PRE-ASSESSMENT REPORT CHAPTER: EWB-Georgia Tech …€¦ · 521 - Pre-Assessment Report EWB – Georgia Tech Oloo, Uganda Water Supply © 2013 Engineers Without Borders USA. All Rights

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Document 521 PRE-ASSESSMENT REPORT CHAPTER: EWB-Georgia Tech COUNTRY: Uganda COMMUNITY: Oloo, Alebtong Region PROJECT: Water Supply TRAVEL DATES: 12/15/13 – 12/29/13

Prepared By Ashley Saienni

Colin Kelsall Leo Prinzi Alex Prinzi

Emily Connor Jack Diprete

Matt Stepanak Fred Boyd

Bradley Smith Cameron Irvin Kyle McClure Zoe Klesmith David Cregg Jessie Spruill Allie George Josh Morton

Submittal Date: 10/13/13

ENGINEERS WITHOUT BORDERS-USA www.ewb-usa.org

521 - Pre-Assessment Report EWB – Georgia Tech Oloo, Uganda Water Supply


Table of Contents Pre-Assessment Report Part 1 – Administrative Information .................................... 3

1.0 Contact Information ...................................................................................................... 3 2.0 Travel History .................................................................................................................. 3 3.0 Travel Team (Should be 8 or fewer): ......................................................................... 3 4.0 Health and Safety ........................................................................................................... 4 5.0 Planning, Monitoring, Evaluation and Learning .................................................... 4 6.0 Budget ............................................................................................................................... 4 7.0 Project Discipline(s): ..................................................................................................... 9 8.0 Project Location .............................................................................................................. 9 9.0 Project Impact ................................................................................................................. 9 10.0 Professional Mentor Resume(s) ................................................................................. 9 1.0 EXECUTIVE SUMMARY .............................................................................................. 17 2.0 INTRODUCTION ............................................................................................................ 18 3.0 PROGRAM BACKGROUND ....................................................................................... 18 4.0 PROJECT DESCRIPTION ........................................................................................... 19 5.0 OBJECTIVES OF SITE ASSESSMENT TRIP ......................................................... 21 6.0 COMMUNITY INFORMATION .................................................................................... 22

6.1 Description of the Community ............................................................................... 23 6.2 Community and Partnering Organization/NGO Resources and Constraints .......................................................................................................................... 23 6.3 Community Relations ............................................................................................. 25 6.4 Community Priorities .............................................................................................. 26

7.0 DATA COLLECTION AND ANALYSIS ..................................................................... 26 7.1 Site Mapping ............................................................................................................. 26 7.2 Technical Data Collection ...................................................................................... 26 7.3 Material Cost Information ...................................................................................... 28

8.0 PROJECT PARTNERSHIP AGREEMENT ............................................................... 28 9.0 SCHEDULE OF TASKS ............................................................................................... 30 10.0 PROJECT FEASIBILITY ............................................................................................ 30 11.0 PROFESSIONAL MENTOR ASSESSMENT ......................................................... 32

11.1 Professional Mentor Name and Role ................................................................... 32 11.2 Professional Mentor Assessment ........................................................................ 32 11.3 Professional Mentor Affirmation .......................................................................... 32

APPENDICES ................................................................................................................ 34 Appendix 1: Maps .................................................................................................................. 34 Appendix 2: Materials ........................................................................................................... 36 Appendix 3: Schedule of Tasks ......................................................................................... 38



Pre-Assessment Report Part 1 – Administrative Information

1.0 Contact Information Project Title Name Email Phone Chapter

Name or Organization

Name Project Leads Jessica

Spruill [email protected] (770) 778-

1366 EWB – GT

President Lily Ponitz [email protected] (941) 321 - 1489

EWB – GT

Responsible Engineer in Charge

Paul Nzomo [email protected] (520) 971 - 9511

Coronado Engineering

Traveling Mentor Louis Woofenden

[email protected] (520) 237 – 5040

Net Zero Solar

Additional Mentor

David Bell [email protected] (828) 713-3279

CH2M HILL

Faculty Advisor (if applicable)

Dr. Susan Burns

[email protected] (404) 894-2285

EWB-GT

Health and Safety Officer

Luke Bentley [email protected] (678) 983-6333

EWB-GT

Assistant Health and Safety Officer

Colin Kelsall [email protected] (202) 531-8404

EWB-GT

Education Lead Tian Bo Yang [email protected] (919) 744-6598

EWB-GT

NGO/Community Contact

George Ongom

[email protected] +256 772 313338

A River Blue

2.0 Travel History

Dates of Travel Assessment or

Implementation Description of Trip

December 2012 Assessment Initial Assessment

3.0 Travel Team (Should be 8 or fewer): # Name E-mail Phone Chapter Student or

Professional 1 Jessica Spruill [email protected] (770) 778-

1366 EWB-GT Student

2 Allie George [email protected] (904) 540- EWB-GT Student



6370 3 Luke Bentley [email protected] (678) 983-

6333 EWB-GT Student

4 Colin Kelsall [email protected] (202) 531-8404

EWB-GT Student

5 Tian Bo Yang [email protected] (919) 744-6598

EWB-GT Student

6 Louis Woofenden [email protected] (520) 237 – 5040

Net Zero Solar

Professional

7 Paul Nzomo [email protected] (520) 971 – 9511

Coronado Engineering

Professional

8 David Bell [email protected] (828) 713 – 3279

CH2MHill Professional

4.0 Health and Safety

A site specific Health and Safety Plan (HASP) has been prepared and will be submitted with this 521 Pre-Assessment Report as a stand-alone document. The document is attached in a folder titled HASP. This folder contains the main HASP and all relevant attachments. The travel team will review and comply with the HASP that has been made specifically to cover the scope of work to be performed on this trip.

5.0 Planning, Monitoring, Evaluation and Learning

5.1 If this will be the first assessment trip for the program, is the Draft 901 – Program Plan and Baseline Study included with this report? ___Yes ___No X Not the First Assessment trip

5.2 This is not the first assessment trip and the travel team has reviewed the 901B – Program Impact Monitoring Report template and has assigned travel team members to complete this report during the upcoming trip. We acknowledge that the completed 901B is required with the eventual submittal of the 522 – Post-Assessment Trip Report. X Yes ___No

6.0 Budget

6.1 Project Budget Project ID: 009472 Type of Trip: A

Trip type: A= Assessment; I= Implementation; M= Monitoring & Evaluation

Trip Expense Category Estimated Expenses

Direct Costs



Travel

Airfare $7,700.00

Gas $0

Rental Vehicle $2,000.00

Taxis/Drivers $0

Misc. $0

Travel Sub-Total $9,700.00

Travel Logistics

Exit Fees/ Visas $0

Inoculations $950.00

Insurance $150.00

Licenses & Fees $0

Medical Exams $0

Passport Issuance $0

Misc. $0

Travel Logistics Sub-Total $1,100.00

Food & Lodging

Lodging $1,000.00

Food & Beverage (Non-alcoholic) $150.00

Misc. $40.00

Food & Lodging Sub-Total $1,190.00

Labor

In-Country logistical support $0

Local Skilled labor $0

Misc. $0

Labor Sub-Total $0



EWB-USA

Program QA/QC $1,500.00

EWB-USA Sub-Total $1,500.00

Project Materials & Equipment (Major Category Summary)

Surveying Equipment – GPS Rental $0

Surveying Equipment – Other Equipment Rental $0

Measuring Tapes (3) $30.00

300’ Measuring Tape Reel $20.00

Mallet $0

Electrical Outlet Converters (2) $0

Surveying Equipment – Data Recording and Marking $0

CPR Training and Certification $90.00

Water Quality Analysis Kits $180.00

Medical/First Aid Kit $100.00

Coliforms Testing Kit $100.00

Satellite Phone $250.00

Project Materials & Equipment Sub-Total $770.00

Misc. (Major Category Summary)

Report Preparation $0

Advertising & Marketing $0

Postage & Delivery $0

Misc. Other $0

Misc. Sub-Total $0

TOTAL $14,260.00



EWB-USA Headquarters use:

Indirect Costs

EWB-USA

Program Infrastructure

$500.00

EWB-USA Sub-Total $500.00

TRIP GRAND TOTAL (Does not include Non-Budget Items) $14,760.00

Non-Budget Items:

Additional Contributions to Project Costs

Community

Labor $0

Materials $0

Logistics $0

Cash $0

Other $400.00

Community Sub-Total $400.00

EWB-USA Professional Service In-Kind

Professional Service Hours 160

Hours converted to $ (1 hour = $100) $16,000.00

Professional Service In-Kind Sub-Total $16,000.00 TRIP GRAND TOTAL (Includes Non-Budget Items) $31,160.00

Funds Raised for Project by Source Raised Before Trip

Source and Amount (Expand as Needed)

Engineering Societies

Corporations $3,000.00

University



Rotary

Grants - Government

Grants - Foundation/Trusts

Grants - EWB-USA program $12,000.00

Other Nonprofits Individuals $3,000.00

Special Events $1,292.00

Misc.

