PRESENT - Microsoftbtckstorage.blob.core.windows.net/site15356/November 2017...Ms Van der Hoven introduced herself and showed the meeting the proposed layout for junction improvement

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Minutes of the Ordinary Meeting held at on 9th November Stoneleigh Village Hall, Stoneleigh, at 7p.m.

PRESENT:

Chairman Cllr R Hancox

Deputy Chairman Cllr J Astle

Cllr D Jack

Cllr M Foster

Cllr A Bianco

Cllr P Redford

Mr Adrian Hart from Warwick District Council

Ms Nicola Van der Hoven from Warwick District Council

Adrian Taylor from Atkins Traffic Consultancy

Andy Clark from Atkins Traffic Consultancy

There were six members of the public present.

Cllr Hancox informed the meeting that the presentation will be recorded.

79.Apologies

Apologies were received and accepted from Cllr Williams and Cllr Wright.

80. Declaration from Anthony Bianco

The Declaration from Anthony Bianco was received and he was welcomed onto the Council.

81. Declarations of Interest

No declarations of interest were received.

82. Mr Adrian Hart and Ms Nicola Van der Hoven from Warwickshire County Council and Mr Adrian Taylor

and Mr Andy Clark from Atkins Traffic Consultancy gave a presentation on traffic issues in and around

Stoneleigh

Standing Orders were suspended for the presentation at 19:06.

Mr Hart introduced himself and colleagues from Warwickshire County Council, and colleagues from Atkins Traffic

Consultants.

Ms Van der Hoven introduced herself and showed the meeting the proposed layout for junction improvement works.

(See addenda at page 144) These include a new bridge across A46. This will join with the other bridge to make a

gyratory. The proposed plans are in place to resolve safety issues, and to plan ahead for potential growth in the area.

The plans will also bring the A46 up to standard. The proposed plans are being put in place now to resolve some of the

problems caused by HS2.

The proposed plans are the same as the previous version but also have added cycle facilities. There is a foot cycle way

on both sides of road and there will also be crossing facilities at the slip roads. This is the result of public feedback.

Cllr Hancox asked about phase 2 and whether this would this include carriageway widening. Ms Van der Hoven

confirmed that the plans with this layout are for future proofing the site. The Council are thinking about what the future

may bring and what they may need to do in the next 10-15 years. The Council have identified a potential for a link road

to the A45 later on. Warwickshire County Council are already thinking about possible growth in the area including

housing and employment. The areas shaded in orange on the map are areas of land which are being future proofed.

Cllr Hancox asked whether WCC would plan to build a new bridge with the proposed new lane in it and Ms Van der

Hoven confirmed that at the moment the lane has two lanes and a wide verge which will be eventually turned into an

extra lane.

Cllr Hancox asked about the 50mph speed limit. Ms Van der Hoven confirmed that this is the speed limit off the slip

road onto the gyratory.

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Cllr Bianco asked about the area off the top right-hand corner off the Dalehouse lane roundabout and wondered whether

this is for futureproofing.

Ms Van der Hoven confirmed that the blue rectangle shown on the map is the location of a new bridge which is wider

than is needed at moment. (See addenda at page 144)

Ms Van der Hoven confirmed that the planning application will undergo a formal consultation process and will be

submitted in early December. The application will be determined by Spring next year. (In February or March). The

Warwickshire County Council hope to be on site by summer 2018 with a completion date set for 2020 in time for HS2

constructions.

Ms Van der Hoven stated that the County Council will be bringing a consultation on the issues and options to the public

in the next few weeks or months. The consultation covers what the point of the improvements are and what the choices

are. At the moment the idea of a link road is being explored as the best option. (See addenda at page 146)

Ms Van der Hoven referred to page 4 of the presentation regarding the issues and options at end of this year. The

consultation will open to the public in spring time. Funding applications will be submitted to the department of transport

by summer next year. The County Council will keep the Parish Council updated. (See addenda at page 147)

Cllr Bianco asked about the AP4 document from HS2 which states that they want to put traffic lights at the roundabout.

Cllr Bianco suggested that this was not a particularly sensible idea and suggested that the County Council work with

HS2 to amend this.

