PRESENTATION ON ANNUAL WORK PLAN & BUDGET, 2015-16 MID-DAY MEAL SCHEME State : Assam 5 th March, 2015

PRESENTATION ON

ANNUAL WORK PLAN & BUDGET, 2015-16

MID-DAY MEAL SCHEME

State : Assam

5th March, 2015

Best Practices in Assam

2

MDM Calendar :• Calendar as IEC provided to all schools, concerned offices• Calendar displays required information, norms, Toll Free number for complaint redressal, best practices of MDMS

Group Hand-washing before Mid-Day-Meal• . 230 schools of Kamrup district provided Hand washing facility (HWF) with UNICEF’s support with a low cost model. • The 5th JRM, MDMS appreciated the initiative and suggested to upscale to all schools.• State taken initiative to provide HWF in 15000 schools.

Kitchen Garden in schools• State developed Kitchen Garden in 4022 schools with the help of SMCs and line Departments.• District like Bongaigaon mobilised un-tied fund of district administration to promote Kitchen Garden in 26 schools.

MDMS 2014-15: Achievement highlight

3

56,113 Schools, KGBV, Madrssa,/Maqtab, RSTC, NCLP Centers covered through MDMS till 3rd Qtr.

44,62,362 Children from Classes I to VIII covered under MDM till 3rd Qtr.

651,80.189 MT food grains (rice) consumed (April-Dec,14).

1,22,724 Cook-cum-helpers engaged in schools through School Management Committees.

Dedicated MDMS cells set up at State & District levels;

66 functionaries engaged as contractual staff.

40712 Mother Groups formed in schools to support MDM management

Female SC ST OBC Minority

Others

109505 13292 21751 32302 31102 24277

MDMS 2014-15: Achievement highlight

4

Training of Cook-cum-helpers initiated ; Training of 60 Master trainers conducted through Institute of Hotel Management, Guwahati during November,2014. e-transfer of fund (Cooking cost and honorarium to CCH) from State Office to School Management Committees’ accounts started. Training of SMC members & Head Teachers is conducted in convergence with SSA, Assam. A special chapter on MDM included in the training module.

44 complaints/grievances on MDMS received through Toll Free Number till 31st Jan,2015 addressed by competent authority. Initiated Social Audit in 11255 schools; Social Audit team constituted in schools and provided Social Audit manual.

IEC calendar provided to schools, educational institutions during academic session,2015

Kitchen Garden promoted in schools with the help of SMCs, 4022 developed in schools.

Development of Contingency Plan at school level has been initiated.

Action taken note on commitment in PAB-MDM,2014-15

State’s commitment Action Taken/Status

Additional Secretary (EE-1) informed that the State Government may adopt the “Green Channel Scheme” during 2014-15. This would enable the State to provide funds to the schools/ cooking agencies in advance.

The State Government has already adopted the “Green Channel Scheme” during 2014-15 however the system need to be operationalized fully.

5

Point 1: Adoption of Green Channel Scheme:

Point 2: Release of funds to schools through e-transfer:Secretary, Department of School Education & Literacy, Government of India advised that the funds should be released to schools through e-transfer from State level to avoid delays in funds transfer by intermediary levels. He also advised that honorarium to cook-cum-helpers should preferably be paid through e-transfer to their bank accounts.

The State Govt. has started to release cooking cost and honorarium to cook-cum-helper directly to the SMC’s bank account from State Nodal Office w.e.f. 1-4-2014 through e-transfer.

Point 3: Payment to FCI at State level:


Delay in payment of cost of food-grains to FCI in the State

The payment against the cost of foodgrains to FCI has regularly been reviewed with district level authorities.

The district authorities have also been requested to clear all bills through several communications.

State Government has also been moved to notify the revised procedure for payment to FCI from State Office directly subject to the authentication of bills and lifting status by DNOs concerned. Notification awaited.

Action taken note on commitment in PAB-MDM, 2014-15


State’s commitment Action Taken/StatusAdditional Secretary (EE.I) informed that on the request of this Department some reputed hotels such as ITDC Hotels, Institute of Hotel Management, Food & Nutrition Department of the Agriculture Universities, Food & Nutrition Board Unit of Ministry of Women and Child Development imparted training to the cook-cum-helpers during 2013-14. The services of these institutions or other similar institutions may be utilized; for imparting training to cook-cum-helpers.