EWB-USA Program QA/QC Discount Amount $1,000.00

EWB-USA Program Infrastructure Discount Amount $500.00

Total $20,792.00

Remaining Funds Needed $0



7.0 Project Discipline(s):

Water Supply X Source Development X Water Storage ____ Water Distribution ____ Water Treatment X Water Pump Sanitation ____ Latrine ____ Gray Water System ____ Black Water System Structures ____ Bridge ____Building

Civil Works ____ Roads ____ Drainage ____ Dams Energy ____ Fuel X Electricity Agriculture __ Irrigation Pump __ Irrigation Line X Water Storage ____ Soil Improvement ____ Fish Farm ____ Crop Processing Equipment Information Systems ____ Computer Service

8.0 Project Location

Latitude: 02° 18' 00" N Longitude: 33° 18' 54" E

9.0 Project Impact

Number of Persons directly affected: 1000 Number of Persons indirectly affected: 1200

10.0 Professional Mentor Resume(s)

Louis Woofenden

5744 E. 4th St., Tucson, AZ 85711 [email protected]

520.237.5040 Career Objective

• Seeking a dynamic position involving renewable energy, requiring excellent technical, communication, and organizational skills.

Relevant Experience • 2008-Present. Engineering Director for Net Zero Solar, Tucson, AZ. Responsibilities

include: o System design for commercial and residential solar electric and solar water heating

systems.



o Preparation of building permit drawings, submittal to authority having jurisdiction and electric utilities, negotiation and completion of any necessary revisions.

o Design and implementation of building permit preparation software. o Project management of residential and commercial solar electric systems. o Installation of commercial solar electric systems. o Development of business processes, including sales proposal process and simple

job status solution. o Technical consultation on various matters.

• 2007-2008. Training Director for The Solar Store, a Tucson, AZ full-service renewable energy provider.

• 2006-2007. Scheduler and Field Supervisor for The Solar Store. 10-15 employees supervised.

• 2003-2005. Lead technician for The Solar Store. Led installation crews for solar electric, solar hot water, and other renewable energy systems.

Certifications • NABCEP Certified Solar PV Installer, October 2004, recertified October 2007, October

2010. • NABCEP Certified Solar Thermal Installer, October 2008, recertified October 2011.

Competencies • Proficient in Microsoft Office, Adobe InDesign, Autodesk AutoCAD, Google Docs.

Competent in C, Visual Basic, MySQL. • Excellent ability to troubleshoot and repair electrical systems. • Superior hands-on mechanical abilities. • Ability to effectively teach technical subjects to non-technical professionals and

consumers. Education

• August 2012-August 2013, Professional Science Master’s in Solar Energy Engineering and Commercialization, Arizona State University, Tempe, AZ.

• May 2011, B.S. Engineering Management, Electrical and Computer Engineering Minor, University of Arizona, Tucson, AZ.

Publications • For a list of publications, please visit http://woofenden.net/index.php/publications.

Activities • Member, Engineers Without Borders-USA Energy Standing Content Committee. • Professional Mentor/Technical Lead for Uganda Project, Georgia Institute of Technology

chapter of Engineers Without Borders-USA • Professional Mentor/Technical Lead for Cameroon Water Pumping Project, Georgia

Institute of Technology chapter of Engineers Without Borders-USA, including supervision of design and installation.

• Workshop Coordinator, 2011 Engineers Without Borders-USA Mountain Region Training Workshop.



PAUL NZOMO, P.E RESUME Education: M.S., Engineering, University of Arizona, Tucson, 2005

B.S., United States International University, San Diego 1993

Professional Registrations Professional Engineer (Civil) Arizona (# 33446)

Affiliations/ Member of American Public Works Association, ASCE Certifications/ Member of Southern Arizona Institute of Transportation Engineers Skills: Member of Arizona onsite Wastewater

Member Post Tension Institute ATTI Certification PT1 Certification ACI-1 Certification Member of Southern Arizona ASCE MSHA Certified Hazard Material (HAZMAT) Certification Radiation Safety & Radiation Safety Officer (RSO) Certification Engineering Ambassador – U of A College of Engineering

Experience: 2002 to Present Coronado Engineering & Development, Inc. Tucson, Arizona Principal Engineer Mr. Nzomo has over 15 years of experience in Civil Engineering. His experience includes roadways, drainage, structural, inspections; project Management, project planning, programming, public involvement, private development and construction management.

2004 to Present Kanzokea Water Company Limited Kangundo- Kenya Managing Director for Kanzokea Water Company (KWC). We provide piped water to homes in Kanzokea village and Kangundo town. We also have water stations for people to buy clean water. We are in the process of installing a Reverse Osmosis and a UV Water purification system at one of the water station.

1998 TO 2004 Town of Oro Valley Oro Valley, Arizona Development Review Engineer / Engineering Division Manager Mr. Nzomo was responsible for all Capital improvement projects from funding, scoping, consultant selection and management, contract administration and construction management. As a Development Engineer he was responsible for the review of drainage reports, plats, development plans, improvement plans, construction inspection, update of the floodplain ordinance, was instrumental to the development of the Town of Oro Valley’s first drainage manual and update of the subdivision and street standards as well as introduction and implementation of Multi use paths in the Town.



1995 to 1998 City of Tucson Tucson, Arizona Development Review Engineer Mr. Nzomo was responsible for reviewing drainage reports, plats, development plans and improvement plans for private development, also he was instrumental in writing the development review process for the City of Tucson.



David Bell CH2M HILL Environmental Scientist 1000 Abernathy Road, Suite 1600 Atlanta, Georgia 30328 p 678-530-4579 c 828-713-3279 Education BS, Environmental Studies, University of North Carolina at Asheville. 2006 Distinguishing Qualifications Specializes in stream restoration assessments and monitoring stream channel geomorphology. Expert knowledge of RiverMorph software. Extensive experience conduction biological monitoring assessments including fish and aquatic invertebrates in Georgia and Alabama. Conducted multiple complex floodplain mapping studies in Forsyth County and Clayton County, Georgia. Expert knowledge of GIS, HEC-RAS, and HEC-HMS software. Experience conducting watershed improvement studies including characterizing existing conditions of streams and storm water BMPs. Representative Projects Forsyth County Environmental Monitoring Program. Forsyth County Department of Engineering, GA. 2008-Present Project Scientist and Field Team Leader: Implemented long-term environmental monitoring program for ForsythCounty which includes wet- and dry-weather water quality sampling as well as bacteria geometric mean samplings.Biannual biological monitoring is also conducted for benthic macroinvertebrates and fish at 6 sampling sitesincluding one site with a potential for a federally threatened darter species. Additionally, MS4 outfall screeningsare conducted under dry weather conditions as part of the County’s commitment to meet Metro North Georgia Water Planning District requirements. In 2011, 796 MS4 outfalls were screened. Deliverables include updatedwater quality reports to Forsyth County as well as a biological technical memorandum and annual program reportsto Georgia EDP. Gwinnett County Biological and Stream Bank Erosion Monitoring. Gwinnett County Department of Watershed Resources, GA. 2010 and 2011. Project Scientist and Field Team Leader: Conducted fish (2010 only), benthic macroinvertebrate and detailed stream bank erosion surveys at 33 site locations across Gwinnett County. Bank erosion surveys include installing and measuring bank pins, surveying bank profiles and channel



cross sections as well as using qualitative techniques developed by Rosgen. Data are used to estimate bank erosion rates which were correlated to long-term biological scores, land use changes, development metrics and water quality parameters (in coordination with USGS). Delivered extensive report on long-term (since 2004) trends of biological scores and development metrics to DWR. Clayton County Stream Restoration Monitoring, Clayton County Water Authority, GA. September 2010 Project Scientist. Conducted stream geomorphologic assessments at the East Jesters Creek and Camp Creek restoration sites, as part of requirements for a GAEPD 319-Grant. Used detailed survey data to model changes in channel geometry and determine potential for departure from stable form. Analyzed cross-section parameters including: bankfull depth, bankfull width and cross-sectional area, as well as slopes along the channel profile. Developed a list of recommendations to implement in order to maintain a successful restoration site. Martin Heights Stream Restoration and Mitigation Bank Monitoring, Gwinnett County Department of Watershed Resources, GA. 2009 and 2011. Project Scientist. Conducted stream geomorphologic assessments following construction of restored stream channel using Total Station survey. Used RiverMorph software to determine changes in channel geometry and potential for instability. Data and reporting submitted to DWR and USACE. City of Atlanta Biological Monitoring, City of Atlanta, GA. 2009 and 2011. Project Scientist and Field Team Leader. Conducted biological monitoring, including fish and macroinvertebrates, at 22 site locations around the City of Atlanta. Assessments were conducted using the most current GAEPD Standard Operating Procedures including: specimen collection and identification, pebble counts, cross sections, habitat assessments and physical habitat characterization. Duck River Biological Monitoring, City of Cullman, AL. June 2010 and 2011. Project Scientist and Co-Field Team Leader. Conducted biological monitoring, including fish and macroinvertebrates, at multiple site locations in the Duck River watershed. As part of the City of Cullman, Alabama’s permit to build a new reservoir along the Duck River, baseline biological monitoring was conducted to compare future impacts of the reservoir to the watershed. Proctor and Allatoona Creek Ecological Assessments, USACE, GA. January/February 2010 Project Scientist and Field Team Leader. Lead field efforts to characterize existing ecological conditions along five miles of Proctor Creek and 11 miles of Allatoona Creek. Recorded detailed notes regarding stream bank conditions, habitat conditions, cross-section geometry and in-situ water quality. Additionally, lead biological monitoring efforts at four sites along Proctor Creek and five sites along Allatoona Creek. Upper Flint River Watershed Assessment, Clayton County Water Authority, GA. March/April 2010 Project Scientist and Field Team Leader. Lead and coordinated efforts to assess existing stream



