Minutes of the Regular Meeting of the Council of Commissioners of the Lester B. Pearson School Board held Monday, August 29, 2016 at 1925 Brookdale Avenue, Dorval, QC, in accordance with section 162 of the Education Act and By-law 1(2016). As per the rules of the Lester B. Pearson School Board, notice was sent out on August 26, 2016. This meeting was "Live Webcast ".

PRESENT: Commissioners:

Parent Commissioners: Student Commissioner: Administration:

Recording Secretary: ABSENT:

ALSO PRESENT:

Presentation:

Chair S. Stein Day, Vice-Chair N. Burke, J. Arless, N. Beaton, E. Bender, C. Berger, W. Clifford, M. Davis, L. Derry, F. di Bello, D. Olivenstein, D. Pavone, M. Sherman. S. Bhargava, F. Clarke, M. Nalecz. None M. Chechile, Director General; S. Balleine, Assistant Director General; C. Heffernan, Assistant Director General; F. Hamel, Director of Corporate Affairs & Legal Services; G. Dugre, Secretary General; J. Hendry, Coordinator of Communications & Marketing. S. Kaley, Office Agent Principal Class. Parent Commissioner; S. Buckingham, Student Commissioners; C. Leitman and T. Nacke. Unions and Associations: H. Yetman, PTU President. Public: C. Eustace; Taxpayer, R. Frank; Reporter, B. Freeston; PEF President.

Nil

The meeting was called to order at 7:48p.m.

1. APPROVALOFTHEAGENDA IT WAS MOVED BY Commissioner E. Bender AND UNANIMOUSLY RESOLVED that the agenda be modified to postpone item 15.3 Resolution: Commissioner's Remuneration until the September 26, 2016 Council Meeting.

Vote: 13 in favour None opposed No abstentions CARRIED

2. APPROVAL OF THE MINUTES

2.1 Regular Meeting held on June 27,2016 IT WAS MOVED BY Commissioner F. Clarke: THAT the minutes of the regular meeting held on June 27, 2016, be approved as presented. CARRIED

2.2 Business Arising from the Minutes of June 27, 2016: Nil

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3. PRIORITIES

3.1 Chair's Report IT WAS MOVED BY Chair S. Stein Day: THAT the Chair' s written report, be received. CARRIED

3.2 Director General's Report IT WAS MOVED BY Chair S. Stein Day: THAT the Director General's written report, be received. CARRIED

3.3 Budget 2016-2017- Adoption

Resolution number 2016-08-#01

WHEREAS in accordance with the Education Act, the Lester B. Pearson School Board must adopt and submit its 2016-2017 operating, investment and debt service budget to the Ministere de l'Education et de l'Enseignement superieur (MEES), subject to the terms and conditions set by the Minister; and

WHEREAS the June 27, 2016, parameters have been analyzed and the 2016-2017 budget prepared; and

WHEREAS this budget anticipates revenues equal to the expenditures:

WHEREFORE IT WAS MOVED BY Commissioner S. Stein Day AND UNANIMOUSLY RESOLVED:

THAT 2016-2017 balanced operating, capital and debt service budget projecting revenues of $287,784,519 and expenses of $287,784,519 be adopted and submitted to the Ministere de l'Education et de l'Enseignement superieur.

Vote: 13 in favour None opposed No abstentions CARRIED UNANIMOUSLY

4. UNIONS AND EMPLOYEE ASSOCIATIONS: Nil

5. QUESTIONS FROM THE PUBLIC: Nil

6. INTERNAL COMMUNICATIONS:

6.1 Commissioner E. Bender announced that CJ AD would be broadcasting live from Christmas Park Elementary School on Wednesday August 31, 2016.

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6.2 ChairS. Stein Day added that Global TV would be broadcasting from Lakeside Academy on the same day.

7. EDUCATION

7.1 Education Committee Report: Nil

7.2 Policy on Safe and Caring Schools- Amendment

Resolution number 2016-08-#02

WHEREAS there is a need to amend the Policy on Safe and Caring Schools:

WHEREFORE IT WAS MOVED BY Commissioner L. Derry AND UNANIMOUSLY RESOLVED:

THAT the responsibility for the review of the Policy on Safe and Caring Schools be directed to a sub-committee of the Education Committee; and

THAT said Committee ensure that the review respects the Lester B. Pearson School Board Rules on Development and Review of Policies document; and

THAT the Education Committee submit the draft of the amended Policy on Safe and Caring Schools to the Council of Commissioners for adoption at the Council meeting of September 26,2016.

