

Ticketing staff to be briefed Billie Day - 0416484407

0830 All event staff in position Polyfest

0900 POLYFEST 2011 GATES OPENED

Traffic Management Plan deployed &

operational


Pass out Gate 1, 2 opened and manned

1000 1st

performance begins…see Stage run

sheet for detailed listing

Dean Harawira - 0433305519

1000 Bar opens Pia Carter - 0422473857

1300 Phone Local authority event mgmt.

with attendance figure


1800 Phone Local authority event mgmt.

with attendance figure


1600 Team brief – Dept. Heads determine

redeployment of staff if required


1800 Determine ticketing allocation to be

closed down to 2 gates?

Billie Day - 0416484407

2000 Ticket box offices closed Billie Day - 0416484407

2130 Bar Closes Pia Carter - 0422473857

2200 Polyfest Concludes

All Gates to be opened

Merchandise Outlets close

All stalls to be closed & commence Pack

Up & Exit from venue

Polyfest clean-up crew commence

cleaning

Ps Mike Mauu - 0410878983

Polyfest ticketing & nominated staff

redeployed to undertake crowd control

leaving the venue


Polyfest Traffic Management plan

commences exit procedures for the park


Polyfest Stage & Production begin

Breakdown

Vic Kenna – 0408389270 Nick Jones - 0400956035

All portable venues dismantled

2400 Final check of cleaning of whole venue

conducted

October 4th 2011

Polyfest 2011 Sydney Gates Close

0100 Park Lock Down Parramatta Speedway

Onsite Contractors

Contractor Type Area Hours of Operations Contact Name Contact Details

NSW Police Roving throughout venue 1000 - 2200 TBC

St Johns First Aid See Site Plan for further

details

1000 - 2200 TBC


Roving throughout venue 0800 - 2300 Isaac Wirihana 0447456004

TVNZ Maori Television IAMTV

Green Room/Stage 1000 - 2200 TBC

Transport & Parking

Car parking Area Hours of Operations

Surrounding Streets 0900 - 2200

TBC 0900 - 2200

Public Transport Trains TBC

Buses TBC

Security

All security incidents are to be reported to Polyfest Security who will be responsible for approaching attendees. Disruptive or drunken behaviour will not be tolerated and must be addressed immediately. Where required, Polyfest Security & Staff will approach NSW police for assistance for removal.

There is a pass out system in place during the event. Ticket Security Supervisors are to assist the Event Staff member located at each pass-out gate in preparation for peak periods. At least two Security Staff from the gate entry points are required to assist with the pass out procedure. There is to be one Event Staff member controlling the pass out gates during peak times with Security when required.

All exit gates will be opened and Security will assist with the safe and orderly exit of patrons ensuring that no alcohol leaves the Venue

Polyfest Sydney 2011

Security Management Plan

Location: Parramatta Speedway, 21 Wentworth Street Forecasted Attendance: 3,000

Sydney, Australia

Event Date: October 2nd

& 3rd

PURPOSE

The purpose of this security management plan is to provide a practical model for the management of security for all Polyfest events. It refers to the various areas of security to be undertaken to ensure that all Polyfest events are strategically planned and managed effectively and efficiently from an operational, event management, and project perspective.

SCOPE This document will operate in conjunction with the following plans;

Polyfest Event Management Plan

Polyfest Traffic Management Plan

Polyfest Evacuation Plan

This plan covers all related activities pertaining to security management including the required resourcing of security staff and security requirements needed for Polyfest Sydney 2011.

SECURITY RESOURCES

The following Security firm has been engaged to undertake security event management for Polyfest Sydney 2011. Details as

follows;

Company name: Taking No Risks Security

Principal: Isaac Wirihana

Licence/Accreditation: 410172577

No of personnel: 30

Event security will commence at 8.00am and concluded at: 11.00pm

SECURITY RESOURCES additional

Polyfest will also provide onsite volunteers who will assist the above mentioned Security Company with security of this event

structure are as follows;