conditions within the Upper Flint River Watershed. This highly urbanized watershed, which contains the Atlanta airport, includes numerous sections of impacted stream channel which were prioritized into potential restoration projects. A total of nine miles of stream were walked and detailed notes were recorded regarding stream bank conditions, habitat conditions, cross-section geometry and in-situ water quality. Additionally, biological monitoring efforts were conducted at five stations within the watershed. Big Creek and Etowah Basin Flood Mapping Studies, Forsyth County Department of Engineering, GA. 2009- 2010. Project Modeler. Helped develop hydrologic and hydraulic (H&H) models, using HEC-HMS and HEC-RAS, for floodplain mapping studies of two watersheds in Forsyth County. Generated the 100-yr, 500-yr and Future 100-yr flood-boundary polygons for submission into the FEMA’s National Flood Insurance Rate Maps (FIRM). Developed methods in GIS and MS Excel which automated the generation of flood-boundary polygons which substantially reduced post processing errors and time requirements. Successfully completed both the Limited Detail and Detailed study of the Big Creek Watershed and recently completed the Limited Detail study for the Etowah Basin Watershed. Clayton County Limited Detail and Detailed Flood Mapping Studies, Clayton County Water Authority, GA. August 2008- August 2011. Project Modeler. Contributed to the development of H&H models for a floodmapping study of all of Clayton County. Successfully completed a Limited Detail Study in January 2009 and a Detailed Study in August of 2011. Delivered H&H modeling approach and results which will comply with FEMA guidelines. The modeling efforts included nearly 60 individual stream segments, approximately 350 surveyed structures and approximately 3200 cross sections. Additional Relevant Work and Publications prior to CH2M HIL 2007 - 2008 WORK AND TRAVEL ABROAD Gulu Emergency Water and Sanitation Project (GEWAS). Management of water and sanitation project in four Internally Displaced Person (IDP) camps. CARE-Uganda, Gulu, Uganda. February – April 2007 Overland travels in Kenya and Tanzania. May 2007. Critically endangered raptor and waterfowl population surveys, The Madagascar Fish Eagle (Haliaeetus vociferoides) and The Madagascar Pochard (Aythya innota) respectively. The Peregrine Fund (TPF) Madagascar Project. Antsalova and Bealanana Districts, Madagascar. June – August 2007 Independent research project design. Watershed mapping and baseline physiochemical water and soils analysis of Amberivery Area and Matsaborimena Lake (a volcanic crater-lake complex), site of the rediscovered Madagascar Pochard (Aythya innotata). TPF Madagascar Project. Antananarivo, Madagascar. August – September 2007



Girls high school basketball coach. American School of Antananarivo. Antananarivo, Madagascar. August – December 2007 GIS consultant. Created a geodatabase for the management of a 200 plus hectare and 70 yearold coffee farm in the Manakara District of southeast Madagascar. Prospect International / Corridor Coffee and Spices. Antananarivo, Madagascar. October – December 2007 Newsletter writer. Positive Change: Children, Communities and Care (PC3) program. A program, which is benefiting approximately 300,000 orphans and vulnerable children across Ethiopia. CARE-Ethiopia. Addis Ababa, Ethiopia. January-March 2008 PUBLICATIONS Bell, D. W. 2006. Influence of Stream Restoration on the Hydrology of a Mountain Floodplain/Fen Complex. Annual National Conference on Undergraduate Research (NCUR) Proceedings pp. 406-413. Bell, D. W. 2005. Stream Channel Stability of the Restored Tulula Creek after Three Years of Water Flow. NCUR Proceedings pp.1398-1404. PRESENTATIONS WITH PUBLISHED ABSTRACTS Bell, D. W. 2006. Influence of Stream Restoration on the Hydrology of a Mountain Floodplain/Fen Complex. NCUR Abstracts, p. 409. Asheville, NC. Bell, D. W. 2005. Stream Channel Stability of the Restored Tulula Creek after Three Years of Water Flow. Symposium Abstracts, p. 28. Annual UNCA Spring Symposium on Undergraduate Research and Creativity. Asheville, NC. Bell, D. W. and K. K. Moorhead. 2005. Influence of Stream Restoration on the Hydrology of a Mountain Floodplain/Fen Complex. Final Program and Abstracts, p. 55. Annual Society of Wetland Scientists Meeting. Charleston, SC. Bell, D. W. 2005. Stream Channel Stability of the Restored Tulula Creek after Three Years of Water Flow. NCUR Abstracts, p. 451. Lexington, VA.



Pre-Assessment Report Part 2 – Technical Information

1.0 EXECUTIVE SUMMARY The Georgia Tech Student Chapter of Engineers Without Borders - USA (EWB-GT)

requests approval to complete an Assessment Trip for Water Supply Project No. 009472 from December, 15th 2013 to December, 29th 2013. The goal of this project is to provide a new and accessible source of water to the community of Oloo in the Alebtong Region of Uganda. This project is intended to serve approximately 200 households and a total of approximately 1,000 people in the central and northwestern region of Oloo. The current implementation plan is to drill a borehole well adjacent to the Vocational School and install a hand pump on that well. From there, EWB-GT plans to construct a water distribution system, which will deliver water to three taps located at various locations in the northwest quadrant of Oloo.

The community of Oloo is a remote farming village covering 20 square kilometers located 15 kilometers from the town of Aloi in Northern Uganda. Oloo has a population of 3,654 people split up into nine villages. The community is organized so that each village is represented by an elected chairman, who is responsible for the welfare of the villagers as well as helping to settle disputes within his village. Additionally a water chairman from each village is selected to be a part of the water council that addresses well maintenance and water issues in Oloo. Infrastructure is basic to nonexistent, with a few small dirt roads winding through the community. No utilities that come close to the village, and very limited influx of goods. Water quality is generally poor, with the majority of people drawing water from contaminated spring wells and only one two functioning borehole wells in use. The two largest health concerns expressed by the community are malnutrition and malaria, which has been confirmed by the previous travel team. The NGO, A River Blue, is located in the nearby town of Aloi and has been instrumental in improving quality of life in the area by starting a vocational school in Aloi and beginning work on a vocational school in Oloo. The director, George Ongom, is highly respected by members of Aloi, Oloo, and the surrounding region and displays a great desire to help. EWB-GT has maintained communications with George since the first assessment trip in December of 2012. The Memorandum of Understanding has been drafted by EWB-GT, and subsequently reviewed and discussed with George Ongom. EWB-GT plans to negotiate this contract with community members during this upcoming assessment trip and have the contract signed before departure from the community.

The Uganda Program of EWB-GT began in September of 2012. The initial request from the community of Oloo to EWB-GT was for a solar powered drip irrigation system to water crops throughout the long dry seasons, and thereby strengthen the community’s standard of living. After the first assessment trip in December of 2012, the focus of the project shifted to Water Supply. During this initial Assessment Trip, EWB-GT collected water quality data, baseline health data, and surveyed the land to create a map of the community. In addition to that technical data collected, EWB-GT held community meetings to discuss potential projects that could be implemented. Following this initial assessment trip, EWB-GT has been working to design a water distribution system for Oloo. The first phase of this system was scheduled to be implemented in December of 2013, but the community’s



financial capacity as well as the true needs and desires of the community were called into question. Therefore, EWB-GT made the decision to delay implementation and go on a second assessment trip to further discuss the project face-to-face with community members in hopes of agreeing on a final plan for implementation.

During this assessment trip, the EWB-GT travel team will discuss the proposed system with the community and present alternatives with associated costs to the community if they decide that a water distribution system is beyond their capacity. EWB-GT will also be assessing the broken wells, collecting topographical data, collecting health and demographic data, and seeing where all project supplies will come from. This last task includes sourcing materials and meeting with the contractor that will be drilling the well and talking to them about a tank and solar arrays. EWB-GT also plans to meet with any relevant governmental officials to get their support for the project and to make sure that any necessary permits are obtained. Additionally, the EWB-GT travel team plans to spend ten working days in the community to build rapport and better understand their needs.

EWB-GT plans to immediately move forward with design after this assessment trip. Since this is the second assessment trip for this project, all information should be obtained to design and implement a functional system. The first phase of this system is scheduled to be implemented in the Summer of 2014. EWB-GT has already completed a 524 and 525 for the first phase of a proposed water distribution system. If it is decided that a water distribution is the most sustainable solution for the community, then EWB-GT will utilize the design plan within these documents. If it is decided that the community wants an alternative solution, then EWB-GT will have a blank slate to start with design of this new system. Either way, implementation is the next step for this project.

