Presentation on SAP Reporting Workshop - Final

Report on Mandatory Reporting from SAP

Workshop, Uyo (May 5 14, 2014)

May 20, 2014

2

Contents

Background

Section Page

3

Summary of Outcomes

Sample Reports

Resolutions and Key Next Steps

7

26

98

Enhancements and New Modules to Implement 95

3

Recently, GMD directed that all business reports are to be produced from the SAP

platform

All SBUs/CSUs are required to produce their reports in formats endorsed by CP&S

Consequently a formal SAP report development workshop was organized

The workshop had 83 participants drawn from the Planning, Finance and MIS Units of

SBUs/CSUs, and the SAP PMO and Transformation Office.

Background

4

The objectives of the workshop are:

Develop harmonized and standardized business reporting template from SAP

corporate wide

Obtain Stakeholders acceptance and adoption of these templates

Promote consistency in reporting across all SBUs/CSUs

Background

5

Work Approach

Day 1&2

Agenda

Week 1 Week 2

SAP overview Harmonization

of syndicate

work

Generalize

agreed

template

Present

template,

outcomes and

next steps to top

management

Hands-on

training on

report

generation

Break out

sessions

Day 5 & 6 Day 7 Day 8 Day 9 Day 3 & 4

OBJECTIVE:

Roadmap and

blueprint

review.

Overall solution

architecture key

OBJECTIVE:

Review of all

processes

Integration

points

OBJECTIVE:

Generate

agreed

corporate wide

template

Dry run of

presentation

OBJECTIVE:

Obtain top

managements comments/accep

tance of

workshop output

OBJECTIVE:

Begin to

develop

participants SAP reporting

skills

OBJECTIVE:

Review of

specific

solutions.

Compile list of

reports

generated

Planning on

action items

NPDC/NGC/NAPIMS/|CO

MD

PPMC/Retail/Refinery

CHQ/IDSL/ NETCO

6

Contents

Background

Section Page

3

Summary of Outcomes

Sample Reports


7

26

98


7

A total of 59 Reports available in SAP and 22 to be modified out of the 102

reports considered.

Reports by Availability

8

16

22

59

102

To be developed

in SAP

Considered Available to

be modified

Available in SAP Outside SAP

SOURCE: Analysis from syndicate sessions

8

59 reporting templates available in SAP: 38 operational, 14 financial and 7 HR

Distribution of reports available in SAP Reports available in SAP

1. 81 Reports availability in SAP:

o Available in SAP= 59

o Available to be modified in SAP = 22

2. Distribution of 59 reports available in SAP:

o Operational = 38

o Financial = 14

o HR = 7


12%

24%

64%

Financial

Operational

HR

27%

73%

Available to be modified

Available in SAP

9

38 Operational reports available in SAP: 21 upstream, 17 downstream

Reviewed Reports by Function Breakdown of Operational Reports

Breakdown of 38 Operational Reports:

o Upstream = 21

o Downstream = 17


45%

55%

Downstream

Upstream

10

List of 102 considered reporting templates (1/3)

S/N Upstream S/N Upstream

1 FAAC meeting 17 Supply chain

2 National crude oil & gas prod. Summary by financial

arrangement 18

Government taxes/ dues (PPT, royalty, WHT, VAT,

NCD, NDDC levy, cabotage etc.

3 National crude oil & gas lifting & stock summary by

financial arrangement 19 Joint venture cash call templates

4 NNPC crude oil & gas sales & revenue profile (with OSP

& fiscal prices) 20

Production sharing contract cost

recovery/performance report

5 Performance report (terminal situation, production &

lifting, presidential and prices) 21 SUBCOM report templates

6 Monthly sales report 22 Joint venture oil operations (PSC)

7 Operational performance report (NPDC operational

overview) 23 Crude oil production report

8 Project status (capital projects) 24 Production reserve report

9 Revenue report (crude and gas sales) 25 Exploration and drilling work programme

10 Budget performance (MIS, billing, cash call) 26 APPA / OPEC

11 Stock report (stock valuation - plant) 27 GMD report on key projects

12 JV cash call 28 Stock report (material, crude oil & gas)

13 Billing statement 29 Sales report

14 PSC cost recovery report 30 Project status

15 JV/PSC oil operation 31 Revenue report

16 Production & reserves report 32 Trading account

11


S/N Financial S/N Financial

1 Budget performance report - OPEX 20 Bank payment report

2 Budget performance report - CAPEX 21 Estacode report

3 Budget performance report - revenue 22 AFE status report

4 Budget performance report - summary 23 Foreign/local procurement report

5 Budget performance report cash flow 24 Material/service receipt report

6 Trial balance 25 Material/service requisition report

7 Projects status report 26 Invoice prepayment audit report

8 Tax report 27 Training report

9 Project inflows 28 Bank reconciliation statements

10 Customers age analysis 29 MRM report

11 Vendors age analysis 30 Proposal (project sourcing) report

12 Financial statements 31 MIS total indebtedness report

13 Statement of profit or loss and other comprehensive

income 32

Customer payment/subcontractors invoice tracking

report

14 Statement of financial position 33 Summary of outstanding project invoice

15 Turnover & cost of sale reporting 34 Attestation report

16 Cash position 35 Intercompany reconciliation

17 LC tracking 36 HSE Incident report

18 Staff loans report 37 Engineering & project management staff

disposition

19 Cash & touring advances

12


S/N Downstream S/N HCM

1 Refinery stock overview 1 Total staff strength report

2 Daily production order 2 SBU/CSU staff distribution report

3 Confirmation of production order 3 State distribution report

4 Receipt of crude 4 Geopolitical zone distribution report

5 Evacuation of product report 5 Age report

6 Refinery stock inventory report 6 Annual retirement forecast report

7 Product cost material estimate report 7 Staff demography report

8 Production plan/actual cost report

9 Truck list

10 PEF computation report

11 Truck loading report

12 Sales report

13 In-transit stock report

14 PFI stock overview

15 Daily lifting report

16 List of station

17 Stock of products per depot report

18 Pipeline product tracking report/crude oil and products

movement by pipeline

19 Equipment status report

20 Import report (OPA and swap)

21 Product vessel/marine movement

22 Monthly production report

23 Ministerial report weekly

24 Refinery monthly structured

25 Daily refinery report (overview)

26 Maintenance report

13

List of 59 reporting templates available in SAP

S/N Upstream Downstream Financials HR

1 National crude oil & gas lifting & stock

summary by financial arrangement Daily production order Trial balance

Total staff strength

report

2 NNPC crude oil & gas sales & revenue profile

(with OSP & fiscal prices) Confirmation of production order Projects status report

SBU/CSU staff

distribution report

3 Performance report (terminal situation,

production & lifting, presidential and prices) Refinery stock inventory report Project inflows

State distribution

report

4 Operational performance report (NPDC

operational overview)

Product cost material estimate

report Cash position

Geopolitical zone

distribution report

5 Revenue report (crude and gas sales) Production plan/actual cost report Staff loans report Age report

6 Budget performance (MIS, billing, cash call) Truck list Cash and touring advances Annual retirement

forecast report

7 JV cash call PEF computation report Bank payment report Staff demography

report

8 Billing statement Truck loading report Estacode report

9 PSC cost recovery report Sales report Foreign/local procurement

report

10 Government taxes/ dues (PPT, royalty, WHT,

VAT, NCD, NDDC levy, cabotage etc. In-transit stock report

Material/service receipt

report

11 Joint venture cash call templates PFI stock overview Material/service requisition

report

12 Production sharing contract cost

recovery/performance report Daily lifting report

Invoice prepayment audit

report

13 Production sharing contract performance report

-producing & non producing List of stations

Summary of outstanding

project invoice

14 Joint venture oil operations (PSC) Stock of products per depot report MIS total indebtedness

report

15 Crude oil production report Pipeline product tracking

report/crude oil and products

movement by pipeline

16 Exploration and drilling work programme Import report (OPA and swap)

17 Stock report (material, crude oil & gas) Product vessel/marine movement

18 Sales report

19 Project status

20 Revenue report

21 Trading account

14

List of 22 Reporting Templates Available in SAP and to be Modified

S/N Upstream Downstream Financial

1 FAAC report Refinery stock overview Budget performance report - OPEX

2 National crude oil & gas prod. Summary

by financial arrangement Receipt of crude

Budget performance report -

CAPEX

3 Monthly sales report Evacuation of product report Tax report

4 Project status (capital projects) Equipment status report

Customers age analysis

5 Cumulative crude production, lifting/lifting

revenue Vendors age analysis

6 Computation of price variance Financial statements

7 JV /PSC oil operation LC tracking

8 Production & reserves report

9 SUBCOM report templates

10 GMD report on key projects

11 Stock report (stock valuation - plant)

15

Details of 22 Reporting Templates Available in SAP and to be Modified (1/7)

S/N Report Name Required Fields Available in SAP Remarks Report Type Module

1 Budget performance report - OPEX

1.

