Presentation by: Dr Rajesh Khajuria DSTU Research Team of GTU dr.khajuria@gmail

Gujarat Technological University:Gujarat Technological University:Designing Structure of Technological Designing Structure of Technological Universities (DSTU) Research Project Universities (DSTU) Research Project

Presentation by:Dr Rajesh KhajuriaDSTU Research Team of [email protected] Workshop on 18th May 2013

DSTU Research Team DSTU Research Team MembersMembers

Dr. Akshai Aggarwal

Dr. Gitesh JoshiDr. Ajitsinh RanaDr. Satendra

KumarDr. K N Sheth

GTU - DSTU Research Project - 18.05.2013 2

Dr. Rajesh Khajuria

Dr. PGK MurthyDr. T D TiwariDr. Ashish JoshiDr. Trupti

Almaula

HR Skills CouncilHR Skills Council


Manufacturing Sector Ms. Trupti Almoula

Services Sector Mr. Japan Shah

SME Sector Prof. Lalit Chande

NGOs Dr. K.N. Sheth

Education Dr Rajesh Khajuria

Dr. A.S. Abani

Healthcare Dr. K.N. Sheth

Dr. A.S. Abani

Agriculture & Co-operative Dr. O. S. Junare

Government & Quasi Government Sector Ms. Trupti Almoula

Presentation MapPresentation Map

Overview of DSTU Research ProjectObjectives of StudyReview of existing structure - GTUReview and discussion of structure of

selected institutionsProcess for proposed structure of - GTUInputs by VCs and Registrars of Leading

Universities of IndiaSuggested Structure for GTUConclusionFollow up process


Overview of DSTU ProjectOverview of DSTU ProjectPart I

VisionVisionTo make GTU a hub of research,

technology and entrepreneurship. To develop new innovative and

revolutionary ways to emulate a similar success in education, in order to make GTU a world class university.

To change the educational system in such a way that it serves the needs of the people of Gujarat .


MissionMission1. To create Institutes and Centers of

Excellence (CoEs) to impart state of the art education, training and research in the field of Science, Technology and Management in general.

2. To create capabilities to develop knowledge, skill and competence at various levels.

3. To create capabilities to upgrade infrastructure of global standard for education, training and research in the areas related to Engineering, Technology, Science and Management.

4. (Contd.)


Mission (Contd.)Mission (Contd.)4. To provide inter-relationship for

national and international participations in the fields of Science, Engineering, Technology and Management.

5. To establish close linkages with industries in order to make teaching, training and research at the University, relevant to the needs of industries at national and international levels.

6. To develop opportunities for Inter-constituent collaboration: e.g. between MBA / Engineering / MCA, or MBA / MCA / Pharmacy.


Objectives of DSTU Objectives of DSTU ResearchResearchPart II

Belief in DSTU ResearchBelief in DSTU ResearchWe at GTU believe, it is the NEED of

the hour to develop proper Organization Structure, deploy necessary Manpower, and develop a system of Governance by which GTU is able to well integrate education, training and research in its four disciplines namely :

Engineering Pharmacy Management and Computer Application

At the level of Diploma, Degree, PG and Research Programs


Organization StructureOrganization Structure

Organizational structure is essentially “how job tasks are formally divided, grouped and co-ordinated”*.

Top Management needs to address 6 key elements when they design an Organizational structure:

◦ work specialization◦ departmentalization ◦ chain of command◦ span of control◦ centralization & decentralization, and ◦ formalization

* Daft R L GTU - DSTU Research Project - 18.05.2013 11

Objectives of DSTU Research Objectives of DSTU Research - 1- 1To develop a system of governance

by which GTU is able to integrate education, training and research in its four disciplines namely :

Engineering Pharmacy Management and Computer Application

At the level of Diploma, Degree, PG and Research Programs


Objectives of DSTU Research Objectives of DSTU Research - 2 - 3- 2 - 3

To identify those organizational components which are needed to pursue the objectives of GTU, and to monitor its activity related to admission, education, training, research, industry interface, inter-institute and international collaborations, more effectively and efficiently.

To sensitize the members in all the institution at all the level and to encourage them to put in their best efforts in making GTU a World Class Technological Institution.


Review of Existing Review of Existing Structure @ GTUStructure @ GTUPart III

Objectives of GTUObjectives of GTUGTU was founded in the year 2007 by an Act

of Gujarat State with the following main objective:

To development the knowledge of science, engineering, technology, management and environment for the advancement of quality of life of the mankind in general, and in relation to the domain of engineering and technological development and applications.

The prime object of GTU shall be to create Centres and Institutions of Excellence in basic and applied science, engineering and technology in particular.