2.0 INTRODUCTION The EWB-GT student chapter will travel to Oloo, Uganda to assess potential implementation of a water supply system to be implemented in the summer of 2014. The water supply system will initially consist of a borehole well with an India Mark II handpump. During future phases of implementation, a gravity fed distribution system and a solar powered pump will be included. Furthermore a solar powered micro-irrigation system will be considered after the main project is finished. The purpose of the assessment trip is to gauge the financial capabilities of the village to maintain the system and to build stronger relationships with community leaders in order to gain a more accurate understanding of what it is the community needs. Based on the information the team receives, they will discuss possible alternative solutions with the community members such as protected spring wells (spring boxes) and water catchment systems. The team will assess the status of existing broken wells that are currently in the village. In addition, the team will perform additional topographical surveys, water quality tests, and health and demographic surveys. This will help improve future design and implementation, as well as provide a better idea of how the project will impact the villagers’ lives. The team will also delineate the proposed route of the piped water supply system within the community. Finally, the team will confirm potential contractors for performing construction tasks.

3.0 PROGRAM BACKGROUND The Alebtong region of northern Uganda experiences two dry periods every year, each consisting of about three months. These seasons spell a time of hardship for



inhabitants. In a place where workforce is largely dominated by subsistence farmers, crop failures and harsh growing conditions associated with an African dry season can mean disease, malnourishment, and a lack of water for families. The community of Oloo is one such Ugandan village that suffers from these circumstances. The village leaders, with the help of a local NGO, A River Blue, initially contacted Engineers Without Borders USA in the Fall of 2011 about the problem, and were subsequently matched up with the Georgia Tech chapter in the Fall of 2012. It was then that EWB-GT officially opened its Uganda Project. The project was initially intended to address more sustainable farming techniques and irrigation technologies that would help the farmers of Oloo to better manage the inevitable dry season. The EWB-GT team kept the idea of constructing a solar-powered micro-irrigation system in mind as they went about planning for the first assessment trip. The team decided that it would collect soil data, topographical and geospatial points, and water quality samples on its first visit, while also focusing on building community relations and meeting with community leaders. In December of 2012, when EWB-GT made its first assessment trip to Oloo, the team discovered a more pertinent problem, which needed to be addressed; the community not only lacked adequate farming technologies, but also sufficient sources of potable water. The majority of the village drank from “spring wells,” which are contaminated, uncovered, stagnant puddles in the ground. These spring wells also run dry during the dry seasons. This creates a problem of both water quantity and water quality for the people of Oloo. Community leaders and EWB-GT representatives were able to agree that supplying the community with clean drinking water was the most pressing need at hand. The provision of a piped water distribution system would eliminate the villagers’ need to be around open water sources, thus reducing their risk of contracting waterborne diseases. In addition, a piped distribution system would improve accessibility to clean water throughout the dry season. There are currently three wells in the community: the first is not used by many inhabitants due to supposed copper contamination, the second has structural defects rendering it unusable, and the third, although functional, does not yield enough volume on a regular basis to support all of the people attempting to use it. EWB-GT’s intent after the first assessment trip was to drill a new borehole well at the site of the vocational school, but in the time since that plan was first discussed, the ability of the community to support such a system has come into question. The main reason for EWB-GT choosing to take a second assessment trip instead of an implementation trip is because the community has been unable to provide EWB-GT with tangible proof of their ability to adequately finance this project. The primary purpose of this trip will be to assess this and other areas that will affect the feasibility of a borehole well. The secondary purpose will be to determine other suitable alternatives that could be implemented if it is found that a water distribution system is not the best solution to provide clean water to the community.

4.0 PROJECT DESCRIPTION The current implementation plan for this water supply project, which was discussed with community leaders in December of 2012, is to build a solar powered potable water supply system with a borehole well at its source. The goal of this project is to provide a



source of clean water to one third of the community within a 0.8 kilometer range of their homes. Because of Oloo’s sparse population and the limitations of a piped distribution system, we cannot service the entire community with one project. Solutions for the other portions of the community will be addressed in later projects. The first phase of this water supply project is to install a borehole well at the vocational school site; initially with a India Mark II mechanical hand-pump to provide fast access to water. On the subsequent implementation trips, after checking that the well is in fact being used and maintained, changes will be made to the system with the final version having a solar powered pump leading to a storage tank, which will feed a gravity fed distribution system. The distribution system’s reservoir would be two ten thousand liter tanks elevated several meters off the ground. By our estimations, the digging throughout the community would take at least a week. A Grundfos solar powered electric pump connected to photovoltaic solar panels would be the last component of the system. Creating a source of water for the community will provide a major life need, help combat the spread of disease, and allow for citizens to focus on other community development pursuits such as farming and education. However, further analysis will be necessary to determine if other alternate solutions should be used such as spring boxes for the rainy season that could potentially minimize energy costs to only the dry season. Construction of such a well would provide a necessary component for life and furthermore, with the distribution system allow fast access to water for an estimated 1,000 individuals. After the completion of this water distribution system, the original agricultural development objectives may be considered. In particular the solar powered micro-irrigation system may be restarted. The drip system would likely be connected to the borehole well built in the first few implementation trips. The solar powered panels being used for the pump for the borehole well could also double for the drip system assuming there are enough of them, speeding up the project. If the micro-irrigation system were built it would allow for greater yields of farming which could potentially lead to the transition from subsistence agriculture farming to for profit farming in the community. Additionally, several other minor projects have also been considered in the area. One of these projects includes fixing the two abandoned wells. One well is believed by the villagers to be contaminated because of a copper tinge but is actually safe; an education effort related to that may also be considered. The second broken well has a damaged hand pump resulting in no water output. Another project being considered is rehabilitating the water catchment system linked with the Primary School. All side projects would have to be fairly easy and fluid so that they could be completed simultaneous to the main ones mentioned above. In Appendix 1, several maps depict different information of the community. Figure 1 depicts projects point of interest such as village, drilled wells, spring wells, population density, Primary School, and Vocational School plot. Figures 2 & 3 are topographical maps



of the vocational school plot and the area the proposed distribution system will go. This topographical data was done using information from Google Earth.

5.0 OBJECTIVES OF SITE ASSESSMENT TRIP EWB-GT will be accomplishing various goals that are crucial to the success of the project and future implementation trips. These will include discussing of the proposed system with community members, and to build rapport with the community and understand what the community wants. EWB-GT will also be assessing the broken wells, collecting topographical data, and collecting health data. Lastly, we will be seeing where all of our supplies are going to come from. This includes sourcing materials and meeting with the contractor that will be drilling the well and talking to them about a tank and solar arrays. EWB-GT also plans to meet with any relevant governmental officials to get their support for the project and to make sure that any necessary permits are obtained. Community interaction EWB-GT will be accomplishing various goals that are crucial to the success of the project and future implementation trips. One important goal is to discuss the long-term planning with the community and to get community agreement on the proposed project. Community members have expressed interest in the final form of the project but the team will want to have in-depth meetings with them to ultimately get a signed contract confirming all parties’s expectations for and mutual commitment to the project. One big issue for this community is funding; they will have to continue contributing to their collection fund in order to have enough money to pay 5% capital costs prior to implementation and to pay for ongoing operations and maintenance cost post implementation. EWB-GT will work with the community to make sure that they have a political system in place to collect funds to pay for maintenance costs of a the final project. Meet with contractor The team plans on meeting with the well contractor TGS Water to discuss and plan the drilling of the well. This contractor has already completed a hydrogeological survey in the area for the project. With the results of this survey, the team will discuss the best possible location to drill the well. The team will also be discussing the best type of handpump to use: either IndiaMark II or IndiaMark III. The former model is more common and is also easier to maintain. The latter is less common, but is also less prone to mechanical failure. The IndiaMark III uses PVC pipes to make it more resistant to water corrosion, but can only be drilled so far down (35 meters max). We are trying to drill as far as we can to ensure we get the most water and if this limit is less than 35 meters, we will use the IndiaMark III. The team will also discuss and plan the best time for EWB-GT and the selected contractor to go to Oloo and drill the well. In-depth topographical surveying During the last site assessment trip, the team performed topographical surveying for general elevation changes throughout the community. On this upcoming trip, the team will perform site specific surveying of the land where the proposed pipelines will be placed. A basemap can be used to delineate the exact borders of the villages. The team will be collecting precise topographical data using the “turning” method which requires a theodolite on a tripod



and a measuring rod. EWB-GT will use this data in future hydraulic analysis to verify the tank is lifted up high enough for the optimal pressure at the taps. Assess broken wells The community has two abandoned borehole wells that the team will assess. The reasons for the disuse of these wells are known. One, although working, is not used by many in the community because of the foul taste of the water. Tests performed on the last assessment trip, however, determined that the iron level seemed normal, but the copper level was unusually high, and we think this might be due to corroding pipes in the well. If the iron taste is due to corroding pipes in the well, then we can effectively intervene by replacing all the internal parts with PVC and other non-corrosive well parts. But if the iron is due to a high iron concentration in the aquifer, we could put an external water purifier on the well but these have low success rates due to very high maintenance. The team will conduct additional water quality tests. One time when the water is just started to pump, and then again when the water has been pumped for a while. If there is a decrease is color and iron content then there is a high chance that this problem is due to corroding pipes. Source materials The team will also source materials in the country and see where they can be bought. This is a continuing task, because preliminary material sourcing was completed in the first assessment trip (see Appendix 2). EWB-GT will need building materials for the project, and the community will need materials for the operation and maintenance of the project. The team will be getting quotes for materials needed for every stage of the project. EWB-GT will compare prices of materials from Kampala vs. materials from more local sources. Collect more baseline health data The team will be collecting data from community members required for the project. This will include additional baseline water and health data specified in Section 7.2. During the last site assessment trip, EWB-GT collected data from individual households. Some of the information collected includes: number of people per household, number of children per household, approximate education level of community members, annual income, annual incidents of illness, and common types of illness experienced. On this upcoming trip, the team will be collecting more data to add to what we collected in December of 2012. Present alternatives Currently, the community has shown interest in a water distribution system, which would provide a supply of accessible, clean water to at least one third of the community. However, EWB-GT is unsure that the community has the financial capacity to support such a complex system. Therefore, multiple alternatives with associated capital and maintenance costs estimates will be presented to the community in order to determine the most feasible solution for the community.