Position Responsibility Accountability

Security Coordination Coordination of all volunteers in conjunction

with security hire company Reporting of security incidents to on site police,

event management coordination

Security officer

volunteers Reporting of security related incidents to

Security Coordination or on site police or event

management coordination

Patrol of venue areas, in pairs male/female

buddy system. Including all venue amenities

NZ Maori Wardens

(Qld & Rotorua only) Assist in security related activities assist

Security officer volunteers or police Crowd Control

Traffic Management

Safety Patrols Event Management Advisory

General Security Patrolling

SECURITY – ENTRY POINTS & EXITS

8 x Security personnel will be positioned at each gate & required to undertake bags search prior to entry into the venue,

Security personnel to be briefed on items not permitted into the venue;

- Alcohol

- Non prescribed drugs

- Glass items (of any kind)

- Items that maybe considered a weapon e.g. Knives, sharp objects etc….

- Gang patches

Should any of these items be discovered, security personnel reserve the right to refuse entry into the venue or may call upon

Security Events Coordination or police to assist where required.

SECURITY – TICKETING BOOTHS

4 x Security personnel will be positioned at all cash ticketing booths at all times to ensure cash handling safety of ticket sellers.

Ticket seller roster changes will require 1 x security personnel to escort ticket sellers to and from the ticketing booth to the

ticketing operations area at times of staffing change overs.

SECURITY – VENUE PERIMETERS

8 x Security personnel will be required to secure and monitor any temporary fenced areas. This includes regular venue perimeter

inspections

SECURITY – ALCOHOL DESIGNATED AREA

Shall have one entry point only which will have 2 x Security personnel positioned at the entry point of the alcohol

designated area. 10 x Security personnel will be stationed throughout this area and will be responsible for;

- Checking for identification for legal age limit upon entry to this area

- Assistance to escort out of this area, overly intoxicated patrons who have been refused service and unruly behaviour.

SECURITY – AMENTITIES BLOCKS (TOILETS)

2 x Security personnel (mandatory male and female team) will be required to inspect and monitor all venue amenities to

ensure facilities are used for correct purposes.

SECURITY – ARTIST/STALL HOLDERS GATE

2 x Security personnel will be required to inspect all incoming and outgoing vehicles including bags and car boots

Security personnel to be briefed on items not permitted into the venue;

- Alcohol

- Non prescribed drugs

- Glass items (of any kind)

- Items that maybe considered a weapon e.g. Knives, sharp objects etc….

- Gang patches

SECURITY – VIP AREAS/BLUE ROOM/STAGE AREA (RESTRICTED AREA)

2 x Security personnel will be stationed at the entry point, security personnel will be responsible for;

- Checking Polyfest identification tags to ensure holders have „all areas‟ access

REPORTING OF SECURITY INCIDENTS

All security personnel shall report any incidents to their Security Coordinator or onsite police who will determine the appropriate

action to be taken.

SECURITY EVENT CONCLUSION

Half an hour prior to the conclusion of this event, all gates will be open and all security personnel shall be redeployed to gates

to assist in crowd control exiting the venue.


Traffic Management Plan

Location: Parramatta Speedway, 21 Wentworth Street Forecasted Attendance: 3,000

Sydney, Australia

Event Date: 2nd

& 3rd October 2011

PURPOSE

A special event (in traffic management terms) is any planned activity that is wholly or partly conducted on a road, requires multiple agency involvement, requires special traffic management arrangements, and may involve large numbers of participants and/or spectators. Examples are marathons, fun runs, cycling events, parades, marches, music festivals and street market days. The definition also applies to events conducted in their own venue if the event requires special traffic management arrangements and multiple agency support, from a traffic and transport perspective, a special event needs to:

• ensure the safe separation of event patrons, participants and volunteers from traffic, and to

• when applicable manage the reduced capacity of the road system,

• minimise the traffic impact on the non-event community, emergency services, and other road users

Note: Parts of this document are taken from the RTA NSW Traffic & Transport Management of Special Events Version 3.4 August 2, 2006 “Guidelines for Special Events” and the Department of Main Roads and Transport Queensland MUTCD –

Manual of Uniformed Traffic Control Devices part 3] permission has been obtained from both of these organisations to use this information

SCOPE This document will operate in conjunction with the following plans;

Polyfest Event Management plan

Polyfest Security Management Plan

Polyfest Evacuation Plan This plan covers all related activities pertaining to security management including the required resourcing of security staff and security requirements needed for Polyfest 2011.