Vote: 13 in favour None opposed No abstentions CARRIED UNANIMOUSLY

7.3 Special Needs Advisory Committee (SNAC) Report: Nil

8. HUMAN RESOURCES

8.1 Human Resources Committee Report: Nil

9. EXECUTIVE

9.1 Executive Committee Report IT WAS MOVED BY Commissioner C. Berger: THAT the written report, on the Executive Committee meeting held on August 22, 2016, be received. CARRIED

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9.2 Executive Committee Composition

Resolution number 2016-08-#03

WHEREAS by Resolution 2014-11-#03, the Council of Commissioners has appointed the following Commissioners to be members of the Executive Committee for a 4 year term:

Commissioner Martin Sherman as Chair;

Commissioner Craig Berger as Vice-Chair;

Chair Suanne Stein Day as a member; and

WHEREAS, for the 2016-2017 school year, the Council of Commissioners has decided to appoint additional commissioners to the Executive Committee:

WHEREFORE IT WAS MOVED BY Commissioner C. Berger AND UNANIMOUSLY RESOLVED:

THAT for the 2016-2017 school year, the following Commissioners be appointed as members of the Executive Committee, effective September 1, 2016 until August 31, 2017:

Vote:

Commissioner Eric Bender;

Commissioner Mary Ann Davis;

Commissioner Domenic Pavone;

Commissioner Laura Derry;

Parent Commissioner Frank Clarke.

13 in favour None opposed No abstentions CARRIED UNANIMOUSLY

10. AUDIT

10.1 Audit Committee Report: Nil

11. GOVERNANCE AND ETHICS

11.1 Governance and Ethics Committee Report IT WAS MOVED BY Commissioner M. Sherman: THAT the written report, on the Governance and Ethics Committee meeting held on August 17, 2016, be received. CARRIED

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12. FACILITIES AND SECURITY

12.1 Facilities and Security Report: Nil

12.2 Facilities - Pierrefonds Comprehensive High School -New Synthetic Soccer Field

Resolution number 2016-08-#04

WHEREAS, the City of Montreal (the City) entered into an agreement in 1979, amended in 1980, with the Lester B. Pearson School Board (LBPSB), where the City was to obtain the right of use of the two sports fields it agreed to build on the grounds of Pierrefonds Comprehensive High School (PCHS); and

WHEREAS said agreement expires in 2019; and

WHEREAS the City bas proposed, under the terms of a new agreement, to replace the two existing sports fields (the soccer field and the soccer/football/track field) with new synthetic ones; and

WHEREAS LBPSB bas agreed to allow access to the City to a defined area of the PCHS grounds for a period of 50 years, outside of school hours; and

WHEREAS the City is planning to build the first sports field in the fall of 2016; and

WHEREAS the City will cover all capital costs for said project; and

WHEREAS the City will cover all maintenance costs for the new assets, with the school board contributing $13,500 per year, indexed to these costs; and

WHEREAS, depending on available funds and grants, the City may also build the second field in the next five years; and

WHEREAS LBPSB schools will have priority access to the fields during school hours; and

WHEREAS LBPSB has negotiated the agreement entitled Protocole d'usufruit with the City; and

WHEREAS the Administration recommends approval by the Council of Commissioners for the signature of said agreement:

WHEREFORE IT WAS MOVED BY Commissioner C. Berger AND UNANIMOUSLY RESOLVED:

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THAT the Director General of the School Board be authorized to sign the agreement entitled Protocole d'usufruit for, and on behalf of, the Lester B. Pearson School Board.

