Presentation 16.01.08

8/4/2019 Presentation 16.01.08

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Sales Co-ordination Department : Ranchi

An Overall view of functional set up


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Uday Pratap Sinha

HoD Sales Co-ordination & Material Control

Physical despatchesDocumentation

R.G.SharmaSr. Manager

WireDes & Pkg

Sailesh Kumar

Manager

H.S.ChoudharyAsstt.Officer

Anuj Singh

Officer

B.K.Jha

Asistant

P.N.Sharma

Officer

Rajesh SharmaHead, Works

Sales Co-ordination

Rope Des & Packing

Kamlesh Sharma

Officer

A.K.Dey

Asstt.ManagerH.Kumar

Asstt.ManagerAnoj Singh

Officer

K.Ramesan

Officer

K.Purushothaman

Sub Jr. Officer

Material Control

George Panicker

Asstt.Manager

Prakash Kumar

Rod Yard Roughing & Furnace Ropery & Salvage

N.K.Sharma A.K.AgarwalJugal Sharma

Amit Sinha

R.K.SrivastavSuresh Prasad

A.K.Singh P.K.Mishra

ORGANIZATION STRUCTURE ( SALES CO-ORDINATION & MATERIAL CONTROL )


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VARIOUS ACTIVITIES OF SALES CO-ORDINATION

SALESCO-ORDINATION

Looking into customer's

query and reply

HO/Branches for clearance

of stucked up stockArrangements of vehicle

placement as per demand

Attending visitos related to

Sales & Marketing

Preparing MIS report

Processing of Returned

materials.

Problem solving & release

of stucked up stock with

QA,Planning & Production

Organising inspection

and providing facilities.

Summer Trainess for

Project report.

Rope despatch &

packing.

Release of export cargoafter stuffing.

Wire despatch and

packing


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PAPER FLOW CHART

Closing Sheet

source: QA/Planning

Hold Stock Clear stock

MIS Report

Hold for clearance Clear for despatchIf inspection

I.Call by Sales

Arrangement of stay,pick up

& drop - Sales

Arranging physical

inspection - QA

Sample cutting for test - Sales

Inspection Report - QA

Follow up with

Marketing

Clearance received

Transportation & Logistics

(By Finance & Accounts)

HomeExport

Selection of transport

& finalisation of rate -Accounts

Selection of transport &

finalisation of rate for new

destinations & old

consignments

Advance intimation to

transporters for placement

of vehicles as per

requirement - Sales

Physical loading of materials as

per adv.loading programme &

release of vehicles with proper

documents.

Prepare shipment

plan for the month

Provide container

requirement to

HO through

system by Sales

Kolkata logistics

provide pick up to

transporters

On receipt of container

loading advice is given by

Sales for loading.

Preshipment docs. &

invoice are prepared

alongwith ARE-1 etc.

Sealing of containers by Excise

officers

Adv. Despatch

Plan

Rough Challan

Loading Advice

Invoice Preparation

Final Documents

Source: QA/Planning

Finalisation of rate for selected

transporter for container pick up By

Kolkata Finance/Ranchi Accounts

Prime

Payment of freight

against submitted

bill Accounts

Post despatch analysis and followup with transporters Release of containers with

required documents


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FLOW CHART - EXPORT ROPE DESPATCH (PHYSICAL MOVEMENT)

Checked/verified & released

by QA

Finished stock through

c/sheet

Painting

Packing

Destination wise stacking

Stencilling

Tagging

Loading

Reel fixing/lashing

Photography

Fumigation

Wooden reels Steel reels Coils

One coat primer, two coat Azure blue

paint (Exhibit) for wooden reel

Stretch Wrapping with blue HDPE, Gar

Strapping & Nailing given

Stacking between the Pillair

As per customer's requirement

Computer Laminated tags affixed on

the reels/coils

Loading of containers as per existing

procedure

To prevent transit damage

Photography of each container to review

and investigate loading complain for

corrective action

Chemical Treatment to prevent insec ts

Checked/verified & released

by QA

Releasing of containers by

Excise authorities

Physical verification of loading &

documenting the same


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FLOW CHART - HOME DESPATCH (PHYSICAL MOVEMENT)

