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PowerPoint Presentation to Accompany
Chapter 3
File Management
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Objectives
1. Create folders to organize files. 2. Explain the importance of file extensions. 3. Explain the importance of backing up files. 4. Demonstrate how to compress files. 5. Use advanced search options to locate files. 6. Change the default program associated with a file
type.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
O b j e c t i v e 1 : O v e r v i e w
1. Discuss the Windows folder hierarchy for storing files 2. Understand the folder structure for storing
documents, pictures, music, video, and more 3. Understand how libraries gather files from different
locations 4. Understand how File Explorer is used to navigate
folders and drives Key Terms § File management § Folder § Hierarchy § Library
A Place for Everything
§ Public folder § Path § File Explorer
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
File Management
§ Organizing digital files § Creating new folders § Navigating through
the folder structure
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
File Management
§ Folders: containers used to organize files on your computer
§ Folder structure created by Windows is a hierarchy
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
File Management
Libraries: help you better organize your files Four libraries: § Documents § Music § Pictures § Videos
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
File Explorer
Naviga&on Pane
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Details Pane
Search Box
Address Bar
File List Area
§ OS X creates a Home folder for each user § Home folder includes: § Documents § Downloads § Movies § Music § Pictures
Mac OS X Finder
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
§ You can create folders § You can create a unique
organizational scheme
Creating and Using Folders
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Visualizing Technology
Using Windows or OS X help, research the Public folder on your computer. What purpose does it serve? What types of files can be stored in it? Who has access to those files? What restrictions are there on their access?
O b j e c t i v e 2 : O v e r v i e w
1. Discuss and learn the file naming rules 2. Discuss and learn the file naming limitations 3. Discuss file extensions and understand how the
extensions identify the file type 4. Explore file properties and how they can be used
to sort and search for files Key Terms § File extension § File name § File property
What’s in a Name?
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
§ File names contain name and extension § Can be up to 260 characters long § May include spaces and special
characters § Illegal characters: \ / ? : * ” > < |
File Naming Rules
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
ch03_homework.docx
File name Extension
File Extensions
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
File Properties
§ Proper=es used to organize, sort, and find files more easily
§ Automa=cally created: § File type § Size § Date
§ Title and author can be added or edited by the user
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
OS X File Properties
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Info Pane
We discussed how to add properties to a file, but how would you remove them? Which properties can you remove? Use Windows Help and Support to find the answers.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
O b j e c t i v e 3 : O v e r v i e w
1. Discuss the importance of backing up files 2. Discuss backup storage options 3. Discuss the pros and cons of backup storage types 4. Discuss backup storage software options 5. Discuss online backup storage options Key Term § Back up
Back It Up
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Back Up Your Files
§ Copying files to another loca=on
§ Backup storage op=ons: § Internal hard drives § External hard drives § Op=cal drives § Flash drives § Networks
§ Backup u=li=es make it easy § Online backup services
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Windows Backup Utility
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
OS X Time Machine
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Backup Options
§ External hard drives: § Inexpensive usually less than $100
§ Cloud: § Free personal
storage –1 or 2 GB § Unlimited storage
for about $5 –10 per month
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Research two online backup sites and investigate their cost, reliability, storage size, and features. Create a table to compare what you found.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
O b j e c t i v e 4 : O v e r v i e w
1. Define file compression and its advantages 2. Discuss the different types of file compression 3. Discuss how Windows can create and extract ZIP
archives Key Terms § Algorithm § Compression § Lossless compression § Lossy compression
Shrink It
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
File Compression
§ Process of making files smaller: § Conserves disk space § Easier to transfer
§ Types of file compression § Lossy § Lossless
§ Windows can compress and decompress files using ZIP format
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
File Compression
Lossy § Usually for image,
photo, video, and multimedia files
§ Substantial amount of data can be discarded before the result is sufficiently degraded to be noticed
Lossless § Usually for files that
contain text and numbers
§ Takes advantage of redundant information
§ Files can be decompressed with NO loss of data
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
§ Windows can open and browse files in a ZIP archive
§ Popular file compression programs: § 7-ZIP § WinRAR § WinZip § Stuffit
File Compression
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
An MP3 file is a compressed audio file that uses a lossy compression algorithm. Many audiophiles say they can hear a difference in sound quality. Use the Internet to research ways to improve the quality of MP3 files.
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
O b j e c t i v e 5 : O v e r v i e w
1. Discuss how to use advanced search options to find files using the Windows search feature
2. Define Boolean operators and how they can be used to create search filters
3. Discuss how Windows maintains an index of the files located on your computer
Key Terms § Algorithm § Boolean operators § Index
It’s Always the Last Place You Look
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Search Options File Explorer
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Windows 8 Search
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Spotlight in Mac OS X
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Search Options Boolean Logic
§ Created in 19th-century § George Boole
§ Boolean operators: § AND § OR § NOT
§ Used to create search filters in Windows, most databases, and Web searches
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Use Windows Help and Support or the Internet to research natural language search. What is it and how does it change the way you can search your computer?
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
O b j e c t i v e 6 : O v e r v i e w
1. Define a default program 2. Discuss how default programs are associated with
certain programs 3. Learn how to change or set the default program
associated with a file type Key Term § Default program
That’s Not the Program I Want to Open This File Type
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Default Programs
§ Application that is associated with a file § Allows you to open, view, and edit the file § Some file types open in multiple applications
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Default Programs
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Managing File Types
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
Use the Default Programs control panel or Finder on your computer to complete this section of the project. What program is currently associated with MP3 files? What other files types can this program open by default? What other programs are installed on your computer that can open MP3 files by default?
Visualizing Technology Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall
All rights reserved. No part of this publica=on may be reproduced, stored in a retrieval system, or transmiUed, in any form or by any means, electronic, mechanical,
photocopying, recording, or otherwise, without the prior wriUen permission of the publisher. Printed in the United States of America.
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall
Copyright © 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall Visualizing Technology