2.

3.

4.

5.

6.

7.

8.

9.

Cost Elements

Description

Annual Budget

Period Budget

Period Actual

Period Commitments

Period Variance

Period Variance %

YTD Balance

Available, to be

modified

Report need to be

modified to include

some fields

Management FICO

2 Budget performance report - CAPEX

1.

2.

3.

4.

5.

6.

7.

8.

9.

Cost Elements

Description

Annual Budget

Period Budget

Period Actual

Period Commitments

Period Variance

Period Variance %

YTD Balance

Available, to be

modified

Report need to be

modified to include

some fields

Management FICO

3 Tax report N/A Available, to be

modified

Modification is

required to be able

to separate between

taxes for

incorporated and

Unincorporated

coys. F&A mgt is to

come up with a

policy on treatment

of WHT on

revenues.

Management FI

4 Customers age analysis 1

2.

Age Bands -

Flexible/User Defined

Breakdown of age

analysis by Document

Currency

Available, to be

modified

Report need to be

modified to include

some fields

Management FI

5 Vendors age analysis 1

2.

Age Bands -

Flexible/User Defined

Breakdown of age

analysis by Document

Currency

Available, to be

modified

Report need to be

modified to include

some fields

Management FI

16

Details of 22 Reporting Templates Available in SAP and to be Modified (2/7) S/N Report Name Required Fields Available in SAP Remarks Report Type Module

6 Financial statements N/A Available, to be

modified

Report is to be

customised to show

P/L at a glance. M&P

and GGA is to liaise

with SBUs and come

up with a general FS

template for NNPC

Management FI

7 LC tracking

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13

LC beneficiary

Description

Form M no.

Processing bank

LC no. With bank

Value in foreign currency

Naira equivalent

Exchange rate

Date of duty pymt

Amt of duty paid

Latest shipment date

LC expiry date

Any other info from M&P

Policy on LCs

Available, to be

modified

Customization of

another report is

required

Management MM

FI

8 Refinery stock overview Additional field for

Litre(Uom)

Available, to be

modified

Report need to be

modified to include

some fields

Management/

Operation PP

9 Receipt of crude Additional field for

Litre(Uom)

Available, to be

modified

Report need to be

modified to include

some fields

Management/

Operation PP

10 Evacuation of product report Additional field for

Litre(Uom)

Available, to be

modified

Report need to be

modified to include

some fields

Management/

Operation PP

11 Equipment status report TBD Available, to be

modified

Standard report

available in SAP.

Required fields for

customisation

Management PM

17



12a

FAAC Report

summary of export sales, receipts and

outstanding

Month, Quantity in BBLS, Unit

Price , Sales Value, Receiptsin,

Variance, Over Payments,

Lifting Deposit Payments, Bank

Charges, Debit/Credit note,

Total Outstanding all in US$,

Remarks

Available, to be

modified

Report/Form need to

be modified/defined to

include required fields

Management SD, FI,

PSA

b. Summary of receipts from crude oil export,

gas sales & other receipts

1.

2.

3.

4.

Receipts from Crude Export

Receipts from Gas Sale

Other Income

Available, to be

modified

Report/Form need to



Management SD, FI,

PSA

c. Reconciled receipts

1.

2.

3.

4.

Crude Oil Qty (bbls)

Amount Due from Crude Sale

(Adjusted for Subsidy)

Amount due from Domestic Gas

Sale

Miscellanous Income

Total Payments on Crude, Gas

& Miscellanous Income, Debt

Repayment)

Available, to be

modified

Report/Form need to



Management SD, FI,

PSA

d. Computation of revenue from domestic

crude oil receipts

1.

2.

3.

4.

Crude Cost Due

Payment

Outstanding Subsidy

Amount Due

Available, to be

modified

Report/Form need to



Management SD, FI,

PSA

e. Gas sale profile and expected revenue -

LPG/NGL, domestic gas and NLNG

feedstock

1.

2.

3

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

Customer

Bill of Lading Date

Due Date

Vessel

Crude Type

Producer

AGR

Invoice no.

Qty in MTs

Unit Price

Sales Value in USD

Value @$79/BBL

Variance

Date paid

Amount Paid in USD

Variance in Value

Available, to be

modified

Gas template is still

being defined Management

SD, FI,

PSA

18



f . Summary of crude oil and gas

sales received

1.

2.

3.

4.

5.

6.

Sales Volume

Sales Value - Export and

Domestic

Actual Receipts - Export and

Domestic

Transfers

Debt Repayment

Outstanding

Available, to be

modified

Report/Form need to be

modified/defined to include

required fields Management

SD, FI,

PSA

g. NNPC MCA crude oil lifting

1.

2.

3

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

Customer

Bill of Lading Date

Due Date

Vessel

Crude Type

Producer

AGR

Invoice no.

Qty in BBLs

Unit Price

Sales Value in USD

FIRS - PPT

DPR - Royalty

FIRS - Education Tax

Carry Oil

Share Oil

Available, to be

modified




SD, FI,

PSA

h. NNPC MCA gas lifting

1.

2.

3

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

Customer

Bill of Lading Date

Due Date

Vessel

Gas Type

Producer

AGR

Invoice no.

Qty in MMBTU

Unit Price

Sales Value in USD

FIRS - GAS @ CIT

DPR - Royalty

FIRS - Education Tax

Carry Gas

Share Gas

Available, to be

modified




SD, FI,

PSA

19


S/N Report Name Required Fields Available

in SAP Remarks Report Type Module

i. Crude oil & gas customer profile

Received, Customer, B/L Date, Due

date, Crude Type, Producer, Quantity

Lifted, Vessel Name, Unit Price,

Crude Value, L/C Number, Bank

Address, Agreement, Invoice

Number, US BBLS, $ x BBLS,

Valuation Option, Expected Date

Received, Date Received, Waybill,

Dated, Compound Interest, Interest

Amount, Credit Note/Debit Note,

Amount Paid by Customer (e.g. lifting

Deposit), Total Amount Owed to/by

Customer

Available,

to be

modified

Compound Interest and Interest

amount is not available in SAP.

Modification is necessary

Management SD/FICO

13 National crude oil & gas prod.

Summary by financial arrangement

Producing Companies, Crude Type,

Actual Production(s), NNPC Liftings,

Company Liftings and Total Liftings

Available,

to be

modified

On going Solution modification Management SD

14 Monthly sales report

Received, Customer, B/L Date, Due

date, Crude Type, Producer,

Nominated Quantity, Quantity Lifted,

Vessel Name, Unit Price, Crude

Value, L/C Number,Bank Address,

Agreement, Invoice Number, US

BBLS, $ x BBLS, Valuation Option,

Expected Date Received, Date

Received, Waybill, Dated

Available,

to be

modified

On going Solution modification Management SD

15 Project status (capital projects)

Project/Sub-Project, Title, Description,

Duration, Comencement Date,

Budget, Revised Budget, Budget

Commitment, % Completion (Work

Done), Invoiced Amount, Payments,

Budget Balance, % Budget Spent,

Challenges and Comments

Available,

to be

modified

Management PS/FICO

20


S/N Report Name Required Fields Available in SAP Remarks Report Type Module 16a

Cumulative crude

production, lifting/lifting

revenue

Asset, YTD Budget (BBLs), YTD Actual (BBLs), Crude Type, YTD

Budget (=N=), YTD Actual (=N=)

Available, to be modified Solution not yet

deployed

Management PSA

b.