6.0 COMMUNITY INFORMATION



6.1 Description of the Community The community of Oloo is located 15 km from the town of Aloi in Northern Uganda and is made up of nine villages that cover a rectangular area of approximately 4 km by 5 km. The names of these villages are: Ajeri, Adupa, Bedobar East, Alekolwanga, Obangakura A, Obangakura B, Oloo Atidi, Oloo Adwong and Oloo Central. At the center of the community is the local primary school and church, along with several small buildings where the community members can congregate. The community is extremely rural and spread out, with groupings of several households strewn along dirt roads and narrow footpaths. As a result, even though the community encompasses over 20 square kilometers, the population is only 3,654. The community is organized so that each village is represented by an elected chairman, who is responsible for the welfare of the villagers as well as helping to settle disputes within his village. Additionally a water chairman from each village is selected to be a part of the water council that addresses well maintenance and water issues in Oloo. The average housing for the community is thatched roof structures with clay bricks, mud mortar and dirt floors. Farming is integrally important to the community during the wet season, as it is often difficult to farm sufficiently during the dry season. Oloo has an average precipitation of 143 cm, an annual average high temperature of 30.1°C, and an annual average low temperature of 16°C. The dry season also brings with it a lack of water, a problem made worse because only 2 out of 3 borehole well pumps are functioning in Oloo. These wells are supplemented by only 13 surface water wells which are spread across the villages. The majority of the men in the community are subsistence farmers, with the women providing assistance and often a small source of income through the crafting of functional pottery. From surveying the community we found that nearly all of the adult villagers had dropped out of primary school prior to completion and most cited lack of resources for school fees as the reason. Additionally, females were more likely to have received less education, or none at all, than males. As a result, communication is difficult as the majority of the community speaks little or no English, which is usually taught in primary schools. It is not hard to see why school fees are a large problem in regards to education when the average income per household for those surveyed is less than 300,000 UGX annually, equivalent to 120.00 US dollars. This minimal income is compounded by the fact that most households have 5 children. Overall health is also a major issue in Oloo, which is made worse by the lack of drinkable water. The two largest health concerns expressed by the community are malnutrition and malaria, which has been confirmed by the travel team.

6.2 Community and Partnering Organization/NGO Resources and Constraints

The nine villages that make up the community of Oloo are all relatively well-organized. Each village has its own water chairman who is responsible for cleaning and maintaining the drilled wells. On the first assessment trip the travel team came across three drilled wells and thirteen surface wells for the entire community. One of the drilled wells was not functioning, and the community was reluctant to drink out of another one because of contamination. A relationship has been built with a valuable member of the community outside of the partner NGO. His name is Emmanuel Okeng. He is a Civil Engineer, trained in both Uganda



and Swaziland, who has had previous work with the Italian NGO COOPI. He has especially been helpful with the language barrier as his English is one of the best in the community. Another important contact is the director of the project’s partner NGO, A River Blue. His name is George Ognom and he has proved to be a valuable contact in the region. George has already helped the travel team with the logistics of assessment trips and has agreed to continue this help on future trips. When asked how the community could support the project, most everybody volunteered their labor. It is estimated that labor from the community will make up the majority of the community contribution that EWB-USA requires. Most of the households in the community earn less than 200,000 UGX annually so a monetary contribution might be hard to come by. However, those that did earn a stable amount of money stated that they were able and willing to fund the project. Unfortunately, there is skepticism about this because they were not able to gather enough donations to offset the lodging costs of the first assessment trip. Additionally, the community's reaction to commitments and time constraints may prove to be a problem. This was not a problem when it came to community meetings. However, it may be a challenge when construction gets underway. From experience in the village the travel team often found that workers were reluctant to arrive on time. For situations like this a contingency plan has been formulated. If the travel team has to spend time waiting for community workers, they will proceed to complete another unrelated assessment task then contact the community workers to address the importance of the time frame. Fortunately, this will not be a problem for this assessment trip but EWB-GT will need to consider it for future implementation trips. Our partner NGO, A River Blue, is a project of a New York based NGO, Barefoot Workshops. Barefoot Workshop’s relationship with Northern Uganda began in 2006 with an arts-empowerment festival in the area. A year later, after being gifted with a building by the Aloi community, A River Blue became a permanent fixture in the community. A River Blue currently provides vocational training programs for the community’s youth.The curriculum mixes agroforestry, tropical agriculture, English, counseling, and business in an effort to teach tradable skills that will both enrich the youth while building up the community. A River Blue's experience in vocational teaching will be integral for later phases of the program. For the first project of a clean water system, A River Blue and its director, George Ognom, will mainly provide logistical support. The project has built a good relationship with George. He has already been critical in not only assisting in the coordination of transportation and lodging, but also in helping EWB-GT understand the culture of the Oloo community. There has also been significant NGO activity in the Oloo community outside of A River Blue, including projects implemented by UNICEF, Charity Water, and the Ugandan Red Cross. UNICEF is busy implementing a primary school in the region and an adjacent hand pump well. Charity Water has also built a hand pump well while the Ugandan Red Cross has constructed a water catchment system. EWB-GT’s main priority has been to contact these organizations thus expanding the list of contacts in the region while learning from their experience. The project team has attempted to contact these organizations but has yet to receive a response from them.



Lastly, EWB-GT’s main concern in the region is the ability of the community members to construct and maintain water systems. As mentioned above, most of the wells built in the community have fallen into disuse because of lack of maintenance or the reported presence of disease like typhoid in the Red Cross catchment system. Problems like these reduce usage of water from the wells and strain the remaining water sources in the community. The project team is in the final stages of designing a system that is robust enough to reduce the risk of water being compromised while still simple enough for the community to maintain. This will provide the community with a stable and sustainable solution to a serious problem.

6.3 Community Relations While many people in the community speak some English, A River Blue has helped to ease language barriers by serving as a translator when creating documents intended for the community or when negotiating or communicating with contractors. Additionally, it’s director, currently George Ongom, will act as the power of attorney of the system for any legal purposes.

A River Blue has already helped EWB-GT to prioritize the community’s desires and identify their most pressing needs. The NGO is also aiding EWB-GT in choosing the best distribution point locations in accordance with the community’s existing footpaths. Furthermore, A River Blue is helping EWB-GT to navigate the pitfalls and preemptively solve some of the previous problems that have befallen other wells that have been installed in the community. For example, A River Blue is helping EWB-GT to leverage the currently existing Water Board in the community to implement a payment schedule to collect and manage the initial 5% community contribution, a continuing operations and maintenance fee, and a maintenance schedule to ensure long term success of the project. Upon providing George with a detailed estimate of the community’s mandatory 5% contribution for the various phases, A River Blue and the existing water board held a series of community meetings within each of the villages to discuss payment schedules and total contribution the community could be estimated to feasibly make. Upon the opening of the community’s vocational school (currently scheduled for early 2014) much of the day-to-day maintenance responsibilities will be passed to the students; however, the water board will still retain responsibility for ensuring that the students adhere to the schedule.

Leveraging the existing water board and redefining their role in this water project is essential to our objective. Doing so while ensuring a clear sense of ownership and explicitly stated responsibilities, will help us to avoid confusion involving project ownership and systems maintenance. As a result, with the help and guidance of EWB-GT, the system will have a longer functional life span than previously installed systems.

Priority Contact: Okweny George Ongom Position/Affiliation with Organization: Director Email: [email protected] Phone: +256 772 313338 Address: P.O. Box 504 Alebtong Town Lira, Uganda



6.4 Community Priorities

The most important priority of the community is to have access to a reliable, clean, and safe water source. As found in the surveys completed in the first assessment trip, the community members would like to have a clean water system constructed that has a source piped to multiple water points for easy access. The hand pump well located in Obangakura A is currently broken which further reduces the number of clean water points in that area (Appendix 1 Figure 1). With the prevalence of various diseases, many of the members also want the construction of a health clinic closer to the community with one member offering free land for this purpose. An irrigation system for the dry season and scholastic materials for the primary school are also desires of the community, however, they are not their major priorities.