Mr Adrian Hart confirmed that in AP4, HS2 had to make a planning case in WCC didn’t have a plan. As WCC do have

a plan in place, AP4 is there as a fall-back plan. There will therefore not be a need for HS2 to implement everything in

their plan.

Cllr Bianco also raised the issue of a proposed slip road and Mr Hart stated that this was a question for HS2. HS2 have

said that there is still a question over the proposed temporary slip road and this may still be needed even if Warwickshire

County Council complete the proposed scheme.

Cllr Bianco asked about the proposed HS2 maintenance compound on the corner of the scheme. Mr Hart confirmed that

the current proposition is that the compound is accessed from Birmingham Road. Warwickshire County Council would

like to see an alternative to that. This is a matter between Stoneleigh Park and HS2. Warwickshire County Council are

keen for this to be resolved.

Cllr R Hancox asked a question on behalf of the resident who wanted to state that the new roundabout will not have any

impact on the traffic along Stoneleigh Road or at the Dalehouse Lane roundabout. Even if there is a roundabout how

will this get traffic away from the junction at Stoneleigh?

Cllr Hart answered that the roundabout at the top of Gibbet Hill was changed by Coventry City Council from traffic

lights to a roundabout. Mr Hart had reservations at the time and feels that this has caused delays. Phase 2 of the proposed

plans will include a new route to Warwickshire University. This will be needed as the current roads going to the

University are not suitable. The University has proposals in place in order to grow, so drastic changes will be needed

with phase 2. The way that funding is provided with the Transport Department means that it takes time to provide

solution.

Mr Adrian Taylor and Mr Andy Clark from Atkins introduced themselves and showed the meeting a copy of their

presentation. (Please note that the report is still in progress and subject to changes and will therefore not published in

minutes or elsewhere until completion).

The Stoneleigh Traffic Management study is in progress and is about two thirds of the way through. Atkins is working

with Warwickshire County Council to investigate highway options in the area. The aim is to reduce traffic flows and

improve the environment. Atkins will test options and weigh up the positive economic case and the impact on the

environment.

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Mr Hart interjected at this point that Warwickshire County Council are aware of resident’s concerns regarding

Birmingham Road. Because of significant growth at Warwick University, Stoneleigh Park, Kenilworth and Coventry

there is now more traffic and congestion.

Mr Clark from Atkins detailed the inputs into the technical study. Information has been received from HS2, and Atkins

have looked at the Hybrid Bill and how to mitigate against these impacts. Atkins will also use a traffic model of

Kenilworth and Stoneleigh to work out how the road network will react to different changes. Atkins have also had very

useful discussions with Stoneleigh Park. They have also used a jobs growth model and the latest updated strategic

economic plan.

Atkins have also taken into account the building of Phase 1 of HS2. Construction starts from 2019 onwards and is due

to be completed in 2026. The planned local improvements at the A46 junction are planned to be completed at the end

of 2019 /2020.

Atkins have proposed three options so far to address the traffic issues in Stoneleigh:

1. Closure of Birmingham Road

2. Bypass through Stoneleigh Park. This option will provide much reduced traffic flow and builds on the existing

infrastructure for HS2.

3. Bypass south of Stoneleigh village

Mr Taylor and Mr Clark showed the meeting the maps of the proposed routes, and confirmed that the next stage of the

report will be to submit a technical report within 2 weeks.

Once this report is submitted, Warwickshire County Council will carry out a public consultation on the proposals in

Spring 2018.

At this point Mr Hart pointed out that the study is still being undertaken and no decisions have been made at this point.

Mr Hart wanted to make it clear that these options are not reflective of any Warwickshire County Council proposals or

policies – they are just options to consider. Mr Hart reiterated that a possible bypass is still some time away and asked

the Council and residents to bear this in mind.

Mr Hart confirmed that the County Council are aware that traffic on the Birmingham Road is a real issue for residents,

and that the Council are very keen to ask residents again in Spring what they would like to do with Birmingham Road.

Mr Hart stated that it is very important to get an agreement locally, then the County Council can act with confidence

that there is a consensus. WCC will do a local consultation with the final options, once the final report from Atkins has

been received, within 6 – 8 weeks.

Cllr Bianco stated that the option of a bypass is tremendous news. He also asked whether a northerly route, east of the

village could be considered, off of the roundabout on the B4115 towards Finham. Cllr Bianco did also express his sincere

thanks that a bypass is being considered.

