2016-17 SPED FINANCE STATEWIDE FIELD TEST OVERVIEW OF THE JUNE 1, 2016 DEADLINE February 25, 2016

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June 1 Application • This presentation is just an overview. An Instruction

Guide will be released in March. • The new June 1 Application deadline is for any

educational facility receiving Title VI, Part B funds, section 611 and/or section 619 and State Preschool funds.

• This includes: • School Districts • Charter Districts • State Agencies • Educational Cooperatives 2

Spring School Board Meetings

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The June 1 deadline will require a spring School Board meeting for approval of the application and signature on forms.

June 1 deadline is for Title VIB, Federal and State Preschool

• The June 1, 2016 Application is for Title VIB both School Age and Preschool and State Preschool.

• The Application is based on the 2015-16 Preliminary VIB amount. • June 1 application forms will be available on the Indistar/ACSIP web

site March 30, 2016. • When the June Application Parts I & II are completed by the

district/co-op, the district/co-op uploads the application forms into the SPED folder(s) posted on Indistar/ACSIP before the June 1 deadline.

• After the upload is complete, districts hit the Submit button under the Submit Forms Tab.

• SPED Finance reads for accuracy and communicates to districts by email concerning corrections.

• Districts should address corrections within a 48 hr. period, so as not to disrupt flow of funds. Corrections are emailed to SPED Finance.

• Application approval must be completed before funds can be disbursed.

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2015-16 Preliminary Amounts

For the 2015-16 Preliminary Regular Allocation amount only please refer to the following:

FIN-16-011: School Age Preliminary 2015-16 Allocations FIN-16-009: Federal Preschool Preliminary 2015-16 Allocations

FIN-16-010: State Preschool Preliminary 2015-16 Allocations

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June 1 Application is uploaded in Indistar/ACSIP

The completed June 1 Application Parts I & II must be scanned, uploaded then submitted into Indistar/ACSIP in the appropriate SPED folder before the June 1 deadline. Districts and Co-ops must obtain an Indistar/ACSIP password in order to be able to participate. Federal Programs has been using Indistar/ACSIP for the past year. Districts should already have a password. Please check with your Federal Programs person. Educational Cooperatives will receive passwords from SPED Finance. 6

Districts/Co-ops can log-in with a temporary test-site password

http://indistar.org/

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TEST SITE

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Log-in: ardistrict Password: ardistrict

THIS IS A TEST SITE FOR TRAINING PURPOSES. Do not upload district information into the test site.

My Dashboard • After logging in with the temporary test-site password. My

Dashboard shows several tabs and the Document Upload icon.

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June 1 SPED forms located under Complete Forms tab

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Application Forms are uploaded before June 1, 2016

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Upload to Appropriate Folders

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Submit Form Tab When districts have completed the upload of the Parts I and II of the June 1 Application, districts will need to click the submit button for SPED under the Submit Forms Tab. This sends an email to SPED Finance that the district has uploaded the application.

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June Review of Applications • The purpose of the June 1 Application is to

approve the grant application in order for funds to be disbursed.

• SPED Finance staff review applications during the month of June.

• A short turn around period for district /co-op corrections is key. Districts must reply no later than 2 days after receiving a correction request with all corrections and documents completed.

• Corrections are emailed to SPED Finance.

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Application Approved

When a district has an approved application, ADE

Finance is notified of approval for fund

disbursement.

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SPED Finance Timeline

DEADLINE DATE REQUIRED FORMS DOCUMENTATION JUNE 1, 2016

APPLICATION PARTS I & II UPLOADED AND SUBMITTED IN

INDISTAR/ACSIP

• VIB Budget Narrative • VIB Request for

bus/construction forms • Application signature sheets • PSPS form (if applicable) • CEIS form (if applicable) • MOE Intent

• Review/Approval form from SPED Finance

OCT 1, 2016 FIRST AMENDMENT

• Request and Report forms • AFR MOE data in MYSPED

• COGNOS budget report

SPRING AMENDMENT, 2017 • Request forms • Amend APSCN for final

allocation amounts

• COGNOS budget report

END OF YEAR 2017 • Amend APSCN for closing of year

• Request and Report forms

• COGNOS budget/AFR reports

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October 1, 2016 APSCN cycle 1 Fall Amendment

The October 1 deadline looks much the same as past years. October 1, 2016 will be the submission deadline for the APSCN cycle 1 pull using the 2015-16 carryover and 2016-17 preliminary amounts announced by Commissioner’s Memo. This is an amendment to the June 1 approved application. • SPED Finance will review State/Local, VIB, Medicaid and

ARMAC, as well as, Preschool budgets. • FY 1617 Request forms are due for Equipment purchases and

FY 1516 Report of Equipment Purchased forms are still required. Bus forms and Construction/Renovation forms are still due before October 1.

• The AFR MOE data is due October 1 in MYSPED. • There is no longer a Budget Checklist.

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Reminders and Announcements

• SPED Finance posts reminders and announcements on the MYSPED log-in page and on the Indistar/ACSIP Bulletin Board. Please make this a part of your weekly regiment to check for notices.

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Training Materials https://arksped.k12.ar.us/FundingAndFinance/Workshops.html

Training materials for the June 1 Application will be posted on the web-site.

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