There are 9 (nine) other Objects under the Main Object. (Ref. GTU Act, 16.05.2007)


Review of existing structure - Review of existing structure - GTUGTU The prevailing structure of GTU as per Act is as follows :


Board of Governors

Chancellor

Vice Chancellor

Directors

Deans

Registrar

Other Officers i.e. Controller of Examination, CAO etc.

Academic Council

Finance Committee

Review and Discussion of Review and Discussion of Structure of Selected Structure of Selected InstitutionsInstitutionsPart IV

Review and discussion of Review and discussion of structure of selected structure of selected institutionsinstitutions The DSTU Team reviewed the structure of

different Technological and other universities / institutions under the following FIVE GROUPS OF EXPERTS:

1. Selected Technological Universities of India◦ Dr Rajesh Khajuria

2. IIT – Kanpur◦ Dr K N Sheth

3. Selected Asian Universities◦ Dr PGK Murthy

4. Selected Global Universities ◦ Dr Trupti Almoula

5. Ancient Universities of India ◦ Dr Rajesh Khajuria


Review and discussion of Review and discussion of structure of selected structure of selected institutionsinstitutionsBrief Presentations by each of the

FIVE Team Leaders are organized in the afternoon session….

However, I shall very briefly overview some of the universities studied by me and discussed in our meetings so far.


Delhi Technology Delhi Technology University (DTU) University (DTU) Courses offered at DTU are Bachelor of

Engineering (B.E.), Bachelor of Technology (Part-time), Master of Engineering (M.E.), Master of Science (M.Sc.), and Master of Business Administration (M.B.A), and Doctor of Philosophy (Ph.D.)

The Founder Vice-Chancellor heads the GTU. The Registrar reports the V.C.

◦ The Sr. Asst. Registrar (Finance & A/C), the Jt. Registrar (Admin) and Security Officer assist the Registrar.

◦ Further, there are 5 Asst. Registrars comprising of the following branches: General/Store/Purchase, Estate, Academics & Exams, IRD, and Legal.


IIT KanpurIIT Kanpur


IIT Kharagpur IIT Kharagpur

IIT Kharagpur shares a common Visitor (a position held by the President of India and the IIT Council with other IITs. The rest of IIT Kharagpur's organisational structure is distinct from that of the other IITs.

The Board of Governors of IIT Kharagpur is under the IIT Council, and has 13 members that include representatives of the states of West Bengal, Bihar, Jharkhand and Orissa, in addition to other members appointed by the IIT Council and the institute's senate.

Under the Board of Governors is the institute's director, who serves as the chief academic and executive officer of the IIT. He is aided by the deputy director.


Jawaharlal Nehru Jawaharlal Nehru Technological University, Technological University, Kakinada (JNTUK)Kakinada (JNTUK)JNTUK is headed by the V.C, assisted

by Rector and Registrar.The Directors are:

◦Director of Evaluation◦Director of Academic Planning ◦Director of Foreign University & Alumni

Relations◦Director of BICS & Chief Engineer◦Director of Institute of Science and

Technology◦Director of Research & Development◦Director of Faculty Development Centre

…….. GTU - DSTU Research Project - 18.05.2013 23

Jawaharlal Nehru Jawaharlal Nehru Technological University, Technological University, Kakinada (JNTUK)Kakinada (JNTUK)◦Director of School of Management

Studies◦Director of Centre for Equal Opportunity

for Women & Grievances◦Director of Industry-Institute Interaction

and Placement & Training◦Director of Admissions◦Programme Director - Life Science Course ◦Programme Director - Pharmacy◦Programme Director - School of Food

Technology Programme Director - Dept. of Management Studies.


Technology University of Technology University of the Philippines (TUP)the Philippines (TUP)The Technological University of

the Philippines is governed by a Board of Regents (BOR) composed of key stakeholders of the University.◦Do BoG at GTU have key

stakeholders of the University?The Board of TUP is chaired by the

Chairman or Commissioner of the Commission on Higher Education (CHED) and vice-chaired by the University President.


Technology University of Technology University of the Philippines (TUP)the Philippines (TUP) The members of the Board are represented by

various sectors in the country, which include the: ◦ Chairman of the House Committee on Higher and

Technical Education, ◦ Chairman on Senate Committee on Education and

Culture, ◦ the Undersecretary for R&D of the Department of

Science and Technology, ◦ the Assistant Director General from the National

Economic and Development Authority (NEDA), ◦ two representatives from the private sector, and

the ◦ three presidents of the Federations of Associations

in TUP composed of the Alumni Association, the Faculty Association, and the University Student Government.


Technology University of Technology University of the Philippines (TUP)the Philippines (TUP) The President of the University exercises the

overall leadership in ensuring that the University's efforts are directed towards the attainment of the institutional vision, mission, goals and objectives of TUP.