TRAFFIC MANAGEMENT PLAN

Preparation of a traffic management plan requires a procedure to be followed whereby all essential aspects of the plan are

considered in an ordered way. The following matters are considered in turn and incorporated into the plan if relevant:

Depending on circumstances, movement of traffic and pedestrians may be achieved in one of the following ways:

(a) Movement through the event area under closely controlled conditions

(b) Movement past the event area by means of a delineated path alongside but clear of the work area

(c) Movement around the event area by a detour, which may be via a side track or an existing road,

(d) Closure of the road for short periods during the event

SAFETY AND CONVEIENCE

The safety of workers through adequate protection from traffic and the safety and convenience of traffic is covered in the Traffic

Management Scheme and also includes provision for pedestrians and bicycles

Where pedestrians, including people with disabilities or visual impairment, have to move through, past or around an event sit e or

to cross the road within the event site, they shall be provided with and or directed to suitably and protected temporary footpaths

and crossing points, or formal pedestrian crossings, .

(a) Where pedestrian traffic has been diverted onto an existing roadway the pedestrian path shall be separated from vehicular

traffic.

(b) Adequate Surfacing should provide for prams, strollers and wheelchairs, and other mobility aids.

(c) The management of pedestrians at crossings on roadways temporarily will be considered in the Traffic Management Scheme

TRAFFIC AROUND THE WORK AREA (SIDE TRACKS AND DETOURS

When it is not practicable to allow traffic through or past the event area, it may be catered for by means of either a detour using

existing roads or a specially constructed side-track. Requirements and

Recommendations for the operation of side-tracks, detours and temporary crossovers will conform to local authority conditions.

The authority will also be advised when the restriction is removed so that all traffic can resume use of the roadway or struc ture.

[See Traffic Management Scheme]

NIGHT CONDITIONS

Where an event extends for more than a single day or is to be performed at night the requirements and recommendations for

operating or securing the site at night apply and will be incorporated in the Traffic Management Scheme

(i) Wherever practicable, any part of the normal roadway which is closed during the day and can be opened at night will be

opened.

VEHICLE SIZE AND LOAD RESTRICTIONS

Where the width, height or load-carrying capacity of the roadway or structure is to be temporarily reduced during works, the

appropriate authority should be informed in advance so that arrangements can be made.

INSPECTION

At a static site, when the erection of the signs and devices is completed and the condition of devices has been checked,

supervisory personnel who have traffic control experience will carry out a functional inspection before and after opening to traffic.

This inspection should be carried out along the travel path, and past all of the signs and devices. The same inspection should be

carried out at night with dipped headlights. If the arrangement is considered confusing or unsatisfactory, it should be adjusted

and re-inspected.

REMOVAL

It is most important that the relevant signs and devices be removed or concealed from view as soon as any activity is completed

or a hazard ceases to exist.

When the event is over and when appropriate, signs and devices will be dismantled in the reverse order to that of

implementation.

PUBLICITY

Depending on the complexity of the traffic guidance scheme and the length of time it is to operate, it may be necessary to erect

special signs to inform the public of the traffic guidance scheme. It may also be advisable to implement a publicity campaign

using printed material and local media, particularly the radio, it is the organiser‟s expectation that consultation with emergency

services, businesses, and the public will be part of the conditions of holding the event and will comply with all requirements.

TRANSPORT TO THE EVENT

It is the organisers intention where applicable to utilize the existing public transport systems i.e. buses, trains, taxis, where there

is a need to operate park n ride shuttle buses and also provide pick up and drop off points, these will be shown within the Traffic

Management Scheme.

TRAFFIC MANAGEMENT SCHEME

Forms part of the application to hold a special event, it is a detailed plan that shows the application of temporary traffic controlled

devices e.g.; signs, portable or temporary fixed traffic signals, and if required trained traffic controllers, It is the expe ctation of the

organiser that when required a trained professional traffic management firm [preferably local] would be engaged to carry out the

implementation of the Traffic Management Scheme.

