214 Member Federations6 Areas

We lead Athletics in Europe !

51 Member Federations

Congress

Council

Executive Board

CEO

European Athletics Head Office

Commissions (5)

• Events & Competition• MFs Development• Strategic Communications• Athletes• Medical and Anti-Doping

We are our Member Federations!

HIGH

PERFORMANCE

Athletics

Community

Slo

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YOUR SPORT FOR LIFE

Mis

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n

To grow our sport by inspiring and enabling every European to enjoy

a loyal relationship with athletics and receive its benefits for life

Va

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s

Pill

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s P

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Member

Federations

Commercial

Strength Athletes Competition Relevance

Good Governance

European Athletics Championships √ √

European Athletics Indoor Championships √ √

European Athletics Team Championships √ √

Spar European Cross Country Championships √ √ √ √

European Athletics U23 Championships √ √

European Athletics U20 Championships √ √

European Athletics U18 Championships √ √

European Mountain Running Championships √ √ √ √

European Combined Events Team Championships √ √

European 10,000m Cup √ √ √ √

European Throwing Cup √ √ √ √

European Race Walking Cup √ √

European Champion Clubs Cup √ √ √ √

European Meeting Structure √ √ √ √

2018 2019 2020 2021

Main world level competition WCH OG WCH

World level competition WU20CH WU20CH

Olympic level competition EYOF YOG EYOF

Olympic Games

Olympic Games

WCH Daegu

WCH Moscow

WCH Beijing

WCH London

ECH Barcelona

ECH Helsinki

ECH Zurich

ECH Amsterdam **Without RW events

* Without Road events

Preliminary Calendar

▪ Calendar opening before the Convention (copy of previous year calendar to be amended)

▪ Entries in on-line system as complete as possible

Calendar (at Convention)

▪ Amendments to the Preliminary Calendar (dates, venues)

▪ MFs to make last amendments directly in ARENA (PC terminals and own devices)

▪ Other partners information (IAAF, WMRA, IAU, etc) entered by European Athletics

Calendar Management (after Convention)

▪ Changes only through the European Athletics Head Office – Competition Department

(only through the Member Federations)

General

▪ Regulations for each event on the European Athletics website

▪ Team Online Entry System through ARENA for all events: MF to appoint Entries Manager(s)

- Closing time of all entries systems: 14:00 CET

- MFs shall use the chance to print the summary to carefully verify their entries before closing

Entries Data

▪ Preliminary Entries: accurate information to assist the LOCs (numbers & logistics)

▪ Final Entries: final information (names & detailed logistics)

▪ No additional athletes will be accepted after the closing of the Final Entries

Penalties

▪ Exceptional changes to entered athletes, until the final confirmation deadline of the first

competition day (EUR 1500 per case) (Not applicable for ETCH, ETCH-CE and ECCC)

▪ If MF declared PE and does not take part in the event or if FE are higher or lower in 20% in

regards to PE figures (only applicable if higher than 4)

ITOTechnical

IRWJR Walking

ISStarter

IPHJPhoto-Finish

VDM Judge

DCDDoping

TDStadium

TDOut of

Stadium

Appointements for European Athletics Events and Meetings

European Athletics Panels

Member Federations:

▪ shall train and prepare their officials for the evaluations

▪ may propose adequate candidates to the evaluations (every 4 years)

▪ are informed on their officials appointments

The European Athletics Permit system may be revised from 2019

Member Federations:

▪ shall inform on National Champion Clubs: Cross Country, Track & Field (seniors & juniors)

▪ use ARENA to provide such information

▪ provide the list of eligible athletes (bona fide members of the club)

European Athletics Statistician: Mirko Jalava

▪ Regularly send national results, national records and annual best lists (guidelines)

▪ Immediately send results to European Athletics Statistician before any EA Event

▪ Inform European Athletics Statistician on the National Official Statistician

European Records

▪ MF responsible to comply with EA record ratification requirements

▪ Outdoor (Senior, U23, U20), Indoor (Senior, U20)

▪ Immediately send form/relevant documents

▪ Doping test immediately after the event (EPO for: Races > 200m and C. Events)

Events & Meetings Results Management

▪ Immediately send results to Office & Statistician

Results Management by IAAF

Anti-Doping Programme

Implemented at European Athletics Events

and Permit meetings

Educational Programme

«I Run Clean»

MFs to enforce it, as it will be a mandatory requirement for:- EU18CH 2018- All events from 2020

Member Federations

Long Term Planning:

What?

When?

Where?

Why?

How?