Checked/Verified & released by

QA

Finished stock through closing

sheet

Painting

Packing

Size wise stacking

Stencilling

Tagging

Loading

Reel fixing

One coat hyland blue paint on

wooden reels

Blue HDPE

Size wise stacking betweenpillairs (Named as BIN)

As per Customer's requirement

Computer laminated tags

affixed on the reels

Loading of trucks as per

procedure

To prevent transit damage

Documenting the physical

verification of loading.

Releasing of truck


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WORK FLOW CHART

Source HO/Branch Sales Order/Indent Daily Finished Prod.

report

Source - Planning

Rough challan

Verifying the correctness with Sales

Order/Indent

Seggregation of rough challan

Seggregation of challans area

wise/destination wise.

Preparation of Advance Despatch Programme

Indent for Truck/Trailer/Container

Issue of loading advice on reporting of

truck/trailer

Preparation of Invoice for despatch

Preparation of despatch documents

Release of trucks/trailers against c/note

Preparation of final invoice and other

relevant documents

Release of final invoice and other

documents to HO/Customer & respective

branches as per S.O.


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2005-2006 99845 MT

2006-2007 110282 MT

Increased by 10437 MT

A) MANPOWER COST

Grade Cost (In lacs) Target Target Target

2005-2006 2006-2007 (No) Cost (In Lacs) DateOFFICER 16 14 27.21 6 9.36 7.2

STAFF 3 2 1.67 1 1.17 X

WORKER 29 27 26.35 11 13.20 4.05

CASUAL 46 35 9.42 11 2.52 3.96

TOTAL 94 78 64.65 29 26.25 15.21

B) VARIABLE COST

High Low Remarks

2005-06 2006-07

1 Reel support 109.77 139.90 30.13 X R-1

2 Rustnil-50 68.42 67.35 X 1.07

3 Wood packing 56.19 53.45 X 2.744 Hessian/HDPE 202.05 205.31 3.26 X R-2

5 Paint 12.51 10.76 X 1.75

6 Steel Plate 22.82 15.82 X 7

7 BOPP Tape 8.64 10.32 1.68 X

8 Stretch wrap film 25.12 27.30 2.18 X

9 Hoop Iron/Strip etc. 17.15 21.86 4.71 X

10 High speed diesel 5.68 6.49 0.81

11 Miscellaneous 36.87 36.09 0.78

Total cost 565.22 594.65 42.77 13.34

Total production 99844 MT 110282 MT

Cost per Ton 566/- MT 539/- MT

Cost Saving per Ton Rs.27/-Total Savings 29.77 Lacs

2005-06 2006-07 Target High Low

Contract labour payment per Ton 22.34 25.26 2.00 2.92

Cost per Ton 22.37 22.90 0.53

R-1 Savings achieved by controlling the inventory " Just in time ".

Previously 3 to 6 months stock used to be indented and delivered at plant, now it is directly controlled by Sales for

getting delivery prior to shipment.

R-2 Changed from ordinary hessian to coloured hessian.However, per ton cost has gone up due to quality product. But we have controlled the wastage on packing.

Also with colour hessian with better quality the hessian wrapping reduced from double to single wrapping.

Production Figure

QUALITY OBJECTIVES OF SALES CO-ORDINATION DEPARTMENT

MISSION: QUALITY WORK WITH LOWEST COST

No. of employees

DescriptionSL.NOConsumption

Cost Management

Manpower Variable cost Delivery cost


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Year No. of reels Cost savings

2006-2007 142 56.32 Lacs

2007-2008 84 16.43 Lacs

Freight difference between closed box container and Open Top container varies between 500 $ to 600 $

depending on the port of discharge.