CAPEX summary

Core NPDC/JVs/PSCs/SCs,

2013 Approved budget, Other

2013 budget, Account Code,

Outstanding commitment,

Current month, Year to date,

Total Commit, Annual Budget

Balance and Comments

Available, to be modified Enhancement will

be required to get

Account Code

field in SAP

Management PS/FICO

c.

Crude & gas revenue

performance report

Details of Asset Type By Crude,

Budgeted Lifting, Actual lifted,

Budget price, Actual Price,

Budget Sales, Actual Sales,

Sales Variance, Remarks and

Performance by Monthly and

YTD


deployed

Management PS/PSA/

SD

d.

Computation of volume

variance


Budgeted Lifting, Actual Quantity

lifted, Budget price, Volume

Variance, Proportion of Variance

(%) and Remarks by Month and

YTD


deployed

Management PSA/PS

e.

Crude production

statistics

Details of Asset Type by Crude,

Field, Plan, Actual, Budgeted

Price, Variance and Remarks by

Month and YTD


deployed

Management PSA

17

Computation of price

variance


Budgeted Price, Actual Price,

Budgeted Lifting, Price Variance,

Remarks by Month and YTD

Available, to be modified

Solution not yet

deployed

Management PSA

21



18 Stock report (stock valuation -

plant)

Appropriate Template

not available Available, to be modified

Solution not yet

deployed Management PSA

19 JV /PSC oil operation Appropriate Template


Solution not yet


20 Production & reserves report Appropriate Template


Solution not yet


21 SUBCOM report templates

1.

2.

3

4.

5.

6.

7.

8.

Company

Asset

Description of

Activity/WBS

Period of Activity

Description of Item

Cost Presented

Cost Recommended

Comment/Remarks

Available, to be modified

Configuration

and

Customization

required.

Transaction not

posted to deliver

report

Management PS

22 GMD report on key projects

1.

2.

3.

4.

5.

6.

7.

8.

9.

10

.

11

.

12

.

Company

Project Type

Project Name

Description/Objective

Project Start Dat

Expected Completion

Date

Planned Project

Duration

Original Project Budget

Total Poject

Expenditure to Date

Current Year Project

Budget

Current Year Actual

Performance

Project Status -%

Completion

Issues/Challenges

Way Forward

Available, to be modified Management PS/JVA

22

List of 16 Reporting Templates to be Developed in SAP

S/N Upstream Downstream Financial

1 Production reserve report Ministerial report weekly Budget performance report - Revenue

2 APPA / OPEC Refinery monthly structured Budget performance report - summary

3 Production report Daily refinery report (overview) Budget performance report cash flow

4 Maintenance report Statement of profit or loss and other

comprehensive income

5 Statement of financial position

6 Turnover & cost of sale reporting

7 AFE status report

8 Customer payment/subcontractors

invoice tracking report

9 Supply chain

23

S/N Report

Name Frequency Required Fields

Available

in SAP Remarks

Report

Type Module

1

Budget

performance

report -

Revenue

Periodic

1.

2.

3.

4.

5.

6.

7.

8.

Revenue elements

description

annual budget

period budget

period actual

period variance

period variance %

YTD balance

No Configuration and customization required Management FICO

2

Budget

performance

report -

summary

Periodic

1.

2.

3.

4.

5.

6.

7.

8.

9.

Cost/revenue

elements

description

annual budget

period budget

period actual

period commitments

period variance

period variance %

YTD balance


3

Budget

performance

report cash flow

Periodic

1.

2.

3.

4.

5.

6.

7.

8.

Cost/revenue

elements

description

annual budget

period budget

period actual

period variance

period variance %

YTD balance


4

Statement of

profit or loss and

other

comprehensive

income

Monthly TBD No Currently being defined Statutory FI

5 Statement of

financial position Monthly TBD No Currently being defined Statutory FI

6 Turnover & cost

of sale reporting Periodic

1.

2.

3.

4.

5.

Project code

description

revenue

cost

difference

No NETCO is to forward the current template for

customisation Management

PS

SD

7 AFE status

report Periodic TBD No CP&S will forward the requirements Management TBD

Details of 16 Reporting Templates to be Developed in SAP (1/2)

24

Details of 16 Reporting Templates to be Developed in SAP (2/2)

S/N Report Name Frequency Required Fields Available

in SAP Remarks Report Type Module

8

Customer

payment/subcont

ractors invoice

tracking report

Periodic

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

SBU's invoice no.

SBU's invoice date

description

SBU's invoice amt

(N/$)

SBU's invoice due

date

subcontractor's name

subcontractor's

invoice no.

Subcontractor's

invoice amt (N/$)

subcontractor's

invoice date

subcontractor's

invoice due date

No Customization of report is required Management PS/SD/MM/

FI

9 Supply chain Monthly Appropriate template

not available No Management MM

10 Production

reserve report

Appropriate template

not available No SAP deployed only 2moths ago Management PSA

11 APPA / OPEC Periodic No Management

12 Production report Monthly TBD No Report need to be customised to fit template Management

13 Ministerial report

weekly Weekly TBD No Report need to be customised to fit template Management

14 Refinery monthly

structured Monthly TBD No Report need to be customised to fit template Management

15 Daily refinery

report (overview) Periodic TBD No Report need to be customised to fit template Management

16 Maintenance

report Periodic TBD No Report need to be customised to fit template Management

25

Contents

Background

Section Page

3

Summary of Outcomes


7

98


Sample Reports 26

26

List of 21 Upstream Reporting Templates Available in SAP (1/2) S/N Report Name Required Fields Remarks Report Type Module

1

National crude oil & gas lifting

& stock summary by financial

arrangement

Month, opening stock by agreement types,

production (BBL) by agreement types, lifting

(BBL) by agreement types, closing stock (BBL)

by agreement types

Solution not yet


2

NNPC crude oil & gas sales &

revenue profile (with OSP &

fiscal prices)

Customer, B/L date, due date, crude type,

nominated quantity, quantity lifted, vessel name,

unit price, crude value, L/C number, pricing

option, API, destination, notes, DPR, FIRS,

Federation, PPMC, AF

Same report need to

be customised for

DPR, FIRS, federation,

PPMC, AF a/cs

Management SD

3

Performance report (terminal

situation, production & lifting,

presidential and prices)

Customer, B/L date, due date, crude type,

producer, nominated quantity, quantity lifted,

vessel name, unit price, crude value, L/C

number, bank address, agreement, invoice

number, pricing option, API, destination, notes,

DPR, FIRS, Federation, PPMC, AF

Solution not yet


4

Operational performance

report (NPDC operational

overview)

Metric, previous year actual, current year budget,

current year actual, current year % variance,

budget performance (%), variance analysis

Transaction not posted

to deliver report Management PS

5 Revenue report (crude and

gas sales)

Vessel, acceptance date, nominated quantity,

revised volumes, type, lifted (bbls), B/L date,

equity, fiscal price, fiscal value ($), customer,

lifted code/no, production & remarks

Give NPDC display

right to COMD report.

Revised volumes,

fiscal price, lifted

code/no field may not

be in SAP

Management SD/PSA

6 Budget performance (MIS,

billing, cash call) Management PS / JVA

7 JV cash call

Sub com, code, description, approved year's

budget (=N=) & ($), month cash call request,

month recommended cash call, ytd current

month cash call request, ytd previous month

recommended cash call, budget balance (after

cash call recommended) and remarks

Management JVA

8 Billing statement Appropriate template not available Management JVA

9 PSC cost recovery report Appropriate template not available Management PSC

10

Government taxes/ dues

(PPT, royalty, WHT, VAT,

NCD, NDDC levy, cabotage

etc.

Appropriate template not available Management FICO

27

List of 21 Upstream Reporting Templates Available in SAP (2/2)

S/N Report Name Required Fields Remarks Report Type Module

11 Joint venture cash call templates

1.

2.

3.

4.

5.

6.

7.

UAP description

UAP codes

Budget for the year

Operator's performance

Napims recommended performance

Rejected performance (variance)

Budget balance

Need to be customised to fit

template requirement Management JVA

12 Production sharing contract cost

recovery/performance report

1.