Vote: 13 in favour None opposed No abstentions CARRIED UNANIMOUSLY

13. COMMUNICATIONS

13.1 Communications & Innovations Committee Report: Nil

14. OTHERREPORTS

14.1 Central Parents' Committee Report: Verbal report provided by Commissioner M. Nalecz.

14.2 Central Students' Committee Report: Nil

14.3 School Tax Management Committee: IT WAS MOVED BY Commissioner F. di Bello: THAT the written report, on the School Tax Management Committee meetings held on June 16 and June 30, 2016, be received. CARRIED

14.4 Quebec English School Boards Association Report: Nil

14.5 Intercultural Advisory Committee Report: Nil

14.6 Pearson Education Foundation Report IT WAS MOVED BY Chair S. Stein Day: THAT the written report, highlighting the Pearson Educational Foundation newsletter, be received. CARRIED

B. Freeston, President of the Pearson Education Foundation said a few words regarding PEF's upcoming events.

14.7 Transportation Advisory Committee Report: Nil

14.8 International Committee Report: Nil

15. CORPORATEBUSINESS

15.1 Correspondence

1. Volunteer West Island's Quoi de Neuf Newsletter #102, English & French.

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• Cummins volunteers and Volunteer West Island team up to make a difference at the Teapot Seniors Citizens Centre.

• Intact volunteers and Volunteer West Island help Welcome Hall Mission.

2. Volunteer West Island's Quoi de Neuf Newsletter #103, English & French.

• L'Oreal employees and Volunteer West Island team up to celebrate the 7th

annual L'Oreal Citizen Day.

• Courses and activities for seniors are offered onsite at Volunteer West

Island headquarters in Sainte-Anne-de-Bellevue.

No response required.

15.2 Committee Membership for 2016-2017

Resolution number 2016-08-#05

WHEREFORE IT WAS MOVED BY Commissioner D. Pavone AND UNANIMOUSLY RESOLVED:

THAT the document entitled Committee Membership 2016-2017 dated August 29,2016 be adopted; and

THAT all appointments be effective as of September 1, 2016 for the 2016-2017 school year.

Vote: 13 in favour None opposed No abstentions CARRIED UNANIMOUSLY (This document is appended to and forms an integral part of the minutes.)

15.3 Commissioners' Remuneration TABLED to September 26, 2016 Council Meeting.

15.4 Parents' Committee (PC) Composition

Following the reading of the resolution: IT WAS MOVED BY Commissioner N. Burke AND UNANIMOUSLY RESOLVED: THAT a friendly amendment be made to add the words "maladjustments or" in point B in the last THAT. CARRIED

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Resolution number 2016-08-#06

WHEREAS, according to section 189 of the Education Act, each school board shall establish a Parents' Committee; and

WHEREAS the composition of the Parents' Committee (PC) of the Lester B. Pearson School Board (previously referred to as the Central Parents' Committee or CPC) was reviewed and updated:

WHEREFORE IT WAS MOVED BY Commissioner M. Nalecz AND RESOLVED:

THAT, effective August 29, 2016, the composition of the Parents' Committee (PC) of the Lester B. Pearson School Board be as follows:

Vote: 12 in favour

A. 1 representative from each school, elected each year at the meeting of the parents of the students who attend that school, held before September 30th;

B. 1 representative of the advisory committee on services for handicapped students and students with social maladjustments or learning disabilities (the SNAC), designated by and from among the parents who are members of that committee.

1 opposed (Commissioner N. Beaton was opposed.) No abstentions CARRIED

15.5 Administration Advisory Committee on Policies (AACP)- Amendment to Composition and Mandate

Resolution number 2016-08-#07

WHEREAS, following a request by the Administration, there is a need to amend the composition and mandate of the Administration Advisory Committee on Policies (AACP):

WHEREFORE IT WAS MOVED BY Commissioner M. Sherman AND UNANIMOUSLY RESOLVED:

THAT the amended document entitled Administration Advisory Committee on Policies Composition and Mandate, dated August 29, 2016, be adopted.

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Vote: 13 in favour None opposed No abstentions CARRIED UNANIMOUSLY (This document is appended to and forms an integral part of the minutes.)