State has initiated training of Cook-cum-Helpers under current year budget. In this regard, a 5-day residential training for 60 cook-cum-helpers as Master Trainers of 27 districts was organized in the Institute of Hotel Management, Guwahati in two phases i.e. on 3rd to 7th November, 2014 and 25th to 29th November, 2014.

It has been planned to conduct 2-day training of 47792 Cook-cum-Helper (one of each Govt/ Provincialised elementary school) at block level with the help of these Master Trainers in cascade mode.

Point 4: Training to cook-cum-helper:


State’s commitment Action Taken/StatusAdditional Secretary (EE.I) informed that meals have to be tasted by the teachers, community members etc. before serving it to the children. The States should ensure that meals are tasted regularly on daily basis by the teachers, community members on rotational basis.

The school authority & field level functionaries have been instructed for tasting of cooked food before 30 minutes ahead of distribution among the children and also requested to enter the name of the taster in a register. The teachers / cook-cum-helpers / mothers group /SMC members taste the meals regularly. The importance of tasting the meal before serving to children was imparted in SMC training.

Point 5: Tasting of meals by Teachers and Community members:



Additional Secretary (EE.I) suggested that the State Government may constitute State Review Mission similar to the Joint Review Mission of the Government of India for monitoring the performance of the scheme in the poorly performing districts and taking corrective action on the recommendations of the State Review Mission. The reports of the State Review Mission and action taken note on the recommendations must be shared with the Central Government.

The process has been initiated to set up State Review Mission specially for poor performance districts and the Govt. have been moved to notify the setting up of State Review Mission.

Point 6: Constitution of State Review Mission for Poor Performing Districts:


State’s commitment Action Taken/StatusThe District Vigilance and Monitoring Committee meeting must be convened under the chairpersonship of senior most MP of the district on regular basis as per the guidelines.

The District Level Monitoring Committee for SSA, RMSA & MDMS have been constituted in all districts and atleast one round of meeting of these committees are held in most of the districts during the year.

Point 7 : Convening of District Vigilance and Monitoring Committee meeting

8. Monitoring Institute:

Calcutta University has been entrusted as Monitoring Institute of SSA & MDMS for current year by MHRD, Govt of India. However, no report from Monitoring Institute has so far been received during the year 2014-15.

Coverage of Children during 2014-15

11

Stages ENROLLMENT Target approved by PAB based on average number of Children

Achievement (till 3 Qtr)

LOWER PRIMARY 3350804 3087930 3042160

UPPER PRIMARY + NCLP 1668480 1434876 1420202

Nu

mb

er o

f C

hild

ren

Lower Primary Upper Primary0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000

98.5 %

98.9%

ENROLLMENT Average number of Children avail MDM approved by PAB Achievement

Status of Meal Served during 2014-15

12

Stage

PAB Approval PAB Approval upto 3rd Qtr Actual Served upto 3rd QtrNumber of Meal to be

served

Number of Days

Number of Meal to be served

Number of Days Number of Meal Served

Number of Days

Lower Primary 645580740 210 479574264 156 443062812 149

Upper Primary 315672720 220 241059168 168 217387209 155

NCLP 4285632 312 3159280 230 3018312 222

0.001000.002000.003000.004000.005000.006000.007000.00

Lower Primary Upper Primary NCLP

PAB Approval PAB Approval upto 3rd Qtr Actual Served upto 3rd QtrNu

mb

er o

f m

eal

serv

ed (

in l

akh

)

NB : Low coverage of some districts is due to local disturbance and flood; Steps taken to cover the remaining days within 4th qtr.

13

Stage Gross Allocation for the FY 2014-15

Opening Balance as on 01.4.14

Lifted from FCI upto 31-12-2014

Rice available upto 31-12-2014

Utilizationupto 31-12-2014

Lower Primary 64558.070 161.494 41513.553 41675.047 38638.936

Upper Primary + NCLP

47993.750 2008.345 30838.924 32847.269 26541.253

Status of Lifting and Utilization of Rice Fig. in MT

Ric

e In

MT

0.000

10000.000

20000.000

30000.000

40000.000

50000.000

60000.000

70000.000

Lower Primary Upper Primary

Gross Allocation Rice available upto 31-12-14 Utilization upto 31-12-14

92.7%

80.8%

Payment to FCI

Allocation of Fund 2014-15

FCI entitled to get fund against lifting

of riceupto 3rd Qtr

Fund released to DNOs for payment

to FCI upto 3rd Qtr

Amount claimed by FCI till 31st January,2015

Payment received by FCI against the amount claimed

6359.18 4087.91 4087.85 3846.00 3231.00

14

Fig in lakhDuring 2014-15

Outstanding amount till 01-04-2014

Amount received by FCI upto 15th February,2015

Amount yet to be paid

3522.00 2836.00 686.00

Outstanding till 2013-14

1. SSMC has directed to make payment to FCI directly from State Nodal Office subject to authentication of the lifting status by the DNO of respective district. Moved to State Govt. for notification in this regard.