Mr Hart answered that an east and north option was considered but this is not possible with the existing topography,

particularly on the road to Bubbenhall with the river crossing. The proposed routes for a bypass are easier to achieve.

Mr Hart did state that the report will explain why this is not an option. Mr Hart also pointed out that any new roads

being built will have to meet the construction standards of the County Council. Any route through Stoneleigh park, for

example, would be public highway, which would have implications for Stoneleigh Park and would have to be built to

standard with the correct level of street lighting and drainages.

Cllr Hancox stated that he was of the opinion that most residents will prefer a bypass. However, he did point out that

neither option caters for the residents of Coventry Road, and stated that it needed to be remembered that the traffic issue

does not just affect Birmingham Road, but Coventry Road as well. This is about the parish of Stoneleigh as a whole.

Cllr Hancox wondered whether there could be possible route changes to accommodate the residents on Coventry Road.

Mr Hart answered that it would be rare to be able to solve all the traffic problems in the area. If the Council can do the

bypass with options two and three they will still try and limit access to the village so that it is bypassed. If Birmingham

Road is closed the residents of Coventry Road may still see traffic along this route, although Mr Hart is of the opinion

that the traffic on Coventry road would reduce under some of these options. Mr Hart confirmed that they would be able

to quantify this with the traffic report.

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Cllr Hancox stated that there are already lots of distractions in the village such as the bridge which should prevent people

coming through already, however this clearly does not work as there is so much traffic already

Mr Hart agreed but did state that if it becomes harder to go through Stoneleigh then this will help. He also pointed out

that that the proposed bypass will be a single carriageway road as at the moment the plan is just to deal with the existing

issues, and the County Council does not want to attract more traffic on a larger road. The County Council recognises

that Stoneleigh is in a unique situation and just wants to deal with the current issues.

Mr Taylor from Atkins commented that the traffic model will show different proposed routes so that they can directly

compare the impact on traffic.

Mrs Crofts commented that she supports the Chairman in that the Coventry Road is often forgotten. Mrs Crofts lives on

the Coventry Road and trying to get to and from the University and Stoneleigh Park is very difficult. The traffic builds

up and comes across the bridge to Stoneleigh Park. These problems are not factored into the current proposed solutions.

Mrs Crofts feels that option two, the bypass through Stoneleigh Park, is an attractive option because Stoneleigh Park is

already affected by HS2. This seems the most sensible option since many people are going to work at Stoneleigh Park

or Abbey Park, and anything that keeps traffic flowing away from the village is a good option.

Mr Hart agreed that the County Council would reflect on every issue raised and take them into account. The final report

will include the outcome of the traffic modelling work and it will be interesting to see what traffic model tells us. Mr

Hart re-iterated that the Coventry Road would not be forgotten about but that the County Council are just trying to

address the majority of issues.

Mr Vaughan declared a very negative attitude to option 3, the bypass going through the village. The nearest property to

the bypass in the village belongs to Mr Vaughan and his friend Mr Hatfield. The proposed route of the road goes through

the back of the field which Mr Vaughan owns. Mr Vaughan wanted to know whether any consideration had been given

to the landscape value of the fields beyond the village boundary. Mr Vaughan feels that the proposed route is far too

close to the village and will have a huge impact on the village, his and his neighbour’s houses, the orchard area and the

properties on Birmingham road. Mr Vaughan also asked about the traffic along Coventry Road, through the village and

over the bridge.

Cllr Hancox answered that if there was a bypass there would be nowhere for traffic to go. Mr Vaughan asked why and

Cllr Hancox answered that the traffic model will show where the traffic might go.

Mr Taylor from Atkins stated that as part of the technical assessment Atkins will look at the impact on the environment.

Mr Hart stated that the County Council will have to look at all of the options before anything is taken forward.

Mr Vaughan commented that once the map is on the plans, this will be taken notice of by everyone and may affect the

value of people’s houses. Mr Hart answered that this is not an official document created by the Council, it is just a list

of possible options and apologised if it has upset anyone.