European Athletics

Best venues for the European Athletics

Events

Event Bidding Questionnaire

Event Bidding Questionnaire

Bidding Seminar

Bidding Application

Evaluation Visit

Decision

▪ Major Events

▪ Other Events

▪ Corporate Events

Only Major Events

SeriousIntentions

Complete DataRealistic budget

Guarantee letters

Only Major Events

Council EXBO

Congress

▪ Education

▪ Coaching Summit Series

▪ Recognition (Member Federation, Coaching, Women’s Leadership andInnovation Awards)

▪ Member Federations Development Support

▪ Running for All

▪ Sustainable Event Management and Legacy

▪ Maximizing commercial revenues

▪ Increasing commercial attractiveness of European Athletics

▪ Securing long-term partnerships with prestigious international companiesand brands

▪ Development of creative commercial opportunities (EA events & corporateactivities) to generate revenue streams

▪ Collaborating closely with EA Member Federations and Event Organisers toachieve common goals and objectives

▪ Delivering the highest standards of client servicing to commercial partners

▪ All event related commercial rights are owned by European Athletics (sponsorship,merchandising, hospitality, catering, etc.)

▪ European Athletics Marketing AG has been created to exploit all commercial rights onbehalf of European Athletics

▪ Focus will be on securing long-term partnerships with major international companiesacross multiple events and corporate activities

▪ Specific “marketing co-operation models” will be agreed with all Event Organisers toensure that the relevant organiser has the opportunity to generate additional revenuesand/or services through the commercialisation of certain “national level” marketing rights(National Sponsors, National Suppliers, Media Partners, & Host Institutions)

Communications Strategy & Branding … Public Relations … Media Relations … InternationalPartner Marketing Communications

Digital Strategy … Corporate Website … Social Media Sites … YouTube … Live Streaming

Inside Track … Athletics Review … Statistics Yearbook

Meeting with LOCs … Sharing of Best Practice … Promotion Roadbook Maintenance

European Athletics Golden Tracks … Congress Promotion … Convention Promotion

OFFICE & ADMINISTRATION

COUNCILEXBO

CONVENTIONCONGRESS

New Product(s) Development

▪ DNA

▪ New products to come…

SWOT

▪ Detailed analysis of the usage of our resources (financial / human)

▪ Goal: better usage of resources in the future to meet nowadays needs

European Championships 2022

▪ Governance

▪ Coordination

EAA Constitution = the basis

Whistle Blower

▪ Anonymous reporting on “ethical” breaches or threats

▪ EAA Code of Ethics

Case Manager

EAA Court

Risk Management Anti-Doping

▪ “I Run Clean”

▪ The most ambitious

and extensive Anti-

Doping Education

Programme

▪ Risk assessment

▪ Risk mitigation

▪ Risk management system

Risk Manager

Financial Supervisor

Member Federations Governance

EAA Constitution Review

▪ Eligibility criteria

▪ Gender Equity

▪ Term Limits

▪ Powers of the bodies’ alignement

▪ Open Vote

▪ Athletes’ voice in Council

TV, 63.71%

Marketing, 21.88%

IAAF, 6.87%

Additional Income, 7.55%

Events, 50.17%

MFs Support System;

5.44%

Education &

Projects, 3.43%Marketing, 1.52%

Communication,

2.20%

Corporate

Activities;

6.25%

Administration & Others;

31.00%

ALB, AND, ARM, AZE, BIH, GEO, GIB, ISL, KOS, LIE, LUX, MDA, MKD, MLT, MNE, MON & SMR:

▪ Up to CHF 10’000 per Member Federation

▪ For Capacity Building and for Member Federation Structuring

AUT, BEL, BLR, BUL, CRO, CYP, CZE, DEN, EST, FIN, GRE, HUN, IRL, ISR, LAT, LTU, NED, NOR, POR, ROU, SLO, SRB, SUI, SVK, SWE, TUR & UKR

▪ up to CHF 15’000 per Member Federation

▪ Projects in line with European Athletics Strategy

ESP, FRA, GBR, GER, ITA, POL (& RUS)

▪ Overall value of CHF 170’000 available for transfer of knowledge between Big and Developing Member Federations

Subvention Paid to Events

Organisational Subvention LOCAll events

(except Major Events)

Accommodation Subvention LOCAll events

(except ECCC X & T&F-S)

Travel & Mileage Subvention MFs ECH, EICH, ETCH & ETCH-CE

The following subventions are paid to LOC or MFs, as support to the European AthleticsEvents:

EVENT ORGANISATION MANUAL

ArenaEvents

Guests Management

Calendar

(EA)

Entries

Documents Management

Appointments Management

(EA)

AccreditationAccommodation Transportation

Social ProgrammeVolunteers management…

Circular Letters

Circular Emails

Departments Communication

Specific Letters

Congress Convention

Workshops

SeminarsMFs Support System

MFs Leaders Forum

Intranet ARENA

To target persons or

Depts

Your Voice! Networking

To target persons or

Depts

CEO Conference