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Technical Writing
I. Compare and Contrast the two examples of memo, written by a
manager to anewly hired employee. List your opinion (at least 5 in
bullet form.
A)Date: March 5, 2004
To: Michelle Fields
From: Earl Eddings
Subect: Meeting
!lease "lan to "re"are a "resentation on sales# Ma$e sure the
in%ormation is &er'
detailed#
Than$s#
()Date: March 5, 2004
To: Michelle Fields
From: Earl Eddings
Subect: Sales Sta%% Meeting
!lease ma$e a "resentation on im"ro&ed sales techniues %or
our sales sta%%# This
meeting is "lanned %or March *+, 2004, in on%erence
-oom , %rom +:00 a#m# . 5:00 "#m#
/ur uarterl' sales are don 21# Thus, e need to hel" our sta%%
accom"lish the%olloing:
*# Ma$e ne contacts#
2# lose deals more e%%ecti&el'#
3# Earn a 40 "ro%it margin on all sales#
se our ne multimedia "resentation s'stem to ma$e 'our
"resentation# ith 'our
hel", 6 $no our com"an' can get bac$ on trac$#
Than$s#
II. ! The paragraph below is ta"en from an actual business
correspondence.
Write at least # comments in bullet form.
76n order to %acilitate an e%%icient meeting and %uel thought
"rocesses "rior to 8une 25, 6
ant to "ro&ide 'ou ith a brie% o&er&ie o%
discussions recentl' carried out at the
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director and manager le&el ithin the "rocess# These
discussions in&ol&ed "ersonnel
%rom Accounts !a'able, 6n%ormation Ser&ices, !rocurement9
Materials Management,
Financial S'stems, and !ro"ert' Accounting, centering on a
"ro"osed %rameor$ %or
managing "rocess im"ro&ement mo&ing %orard#II. $
Complete the table by supplying word%s or sentences. &xamples
are
pro'ided.
Changing Long Words to hort Words
Long Words Short Words
ogni;ant e dro&e ra"idl'#
6 ill see 'ou in the near %uture# 1)
6 am in recei"t o% 'our e.mail message
reuesting an increase in "a'#
+)
!'oiding passi'e 'oice
)assi'e *oice !cti'e *oice
6t is m' decision to run %or o%%ice# ?)
There are si@teen "eo"le ho tried out %or
the bas$etball team#
*0)
The com"uter as "urchased b' Tom# Tom "urchased the
com"uter#