2. Several steps taken to ensure payment due to FCI. District authorities have given commitment to clear all outstanding bills within 1st week of March,2015.

15

Stage Gross allocation for FY 2014-15

Fund available at SNO on 28th January,2015

Expenditure Upto 24th Feb,2015

Lower Primary 22603.89 12757.63 9362.44

Upper Primary +NCLP 16823.02 9493.87 6960.06

Total 39426.91 22251.50 16322.50

Status of Cooking Cost (Rs. in lakh)

1. State has started releasing fund to SMC’s bank accounts through e-transfer directly from State Nodal Office w.e.f the current year. Opening balance of Rs. 54.57 crore released by DNOs directly to SMC’s bank accounts in the beginning of the current financial year.

2. State Implementing agency (SNO) received an amount of Rs 134.28 crore under adhoc grant on 30th September,2014 and Rs.12.46 crore as State share received on 21st October,2014. Again, balance of 1st installment of Rs. 127.29 crore received on 28th January,2015 and the State share of Rs. 12.51 crore is still due.

3. Collection and authentication of SMC’s bank accounts also delayed the process of release of fund.

Payment of Honorarium to Cooks-cum-Helper

16

CCH engaged by SMCs as approved by PAB

Fund available at the Implementing agency

28th January,2015 (in lakh)


(in lakh)

122724 6933.91 4854.71

1. State has initiated training of Cook-cum-Helper. Training of 60 Master trainers completed in the Institute of Hotel Management, Guwahati. Training for 47792 cook-cum-helper will be done in cascade mode during current year.

2. During 2013-14, State provided apron and head gear to each CCH as per the recommendation of 5th JRM, MDMS. State has planned to provide apron and head gear one each during 2015-16.

Allocation 2014-15 Fund available at the Implementing agency

28th January,2015 (in lakh)


(in lakh)

1530.70 900.70 900.70

17

TRANSPORTATION COST Rs. in lakh

Management, Monitoring and Evaluation (MME)Allocation 2014-15 Fund available at the

Implementing agency 28th January,2015 (in lakh)


(in lakh)

977.44 585.47 462.11

1. MME expenditure incurred for IEC MDM Calendar, Honorarium to contractual Staff of MDM, contingency, data-entry of MIS portal, CCH training, meeting/workshop etc.

2. Process has been initiated to provide soap and detergent to all schools, Storage bin in selected schools & computer/printer to contractual staff with the remaining unspent amount.

Component wise fund received and expenditure/released during 2014-15

18

Rs. in lakh

Sl No

Component Opening Balance

Fund Received

Fund available

Expenditure/ fund released

Percentage of Exp/release

against available

fund

1 Cost of Foodgrains 1217.49 2524.46 3741.95 3741.95 100%

2 Cooking Cost 5457.45 16794.07 22251.52 16322.50 73.3%

3 Honorarium to Cook-cum-Helper

- 6933.91 6933.91 4854.71 70.0%

4 Transportation Cost 237.35 663.35 900.70 900.70 100%

5 MME 97.62 488.85 586.47 462.11 78.8%

Total 7009.91 27404.64 34414.55 26281.97 76.3%

Sanctioned Completed In-progress Not started

56795 39450 (69.5%) 8811(15.5%) 8534 (15.0%)

19

Status of construction of Kitchen-cum store

Status : • GOI Sanctioned : 56795• Construction completed through approved agencies (HOUSEFED & ASHB) : 39450• Construction in progress (through SMCs): 8811• Not started : 8534 ( 5125 units @ Rs 60000/- per unit; 3276 Units @ Rs 1,41,500/- per unit &

133 units @ Rs.1,98,500/- per unit)Issue /steps: • State PWD schedule of rate of construction has been revised. Hence, 5125 units @ Rs. 60,000/-

per unit sanctioned during 2006-07 with total amount of Rs. 3075.00 lakh could not be started with the approved rate. The matter was placed before SSMC as advised in PAB minutes of 2014-15. The SSMC directed the State implementing agency to workout requirement of additional fund for these units as per present SOR vetted by PWD and to submit proposal for fund under State plan.