The President works in partnership with the four Sectoral Vice Presidents, namely: ◦ VP - Academic Affairs◦ VP - Administration and Finance ◦ VP - Research and Extension, and ◦ VP - Planning, Development and Information

Systems. Each of the vice presidents is assisted by

Directors and other officials for the effective implementation of their functions.


Process for Developing Process for Developing Proposed Structure of Proposed Structure of GTUGTUPart V

Process for proposed Process for proposed structure of – GTUstructure of – GTUEstablishment of DSTU CommitteeFormation of Core Group of ExpertsAssignment to study Various Institutions Presentation & Discussion Brain Storming Sessions on Drafting proposed

structure with Hon. VCs and Registrars of some leading universities of India and Asia-Pacific

----------- Completed So far ---------------------------------

Discussions with Directors of Colleges Today

Designing & Review of Suggested Structure of GTU

Feedback and further actions.. GTU - DSTU Research Project - 18.05.2013 29

Organizational Challenges Organizational Challenges faced by GTUfaced by GTUPart VI

GTU is the Largest University GTU is the Largest University in Gujaratin Gujarat For the smooth functioning of a vast University like

GTU, which caters to the entire field of Engineering, Pharmacy, MBA Programs and Computer Applications (MCA), a well-designed organizational structure is not only essential, but absolutely imperative.

GTU has about 4,00,000 students, a large number of Bachelors and Master’s programs, and robust doctoral programs. It has about 500 colleges affiliated from all nooks and corners of Gujarat.

Hence, for such a large University it is quite essential that the (proposed) organizational structure is developed considering successful functioning of India’s, Asia’s and World’s some of the best Universities and educational institutions mentioned in the review.


Suggested Structure for Suggested Structure for GTUGTUOverall StructureAcademic Structure (for Schools and

Centers)Administrative Structure (Head Office /

Wings / Centers and Schools)

The suggested Organization Structure for GTU in the following slides is for easy understanding, and a consensus is being developed by GTU’s stakeholders – DSTU Research Team, VC & Registrar, and Government of Gujarat…


Matrix of Major Functions @ Matrix of Major Functions @ GTUGTU


Pyramid Structure for GTUPyramid Structure for GTU


GTU and Academic GTU and Academic ProgramsPrograms


Challenge is to establish inter-Challenge is to establish inter-relationships among GTU’s relationships among GTU’s ProgramsPrograms


Second Challenge is to establish Second Challenge is to establish Linkages with Industries and Global Linkages with Industries and Global UniversitiesUniversities


Third Challenge is to manage Third Challenge is to manage various Pressure Groupsvarious Pressure Groups


Forth Challenge is to Manage Forth Challenge is to Manage Processes of Teaching – Processes of Teaching – Learning…Learning…


Therefore…Therefore…The suggested or proposed

Organization Structure for GTU must address Issues :

1.All four major challenges on one hand, and

2.Take GTU to become a world class university to

3.Satisfy the educational and employment or business needs of our young population in the 21st Century…


SUGGESTED SUGGESTED STRUCTURE FOR GTUSTRUCTURE FOR GTU

Part VII


Suggested Structure for GTU – Suggested Structure for GTU – Level 1 - 2Level 1 - 2


Suggested Structure for GTU – Suggested Structure for GTU – Level 3Level 3


Deans (Program-

wise, Region-wise)

Asst. / Dy. Registrars Dy. Directors

Dy. CoEs

(Program-wise)

Dy. Directors

(Asia – Africa)

Suggested Structure for GTU – Level 3 Suggested Structure for GTU – Level 3 DetailsDetails


Suggested Structure for GTU – Level 4 Suggested Structure for GTU – Level 4 DetailsDetails


Suggested Structure for GTU – Suggested Structure for GTU – Level 4 Details Continue…Level 4 Details Continue…


Regional Centres – Region Regional Centres – Region 11


Schools of UniversitySchools of University


Wings at GTU - Wings at GTU - CommitteesCommittees


DISCUSSIONS WITH VCS AND DISCUSSIONS WITH VCS AND

REGISTRARS OF LEADING REGISTRARS OF LEADING

UNIVERSITIES OF INDIA AND UNIVERSITIES OF INDIA AND

ASIA-PACIFICASIA-PACIFIC

Part VIII


DSTU Workshop on 16th June, 2012 DSTU Workshop on 16th June, 2012 at Circuit Houseat Circuit House

About 40 Directors and Principals of management and engineering college participated in the meeting.

Padmabhusan Dr. P.V. Indiresan, former Director –IIT Madras, and Dr. A.K. Malik, Registrar of South Asia University, and New Delhi also participated.

The Report of the meeting of 16th June is available at: http://www.gtu.ac.in/circulars/12June/report_26612.pdf


Padmabhusan Dr. P.V. Indiresan, Padmabhusan Dr. P.V. Indiresan, former Director –IIT Madrasformer Director –IIT MadrasDr. P.V. Indiresan drew parallel from Vedas

through various Slokas which signified the importance of knowledge, skills and human development for the benefit of society at large.