Cllr Hancox reiterated Mr Hart’s comments and commented that the village have asked the County Council to look at

options because something needs to happen with the traffic through the village. He suggested that these are just ideas,

but that if a majority of the village is happy with the plans the County Council will have to go with the chosen plan, and

this cannot be based on individual plans.

Cllr Jack asked about option 2, the bypass going through Stoneleigh Park and wondered what are the views of people

working at Stoneleigh Park.

Colin Hooper from Stoneleigh Park answered that the Park is in support of the proposal as it provides the park with road

frontage. Colin Hooper confirmed that three weeks ago he had a meeting with Chris Grayling regarding this, and

Stoneleigh Park have asked HS2 Ltd to consider canting the southern bridge to 45 degrees. Stoneleigh Park would like

HS2 Ltd to build both bridges to highway standards and provide a new entrance. Chris Grayling has instructed his

advisors to have a look at the feasibility of this. Mr Hooper and his colleagues at Stoneleigh Park are concerned about

use of the Ashow road for HS2 related HGVs. They have asked HS2 Ltd to consider directing their contractors to use

an existing farm track and not the Ashow Road. HS2 advisors will consider this but this is outside the Hybrid Bill and

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is therefore simply a case of negotiation with the contractors. Mr Hooper also suggested that the bypass be closer to the

railway line to minimise the land take.

Mr Adrian Hart was pleased to received positive feedback from Stoneleigh Park.

Cllr Jack stated that everybody seemed pleased with the route suggested by option 2, and asked whether it was necessary

to consider option 3.

Mr Hart answered that there is a need to consider all of the options, as the County Council need to show that they have

complied with government requirements and looked at range of options. Once the Council have chosen the final options

these will be looked into further.

Mr Hooper did point out that all of the bypass options take land out of Stoneleigh park.

Mr Hart commented that the County Council will share the final report with the Parish Council either through the website

or directly in either late December or early January.

Cllr Hancox thanked Mr Hart, Ms Van der Hoven, Mr Taylor and Mr Clark for attending.

They and 5 members of the public left the meeting and standing orders were re-instated at 20.21pm.

83. Minutes

The minutes of the Ordinary Meeting of the Parish Council held on Thursday 12th October were signed by the

Chairman.

84. Planning

New planning applications

Application No: W/17/1952

Description: Demolition of various redundant structures - Units 30,42,24,23and 39

Address: Units 30,42,24,23& 39 Stoneleigh Park, Kenilworth CV8 2LG

Applicant: Mars Pension Trustees

Case Officer: Debbie Prince

Closing date 10th November

The Parish Council unanimously agreed to support the application.


Description: Demolition of various redundant structures – Units 134,167,99(1), 99(2) and 129

Address: Units 134,167,99(1), 99(2) and 129 Stoneleigh Park, Kenilworth CV8 2LG



Closing date: 10th November



Description: Demolition of various redundant structures – Units 32,80(3),80(4),133 and 159

Address: Units 132,80(3), 80 (4), 133, and 159 Stoneleigh Park, Kenilworth, CV8 2LG





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Description: Demolition of various redundant structures - Units 94, 93, 158 (1),158 (2) and 90

Address: Units 94, 93, 158 (1), 158 (2) and 90, Stoneleigh Park, near Kenilworth, CV8 2LG






Description: Demolition of various redundant structures - Units 80 (2) and 79

Address: Units 80 (2) and 79, Stoneleigh Park, near Kenilworth, CV8 2LG






Description: Demolition of various redundant structures - Units 62,96,154,155

and 163

Address: Units 62, 96, 154, 155 and 163, Stoneleigh Park, near Kenilworth, CV8 2LG




Address of site to which the appeal relates: 17 Stoneleigh Close, Stoneleigh, Coventry, CV8 3DE

Proposed development: Erection of first floor to bungalow and erection of single

storey side extension

Appellant’s name: Mr & Mrs Allard

Appeal reference number: APP/T3725/D/17/3180647

Appeal Start Date: 17/10/2017

Cllr Hancox declared an interest in the application and left the room during the discussion.

The Council unanimously agreed to adopt a neutral position to the application


Proposed development: Demolition of existing bungalow and replacement bungalow.