16. OTHER BUSINESS: Nil

17. FURTHER QUESTIONS FROM THE UNIONS AND EMPLOYEE ASSOCIATIONS: Nil

18. FURTHER QUESTIONS FROM THE PUBLIC: Nil

19. ADJOURNMENT THAT, there being no further business to discuss, the meeting was adjourned by the Chair at 9:25p.m.

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Attachments Oisted by/with Agenda Item number): Agenda item: 15.2 Committee Membership for 2016-2017

15.5 Administration Advisory Committee on Policies (AACP) -Amendment to Composition and Mandate

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COUNCIL COMMITTEE MEMBERSHIP 2016-2017

COMMITTEE CHAIR VICE-CHAIR MEMBERS

Audit E. Bender, F. Clarke (P), D. Pavone, M. Sherman

Central Parents N. Beaton, S. Stein-Day

Central Students W. Clifford, F. di Bello

CGTSIM Di Bello, S. Stein-Day

DG Evaluation N. Beaton, N. Burke, W. Clifford, M. Sherman, S. Stein-Day,+ Chair of HR

Executive E. Bender, C. Berger, F. Clarke, M. Davis, L. Derry, D. Pavone, M. Sherman, S. Stein-Day

Facilities C. Berger, F. Clarke (P), D. Pavone

Governance C. Berger, L. Derry, M. Nalecz (P),

& Ethics D. Olivenstein, D. Pavone, M. Sherman, S. Stein-Day

Human C. Berger, F. Clarke, W. Clifford, M. Davis,

Resources F. di Bello, D. Olivenstein

Intercultural I

I S. Bhargava (P)

International N. Beaton, E. Bender, S. Bhargava (P), F. di Bello, M. Nalecz (P), M. Sherman

Marketing& N. Beaton, S. Buckingham (P), N. Burke,

Communications W. Clifford, L. Derry, M. Nalecz (P)

Programs & N. Beaton, E. Bender, C. Berger, N. Burke,

Services (Ed) L. Derry, M. Nalecz (P), D. Olivenstein

Pupil Placement E. Bender, N. Burke, L. Derry,

Needs D. Olivenstein, M. Sherman, Parent 1, Parent 2

QESBA N. Burke, F. di Bello, S. Stein-Day

Regions ?TBD

Special Needs W. Clifford, D. Olivenstein

Advisory

Transportation F. Clarke (P), L. Derry, D. Pavone

Advisory

August 29, 2016

ADMINISTRATION ADVISORY COMMITTEE ON POLICIES COMPOSITION AND MANDATE

The composition and mandate of the Administration Advisory Committee on Policies (AACP) are as follows:

COMPOSITION

1. The AACP shall be composed of 9 members. The school principals shall constitute a majority of the members 1:

A. In-school Administrators (5):

• A total of 4 school principals from Regions 1, 2 and 3 (2 from the Elementary sector and 2 from the High School sector);

• 1 representative from either the Adult Education sector or the Vocational Education sector.

B. School Board Administrators ( 4 ):

• The Director General;

• The Secretary General or Legal Counsel;

• 2 representatives from Administration named by the Director General.

2. The AACP shall be under the direction of the Director General2.

3. Non-members may be invited to participate in a meeting of the committee to answer questions and/or provide comments (for example: experts, guests or members of the ad hoc or standing committee in charge of the development or review of the document under study). The non-members shall agree to keep all discussions of the committee strictly confidential.

4. The In-School Administrators' representatives shall be elected annually prior to September 1st.

1 In accordance with section 184 of the Education Act, a school board that has divided its territory into administrative regions shall create a central advisory committee on management, composed of a majority of school principals, for the purposes of sections 96.25 and 110.13 of the Education Act. Note that this committee was previously known at LBPSB as« Management Executive» and will henceforth be referred to as AACP. 2 Section 183 of the Education Act.

AACP- Amended August 29, 2016 Page 112

5. The AACP shall establish its rules of internal management and meet at least three times per year, this number to include meetings held by teleconference or videoconference.

MANDATE

6. The mandate is of the AACP is defined as follows:

6.1 To participate in defining the strategic plan, the policies and the by-laws of the School Board as per sections 96.25 and 11 0.13 of the Education Act.

6.2 To make recommendations to the Executive Committee to review, develop or modify any policy.

6.3 To provide written recommendations and comments on drafts of new policies or modifications to existing policies submitted for review.

6.4 To provide written recommendations and comments on any drafts of strategic plans or by-laws submitted for review.

AACP- Amended August 29, 2016 Page 212