7.0 DATA COLLECTION AND ANALYSIS 7.1 Site Mapping

During this site assessment, the topographic survey completed in the last assessment trip will be augmented by the following information. The path of the pipeline we are considering as a potential distribution system will be surveyed to determine the elevation profile (Appendix 1: Figure 1). Additionally, a small portion of the river near the southwest corner of the vocational school plot is being considered as a potential water source and will be surveyed to assist with future planning. GPS mapping will also be performed along the village boundary lines to assist with the planning of a distribution system and the assigning of responsibility for the different parts of the system. As well as collecting more information to add to our site map, several test points will be taken to determine the accuracy of the Google Earth data used to generate the topographical maps of the area (Appendix 1: Figures 2-3). If the data is determined to be accurate or can be calibrated with our measurements, Google Earth will be a helpful resource in designing the water system itself. Surveying equipment will be provided by the Civil and Environmental Engineering department of the Georgia Institute of Technology. All members of the travel team will be trained in its use and operation prior to departure.

7.2 Technical Data Collection Basic Community Information In order to align the goals of EWB-GT with those of the community, several meetings will be held among the leaders of the villages affected by the project. In these meetings, it will be determined what specific needs the community has, what their long-term vision for the project is, how the project can exist as a lasting installation, what the community’s specific contributions will be, and what sort of time frame needs to be established. A binding contract to guide the project over the next five years will need to be negotiated. Since the last commitment A River Blue and the village made was not honored, emphasis will be placed on the villages’ collection of funds and keeping in communication both with the village and George. A survey will be developed prior to implementation and administered by the travel team during the trip. As many households as possible will be given the survey to collect important information on the community. The survey will be used to extract information



regarding the community’s water usage, expected future water usage, and health based information, such as the prevalence of waterborne illnesses and death rate. Additionally, we will ask the people what specific needs their community has, instead of only relying upon our NGO contact for the information. The survey will be modified from last assessment trip to be shorter and more efficient to allow for the maximum number of families to be interviewed. Two of the families from last assessment trip will be re-interviewed as well to determine the validity of the surveys and the effectiveness of using them as an information source. Data on Potential Water Sources Additional data will be collected on the water sources that are currently in use in the community. The number of households using each point, amount of water collected each day, sanitation conditions at and around each point, the distance people travel to the point, and the longevity/potential lifetime of each point. Other potential sources of water will be considered. Additional streams, drilled wells, and rainwater catchments are some potential options. The feasibility of each will be investigated, as well as the willingness to use these new sources.Particularly, the status of the existing surface and borehole wells will be assessed and any information pertaining to potential repairs of the wells will be collected (i.e. materials required) Water quality tests will be conducted on each of the water points. Basic water quality parameters will be tested for. These include coliform presence, pH, dissolved oxygen, iron content, conductivity, oxidation-reduction potential (ORP), and turbidity. All data that is to be gathered during the assessment trip will be compiled into a comparison of the pros and cons of each source. This information will be utilized to determine what would be the most effective and feasible source of the water system. Topographical Surveying A topographical survey will be conducted of the potential pipeline and river near the vocational school. This survey will establish elevations and elevation disparities that will be useful when designing the system. It will also allow the system to be designed so that gravity can be utilized for the benefit of the system. Horizontal distances will be taken to determine the dimensions of the relevant fields. Map printouts of the area will also be brought to Oloo and any missing details or features can be drawn in by community members on site. Materials Sourcing EWB-GT will continue the process of sourcing materials. This will include locating potential suppliers in the area, collecting their contact information, and making note of what materials they have available. This will then be taken into consideration during the design process in order to maximize the amount of in-country goods to be used. In particular, information regarding the availability of Alum and Chloride in Aloi or Kampala will be collected and sourcing of PVC and water tanks will be emphasized. These are materials that may be necessary if treatment and storage of water is included in our implementation plan.



7.3 Material Cost Information

Materials have been sourced in the first assessment trip. The list of items and costing can be found in Appendix 2: Materials

8.0 PROJECT PARTNERSHIP AGREEMENT

Oloo, Uganda Water Supply

EWB-‐USA Project No. 009472

General This Memorandum of Understanding (MOU) serves as an agreement between the community of Oloo, A River Blue, and the Georgia Institute of Technology Chapter of Engineers without Borders (EWB-‐GT) for services to be provided as part of the Oloo, Uganda – Water Supply Project. This is the first project within the Uganda Program of EWB-‐GT. The scope of this project will be determined in the Assessment Trip. A major purpose of the MOU is to ensure that both the community and EWB-‐GT mutually agree on the project scope. It is imperative for project success that the affected villages support all aspects of the project and play an integral role in defining the project. Consequently, the final system to be implemented will meet the expectations and desires of the community. Any changes to the project must be technically and financially feasible for EWB-‐GT to implement and the community of Oloo to maintain. Success of the project is based upon each party fulfilling specific tasks as mutually agreed upon in this document. It is critical for the continuation of the project that all three parties understand and agree to fulfill the responsibilities outlined in the scope of services. The work of EWB-‐GT will be contingent upon community members and A River Blue fulfilling holding to their responsibilities throughout the duration of the project. If residents of Oloo and A River Blue do not fulfill their responsibilities, the project will be subject to termination by EWB-‐GT. The residents of Oloo agree to the following:

A. Oloo residents agree to allow EWB-‐GT to work on the Oloo, Uganda Water Supply Project B. Oloo residents agree to provide honest feedback to EWB-‐GT throughout the entire project from inception to close. C. Oloo residents agree to participate in the work of constructing the system such as digging and backfilling trenches, concrete construction, and general labor. This labor must account for at least 10% of the total project costs.



D. Oloo residents agree continue to educate other members of the community on water hygiene in collaboration with EWB-‐GT and A River Blue. E. Oloo residents agree to conserve water and maintain their system. F. Oloo residents will form a water board that will be in charge of maintaining the water system, collecting a household tax/fee for maintenance costs, and keeping technical and financial records of the system to be shared with EWB-‐GT. The aforementioned records will include the implemented maintenance schedule for the system and any repairs performed on the system. G. Oloo residents agree to hold elections once every two years for water board positions. H. Oloo residents agree to provide 100% of the ongoing maintenance and operations costs. I. Oloo residents agree to pay a household tax/fee to be used for the initial 5% mandatory cash contribution. The household tax/fee will be continued at a reduced rate after the initial 5% has been raised to provide for the ongoing maintenance and repairs of the water system. The amount to be collected per household will be determined and collected by the water board. The water board agrees to use the money collected from the fee for the sole purpose of maintaining the water system and funding the 5% cash contribution. Only beneficiaries of the proposed system will be expected to contribute the 5% community contribution and ongoing maintenance costs. This payment must be received by EWB-‐GT two months prior to the planned implementation trip. J. Oloo residents agree to provide EWB-‐GT legal documentation of land ownership for the site of the water source and subsequent phases of the project. K. Oloo residents agree to provide any equipment or materials they can to the project. L. Oloo residents agree to provide the necessary security for the system.

A River Blue agrees to the following:

A. A River Blue agrees to work with Oloo to establish continuing support of the system. B. A River Blue agrees to help the water board to introduce and implement an effective system for collecting the household tax/fee for the water distribution system. C. A River Blue agrees to provide ongoing communication with EWB-‐GT throughout the duration of the project and will aid the community in keeping an up-‐to-‐date log of the maintenance and repairs to the water system. D. A River Blue agrees to provide food and transportation for the travel members of EWB-‐GT with the help of the community. E. A River Blue agrees to provide translators for EWB-‐GT if requested.

EWB-‐USA GT agrees to the following: A. EWB-‐GT agrees to work with community members and A River Blue to design and develop the water distribution system. B. EWB-‐GT agrees to seek input from community members during the design phase. C. EWB-‐GT agrees to provide materials not obtained by the community for construction of the project.



D. EWB-‐GT agrees to teach community members to maintain the system and provide a how-‐ to manual in English and local language(s). EWB-‐GT agrees to also serve as an ongoing reference for questions regarding the repair and maintenance of the system throughout the project. E. EWB-‐GT agrees to teach community members on appropriate hygiene practices. F. EWB-‐GT agrees to provide as-‐built drawings to Oloo after project completion. G. EWB-‐GT agrees to attach rough estimates of the total cost of the full project with the community’s 5% cash contributions estimated per phase. EWB-‐GT will provide the community with revised estimates 4 months prior to each implementation trip.

On behalf of, and acting with the authority of the residents of Oloo, A River Blue, and Georgia Institute of Technology Chapter of EWB-‐USA, the undersigned agree to abide by the above conditions.