2.

3.

4.

Asset/OML

OPEX cost by WBS

CAPEX cost by WBS

Total

Transaction not posted to deliver

report Management PSJVA

13 Production sharing contract

performance report -producing &

non producing

1.

2.

3.

4.

5.

Asset/OML

Ffield

Budget - OPEX & CAPEX

Actual - OPEX & CAPEX

Variance - OPEX & CAPEX


report Management PSA

14 Joint venture oil operations

(PSC) Appropriate template not available SAP deployed only 2months ago Management PSA

15 Crude oil production report Appropriate template not available SAP deployed only 2months ago Management PSA

16 Exploration and drilling work

programme SAP deployed only 2moths ago Management PS

17 Stock report (material, crude oil

& gas)

Vendor, invoice no, split (%), invoiced vol

(scf), gas price ($/mscf), invoiced value

($), exch rate, gas price (N/mscf), invoiced

value (N) and remark

Challenge in capturing stock figure Management MM

18 Sales report

Customers, actual quantity (mmscf), billed

quantity (mmscf), price (=N=/mscf), sales

invoice (=N=), invoiced amount (=N=),

upstream (=N=/mscf), NGC (=N=/mscf) ,

revenue (=N=) and remarks


report Management FICO/PS

19 Project status

Project description, award date,

commencement date, approve authority &

date, AFE number, name of contractor,

duration, project cost (=N=M), revised

project cost(=n=m), percentage

completion, final date of completion,

payment to date ( M), amt. Outstanding ( M), payment in 2013 ( M), approved budget ($, =N=, and naira

equivalent), exchange rate N/$, remarks


report Management PS

20 Revenue report Management

21 Trading account Revenue/expenditure, indicators, planned,

actual, variance


report Management PS

28

FAAC Report- Revenue Tcode- ZCOMDReport

Current Template

SUMMARY OF DECEMBER 2013 CRUDE OIL & OSO LIFTINGS AND VALUATIONS

S/N CUSTOMER B/L DATE CRUDE TYPE NOM QTY QTY LIFTED VESSEL UNIT PRICE $ CRUDE VALUE $ L/C NUMBER

FIRS ACCOUNT

1 COTE D IVOIRE 04/12/2013 OKWORI 400,000 398,057 BLUE SKY 111.353 44,324,841.12 EBXLC-13-37

2 ELAN OIL 07/12/2013 ERHA 997,500 997,888 DA LI HU 113.229 112,989,860.35 LCINL/13/0066

3 OANDO 12/12/2013 AKPO 997,500 997,030 NORDIC FREEDOM 112.491 112,156,901.73 LM126406CTS

4 VOYAGE 22/12/2013 BG 950,000 945,052 COSGRATE LAKE 110.147 104,094,642.64 SB011999130066

5 PTT 28/12/2013 ERHA 997,500 998,367 NORDIC COSMOS 110.055 109,875,280.19 LCEX2188718

TOTAL 4,336,394 483,441,526.03

AVERAGE PRICE 111.485

PPMC ACCOUNT

1 CALSON 08/12/2013 ESC 902,000 900,388 CAPE BRINDISI 111.597 100,480,599.64 LCINL/13/0070

2 CALSON 10/12/2013 BL 75,000 75,000 FAIRWAY 113.597 8,519,775.00 DOC-666364-G1

3 CALSON 10/12/2013 BL 950,000 992,003 FAIRWAY 113.597 112,688,564.79 DOC-666364-G1

4 CALSON 18/12/2013 BL 785,000 779,022 HS CARMEN 110.741 86,269,675.30 NLDM0102792

5 CALSON 20/12/2013 BL 950,000 996,070 YASA POLARIS 109.447 109,016,873.29 NLDM0102804

6 CALSON 28/12/2013 BL 780,000 777,434 VALCONCA 110.691 86,054,946.89 C1Z12939409

-

TOTAL 4,519,917 503,030,434.91


FEDERATION ACCOUNT1 FUJAIRAH 02/12/2013 EA 950,000 947,567 CAPTAIN X KYRIAKOU 113.416 107,469,258.87 CI1344340-FNO

2 COTE D IVOIRE 05/12/2013 BL 300,000 299,783 NIPPON PRINCESS 112.116 33,610,470.83 NLDM0102668

3 REP OF MALAWI 07/12/2013 BL 950,000 996,315 COLORADO 112.829 112,413,225.14 LCIM2188057

4 CRUDEX 08/12/2013 QIL 950,000 949,579 ZOUZOU N 111.397 105,780,251.86 CI1345860/JLY

5 SAHARA 11/12/2013 FB 40,750 39,843 MARAN CASSIOPEIA 112.653 4,488,433.48 PA13ILC05103

6 ASTANA 15/12/2013 QIL 492,000 446,895 HUELVA SPIRIT 111.447 49,805,107.07 LCINL/13/0071

7 GLENCORE 17/12/2013 OKWORI 365,000 365,000 SOUTH SEA 106.747 38,962,655.00 C1Z12953409

8 DUKE OIL 22/12/2013 QIL 950,000 905,056 EUGENIE 113.55 102,769,108.80 C1Z12893409

9 DUKE OIL 22/12/2013 BL 950,000 949,194 EURONIKE 113.55 107,780,978.70 EXPLC2013T0016U

10 CALSON 23/12/2013 ESC 950,000 949,072 SCF ALDAN 109.509 103,931,925.65 DOC-666564-G1

11 MERCURIA 24/12/2013 QIL 609,000 564,264 NS BURGAS 109.298 61,672,926.67 40LT-F20611-RFWJ

12 OCEAN BED 26/12/2013 BB 212,000 211,562 NIPPON PRINCESS 111.263 23,539,022.81 PA13ILC05124

-

TOTAL 7,624,130 852,223,364.87


29

FAAC Report - Revenue - Tcode- Tcode- ZCOMDReport

SAP Report

30

Trading Account Report NGC Current Template

31

Trading Accounts Report S_ALR_87013531 SAP Report

32

Billing Statement - GJLI2

33

Budget Performance (MIS, Billing, Cash Call) - ZBUDGET

34

Crude Oil Sales & Lifting Profile - ZCOMD_REPORT

35

JV Cash Call - GJRG_5JIC

36

JVA Trial Balance

37

Stock Report (Stock Valuation - plant) PSA71

38

Performance Report (Terminal Situation, Production/Lifting and Prices) PSA73

39

Lifting Performance Report - PSA74

40

Project Status - CN42N

41

Monthly Sales Report VA05N

42

Annual / Revenue Report FBL5N

43

List of 17 Downstream Reporting Templates Available in SAP

S/N Report Name Required

Fields Remarks Report Type Module

1 Daily production order N/A Report need to be modified to

include some fields Management/Operation PP

2 Confirmation of production order N/A Currently being used. Management/Operation PP

3 Refinery stock inventory report N/A Meets business requirements Standard PP

4 Product cost material estimate report N/A Report needs to be modified

to meet business requirement Management COPC

5 Production plan/actual cost report N/A Meet business requirements Management COPC

6 Truck list N/A Currently being used Management TD

7 PEF computation report N/A Currently being used Management FI/MM

8 Truck loading report N/A Currently being used Management TD

9 Sales report N/A Currently being used, SD yet

to be deployed in PPMC Management SD

10 In-transit stock report N/A Currently being used Statutory TD

11 PFI stock overview N/A Currently being used Statutory MM

12 Daily lifting report N/A Currently being used Management TD/MM

13 List of station N/A Currently being used Management SSR

14 Stock of products per depot report N/A Currently being used Management HPM/MM

15 Pipeline product tracking report/crude oil

and products movement by pipeline N/A

Currently being used for

Mosimi Area Management HPM

16 Import report (OPA and SWAP) N/A Report need to be customised

to fit template Management MM

17 Product vessel/marine movement N/A Report need to be customised

to fit template Management MM

44

Production Order Report: Tcode: COOIS

Current Template

PORT HARCOURT REFINING COMPANY LIMITED DAILY OPERATION CONTROL FOR: 24HRS/48HRS/72HRS STARTING FROM 1200HRS OF 24/02/2014. TO:EDO/MPPQC/MP/MM/METS/MPPU/DMPP/DMQC/DM F-P1/DM PE/DMF-P2/DMOILMOVT/RSS/S-A1/S-A2/S-A3/S-YCL/S-P

FROM: PRODUCTION PLANNING AND CO-ORDINATION.