Address: Abbey Park, Stareton Lane, Stoneleigh, Kenilworth, CV8 2LJ

Applicant: DL Property & Development Strategies Ltd

Case Officer: Ed Piggot


The Council unanimously agreed to adopt a neutral position to the application

Progress of planning applications

W/17/1641

Description: Erection of a detached carport.

Address: The Barn, Stareton Lane, Stoneleigh, Kenilworth, CV8 2LL

Applicant: Mr. S. Hession

Planning Officer: Liz Galloway

Closing date 31st October


W/17/1729

Description: Application for approval of reserved matters in relation to appearance, landscaping, layout and scale

under outline planning permission no. W16/0239 for Phase 1A of the approved

development comprising two buildings for Class B1(b) research and development use totalling 19,225 square metres

GFA floor space plus 696 square metres GFA floor space of ancillary energy

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centre, substations and pump room; provision of 1,031 associated car parking spaces and associated soft and hard

landscaping.

Address: Land to the North and South of the A45(between Festival and Tollbar junctions) and land at the

A45/Festival Roundabout, the A46/Tollbar Roundabout and at the junctions of the A444 with

the A4114/Whitley Roundabout.

Applicant: Jaguar Land Rover

Planning Officer: Rob Young

Closing date 25th October

The Parish Council unanimously agreed to support the view of Baginton Parish Council.

W/17/1631

Description: Application for the variation of conditions 5, 6, 7 & 28 of planning permission no.

16/0239 to provide for changes to the approved parameters plan, revised timings for the submission of the master plan

and design code and an additional access onto Rowley Road. Planning permission no. W16/0239 was for a

comprehensive development comprising offices, research & development facilities and light industrial uses (Use Class

B1), hotel accommodation (Use Class C1), car showroom

accommodation and small-scale retail and catering establishments (Use Classes A1, A3, A4 and/or A5)

Address: Land to the North and South of the A45 (between Festival and Tollbar Junctions) and land at the

A45/Festival Roundabout, and A46/Tollbar Roundabout and at junctions of A444 with the

A4114/Whitley Roundabout, Coventry, CV3 4PB

Applicant: Jaguar Land Rover

Planning Officer: Rob Young

Closing date 6th October, extension granted to 13th October

The Parish Council unanimously agreed to support the view of Baginton Parish Council.

W/17/1578

Description: Replacement of RFM (sui generis), 9525m sq of floorspace, together with associated access

arrangements, circulation, parking spaces and landscaping

Address: Land at junction of A46 and Stoneleigh, Stoneleigh Park

Applicant: LaSalle Investment Management

Planning Officer: Debbie Prince

Closing date: Extended until 13th October

The Parish Council unanimously agreed to adopt a neutral stance to this application.

W/17/1552

Description: Application for approval of reserved matters following outline

planning permission ref. W14/1340 for the erection of 93

dwellings

Address: Land On The North Side Of, Common Lane (Crackley Triangle),Kenilworth

Applicant: Bloor Homes Western

Planning Officer: Lucy Hammond

Closing date: Extended until 13th October

The Parish Council unanimously agreed to adopt a neutral stance to this application.


Description: Reinstatement of farm track and improvements to existing vehicular access (part retrospective)

Address: Dial House Farm, Ashow Road, Ashow, Kenilworth, CV8 2LD

Closing date 19th September

The Parish Council unanimously agreed to adopt a neutral stance.

Planning permission has been granted


Description: Conversion of existing garage for horse boxes and trailers to two-bedroom dwelling.

Address: Woodlands House, Ashow Road, Ashow, Kenilworth, CV8 2LE

Closing date 8th September

It was unanimously agreed that the Council would remain neutral and ask that the visibility issue resolved.

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85. Matters Arising

a) HS2 - To consider an application to the HS2 Community Fund

Cllr Hancox stated that Becki Combe has working very hard on lots of exciting projects for the parish and

has the support of the Parish Council. The Parish Council would like to thank Becki for her hard work on

behalf of the village. The Stoneleigh Village Hall Committee is also looking to bid for funds. The Village

Club and Village Hall Committee are considering working together as a village to upgrade the village club

facilities anyway.