________________________________________

Oloo Community

________________________________________

A River Blue

________________________________________

EWB-‐GT

9.0 SCHEDULE OF TASKS

Schedule is in Appendix 3: Schedule of Tasks

10.0 PROJECT FEASIBILITY The feasibility of a borehole well will be decided using the following criteria:

1. Can it provide a reliable source of clean drinking water to the affected area? While in-country, we will collect more data on population density and analyze it in conjunction with the hydrogeological survey of the affected area. The purpose of this will be to verify that our conclusion that a borehole well is a reliable source of clean water is an accurate one. As long as the hydrogeological survey indicates a well provide an adequate supply of clean water, and barring any significant change in population from EWB-GT’s first assessment trip, this criterion will be met.



2. Can the community provide labor and pay the required 5% of material costs? Per EWB-USA requirements, the community has to cover 5% of the cost of the project up front as well as the majority of the labor. While in-country we will work with the community to establish a system of making payments towards the portion the community is required to cover. If the community pays the 5% cash contribution, this criterion will be met. If the community fails to make the predetermined payments this criterion will be considered unsatisfied, and other less expensive alternatives will need to be considered. 3. Would the community be able to perform maintenance, and do they have the resources to repair the well if it were to break? There are three wells in the community, only one of which currently provides clean water. One well has been inoperable for fifteen years, and the other has acquired an unpleasant metallic taste prohibiting the community from using it. The causes of these failures should be further investigated and if it seems likely the planned well could fail in similar fashion, other alternatives to a borehole well should be considered. Also, if the root reason behind why the community has not repaired these wells cannot be remedied, it is unlikely that a borehole well would be a suitable solution for this community. To determine this aspect of project feasibility EWB-GT will meet with the local water officials and consult local drilling contractors to discuss these capabilities and resources. In order for this criterion to be met the water board will need to prove that it has an organized structure capable of collecting sufficient funds and materials to perform any well maintenance or repairs in a timely fashion.

4. Is it realistic that the community will make the lifestyle adjustment?

An important aspect in the feasibility of any water project is the affected area’s collective ability to make a sustained change from drinking contaminated spring well water to drinking water from the proposed borehole well. Based on the information gathered thus far, in addition to communication with community leaders, EWB-GT believes that members of the affected area can and will be able to adjust. In order for this criterion to be met the local water committee will need to demonstrate its ability to facilitate this lifestyle adjustment in the affected area.

5. Is a borehole well what the community wants and needs most?

During EWB-GT’s first assessment trip, it became evident that the lack of clean drinking water is a pressing issue. While the community gave a clear consensus that a source of clean water is their top concern, more input from influential community members and skeptics will be documented during this assessment trip to ensure the community is satisfied with the project EWB-GT is putting forward. In order for this criterion to be met the input from community leaders will need to be in favor of going forward with the proposed borehole well.

If the answer to one or more of these questions is “No” EWB-GT will need to decide on a more suitable solution to providing the community of Oloo with clean drinking water.



11.0 PROFESSIONAL MENTOR ASSESSMENT

11.1 Professional Mentor Name and Role Louis Woofenden (See Resume in Part 1 Section 10.0)

11.2 Professional Mentor Assessment I have been involved in the project since shortly before the EWB-GT chapter applied for adoption, including traveling as a mentor on a December 2012 assessment. I have also been involved in planning for this assessment trip, and have reviewed this document during creation and editing. The team for this project has had to shift their approach to this December trip, which was originally intending to be an implementation trip. However, due to lack of clear capacity within the community, some uncertainty about community needs and desires, and current chapter capacity, a second assessment trip is planned. I believe that this is a wise decision, as there is still much to be done in terms of evaluating community capacity, building relationships with community members, and engaging in frank discussions regarding community needs, financial capacity, and methods. Based on the previously submitted alternatives analysis (523) and preliminary design report (524), the team has planned this assessment trip to address two key questions: First, does a mechanized water supply system with distribution truly meet the community? Second, is such a design sustainable considering up-front community contribution requirements and costs for operations & maintenance? If the answer to either of these questions is “No,” the team will be prepared to present and discuss options to the community which still address the need for clean water, yet are less expensive and complex. If the answer to the two key questions is “Yes,” the team will gather the remaining information needed to turn a solid preliminary design for the water system (incorporating a borehole well, solar water pumping system, storage tank, and distribution system) into a final design, while patiently verifying details with appropriate community members along the way. The assembled travel team has a great mix of expertise and experience, which can lead to a better, more nuanced perspective regarding this project, and therefore, a more sustainable project. A solid plan for completing each required task has been created. Over the next weeks, the team should continue to fine-tune planning for each of these activities, responding to feedback from NGO, community, and mentors. I look forward to continuing this work with the community of Oloo, A River Blue, the team at Georgia Tech, mentors, and other stakeholders.

11.3 Professional Mentor Affirmation I, Louis Woofenden, intend to continue to act as mentor for this project, helping to



implement effective community-supported engineering solutions. I will ensure to the best of my ability that good cultural and engineering practices are used throughout the project.



APPENDICES Appendix 1: Maps

Figure 1: Map of Oloo Community Depicting All Villages, Current Water Sources, Proposed

Distribution System, and Other Important Information.



Figure 2: Topographical Map of Affected Area of the Proposed System

Figure 3: Topography Map of Vocational School Plot



Appendix 2: Materials

Lira ex. rate 2700.43Item Name Description Category Size Store/Location Cost (USH) Cost ($ USD)

Fired Brick Building ? 100 $0.04Cylinder Handpump parts Pump Cheriland 180,000 $66.66Pipes Handpump parts Pump Cheriland 70,000 $25.92Rods Handpump parts Pump Cheriland 27,000 $10.00Plain Casing 4" Handpump parts Pump Cheriland 85,000 $31.48Plain Casing 5" Handpump parts Pump Cheriland 120,000 $44.44Screen 5" Handpump parts Pump Cheriland 130,000 $48.14Sockets Handpump parts Pump Cheriland 5,000 $1.85Water Tank Handpump parts Plumbing Cheriland 120,000 $44.44Pump Head Complete Handpump parts Pump Cheriland 290,000 $107.39Shallow Well Handle Handpump parts Pump Cheriland 130,000 $48.14Third Plate Handpump parts Pump Cheriland 28,000 $10.37Chain Coupling Handpump parts Pump Cheriland 25,000 $9.26Rubber ? Handpump parts Pump Cheriland 5,000 $1.85Thread Tapes Handpump parts Pump Cheriland 2,500 $0.93Valves Handpump parts Pump Cheriland 10,000 $3.70Bearings Handpump parts Pump Cheriland 12,500 $4.63100m x 2.5 mm 2̂ single core wire Stranded copper wire, available in black, red, Electrical J.J. Electronics 120,000 $44.44100m x 4 mm 2̂ single core wire Stranded copper wire, available in black, red, Electrical J.J. Electronics 250,000 $92.58100m x 6 mm 2̂ single core wire Stranded copper wire, available in black, red, Electrical J.J. Electronics 400,000 $148.12100m x 10 mm 2̂ single core wire Stranded copper wire, available in black, red, Electrical J.J. Electronics 600,000 $222.19100m x 16 mm 2̂ single core wire Stranded copper wire, available in black, red, Electrical J.J. Electronics 900,000 $333.2810mm x 6m rebar Rebar Building Agar Okato 16,000 $5.9212mm x 6m rebar Rebar Building Agar Okato 22,000 $8.1516mm x 6m rebar Rebar Building Agar Okato 42,000 $15.55


3/4" x 6m "Green pipe" HDPE pipe "Green pipe" Plumbing Agar Okato 15,000 $5.551" x 6m "Green pipe" HDPE pipe "Green pipe" Plumbing Agar Okato 20,000 $7.414" x 6m "Green pipe" HDPE pipe "Green pipe" Plumbing Agar Okato 22,000 $8.156" x 6m "Green pipe" HDPE pipe "Green pipe" Plumbing Agar Okato 50,000 $18.52Green pipe coupling HDPE pipe coupling "joints" (double check Plumbing Agar Okato 1,500 $0.56Green pipe 90 deg. coupling HDPE pipe coupling "joints" (double check Plumbing Agar Okato 1,500 $0.56PVC junction box, 4"x4" PVC junction box, 4"x4" Electrical Bana Electrical 10,000 $3.70PVC junction box, 5"x6" PVC junction box, 5"x6" Electrical Bana Electrical 15,000 $5.55PVC junction box, 6"x6" PVC junction box, 6"x6" Electrical Bana Electrical 25,000 $9.263/4" x 3m PVC conduit, white 3/4" x 3m PVC conduit, white Electrical Bana Electrical 3,500 $1.301" x 3m PVC conduit, white 1" x 3m PVC conduit, white Electrical Bana Electrical 4,500 $1.6716mm x 16mm x 3m channel Channel for use instead of electrical conduit Electrical Bana Electrical 3,000 $1.1116mm x 25mm x 3m channel Channel for use instead of electrical conduit Electrical Bana Electrical 4,000 $1.4825mm x 38mm x 3m channel Channel for use instead of electrical conduit Electrical Bana Electrical 10,000 $3.70Sunshine 120W PV Sunshine Solar 120W PV Module Electrical Ambika 420,000 $155.53Sunshine 85W PV Sunshine Solar 85W PV Module Electrical Ambika 300,000 $111.09200AH 12V Battery 200AH, 12V, sealed lead acid "deep cycle" Electrical Ambika 850,000 $314.76100AH 12V Battery 100AH, 12V, sealed lead acid "deep cycle" Electrical Ambika 400,000 $148.12950W Generator 950W output gasoline generator Electrical Ambika 280,000 $103.693kW Generator 3kW output gasoline generator Electrical Ambika 520,000 $192.56Shovel Shovel "spade" Building Delta Hardwares 9,000 $3.33Hoe (with handle) Hoe (with handle) Building Delta Hardwares 8,500 $3.15Rake Rake Building Delta Hardwares 5,000 $1.85Pickaxe (with handle) Pickaxe (with handle) Building Delta Hardwares 16,500 $6.1150kg cement 50kg cement Building Bamburi Cement 28,500 $10.55