(A) CRUDE RECEIPT PLAN. REC. RATE 90,000BBLS/DAY 14,310M

3/DAY

REC. TANK (F/P1) 50TK01C C/O TANK 50TK01E/D

REC. TANK (F/P2) 50TK01 C/O TANK 50TK01.

(B) UNITS THROUGHPUT PLAN.

UNITS

%

M3/HR

FEED TK

NO

AREA 1

CDU-1 VDU

60 60

600 216

50TK01 51TK04A

D/A B

AREA 2

NHU CRU-1 KHU

50 50 -

110 110 - 51TK01 51TK02B -

A NHU -

AREA 3

FCCU

-

-

-

-

AREA 4

DIMU HFAU

- -

- -

- -

- -

AREA 5

CDU-2 CRU-2

- -

- -

- -

- -

YIELDS WITHIN THE FOLLOWING LIMITS OF SPEC:

SRG: RVP 0.7Kg/Cm2 , SRN FBP: 195OC, LDO CLOUD PT: +4OC(MAX), VGO SG:0.92 0.93 FCCG: 90% DIST. 130

OC & FBP: 205

OC (MAX).

(C) UNIT STREAMS R/D PLAN: (APPROX FLOW RATES ONLY FOR ON & S INFORMATION. STREAM

F/P 1

C3 C4 SRG SRN SRK LDO HGO AR VGO VR HTN REF.

M3/HR 1 4 25 112 87 160 22 185 168 46 110 98 TK 52TK51 52TK51 52TK01 51TK01 52TK59 52TK61 52TK07 51TK04 51TK06 51TK05 51TK02 52TK02

R/D TK A A A B B A - A A B B A

NEXT TK 52TK53C 52TK54A - A - - - B - - CRU-1 -

STREAM C3 FCC C4 FCC FCCG LCO MCB HTK DIMATE DIM C3 ALK LPGAS - - M3/HR - - - - - - - - - - - - TK 52TK51 52TK51 51TK09 52TK06 52TK08 - - - - - - - R/D TK - - - - - - - - - - - - NEXTTK - - - - - - - - - - - - STREAM F/P 2 LPG SRG SRN SRK LDO AR/HPFO REF.

M3/HR - - - - - - -

TK - - - - - - - R/D TK - - - - - - - NEXT TK - - - - - - -

SRG LOADING ADVICE

S/N MARKETER PRODUCT

RECEIPT NO.

METER/TK -

NO

QTY (MT) HANDLING CHARGE

RECEIPT. NO.

LOADING EX

TANK

- - - - - - -

- - - - - - -

- - - - - - -

- - - - - - -

- - - - - - -

- - - - - - -

- - - - - - -

/ / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /

P.T.O

45

Production Order Report: Tcode: COOIS

SAP Report

46

Stock Overview Report: Tcode: MMBE

Current Template

2.0 PRODUCTS STOCK LEVEL/EVACUATION (M3)

TRUCK PIPELINE

LPG - - - - - - -

PMS

6,708.00 15,964.00 10,524.00 - 12,148.00 12,148.00 -

HHK

4,462.00 5,320.00 4,267.00 - 5,515.00 5,515.00 -

AGO

9,329.00 11,370.00 9,701.00 - 10,998.00 10,998.00 -

LPFO

15,903.00 9,491.00 9,653.00 - 15,741.00 12,700.00 3,041.00

ASPH 5,468.00 - 47.00 - 5,421.00 5,421.00

-

Base Oils

- - - - - -

-

Waxes

- - - - - -

-

Kero Solvent

85.00 - 33.00 - 52.00 52.00 -

P/Chemical Prod. - - - - - -

-

INITIAL

CLOSING

STOCK

OPENING

STOCK

FINAL

CLOSING

STOCK

EVACUATION

REMARKVarianceMAKE

Closing stock excludes

3,009m3 used as refinery

fuel oil and 32M3 due to

water drained.