Cllr Jack asked whether the Village Club was a non-profit making organisation and Cllr Bianco replied that

it was a company limited by guarantee.

b) Local Plan – To consider the Judicial Review against the Coventry Local Plan and consider

pledging a contribution to the Review under Section 137 of the Local Government Act 1972

Cllr Hancox informed the meeting that he has not heard anything regarding the proposed Judicial Review

and Cllr P Redford confirmed that as far as she knew the plans for the Judicial Review had fallen through

as the latest barrister in charge of the case felt that there was no case. The ‘Keep our Green Belt Green’

group are looking to query at this stage the Coventry Local Plan.

c) Neighbourhood Plan

The Clerk and Chairman now have copies of the Stoneleigh village plan and the Ashow Village plan. The

Ashow village plan is out of date and both will need updating.

d) Community Infrastructure Levy update

Cllr Foster confirmed that the Parish Council can get more funds from the CIL for infrastructure so we need

to encourage residents to start a Local Plan. The clerk suggested a possible ‘Community Day’ where all of

the clubs and societies in the parish come together to ensure that residents are informed about what is

happening in the local area.

Cllr P Redford confirmed that the CIL is not yet formally adopted but this will hopefully happen at the end

of November or the beginning of December. The District Council will create a full list of CIL charges and

let the Parish Council know.

Cllr Foster confirmed that the Parish is in the high value area and so the applicable charge will be £195 per

square metre. The charges for the Kings Hill development is £55 per square metre. This does not include

private houses or single dwellings. Cllr P Redford also confirmed that warehousing is not included in the

CIL charges.

e) Community Speed Watch

It was confirmed that six people are needed in order for a training event to be held. It was confirmed that

the volunteers so far are:

Mr Innocent, Cllr Astle, Cllr Hancox, Cllr Foster, Cllr Bianco, and possibly some other residents of

Stoneleigh. Cllr Hancox will contact some possible volunteers and the clerk will contact the police to

arrange the training.

85. To consider amending the Standing Orders to allow the Clerk to send the agenda to Councillors via email.

It was unanimously agreed to amend the Standing Orders to allow the agenda to be sent to the Councillors by email

each month. The updated Standing Orders will be placed on the Parish Council website.

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86. To confirm positions within the Council including Stoneleigh Almshouses, Leigh Educational Trust,

Stoneleigh United Charities and the Stoneleigh Hall Village Committee.

It was unanimously agreed that Sue Crofts will remain the representative of the Almshouses on behalf of the Parish

Council.

It was unanimously agreed that Cllr Williams will become the representative of the Almshouses on behalf of the Parish

Council, in place of former Councillor Mackenzie. The clerk is to write to the Foundation to confirm.

It was unanimously agreed that Cllr Hancox will remain the representative of the Stoneleigh United Charities on behalf

of the Parish Council.

It was unanimously agreed that Cllr Hancox will remain the representative of the Stoneleigh Hall Village Committee

on behalf of the Parish Council.

87. To receive reports from: -

a) Police Report

The newsletter is not available for this month but will be circulated once received. The Clerk informed the meeting

that PC Wendy Burrows is retiring, so PC Ed King will the main contact for the Parish Council. A meeting is

planned for 21st November to discuss policing issues in the village. The Clerk is to place a notice on the noticeboard

and an article in the parish magazine to advertise the meeting.

b) County Councillor – Cubbington – Cllr W Redford

Cllr W Redford wanted to pass his thanks to Adrian Hart who has given the Parish Council lots of support with

traffic problems in Stoneleigh.

There is a proposed 30mph speed limit for some roads in Ashow which is now out for consultation. Residents can

object and the closing date of the consultation is 1st December. Cllr Hancox asked whether there was police support

for the new speed limit and Cllr W Redford answered that he had not heard anything from the police. Cllr Hancox

asked whether the County Council is happy to impose the speed limit, and Cllr W Redford confirmed this was the

case.

Cllr W Redford informed the Parish Council that the Warwick Rural East Community Forum has £8000 to spend

on community initiatives, and asked the Parish Council to put the message out to all local clubs and associations.

Applications need to be with Cllr W Redford by mid-January. The form is online, along with guidance.

Cllr Hancox asked whether the Forum would consider an induction loop for people who are hard of hearing or a

projector. Cllr W Redford confirmed that this would be considered as there are clear benefits for the community.