COST SAVING ON ACCOUNT OF HEAVY REELS LOADED IN CLOSED CONTAINERS


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YEARLY DESPATCH PERFORMANCE

8368 9232 9968

100415110781

89717

0

20000

40000

60000

80000

100000

120000

FY 05 FY 06 FY 07 till Dec '07

PERIOD

QTY IN MT

Avg/Mon

QTY IN MT

119616


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COMPARATIVE ANALYSIS OF DESPATCHES

27772

29904

25996

24016

248462556324798

2880927864

293062941430333

5000

10000

15000

20000

25000

30000

35000

Q1 Q2 Q3 Q4

MONTH

QTY IN MT/MONTH

'2005-06 '2006-2007 '2007-2008


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COMPARATIVE ANALYSIS OF OPENING STOCK( EVERY QUARTER OPENING )

2005

3000

1705

2527

2000

2978

1636

3038

3994

2341

2380

2820

1500

2000

2500

3000

3500

4000

4500

Q1 Q2 Q3 Q4

PERIOD

QTY IN MT /MONTH

2005-06 '2006-07 2007-08


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EXPORT CONTAINERS RELEASED FROM PLANT AT A GLANCE

FROM APRIL'07 TO DECEMBER'07

94 94

132

110 108

101

126

180

170

50

70

90

110

130

150

170

190

07 '04 05 Q1 07 08 Q2 10 11 Q3

PERIOD

NO. OF CONTAINERS

RELEASED


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JEBEL ALI WORKSOP HOUSTON BANGKOK

690

8291

9314

6986

776407

48955727

4296

47791 628

336648

AVG. / MONTH FY 06 FY 07 (APR TO DEC)

DESPATCHES TO FEEDING INDUSTRIES AT A GLANCE

QTY. IN MT


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Sales Co-ordination department was stabilised with a view to cater the need of the customer,

meet delivery against finished stock and co-ordinate various functions related to despatches

and logistics.

Early 70's Manual documentation,billing and logistic control

ADDITIONAL RESPONSIBILITY

80's Physical despatch of rope,strand,wire including

Late 2000 100% container strength at plant.Export documentation including preshipment documents.

Physical despatch of SPCD

Current

JOURNEY TOWARDS GOAL

(Input raw materials to output finished goods)

FUNCTION

Material Control activities

cutting,oiling & packing etc.


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1 Im p le m e n ta tio n o f b a r c o d i ng s y s t e m in M ate r ia l C o n tro l a s w e ll a s i n D e s p a t c h are a .2 T o s t re ng t he n th e in te r na l lo g i s t ic s b y p ro v id i ng t ra n s f e r t ro l le y in fe w o f th e a re a s lik e

SPCD, Mater ia l Cont ro l (Bas ica l ly in Rod Yard a rea ) .3 T ru c k m o u n te d c r an e ha vin g c a p a c ity o f 7 - 1 0 M T to b e u tilis e d in R o d Y ard

area (M ater ia l Cont ro l ) . Th is w i ll red uc ed fork li ft load .4 R e m o va b le s h e d to b e p ro v id e d in ro d y ard a re a to c o v e r th e ra w m a te ria ls i. e . w i re ro d s .5 With th e h e lp o f V i-e -tra n s , m o b i lis e th e tra n s p o r te rs fo r u s e o f G P S ( G lo b a l p o s itio n s y s te m )

b a s e e d v e h ic l e t ra c k in g s y s t e m .

6 T o in c r e a s e t he e x is tin g c a p a c i ty o f 1 0 MT o v e r h e a d c r ane a nd tr an s f e r t ro l le y in e xp o r t c o n ta in e rbay t o 25 MT cap ac i t y t o enab l e t o load O pe n Top c on t a ine r s and s i ng l e r ee l s up to 20 MT .

7 P ro v is i o n o f p a c k in g , s t ac k in g & d e s p a t c h e s o f g a lv an iz e d & b l ac k w ire s s e p a ra te ly in th e irre s p e c tiv e a re a s .

FUTURE PLANS