47

Stock Overview Report: Tcode: MMBE

SAP Report

48

Truck Loading Report: Tcode: Zloading_Report

Current Template

Bulk shpmt Loading Depot

Meter

Ticket Vehicle No LoadDate Carrier Transporter

Material

Number

Delivery

quantity Document

7000000000 IBADAN DEPOT 31135 ABC882XA 12/2/2013 79901117 KEBUSAPH LIMITED PMS 40000.000 1

7000000003 CAPITAL OIL. 32883 XA576BBR 12/2/2013 79900867 TALAMIZ NIG LTD PMS 32999.000 4

7000000004 CALABAR DEPOT 94383 XA477FSK 12/2/2013 79900840 SIMAM ENTERPRISES NI PMS 40000.000 5

7000000006 SATELLITE DEPOT 41911 XE916GME 12/2/2013 79900261 DANTITI GLOBAL SERVI PMS 40000.000 7

7000000009 CAPITAL OIL. 32828 XC177DKA 12/2/2013 79900555 MM ABDULLAHI NIG. LT PMS 36003.000 10

7000000010 CAPITAL OIL. 32979 XA546FSK 12/2/2013 79900840 SIMAM ENTERPRISES NI PMS 40000.000 11

7000000011 CAPITAL OIL. 32993 XB555FTA 12/2/2013 79900840 SIMAM ENTERPRISES NI PMS 40000.000 12

7000000013 CAPITAL OIL. 32951 XA561JMA 12/2/2013 79900451 ISA RUFAI KAURA VENT PMS 33001.000 14

7000000016 IBADAN DEPOT 31137 XA562BLR 12/2/2013 79900335 FAZ OIL PMS 40000.000 17

7000000018 CAPITAL OIL. 32897 XU284SMK 12/2/2013 79901027 WORKER BEE PMS 40000.000 19

7000000020 MOSIMI DEPOT 38781 XA268BUR 12/2/2013 79901076 OCEAN-LINKS INVESTME PMS 33000.000 21

7000000021 CAPITAL OIL. 32972 KMC427XA 12/2/2013 79900512 KGM LTD PMS 39999.000 22

7000000022 MATRIX ENERGY 62053 XB209FKY 12/2/2013 79900805 SAMJADA NIG. LTD PMS 40000.000 23

7000000023 CAPITAL OIL. 32950 XC889ZAR 12/2/2013 79900451 ISA RUFAI KAURA VENT PMS 32999.000 24

7000000026 SATELLITE DEPOT 41895 XA644NNG 12/2/2013 79900222 C&G OIL PMS 36000.000 27

7000000028 IBADAN DEPOT 31142 XA285GKA 12/2/2013 79900686 NJAWAI OIL COMPANY L PMS 40000.000 29

7000000029 IBADAN DEPOT 31139 XJ393KSF 12/2/2013 79900156 ASHIRU MAIKWAI NIG. PMS 40000.000 30

7000001518 CAPITAL OIL. 32971 XB784NSR 12/2/2013 79900259 DANMORI ENERGY SERV PMS 40001.000 31

7000000030 IBADAN DEPOT 31146 XH741RBC 12/2/2013 79900896 TRANS-JORDAN NIG. LT PMS 33000.000 33

7000000031 MATRIX ENERGY 62051 XC529GWA 12/2/2013 79900883 ALH. TIJJANI ZUBAIRU PMS 33000.000 35

7000000032 CAPITAL OIL. 32974 XK547PHC 12/2/2013 79900139 AMUSKI PMS 45000.000 36

7000000033 IBADAN DEPOT 31141 XA818KGG 12/2/2013 79901091 BGK ADAM NIG. LTD PMS 45000.000 37

7000000035 MATRIX ENERGY 62054 XN604EPE 12/2/2013 79900711 OLUMOJO LINE PMS 45000.000 39

7000000037 MATRIX ENERGY 62052 XM476ABC 12/2/2013 79900883 ALH. TIJJANI ZUBAIRU PMS 33000.000 41

7000000038 MATRIX ENERGY 62050 XC177AKK 12/2/2013 79900204 BGT INTERNATIONAL NI PMS 33000.000 42

7000000040 KADUNA DEPOT 107856 XG643DKA 12/2/2013 79900364 GAMBO IBRAHIM TUGE P AGO 33000.000 44

7000000042 IBADAN DEPOT 31143 XW459GGE 12/2/2013 79900374 GILBERT IGWEKA GLOBA PMS 45000.000 46

7000000044 MOSIMI DEPOT 38784 XP423LSR 12/2/2013 79900488 KABIGAN HAULLAGE NIG PMS 39990.000 48

7000000045 IBADAN DEPOT 31145 XX278FST 12/2/2013 79900348 FLASH OIL & GAS LTD PMS 45000.000 49

7000000046 MOSIMI DEPOT 38785 XS306LSR 12/2/2013 79900488 KABIGAN HAULLAGE NIG PMS 40000.000 50

7000000047 BENIN DEPOT 56754 GBZ114XA 12/2/2013 79901062 MANNAJOT PMS 45001.000 51

7000000049 IBADAN DEPOT 31140 XJ208KSF 12/2/2013 79900783 SA OLADITI PMS 33000.000 53

7000000051 IBADAN DEPOT 31136 XJ207KSF 12/2/2013 79900783 SA OLADITI PMS 33000.000 55

7000000053 PHC DEPOT 86831 XP101ABC 12/2/2013 79900151 ARKAD OIL & GAS LIMI PMS 43500.000 57

7000000055 WARRI DEPOT 62088 XR361BEN 12/2/2013 79901062 MANNAJOT PMS 33000.000 59

7000000057 PHC DEPOT 86980 XB673YLA 12/2/2013 79900806 SAMPARACO NIG. LTD PMS 40000.000 61

7000000059 CAPITAL OIL. 32875 KMC87XB 12/2/2013 79900187 BATAIYA PMS 45000.000 63

49

Truck Loading Report: Tcode: Zloading_Report

SAP Report

50

Truck List Report: Tcode: ZTRLIST

Current Template

Carrier Vendor Name 1 Vehicle No Vehicle text TD misc.identifier Max.vol. Street

50000011 50000011 WAILA TRANSPORT LTD XA661NFD 19966 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XA662NFD 1M2AA1497W119158 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XA663NFD 06Y3YLW004667 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XA666NFD 1M2AA14Y0YW119971 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XA667NFD 119968 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XA693AUY 124811 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XA876GGW 17688 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE














50000011 50000011 WAILA TRANSPORT LTD XB220BBJ 014464 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XB221BBJ 1M2AA0Y2XW014465 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XB223BBJ IM2AA07Y48XW014447 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE


50000011 50000011 WAILA TRANSPORT LTD XB225BBJ 1M2AA07Y9XW014480 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XB226BBJ 14440 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XB227BBJ IM2AAO7Y6XWO14467 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE



50000011 50000011 WAILA TRANSPORT LTD XB230BBJ IM2AAO7Y7XWO14445 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE

50000011 50000011 WAILA TRANSPORT LTD XB432BKD 7069 MAN 1,000,000.00 4 SHONGO HOUSING ESTATE

51

Truck List Report: Tcode: ZTRLIST

SAP Report

52

Material List

53

Sales Order Report

54

Truck Loading Report

55

Truck Report

56

Warehouse Stock Report

57

List of 14 Financial Reporting Templates Available in SAP

S/N Report Name Required Fields Remarks Report Type Module 1 Trial balance N/A Meets business requirements, variant

for HQA TB is to be defined

Standard FI

2 Projects status report N/A Meets business requirement Management PS

3 Project inflows N/A Meets business requirement Management PS

4 Cash position 1. 2.

3.

4.

5.

6.

SBU/CSU

Opening

Balances

Inflows

Outflows

Closing balances

FICO has limited feature, acquisition

of Treasury Management will handle

this better. For now, a report will be

designed to track bank accounts

balances across the corporation

Management FI

5 Staff loans report N/A Integration with HCM required to get breakdown of loans by staff

Management HCM

FI

6 Cash and touring advances N/A Meets business requirements Management FI

7 Bank payment report 1. 2.

3.

4.

5.

S/N

Date paid

Beneficiary

Paying bank

Amount paid

Meets business requirements Management FI

8 Estacode report N/A Summary of estacode paid directorate by directorate

Management CO

9 Foreign/local procurement report N/A Meets business requirements Management MM

10 Material/service receipt report N/A Meets business requirements Management MM

11 Material/service requisition report N/A Meets business requirements Management MM

12 Invoice prepayment audit report N/A Meets business requirements Management WF

13 Summary of outstanding project invoice N/A Meets business requirements Management PS/SD

14 MIS total indebtedness report N/A Meets business requirements Management FI

58

Project Status Report: Tcode- S_ALR_87013558

Current Template

NATIONAL ENGINEERING & TECHNICAL CO. LIMITED

PROJECT PERFORMANCE REPORT FOR YEAR 2011

Accounting Period: 01/2011

To: 12/2011

PROJECT CODE AND NAME REVENUE (=N=) COST (=N=) VARIANCE (=N=)

J1202-GBARAN UBIE INFILL PROJT 1,211,716,857.97 719,335,667.97 492,381,190.00

J1191-EGINA FIELD DEVELOPMENT 91,797,124.59 0.00 91,797,124.59

J1223-PIGGING FACILITIES-PHSE3 20,570,614.67 27,077,092.11 -6,506,477.44

J1215-PROV. OF MANPOWER SUPPLY 13,556,510.63 0.00 13,556,510.63

J1218-FACILITIES MYSTRA FPSO 10,251,164.18 842,277.00 9,408,887.18

J1212-REPAIR OF ESCRAVOS IMPOR 5,835,179.68 2,459,480.00 3,375,699.68

J1210-USAN FPSO 3D MODEL ANIMA 4,534,761.00 210,420.00 4,324,341.00

J1198-NEW ATLAS COVE JETTY 4,217,045.77 113,000.00 4,104,045.77

------------------------------------------ ------------------------------------------ ------------------------------------------

6,912,061,785.83 4,338,222,025.78 2,573,839,760.05=========================== =========================== ===========================

59

Project Status Report: Tcode- S_ALR_87013558

SAP Report

60

Trial Balance: Tcode- S_PL0_86000030 Current Template

INTEGRATED DATA SERVICES LTD

Account Number Account Name Openng Balance Debit Total 2013 Credit Total 2013 Closing Balance

NNCA/1211040 IDSL ZENITH INTER. B 417,247,388.12 202,229,118.27 0 202,229,118.27

NNCA/1211041 IDSL ZENITH INTER. B -1,272,145.36 0 -2,476,050,185.02 -2,476,050,185.02

NNCA/1211042 IDSL ZENITH INTER. B -220,694,696.42 0 -449,705,002.49 -449,705,002.49

NNCA/1211050 IDSL UNION BANK (MIS 3,641,756.37 3,641,756.37 0 3,641,756.37

NNCA/1211051 IDSL UNION BANK (MIS 3,800,000.00 3,800,000.00 0 3,800,000.00

NNCA/1211052 IDSL UNION BANK (MIS -3,800,030.00 0 -5,126,175.74 -5,126,175.74

NNCA/1211060 IDSL GUARANTY TRUST 7,612,697.38 58,294,335.38 0 58,294,335.38

NNCA/1211061 IDSL GUARANTY TRUST -16,000.00 0 -127,728,243.73 -127,728,243.73

NNCA/1211062 IDSL GUARANTY TRUST 416,455.42 0 -807,614,851.23 -807,614,851.23

NNCA/1211070 IDSL ECOBANK PLC 1,985,402.72 1,985,402.72 0 1,985,402.72

NNCA/1211071 IDSL ECOBANK PLC - 10.8 10.8 0 10.8

NNCA/1211072 IDSL ECOBANK PLC - -6.39 0 -6.39 -6.39

NNCA/1211080 IDSL UBA SAKPOMBA RO 7,930,904.27 42,918,673.42 0 42,918,673.42

NNCA/1211081 IDSL UBA SAKPOMBA RO 90,000,000.61 0 -96,987,680.58 -96,987,680.58

NNCA/1211082 IDSL UBA SAKPOMBA RO -90,000,000.61 0 -22,193,469.03 -22,193,469.03

NNCA/1211090 IDSL ZENITH - JV 172 26,274,611.54 15,567,460.89 0 15,567,460.89

NNCA/1211091 IDSL ZENITH - JV 172 -8,146,620.00 0 -12,292,920.00 -12,292,920.00

TRIAL BALANCE FOR THE PERIOD JANUARY TO SEPTEMBER, 2013

61

Trial Balance_IDSL: Tcode- S_PL0_86000030 SAP Report

62

Trial Balance Report _NETCO: (S_PL0_86000030)