Cllr Foster thanked Cllr W Redford for his efforts regarding the 30mph speed limit through Ashow.

c) District Councillor – Stoneleigh & Cubbington - Cllr P Redford

Cllr P Redford informed the Parish Council that she has reported the alleyway between Hall close and Birmingham

Road and asked whether it had been cleared. Cllr Hancox confirmed that the path has not been cleared and Cllr P

Redford confirmed that she will chase this up.

Cllr P Redford informed the Parish Council that on 21st November she is meeting with Gareth Epps the HS2

Commissioner. Mr Epps is coming to have a look around and is visiting Burton Green and the HS2 line area through

Stoneleigh.

Cllr R Redford informed the meeting that she will be raising the lack of communication from HS2 with Mr Epps.

HS2 are having drop in sessions at Cubbington but have only just informed people at very short notice. Cllr Redford

is going to ask about this and enquire as to why there are no planned drop in sessions in Stoneleigh.

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The proposed drop in dates in Cubbington are:

1-3 pm on 11th January, 1-3pm on 8th February, 1-3 pm on 8th March, 1-3 pm on 12th April.

Cllr Bianco confirmed that he is also meeting Gareth Epps and will raise lots of issues with him including the

Stoneleigh bridge, the prospect of 400 lorries per day on country lanes and any other issues.

Cllr P Redford also wishes to raise the issue of dust from planned construction works, as this is a health and safety

issue.

Cllr P Redford also informed the meeting that with immediate effect there will be overnight accommodation

provided for rough sleepers in Leamington and Warwick every night that the temperature is zero or below.

Previously this was only provided once the temperature was below zero for three consecutive nights. Cllr P Redford

expressed concern regarding this as all of the surrounding districts still have the three- night rule so there may be an

issue with rough sleepers coming to this area.

Cllr Hancox asked Cllr P Redford whether Warwick District Council have privatised Newbold Comyn and St

Nicholas sports centres, as the rates for private hire at the sports halls has increased hugely. Cllr P Redford will

raise this issue on behalf of the Parish Council.

88. Finance

Income / Expenditure

Balance brought forward £37,966.55

Receipts

Interest (Select account) £0.70

Interest (14 day account) £3.29

£37.970.54

Payments to 31st October 2017

301344 WALC – Planning training & 2 x training guides £25.00

301345 Diane Malley – HMRC Payment and payroll £332.85

301346 Grant Thornton – Audit fee £120.00

301347 Xerox (UK LTd) £6.72

301348 S. Windridge Salary and expenses (Sept) £489.67

301349 Data Protection Registration £35.00

301350 Mark Bonnett – Village website domain £19.98

(Unpresented cheque)

£1029.22

---------------

£36,941.32

==========

At Co-operative Bank plc, Birmingham

A/C 6101168500 (Current) £11,479.72

A/C 6101168550 (Instant Access) £5062.59

A/C 6101168556 (14 Day Deposit) £20,418.99

---------------

£36,961.30

Less £19.98 unpresented cheque £36,941.32

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Cheques to be authorised for November

301356 WALC – Data Protection training £45

301357 S. Windridge Salary and expenses (Oct) £350.36

It was unanimously agreed to authorise the cheques for November.

c)The budget was reviewed. (The budget is annexed at page 148)

d)Earmarked funds were reviewed. (The earmarked funds are annexed at page 149)

Regarding the Ashow noticeboards, it was confirmed that the church noticeboard and the main noticeboard were

included in the original proposal. Cllr Foster informed the meeting that there may be enough surplus to do a third

noticeboard in Ashow and asked whether this was acceptable. It was unanimously agreed that a third noticeboard

could be purchased with any surplus funds.

e) There is £300 left in the budget for charitable donations and it was agreed that the Parish Council would decide

whether to make any further charitable donations in March.

89. Correspondence

No correspondence was received this month.

90. Public Session

Standing orders were suspended at 21:17 pm for the public session.

Mrs Blagburn asked whether the proposed meeting on 21st November regarding police issues has been widely publicised.

Cllr Hancox answered that he will do an email to the village group and ask Mike Elliot Higgot to do same for Ashow.

He will also ask whether a noticeboard could be put up in the village club.

The clerk will put a notice on the 3 village noticeboards.

Standing orders were re-instated at 21:18 pm.

