Preparing the Chapter Resume

Preparing the Chapter ResumeStep-by-Step

Click to advance through each slide1

Chapter Resume L-010• This is the report of the chapter’s loss, Division

Winners and Royalty for the year.

• Complete and send this report with all weight charts to the Coordinator after the chapter’s last December weigh-in, but no later than January 8.

• Those listed compete for area, state and provincial honors with all chapters in the area.

• Some information may be filled in on the Chapter Resume before working with weight charts.

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Getting StartedGather all information and materials• All Weight Charts (TOPS, KOPS and Transfer)• Black and Red fine-point felt tip, ink or gel pens• Calculator and scratch paper• L-010 Chapter Resume• TOPS Rules• Chapter Manual (Read Chapter 10 carefully.)• 9” x 12” envelope

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• Year (this is the year just completed)• Coordinator name and Field Staff Identification Number• Two letter ID of State, Province or Country• 4-digit Chapter Number (example: 0505)

Fill in top of both sides of resume

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Check Each Weight ChartCheck Each Weight Chart

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Check each weight chartTOPS L-027T

• Current Year• Member’s TOPS number• Division member is in, based on first weight of the year• Female or Male box checked• State or Province or Country• Original starting date• Highest Weight recorded at TOPS Club, Inc.• Surgery for weight loss information• Name, Address and all other information about member• Member’s Signature—if still active with the chapter• Fill in date for each week and weight or• AB or EX or NM if no weight was recorded• Coordinator’s name

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TOPS L-027T

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Check each weight chartKOPS L-027K

• Number of weigh-ins during the year•Current Year• Member’s TOPS number• Female or Male box checked• State or Province or Country• Original starting date• Highest Weight recorded at TOPS Club, Inc.

* Goal weight and Leeway weights* Surgery, Yes or No checked* If KOPS in previous year, must have December entries

from previous year* Original KOPS date* Lost status, goal change, pregnancy, teen/preteen

information – if applicable• Name, Address and all other information about member

• Member’s Signature—if still active with the chapter• Fill in date for each week and weight or

AB or EX or NM if no weight was recorded • Coordinator’s name, transfer chapter 10

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KOPSL-027K

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Check each weight chartTransfer L-027TR

• Current Year• Member’s TOPS number• Division member is in, based on first weight of the year• Female or Male box checked• State or Province or Country• Original starting date• Highest Weight recorded at TOPS Club, Inc.• Surgery for weight loss information• Name, Address and all other information about member• Member’s Signature—if still active with the chapter• Fill in date for each week and weight or

• AB or EX or NM if no weight was recorded• Coordinator’s name, transfer chapter

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Transfer L-027TR

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Member’s total loss

for division honors

Member’s loss in new chapter for average loss per member

Totaling the Chapter’sWeights for the Year

Totaling the Chapter’sWeights for the Year

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Yearly losses/gains• Do not convert weights to fractions. Enter exactly as

recorded on the scales.• Line A – enter first weight of member• Line B – enter last weight of member• Subtract B from A and enter amount on Line C• Enter amount in black for loss or in red for gain• If member has only one weight, loss is “0”• If member has no weight during the year, discard the chart.

It is not counted or sent to Coordinator.• Members who record a weight on both a TOPS and KOPS

chart during the year are not KOPS all year. Clip charts together. If the first or last weigh-in of the year is on the KOPS chart, use that weight in Line A or B on TOPS chart.

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• TRANSFERS - In the “new chapter” box, enter the first weight at your chapter, the last weight at your chapter and the total lost or gained during the time at your chapter.

Determining the Chapter Loss

Determining the Chapter Loss

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Chapter Weight Report and Average Loss/Gain Per Member

Chapter Resume L-010…part 3…See page 66A. Count ALL members who have a weight on a weight chart (TOPS and

KOPS charts for the same member count as “one”). Enter on resume.B. Count members who have 52 weeks (all year) on a KOPS chart. If KOPS

passed away during the year, include in this group. Enter on resume.C. Subtract all year KOPS from total of ALL weight charts. Enter resume.

Weight Loss/Gain:- Total losses on all TOPS/Transfer charts… weights in boxed area - Total gains on all TOPS/Transfer charts … weights in boxed area

Subtract smaller number from larger to determine chapter net loss or net gain.

D. Enter on resume in black, Net Loss orE. Enter on resume in red, Net GainF. Divide D. Net Loss or E. Net Gain by C. Net Enrollment, carrying out

three decimal places and do not round off. Enter on resume. This is the chapter’s average loss per member.