SolarWorld 130W PV SolarWorld 130W PV Module Electrical Solex Energy 1,400,000 $518.44Ubbink 120W PV Ubbink 120W PV Module Electrical Solex Energy 720,000 $266.62Steca 20A Charge Controller Steca 20A Charge Controller Electrical Solex Energy 280,000 $103.6930A Main Disconnect 30A Main Disconnect Electrical Solex Energy 25,000 $9.26200AH 12V Battery 200AH, 12V, sealed lead acid "deep cycle" Electrical Solex Energy 1,000,000 $370.311/2" x 6m G.I. Pipe 1/2" x 6m Galvanized Iron Pipe Plumbing Abo & Sons 35,000 $12.963/4" x 6m G.I. Pipe 3/4" x 6m Galvanized Iron Pipe Plumbing Abo & Sons 40,000 $14.811" x 6m G.I. Pipe 1" x 6m Galvanized Iron Pipe Plumbing Abo & Sons 80,000 $29.621-1/4" x 6m G.I. Pipe 1-1/4" x 6m Galvanized Iron Pipe Plumbing Abo & Sons 120,000 $44.441-1/2" x 6m G.I. Pipe 1-1/2" x 6m Galvanized Iron Pipe Plumbing Abo & Sons 180,000 $66.662" x 6m G.I. Pipe 2" x 6m Galvanized Iron Pipe Plumbing Abo & Sons 200,000 $74.061/2" G.I. Elbow 1/2" G.I. Elbow Plumbing Abo & Sons 1,500 $0.563/4" G.I. Elbow 3/4" G.I. Elbow Plumbing Abo & Sons 2,500 $0.931" G.I. Elbow 1" G.I. Elbow Plumbing Abo & Sons 5,000 $1.851-1/4" G.I. Elbow 1-1/4" G.I. Elbow Plumbing Abo & Sons 7,000 $2.591-1/2" G.I. Elbow 1-1/2" G.I. Elbow Plumbing Abo & Sons 15,000 $5.551/2" G.I. Nipple 1/2" G.I. Nipple Plumbing Abo & Sons 1,500 $0.563/4" G.I. Nipple 3/4" G.I. Nipple Plumbing Abo & Sons 2,000 $0.741" G.I. Nipple 1" G.I. Nipple Plumbing Abo & Sons 5,000 $1.851-1/4" G.I. Nipple 1-1/4" G.I. Nipple Plumbing Abo & Sons 7,000 $2.591-1/2" G.I. Nipple 1-1/2" G.I. Nipple Plumbing Abo & Sons 15,000 $5.551/2" G.I. Socket 1/2" G.I. Socket Plumbing Abo & Sons 1,500 $0.563/4" G.I. Socket 3/4" G.I. Socket Plumbing Abo & Sons 2,000 $0.741" G.I. Socket 1" G.I. Socket Plumbing Abo & Sons 5,000 $1.851-1/4" G.I. Socket 1-1/4" G.I. Socket Plumbing Abo & Sons 700 $0.261-1/2" G.I. Socket 1-1/2" G.I. Socket Plumbing Abo & Sons 1,500 $0.56


3/4" G.I. Union 3/4" G.I. Union Plumbing Abo & Sons 3,000 $1.111" G.I. Union 1" G.I. Union Plumbing Abo & Sons 10,000 $3.701-1/4" G.I. Union 1-1/4" G.I. Union Plumbing Abo & Sons 12,000 $4.441-1/2" G.I. Union 1-1/2" G.I. Union Plumbing Abo & Sons 20,000 $7.411/2" G.I. Tee 1/2" G.I. Tee Plumbing Abo & Sons 1,500 $0.563/4" G.I. Tee 3/4" G.I. Tee Plumbing Abo & Sons 2,000 $0.741" G.I. Tee 1" G.I. Tee Plumbing Abo & Sons 5,000 $1.851-1/4" G.I. Tee 1-1/4" G.I. Tee Plumbing Abo & Sons 10,000 $3.701-1/2" G.I. Tee 1-1/2" G.I. Tee Plumbing Abo & Sons 15,000 $5.551/2" Water Meter 1/2" Water Meter Plumbing Abo & Sons 90,000 $33.331/2" Lockable Tap 1/2" Lockable Tap Plumbing Abo & Sons 25,000 $9.261/2" x 6m PE Pipe 1/2" x 6m PE Pipe Plumbing Abo & Sons 1,200 $0.443/4" x 6m PE Pipe 3/4" x 6m PE Pipe Plumbing Abo & Sons 1,600 $0.591" x 6m PE Pipe 1" x 6m PE Pipe Plumbing Abo & Sons 3,000 $1.111/2" Threaded Ball Valve 1/2" Threaded Ball Valve Plumbing Abo & Sons 25,000 $9.263/4" Threaded Ball Valve 3/4" Threaded Ball Valve Plumbing Abo & Sons 35,000 $12.96

NoteSteel tube, etc. are in a PDF in Dropbox: Uganda/Site Assessment Dec 12 Building 11,024,100 $4,082.35



Appendix 3: Schedule of Tasks

Monday, 12/16 Tuesday, 12/17 Wednesday, 12/18

Team 1 Team 2 Team 3

7 am

Meet with TGS Water and potentially other contractors Drive to Oloo

Trip Planning/Goals Briefing

8 am x

9 am x

10 am

Welcome Meeting (Community leaders, George, travel team)

11 am x

12 pm x1 pm x

2 pm x3 pm x

4 pm

Additional Meetings(if needed) - Discuss pipeline layout for potential design

Tour of the community and updates on previous projects (Vocational school progress,new developments in boreholes/infrastructure, etc.) Water Quality Testing

5 pm x x x6 pm Head back to Aloi Head back to Aloi Head back to Aloi7 pm Eat Dinner Eat Dinner Eat Dinner8 pm9 pm10 pm

Discuss the days work and plan for the following day

Discuss the days work and plan for the following

dayDiscuss the days work and

plan for the following day



Thursday, 12/19 Friday, 12/20

Team 1 Team 2 Team 3 All Team 1 Team 2

7 amTopographic Surveying (Vocational School Plot) Water Quality Testing

Gather everyone for Town Hall meeting

Household Health Surveys Water Quality Testing

8 am x x x x x

9 am x x x x x

10 am x x x x x11 am x x x x x

12 pm x xTown Hall meeting (whole community)

1 pm x x x

2 pm xWater Board O&M training meeting x x

3 pm x x x x

4 pm x x x x5 pm x x x x6 pm Head back to Aloi Head back to Aloi Head back to Aloi Head back to Aloi Head back to Aloi Head back to Aloi7 pm Eat Dinner Eat Dinner Eat Dinner Eat Dinner Eat Dinner Eat Dinner8 pm9 pm10 pm


day


day


day


day


day


day



Saturday, 12/21 Sunday, 12/22

Team 1 Team 2 Team 3 Team 1, 2, & 3

7 amTopographical Surveying/ Finalizing pipeline layout

Household Health Surveys and building communyt relationship Water Quality Testing

Household Health Surveys and building community relationships

8 am x x x x

9 am x x x x

10 am x x x x11 am x x x x

12 pm x x x x1 pm x x x x


4 pm x x x x5 pm x x x x6 pm Head back to Aloi Head back to Aloi Head back to Aloi Head back to Aloi7 pm Eat Dinner Eat Dinner Eat Dinner Eat Dinner8 pm9 pm10 pm


day


day


day


day



Monday, 12/23

Team 1 Team 2 Team 3 Team 4

7 am Topographical Surveying

Household Health Surveys and building communyt relationship

Health & Edcucation Meeting

8 am x x x

9 am x

Meet with contractors and Material Sourcing in Lira x x






day


day


day


day



Tuesday, 12/24 Wednesday, 12/25 Thursday, 12/26 Friday, 12/27

Team 1 Team 2 Team 3 All Drive to Kampala Meet with contractors

7 am Topographical SurveyingAssess broken wells and Spring Boxes

Household Health Surveys and building communyt relationship

Complete any unfinished work and say good byes

8 am x x x x

9 am x x x x


12 pm x Water board x x1 pm x x x x




day


day


day


day

Documents

PRE-ASSESSMENT REPORT CHAPTER: EWB-Georgia Tech …€¦ · 521 - Pre-Assessment Report EWB – Georgia Tech Oloo, Uganda Water Supply © 2013 Engineers Without Borders USA. All Rights