He appreciated GTU for taking leadership for conducting Research Project of DSTU for the first time in the country.

He advised to develop GTU with a vision for 50 – 100 years. He said that GTU should aim at becoming a world class University like Georgia Tech, USA surpassing even the best institutions of the country like IITs (and other universities), where he taught for 40 years.


Dr. A.K. Malik, Registrar, Dr. A.K. Malik, Registrar, South Asia University, New South Asia University, New DelhiDelhiDr. A.K. Malik talked about his experiences

in developing the structure of South Asia University (SAU) as a founder Registrar.

The South Asia University is developed and funded by SAARC Countries. Therefore, the admissions are at Asia level, based on the quota reserved for each country.

Currently, the SAU offers 6 - 7 PG Programs in Humanities. It plans to offer undergraduate programs in near future.

He emphasized the need for developing an excellent library with online and print media books and journals from whole the world.


DSTU Workshop on 18th August, DSTU Workshop on 18th August, 2012 at Circuit House2012 at Circuit House

Dr. H. Maheshappa, Hon’ble Vice Chancellor, Visvesvaraya Technological University, Karnataka,

Dr. M.L. Ranga, Hon.ble Vice Chancellor Guru Jambheshwer University of Science & Technology, Haryana,

Prof. V.K.Kathal, Director, Academic Staff College, Dr. Harisingh Gour University, Sagar and

Dr. A.K.Malik, Registrar, South Asia University were present and there were interesting presentations by all the distinguished participants.

Important suggestions were made, saying GTU is the first university in India to start DSTU Research…

The Report of the meeting of 18th August is available at: http://www.gtu.ac.in/circulars/12Aug/28082012.pdf


DSTU Workshop on 29DSTU Workshop on 29thth Sept, 2012 at GTU Sept, 2012 at GTU GandhinagarGandhinagarOn 29th September, 2012 Dr. A. P. Singh,

Dean – R&D and Innovation, Punjab Technological University and Core members including Vice Chancellor were present and following points were discussed:

GTU should promote networking and therefore GTU needs matrix Organizational Structure which permits joint/multiple ways of working as needed.

College Development Council (CDC) at the university level should be established and it should have networking personnel seconded to Research & Development, Faculties and Schools GTU - DSTU Research Project -

18.05.2013 55

DSTU on 24DSTU on 24thth Nov, 2012 Nov, 2012Dr. K. L. Chopra (Padmashri), Former

Professor, IITD & Former Director, Indian Institute of Technology, Kharagpur,

Dr. D. S. Chauhan, Vice Chancellor, Uttarakhand University, Dehradun,

Dr. Premlatha Rajan, Director, Academic Courses, Anna University, Chennai,

Dr. H. P. Khincha, Former Vice Chancellor of Vishwasaraya Technological University interacted with

Core members and many Directors/ Principals in presence of -

Dr Akshay Aggarwal, Vice Chancellor of GTU had very interactive session and many more important aspects came into lime light.


2929thth Sept, 2013 (contd.) Sept, 2013 (contd.)GTU should introduce compulsory

subjects of communication skill, Personality Development and Human Values in each stream

It is possible to explore possibility of commencing Distance Education Mode of academic programmes

GTU may think offering Multi-entry –Multi exit facilities wherein the students undergo 2 semesters of a graduate programme and quit with a diploma and again after a brief industry exposure rejoin for remaining graduation period.


In a Nutshell…In a Nutshell…

Part IX

In a Nutshell…In a Nutshell… GTU’s proposed Organization Structure may be

Matrix-based, a mix of hierarchy at Head Quarter, with Decentralization at Regional Level with sufficient Autonomy to each Head of the Function / Department / Wing / Section –

to take decisions and be responsible for its own decisions,

Within the framework of authority and responsibility, accountability, chain of command, inter-personal relationship and team-based approach ◦ (like today’s public sector Banks that have

become more efficient, wide-spread, customer-centric and profitable than many private sector Banks).


Your Suggestions are Welcome to Your Suggestions are Welcome to Catapult GTU as a World Class Catapult GTU as a World Class University by Y 2020University by Y 2020

Hon. Vice Chancellor shall follow up with the DSTU Team, Internal and External Stakeholders…until the new organization structure is adopted and implemented.

My Suggestion: To convert DSTU Research Project into –

DSTU Research Centre

Thank you !!!Thank you !!!

On Behalf of Dr Akshai Aggarwal, Hon, Vice Chancellor, andDSTU Team…

I remain with and for you all…

Dr Rajesh Khajuria

Documents

Presentation by: Dr Rajesh Khajuria DSTU Research Team of GTU dr.khajuria@gmail