A map showing the event area with key points is enclosed


Evacuation Management Plan

AIM The aim of this evacuation management plan is to provide a practical model for the evacuating venue attendees

at all Polyfest events. This plan is to be implemented during an emergency, and details operational guidelines to facility emergency controllers and other personnel who may be required to fulfil a key functional role during the various stages of an emergency

OBJECTIVE

a) To control or limit any effect that an emergency or potential emergency may have on site.

b) To facilitate emergency response and to provide such assistance on the site as is appropriate to the situation.

c) To ensure that all vital information is communicated to relevant and external agencies as soon as possible.

d) To facilitate the reorganisation and recovery operations so that normal operations can be resumed.

e) To provide relevant emergency training so that a high level of emergency preparedness can be continually

maintained.

SITE DESCRIPTION

The venue is located at: Parramatta Speedway, 21 Wentworth Street, Sydney, Australia.

See site plan and evacuation site plan for further details of internal venue infrastructure.

TYPES OF EMERGENCIES

- Fire - Explosion - Natural Events - Civil Disturbances - Crowd/Riot Disturbances

INITIAL RESPONSE

Emergency Controller responsible for authorisation of an evacuation is Polyfest Director, Dean Harawira. All Polyfest

organisation structure positions will be designated to establish evacuation positions as follows;

Organisation Structure Position Designated Evacuation Position Role/Responsibility

NSW Police/Polyfest Director Emergency Controller -Authorisation to instigate full evacuation of venue

-Notification of Police and emergency services

Security Personnel Evacuation/Fire Wardens -Redeployment from security duties to assisting in

evacuation of venue

-Crowd control during evacuation

Traffic Management Personnel Traffic Management Personnel -Ensure all roads leading to venue are clear for

safety authorities e.g. Fire trucks, Police, Ambulance

The Emergency Controller will utilise (if available) the PA system to direct patrons to evacuation gates and assembly areas.

EVACUATION ASSEMBLY AREAS

As identified on Evacuation Site Management Map.

POLYFEST PERSONNEL TEAM BRIEF

Team briefs will be conducted as part of induction training and shall include how emergency incidents shall be reported to Team Leaders/Supervisors/Department Heads.

EMERGENCY VEHICLE ACCESS

Access for emergency vehicles will be kept clear at all times. POLICE QUICK EXIT STRATEGY

A zip tie system will be employed by Polyfest where zip ties instead of metal collars will be used on alternate Temporary Fencing Panels to ensure quick and easy exit by Police, emergency workers and patrons in case of extreme emergency.

EVACUATION PROCEDURES

All Polyfest Departments shall be provided with a copy of the Evacuation Site Plan and a copy of the Evacuation Procedure which contains the following.

- Emergency contact details of the relevant emergency services, triple “000” should always be used. - Notification information required for an emergency;

a) Location b) Type of emergency c) Casualties d) Assistance required

e) Hazards f) Telephone Contact Number g) Name


Waste Management Plan

AIM

1. Reduce the volume of waste send to landfill through recycling; 2. To ensure the site is clean during and after the event; 3. To protect public health and safety; 4. To enhance the reputation of the event and generate goodwill among the public; 5. To make the event more attractive to tourists and other visitors

OBJECTIVE

1. Develop concise waste segregation principles to ensure that the appropriate final disposal method for each category of waste /recycling occurs.

2. Fully understand the waste generating areas of the event and have procedures in place for those specific areas and activities.

3. Encourage commitment from all teams, stall holders and the public to actively participate in waste avoidance, reduction, reuse and recycling programs.

5. Adopt policies and procedures to minimise the environmental impact of waste and disposal. 6. Monitor performance and review the Waste Management Plan at the conclusion of the Event. A local Parramatta Church group, Strong tower ministries have been engaged for waste management on the day of the event. The team consists of 20 members who will be performing the following duties;

Hourly rubbish sweeps of the general festival inner and outer areas will be undertaken where venue is held, ensuring no overflow of rubbish.

Hourly sweeps of sanitary areas.(Toilet areas cleaned, maintained, re-stocked where necessary)

On hand assistance for any immediate cleaning required.(Any spills, excess rubbish that needs to be cleared)

Stallholder Representative will be overseeing all stallholders and advising them of their responsibility of clearing Waste pertaining to their individual stalls.