63

Bank Payments Report: Tcode- FBL3N

Current Template

G/L Account 1210122

Company Code 1000

Assignment DocumentNo BusA Type Doc. Date PK Amount in local cur. LCurr Tx Clrng doc. Text Account Description

20140304 1500001645 ZP 04.03.2014 50 -6,191,167.50 NGN BOLD CONCEPTS & STANBLESS NIG LTD

20140304 1500001647 ZP 04.03.2014 50 -206,088.43 NGN WAYNE (W.A.) LTD

20140304 1500001648 ZP 04.03.2014 50 -4,033,800.00 NGN WAYNE (W.A.) LTD



20140304 1500001652 ZP 04.03.2014 50 -1,261,575.00 NGN USIOMON NIGERIA ENT. LTD

20140304 1500001662 ZP 04.03.2014 50 -2,010,366.00 NGN DIGITAL COLORS LTD










20140307 1500001781 ZP 07.03.2014 50 -3,660,466.97 NGN ASHIRU MAIKWAI NIG. LTD



20140307 1500001784 ZP 07.03.2014 50 -586,629.99 NGN CILIASH VENTS LIMITED

ACCESS BK OPERATIONS- outgoing payments

64

Bank Payments Report By Bank -Tcode- FBL3N SAP Report

65

Bank Payments Report By Vendor: S_P99_41000099

66

Accounts Receivables: Tcode- S_ALR_87012172

Current Template

SUMMARY OF OUTSTANDING INVOICE

PROJ. NO. PROJECT NAME CLIENT NAME USD NGN

1133 CONSULTANCY SERVICES FOR 7TH TAM NNPC - KRPC 291,353.72 55,547,755.64

1190 FEED FOR OKONO/OKPOHO GAS RE-INJECTION PROJEC NNPC - NPDC 2,769,155.65

1198 NEW ATLAS COVE JETTY AND UPGRADES TO ISPS COD NNPC - NAPIMS 27,447.84 2,824,181.28

1203 COST ESTIMATION WORK FOR NIGERIAN GAS COMPANY NNPC - NGC 964,472.67 3,663,749.25

1208 WESTERN SWAMP RE-ENTRY PROJECT NNPC - NAPIMS 220,976.57 2,762,424.00

1211 PRINTING OUT OF MAPS IN A0 FORMAT FOR GED E&T (N NNPC (ETD) 317,332.20

1212 REPAIR OF ESCRAVOS IMPORT BERTH PLATFORM RISE NNPC (ETD) 30,475.20 1,424,915.00

1217 KRPC MINI TAM FOR LUBES AND LAB PLANTS NNPC - KRPC 371,476.49 35,330,631.69

1218 ANTI-CORROSION MAINTENANCE ON FPSO MYSTRAS NNPC - NPDC 10,251,164.18

NNPC PROJECTS 1,906,202.49 114,891,308.89

67

Accounts Receivables: Tcode- S_ALR_87012172

SAP Report

68

Expenditure Local Travelling:KSB1

69

OPEX Budget Performance CHQ (S_ALR_87013611)

70

Performance Breakdown by Period CHQ (S_ALR_87013640)

71

OPEX Budget Performance IDSL (S_ALR_87013611)

72

Project Structure Overview CN41N

73

Budget Overview (Dual Currency) Z_budget

74

Materials Stocks Report

75

Stock Value - Balances Report

76

Good Receipt/Invoice Receipt Report

77

Customer Due Date Analysis S_ALR_87012168

78

Accounts Receivable Customer Balance Report: FD10N

79

Customer Balances in Local Currency: S_ALR_87012172

80

Account Receivable Customer Sales:S_ALR_87012186

81

Customer Due Date Forecast: S_ALR_87012175

82

List of Vendors Down Payments: S_ALR_87012105

83

Vendors Age Analysis Report: S_ALR_87012085

84

Vendor Due Date Forecast: S_ALR_87012084

85

Financial Statement F.01

86

Cash Position/Bank Balance FBL3N

87

Outstanding Staff Advance S_ALR_87012105

88

Tax Report FBL3N

89

Audit Report ZAUDITREPORT

90

S/N Report Name Remarks Report Type Module

1 Total staff strength report Functional Management HCM

2 SBU/CSU staff distribution report Functional

Management HCM

3 State distribution report Functional

Management HCM

4 Geopolitical zone distribution report Functional

Management HCM

5 Age report Functional

Management HCM

6 Annual retirement forecast report Functional

Management HCM

7 Staff demography report Functional

Management HCM

List of 7 HR Reporting Templates Available in SAP

91

HCM Reports Interface

92

Retirement Forecast Report

Strategic Business Unit M1 M2 M3 M4 M5 M6 SS1 SS2 SS3 SS4 SS5 SS6 SS7 JS1 JS2 JS3 JS4 TOTAL

Junior

JS4 - JS1

Senior

SS7 - SS1

MGT

M6 - M1

CHQ 0 1 1 2 2 4 7 3 3 1 2 2 0 2 0 2 1 33 5 18 10

NAPIMS 0 0 0 0 2 4 2 0 1 0 0 1 0 0 0 0 0 10 0 4 6

NPDC 0 0 0 0 2 3 0 0 0 0 0 0 0 0 0 0 0 5 0 0 5

NGC 0 0 0 0 0 0 3 0 0 2 0 1 0 1 0 0 0 7 1 6 0

IDSL 0 0 0 1 0 1 0 0 0 1 0 0 0 0 0 0 0 3 0 1 2

NETCO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

PPMC 0 0 0 0 1 3 13 2 4 2 3 3 5 5 0 0 0 41 5 32 4

HYSON/CALSON 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

PHRC 0 0 0 0 1 1 6 2 3 1 1 1 3 2 0 0 0 21 2 17 2

KRPC 0 0 0 0 1 1 5 0 1 0 1 1 0 1 0 0 0 11 1 8 2

WRPC 0 0 0 1 0 3 4 1 2 0 0 1 0 4 0 0 0 16 4 8 4

R & D 0 0 0 0 1 0 1 0 0 0 0 0 1 0 0 0 0 3 0 2 1

LZO 0 0 0 0 0 0 0 0 2 1 0 0 0 0 0 0 0 3 0 3 0

BMZ 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 2 0 2 0

KZO 0 0 0 0 0 0 0 0 1 0 2 0 2 0 0 0 0 5 0 5 0

PHZO 0 0 0 0 0 0 0 1 1 1 0 1 0 1 0 0 0 5 1 4 0

WZO 0 0 0 0 0 0 2 0 0 0 1 0 0 0 0 0 0 3 0 3 0

Data Migration 0 0 1 1 0 2 1 0 0 0 0 0 0 0 0 0 0 5 0 1 4

TOTAL 0 1 2 5 10 22 45 9 18 9 10 11 12 16 0 2 1 173 19 114 40

93

Staff Distribution by Gender Report

Gender M1 M2 M3 M4 M5 M6 SS1 SS2 SS3 SS4 SS5 SS6 SS7 JS1 JS2 JS3 JS4 TOTAL

Junior

JS4 - JS1

Senior

SS7 - SS1

MGT

M6 - M1

Male 1 7 37 91 308 591 1265 552 716 1652 703 709 566 946 199 132 2 8477 1279 6163 1035

Female 0 0 2 19 76 129 313 158 168 371 193 148 42 81 17 7 0 1724 105 1393 226

Total 1 7 39 110 384 720 1578 710 884 2023 896 857 608 1027 216 139 2 10201 1384 7556 1261

94

Contents

Background

Section Page

3

Summary of the Outcomes


7

98

Sample Reports 26

95 Enhancements and New Modules to Implement

95

Enhancements and new modules to implement

Aside the reports that were considered, participants also requested for enhancements and

new modules that are critical to their business operations.