ADD name and phone number of preparer(s) and date at bottom18

Chapter Weight Report and Average Loss/Gain Per Member

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Next, sort Weight Charts into two stacks

Next, sort Weight Charts into two stacks

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Stack 1: These are not eligible for Division Competition:KOPS all yearLess than ten pounds lostNo signatureNo December weightFour or more absences in a rowLapse in membership after first weigh-in

Set Stack 1 aside.Stack 2: All remaining charts are eligible.

Sort into Two Stacks

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DetermineDIVISION WINNERS

Use only weight charts in Stack 2

DetermineDIVISION WINNERS

Use only weight charts in Stack 2

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• Sort into two groups by genderAll Males All Females

• Sort all Females into Divisions 1-9. See Chapter Manual page 67 or TOPS Rules 32,d, 3) for Division List.– Select top three biggest losses in each division.– On Division Winner side of Chapter Resume (L-010),

list these members in correct division, filling in all information and weights as requested.

• Repeat these steps for Males and list on separate L-010 Division Winner page.

• Don’t overlook anyone. • Division Winners may also be Royalty

Use Stack 2 for Division Awards

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Chapter Division Winners Weight Charts

Check that information for each Division Winner is completed as previously reviewed in slide 9:

• Full name as registered at TOPS Club, Inc.• Membership number• Phone number including area code• First weight recorded of this year• Last weight recorded in December of this year• Total loss

It is very helpful to use the Chapter TOPS and KOPS summary report for your chapter in the Leader’s Report section of www.tops.org.

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Chapter Division Winnerscontinued

• Teen and Preteen winners must have birthdatelisted on Weight Chart and Chapter Resume

• Division 9 … see page 68 of Chapter Manual • If there is no winner in a category, write “NONE”• When listing, note members in the same division

with identical weight loss as a “tie.”

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Chapter Division Winners

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You have determinedDIVISION WINNERS

and have finished half of your chapter’s resume!

You have determinedDIVISION WINNERS

and have finished half of your chapter’s resume!

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Next, recombine all Weight Charts in Stacks 1 and 2

Next, recombine all Weight Charts in Stacks 1 and 2

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Eligible for Chapter RoyaltyStack 1: Not eligible for Royalty competition• TOPS who did not reach goal• Reinstated KOPS• KOPS who reached goal prior to current year• New KOPS this year who

• Lost less than ten pounds to goal• No December weight• Four or more absences in a row• Lapse in membership after first weigh-in• Are in Division 9• Lost KOPS Status• No signature• Last December weight on medical excuse• Is not registered as KOPS at Headquarters by January 31 of

upcoming year

SET STACK 1 ASIDEStack 2: All other new KOPS are

eligible for Royalty competition. 29

Determine Chapter Royalty

Determine Chapter Royalty

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Use Stack 2 to Determine Chapter Royalty

• Sort into two groups by gender•All Males All Females

• For QUEEN, sort all females by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is Queen; next, queen runner-up; next, alternate.• For KING, sort all males by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is King; next, king runner-up; next, alternate.• List these members in Royalty area on Chapter Resume(L-010), filling in all information and weights as requested.

If there is no winner in a category, write “NONE”Don’t overlook anyone.

Royalty may also be Division Winners 31

Chapter Royalty

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Chapter Royalty• Fill in ALL information for each chapter Royalty

– KOPS date– Full name as registered at TOPS Club, Inc.– Membership number– Phone number including area code– Highest Weight recorded at TOPS Club, Inc.– Last Goal Weight of the year– Amount lost to last goal weight (See Chapter Manual,

page 55 for those who were in Division 9 BEFORE reaching goal.)

• When listing, note any Royalty with identical weight loss to goal as a “tie.” If none, write “none”.

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You have determined Chapter Royalty and have

completed the chapter resume for the year!

You have determined Chapter Royalty and have

completed the chapter resume for the year!

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• Make three copies of completed Chapter Resume pages.Keep one copy of resume with chapter duplicate weight charts.

• Place in a 9” x 12” envelope all copies of Resume and all weight charts in the order listed below.– TOPS and KOPS charts of all Royalty in order listed on

resume. If Royalty are also Division Winners, insert a piece of paper with name, first and last weights and loss with other Division Winner charts.

– All charts of Division Winners in order listed on resume– Charts of KOPS all year– Charts of other new KOPS– Charts of KOPS who lost status– Charts of all other TOPS and Transfers

Address envelope to your Coordinator. Add first class postage. Mail on or before January 8. 36

Assembling for Mailing

Double Check before

sealing the envelope

and mailing

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