Waste Collection Facilities:

20 Wheelie bins, lined at all times positioned strategically throughout the area. (Close to food & beverage areas) 15m Skip Bin Can Cage for Aluminium 3m Cardboard Bin NB: All bins will have lids and will be emptied and removed on 4th October Tuesday 2011, and will be removed from venue. Portable Toilets:

Approximately 30 portable toilets will be brought in by Polyfest to enhance the 2 blocks already on site. These will be monitored every hour, cleaned and re-stocked as necessary. Site Clean up:

Immediately following the event a crew will clear the grounds of all bulk rubbish, empty/remove 240ltr Wheelie bins and all other bins. The foreground areas of Sydney Speedway outside of the event site, access and egress areas affected with litter will be priority in order of the cleaning schedule. . At first light in the morning a crew will commence a „fine-tune‟ clean of ground areas related to event. All Wheelie Bins, Skip bins, Can cages and portable toilets will be removed from venue by suppliers. Responsible Officers:

Pastor Mike Mauu Strong tower Ministries 0410878983


Risk Management Plan

1.Environmental effects on people to consider - effect of wind/rain and UV protection, extreme weather conditions cancellation/postponement

Risks Hazards Risk Control Responsible When

No shade from sun Sunstroke Refreshments on sale, Sunscreen available by First Aid Teams

Venue management St. Johns Ambulance Service

During the day of event

Inclement weather requiring

event cancellation ie heavy

rain or strong winds

Heavy Rains and/or Strong Winds

Develop inclement weather

plan and inform all suppliers

and performers of

arrangements. Commence

checking weather forecast four

days out from event.

Organiser On the day of Event

2.Electrical Sound and Lighting


Power Failure Power Failure due to unforseen circumstances

Generators Supplied by Coates Hire

Organiser Bump in Day

Wires and Cables Loose cords Cable covers on power

cords over high

pedestrian areas,

supply of cable-safe

VK Productions Bump in day & During

the event

Bad Weather Heavy Rain/Winds No live power exposed

to wet weather.

Adequate cover for

major sound and

lighting areas. IP66

RATED lighting

supplied(weatherproof)

VK Productions Bump in day & During

the event

3.Staging and Structures


Collapse of Stage Bracing and structure not set up correctly

Certified Stage Technicians have been hired to erect stage

VK Productions Bump in Day

Fire Hazard on Stage Electrical faults and/or stage performances involving fire

Fire extinguisher at each stairwell

VK Productions Bump in day

4.Waste Management – Refer to Waste Management Plan

5.Security/Crowd Control– Refer to Security Management Plan

6.Traffic Management- Refer to Traffic Management Plan

7.Evacuation Management – Refer to Evacuation Management Plan

8.Accidents and Health Emergencies


Fire Risk Caused by deliberation, electrical faults, unforeseen circumstances

Having Fire Extinguishers on-site relevant to high-risk areas, ie. Staging area. High Populated areas

Organiser Bump in Day

Personnel becoming sick/ill/hurt

Caused by dehydration, accident, altercations, food poisoning

St Johns Ambulance Service to administer first aid on site. If person needs further administration, St Johns to organise transportation to hospital

St Johns Ambulance During the day of event.

9.Stalls and Stallholders


Stalls Collapsing Heavy Rain/Wind Strict Compliance of Erection at all stalls eg. All stalls must be tied and pegged down.

Sarah Timoti – Polyfest Morning before event starts 7am.

Food stalls not complying to Health Regulations

Stallholders not having correct food permits

Stall Representative has only approved food stalls with food permits

Sarah Timoti – Polyfest Before the Event

Accidents ie. Tripping on power cords supplied by stallholders or objects in pedestrian access

Incorrect set-up of Stall All Stall Holders are

required to have Public

Liability Insurance, and will

have supplied a copy to

Stall Representative &

Local Council. Local

Council to do random stall

inspections throughout the

course of the day

Sarah Timoti – Polyfest Local Council Rep.

Before the Event During the Event

Documents

POLYFEST SYDNEYdeanharawira-e-portfolio.weebly.com/uploads/1/1/7/...EVENT INFORMATION PLAN Last Update: 22nd June 2011 Location: Parramatta Speedway, 21 Wentworth Street Forecasted