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Portal Access for Total HR (PATH) Project Overview for the HR Liaison Network

February 7, 2013

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TAMU Jobs Upgrade to PATH

2013 Significant software upgrade Portal Access for Total HR

(PATH) handles postings, positions and performance

Applicant site is Job Path Applicant Tracking and Position

Management planned for April 4 launch date

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Today’s Presentation

• Overview of project and status• Other project activity • Key changes• Important customer dates• How you can prepare

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Updated System = New Name

For applicants, new URL and portal:

For internal users (accessed thru SSO):

POSTINGS. POSITIONS. PERFORMANCE.

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Plan Design

Build Validate/ Test

Rollout Adoption

June- Septemb

er2012

October

November

December 2012 – February

2013

April 4,2013

From rollout

Current Phase: Testing

Testing: applicant tracking (postings) and position management (position descriptions) and performance (evaluations)

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Status of Testing

HR staff working through test scenarios and submitting changes

Testing second load of data to site this week

Once current modifications are complete, additional testing will be done

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Other Project Activity

Data migration

Integrations

Data access and

records retention

Communications

Collaboration with Other

System Members

Training and

Support

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Key Changes: All Modules

Updated user interface

Inbox and Watch ListAbility to export search results

Use of the BACK button

Spell check feature for open text boxes

Better alerts for missing data

Role-specific permissions in workflow

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Key Changes: Workflow

TAMU Jobs PATHSelect approvers

from list and choose status

change

Take action to change status; A

specific user group "owns" a workflow status

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Key Changes: User Roles

TAMU Jobs PATH

Department Head has individual scope and only used with NOV

Department Head has department scope to

view activity on postings and PDs.

Division-level approvers had to be

added to full department users to be

able to view and approve actions

New role of College Dean/VP or designee provides a user role

with division scope for specific approval

activity.

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Important Dates for Customers

Dates: Activity or Event:

February 25Last date to submit an NOV to HR for posting in TAMU Jobs

February 25 Last date to submit a PD action to HR in TAMU Jobs

April 30All TAMU Jobs NOVs must be filled or cancelled by this date.

February 26-March 29

HR completion of pending PD actions; migration of title, position description and user data to PATH; demos/training and other preparation for rollout

April 2Last date for applicants to apply to open NOVs in TAMU Jobs

April 3 All NOVs in TAMU Jobs go on holdApril 4 PATH/JobPATH URLs go live!

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Your Actions to Prepare for Upgrade: Postings

• Review status of departmental postings that are currently open or on hold in TAMU Jobs

• Make sure hiring supervisors are aware of February 25 deadline and important transition dates

• Support hiring supervisors in their efforts to complete the hiring process for TAMU Jobs postings

• Contact your recruitment rep if you need help

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Your Actions to Prepare for Upgrade: Position Descriptions

• Review pending actions that are started but not yet submitted to HR

• Update PDs before February 25 as appropriate• Make sure hiring supervisors are aware of

deadlines and important transition dates with respect to PD actions and effective dates

• Contact your compensation rep if you need help

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Your Actions to Prepare for Upgrade : Performance Evaluations

• Be sure that hiring supervisors and employees are aware that:• The 2013 process has a different evaluation

period (April to May) due to the transition to PATH and rollout dates.

• Details for this year’s plan covered in Michele Kinney’s presentation

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Communications & Training

• HR Liaison Network News (LNN) weekly email messages

• Email blasts to employees and HR employee newsletter

• Handout provided today with dates of demos in March and computer lab help sessions in April

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Team Members Presenting Today

J.J. MaciasTeam Lead – TrainingTraining & Development Consultant

Michelle SteedlyTeam Lead - Position ManagementManager, Classification & Compensation

Cheryl McDonaldTeam Lead - Applicant TrackingManager, Recruitment and Workforce Planning

Michele KinneyTeam Lead - Performance ManagementAssistant Director

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Elizabeth SchwartzDirector of Workforce Management979.845.0357eschwartz@tamu.edu

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