• SSA, Assam will start construction of 3409 units (3276 Units @ Rs 1,41,500/- per unit & 133 units @ Rs.1,98,500/- per unit) of Kitchen cum store immediately.

Modified design of kitchen cum store

20

Kitchen cum Store constructed as per modified design

21Adarsha LP School, Khanapara under DIS of Kamrup (Metro) district

Kitchen Devices: Target vs achievement• GOI sanctioned Kitchen Device against 62267 schools.

• State provided Kitchen Devices to 17666 schools during 2007-08.• Kitchen Devices could not be provided to remaining 44601 no. of schools due to

pending cases at Hon’ble Gauhati High Court.• The Hon’ble High Court disposed off the matter recently and now, fund has been

released to SMCs of 42,493 schools in the respective bank accounts as per rate (Rs. 5000/- per school) to procure kitchen devices as per the guideline and specifications approved by Govt of Assam.

22

Financial year No. of schools to be covered @ Rs. 5000/- per school

Fund approved in lakh

2007-08 17666 883.30

2009-10 13277 663.85

2010-11 31324 1566.20

23

• Coverage of Districts - Kamrup & Kamrup (Metro)• Number of Kitchen - 1 • Number of Institution covered - 591• Number of Children covered - 52132• Maximum distance

covered from Central Kitchen - 82 km• Cook-cum-helper engaged at

schools covered under central kitchen - 1194

Mid-Day-Meal served through Central Kitchen by the Akshaya Patra Foundation

24

Central Kitchen of Akshay Patra Foundation

Proposal for Food Grains (rice) under AWP & B,2015-16

Stage Children to be covered Rice (in MT)

Lower Primary 3028564 63599.847

Upper Primary & NCLP 1433798 47502.959

Total 4462362 111102.806

25

26

Component Lower Primary Upper Primary & NCLP Total

Central share

State share

Central share

State share

Cost of Food grains 3593.39 - 2683.92 - 6277.31

Cooking cost 22593.06 2467.94 16739.90 1867.03 43667.93

Transportation cost 864.94 - 646.04 - 1510.98

Honorarium to Cook-cum Helper 8429.13 936.57 3103.38 344.82 12813.9

MME 1419.22 - 926.93 - 2346.15

Total 36899.74 3404.51 24100.17 2211.85 66616.27

Financial proposal against recurring heads under AWP & B, 2015-16

(Rs. In lakh)

27

Proposed activities under Management, Monitoring & Evaluation (MME) head, 2015-16

1. Mid-Day-Meal Calendar & MDM logo in schools as IEC material.2. Training of 80347 Cook-Cum-Helpers through through cascade mode.3. Social Audit on MDMS in 10,000 elementary schools.4. Monthly honorarium & capacity build-up training of contractual staff of

dedicated MDM cell.5. Publicity and awareness campaign on MDMS through various Media, IEC

activities and documentation of best practices.6. Providing sitting mat/storage bin to selected schools of Char & Tea Garden

areas and soap & detergent to all schools.7. Training of Head Teacher cum Member Secretary on book of accounts.8. Third Party Evaluation of scheme by reputed institution/organisation.9. Health Check-up drive for Cook-cum-helper in convergence with NHM.

28

Sl No

Activity Physical target for the year 2015-16

Amount proposed (in lakh)

1 Hand Wash facility in schools and to promote good hygiene habit

10000 1000.00

2 Replacement of Kitchen Devices

5334 266.70

3 Weighing balance for proper weighing of raw ingredients

15000 300.00

Total 1566.70

Physical and Financial proposal against non-recurring assistance under AWP & B, 2015-16

NB : Activities namely Hand Wash facilities in schools and Weighing Balance are proposed in pursuance to the observation of 5th JRM, MDMS

Snapshot-1

29

Snapshot-2 : SSMC meeting held on 16-02-2015

30

Thank You

Documents

PRESENTATION ON ANNUAL WORK PLAN & BUDGET, 2015-16 MID-DAY MEAL SCHEME State : Assam 5 th March, 2015