91. Questions to Chairman

Cllr Bianco asked whether HS2 Ltd could attend the January Parish Council meeting to give a traffic update.

The clerk will ask HS2 Ltd again whether they can attend a meeting.

92. Meetings

The Ordinary Parish Council Meeting will be held on Thursday 14th December at Ashow Village Club.

93. Closure

The meeting was closed at 21:26 pm.

143

A46 Stoneleigh Junction Key Contacts

• Adrian Hart – Team Leader, Strategic

Transport Projects & PolicyNicola van

der Hoven – Programme Manager,

A46 Link Road

144

145

A46 Stoneleigh

Junction Key

Programme Dates

• Planning Application – Winter 2017/18

• Start Construction – late Summer

2018/19

• Complete construction late 2019/20

146

A46 Stoneleigh Road Junction

University of Warwick

Kenilworth

147

A46 Link Road – Next steps

• Issues and Options Public

Engagement

– Late 2017

• Development of route study and

assessment of options

– Spring 2018

• Submission of reports to

Department for Transport

– Summer 2018

N

148

Budget November 2017 April May June July August September Total

Salary (including tax) £371.15 £428.12 £804.01 £428.32 £428.14 £735.72 £3,195.46

Office Maintenance £18.00 £18.00 £18.00 £18.00 £18.00 £18.00 £108.00

Stationery £23.32 £3.95 £146.64 £65.40 £0.00 £40.00 £279.31

Postage & Telephone £1.28 £0.00 £1.28 £265.00 £10.20 £0.00 £277.76

Clerk Travel expenses £27.45 £15.75 £18.00 £20.25 £0.00 £8.55 £90.00

Playground Equipment £0.00

Playground Maintenance £0.00

Office equipment £0.00

Office equipment maintenance £0.95 £7.66 £5.60 £14.21

Insurance £419.44 £419.44

Publications £0.00

S. 137 Grants £1,300.00 £1,300.00

Training £15.00 £15.00

Audit (External and internal) £70.00 £100.00 £170.00

Village Hall hire £0.00

Subscriptions £272.86 £54.98 £327.84

Chairman's Allowance £0.00

VAT £4.85 £49.50 £139.95 £67.60 £26.12 £288.02

Election expenses (Ring fenced funds - included in budget of £16361) £0.00

Special Grants (Ring fenced funds - included in budget of £16361) £0.00

Misc £25.25 £100.00 £25.25 £150.50

TOTAL £719.86 £2,234.76 £1,223.13 £972.23 £456.34 £1,029.22 £6,635.54

Speed Gun maintenance (Ring fenced funds - separate budget) £249.00 £249.00

Street lighting (Ring fenced funds - separate budget) £180.89 £180.89

Defibrillator (Ring fenced funds - separate budget) £0.00

Ashow Notice Boards (Ring fenced funds- separate budget) £0.00

Planning Consultations (Ring fenced funds - separate budget) £0.00

Transparency Fund (Ring fenced funds - separate budget) £345.55 £0.00 £635.54 £981.09

£1,410.98

£8,046.52

149

At March 2017 spent received At 1st November 2017

Defibrillator £378.00 £0.00 £0.00 £378.00 WDC - Rural Footway Lighting £361.77 £180.89 £0.00 £180.88 Parish Plan Stoneleigh £1,141.89 £0.00 £0.00 £1,141.89 Community Plan Ashow £815.87 £0.00 £0.00 £815.87 Elections £1,500.00 £0.00 £0.00 £1,500.00 Gateway £1,085.00 £0.00 £0.00 £1,085.00 Neighbourhood Plan £3,000.00 £0.00 £0.00 £3,000.00 Grant Speed Gun £1,205.00 £249.00 £124.50 £1,080.50 Ashow Notice Boards £1,550.00 £0.00 £200.00 £1,750.00 Planning Consultation £200.00 £100.00 £0.00 £100.00

Transparency Fund £1,381.94 £981.09 £0.00 £400.85 109.83 vat to be

claimed

Total £12,619.47 £1,510.98 £11,432.99

Documents

PRESENT - Microsoftbtckstorage.blob.core.windows.net/site15356/November 2017...Ms Van der Hoven introduced herself and showed the meeting the proposed layout for junction improvement