96

Enhancements and new modules to implement

Enhancements

S/N Downstream Affected SBUs/CSUs

1 Floating Mega Stations operations NNPC Retail

2 LPG, Lubricant and NFR operations and Sales NNPC Retail

3 Bunkering Sales activities NNPC Retail

4 Ability to report on Regional Structure NNPC Retail

Financial

1 Revenue calculation by Refineries GFAD, PHRC, KRPC and WRPC

2 Assets Report (Fixed and Movable) GFAD

3 Insurance Premium/Claims GFAD

New Modules

S/N Modules Affected SBUs/CSUs

1 Project Systems R&D, NNPC Properties

2 Business Planning and Consolidation (BPC) F&A, Planning Units Corporate Wide

3 Treasury Management GFAD

4 Talent Management HR

5 Travel Management HR

97

Contents

Background

Section Page

3

Summary of the Outcomes 7

Sample Reports 26

95 Enhancements and New Modules to Implement

Resolutions and Detailed Action Items 98

98

Resolutions : Mandatory Reporting Workshop from the Corporate SAP System

1

5

Registration of vendors, which are master data records, will continue to be done centrally

at CHQ for all SBUs/CSUs

Many reports considered by the workshop participants were PS module driven. Therefore,

all SBUs/CSUs in whose domain PS module was deployed should commence very active

usage immediately so as to maximize PS module reporting capabilities

There are limited features in SAP to enable the generation of Cash Flow Report. However,

the acquisition and deployment of Treasury Management sub module will make it possible

to have the desired Cash Flow Report

All users should be adequately provided with working tools i.e., Desktops, Laptops, UPS,

etc.

Reports to be generated from the SAP system will only constitute data while narratives

(reasons for variance, for e.g.) will still be given or added by the report collator

It was unanimously agreed that majority of the operational reports for both PPMC and

NNPC Retail are already in the system and can be generated by the users

2

3

4

6

99

Resolutions : Mandatory Reporting Workshop from the Corporate SAP System

7

8

9

Regional reporting being requested by NNPC Retail cannot be achieved because it was

not contained in the initial deployment blueprint and hence there is no structure that

supports such in the NNPC Retail SAP solution

Agreed that staff should be more dedicated to their jobs to mitigate against SBUs/CSUs

employing body shop and increasing operational costs

SBUs and CSUs in NNPC should synergize and work together so as to have complete,

accurate and reliable data across the corporation

100

Top Action Items: Mandatory Reporting Workshop from the Corporate SAP System

Action Items/Next Steps Responsible Due Date

Need to urgently address the slow and

epileptic connectivity issues plaguing all

the SBUs/CSUs Corporate wide

GED

E&T/

GGM ITD

Immediately

Issues/Context

Unstable connectivity in

SBUs/CSUs

Organize follow up trainings for participants

and other critical users to bridge their

knowledge gap and improve their

competencies

SAP PMO August 2014 SAP Knowledge Gap

Re-emphasise SAP governance/steering to vigorously drive SAP adoption

corporate wide

Strengthen OCM activities in SBUs/CSUs

Constitute an NNPC SAP Club and user groups based on modules to promote

interaction and serve as Change Agents

Top Mgt./SAP

PMO/TO

Immediately Low to Medium SAP

adoption

1

2

3

SBUs/CSUs/SAP

PMO/TO

SAP PMO/TO

Immediately

Immediately

101

Top Action Items: Mandatory Reporting Workshop from the Corporate SAP System


SBUs/CSUs to expedite the cleansing and

population of master data for upload into SAP

by the Master Data Team in CHQ and

capturing of transactional data by users.

Need to fast-track the acquisition of a

Catalogue Management tool to speed up

master data creation and enable full use of the

MM module

SBUs/CSUs/

SAP PMO

Immediately

Issues/Context

Low level of Master Data

hindering the full adoption

of the MM Module

Need to identify staff that will understudy the

Solutions Delivery Managers as a measure for

effective succession planning

SAP PMO/

TO Immediately Succession Planning

4

5

Need for Top Management to freeze

transfers of critical/trained users of SAP for a

defined time period

Top Mgt.

/SAP PMO Immediately Frequent movement of

critical and super users

affect the pace of

embedding SAP in

SBUs/CSUs

6

GGM

ITD/GGM

GMMD

Immediately

102

Key Action Items: Mandatory Reporting Workshop from the Corporate SAP System


Organize follow up trainings for

participants and other critical users to

bridge their knowledge gap and improve

their competencies

SAP PMO August 2014

Issues/Context

Knowledge gap for workshop

participants and other critical

users

SBUs/CSUs to expedite the cleansing and

population of master data for upload into SAP

by the Master Data Team in CHQ.

Need to fast-track the acquisition of a

Catalogue Management tool to speed up

master data creation and enable full use of the

MM module

SBUs/CSUs/

SAP PMO

Immediately Slow cleansing and

population of master data

SBUs/CSUs to always fill in prices for

materials when requesting for creation in

master data to provide accurate values in

stock account

SBUs/CSUs Immediately Incomplete information in

populated master data

template

Need to have budgets approved early so

that they can be effective at the beginning of

the financial year.

Corporate Planning Department (CPD)

should be responsible for loading approved

Budget into SAP as they are the owners of

the budgeting process.

CP&S/CPD/

SAP PMO As needed Delays in budget upload

into SAP

1

2

3

4

General

103



Activate the budget check (Funds Centre) on

SAP so that all issues and problems with

budget overruns will be resolved. However,

there is need for engagement with key

stakeholders prior to implementation

SAP

PMO/CPD

Immediately

Issues/Context

Budget monitoring function

in SAP system

Organize training on budget upload into SAP

for CPD staff

SAP PMO Immediately Budget upload skill gap in

CPD

Cost Engineering and SCMD to standardize

cost of stock items across NNPC CED/SCMD Immediately Non-uniform pricing

Attach analysis of vendors on SAP to memo

that will be sent to MEXCOM Tenders Board SBUs/CSUs Continuous Price comparison in SAP

5

6

7

8

Provide glossary of SAP Terms to all

participants

SAP PMO Immediately Definition of SAP Terms 9

General

10 Provide list of SAP users/module in

SBUs/CSUs

SBU Mgt./

Planning

Managers

Immediately Adoption and Usage

11 Adoption and Usage Develop training plan to bridge users SAP knowledge and skills

GLD/SAP

PMO/TO June 2014

104


Action Items/Next Steps Responsible Due Date Issues/Context

Need to define Trial Balance Report Code for

Headquarters Accounts alone, excluding CSUs

under CHQ in 0120 company code

SAP PMO Immediately Segregation of CSU

accounts for reporting

purposes

Need to customize Revenue Budget

Performance Report in SAP with the following

fields: Cost/Revenue Element, Annual Budget,

Period Budget, Period Actual, Period Variance,

Period Percentage, Year to Date Balance

SAP PMO Immediately Inadequate information

in revenue template

Need to customize OPEX Budget

Performance Report in SAP with the

following fields: Cost Element, Annual

Budget, Period Budget, Period Actual,

Period Commitment, Period Variance, Period

Percentage, Year to Date Balance


in OPEX template

12

13

14

Need to customize a Summary Report that

will show Revenue, OPEX, CAPEX and

Cash Flow

SAP PMO Immediately Top Management

information need

15

General

105



Need to customize CAPEX Budget

Performance Report in SAP with the following

fields: Cost Element, Annual Budget, Period

Budget, Period Actual, Period Commitment,

Period Variance, Period Percentage, Year to

Date Balance

SAP PMO Immediately

Issues/Context

Inadequate information

in CAPEX template

Need to customize Withholding Tax Report in

SAP that will show clearly withholding taxes

from incorporated companies and that from

non-incorporated companies

SAP PMO Immediately Manual segregation of

taxes due to States and

FIRS

Need to customize Summarized Financials of

Vendor/Customer Ageing Analysis Report to

reflect flexible Age Band field, and a Total field

that shows breakdown by document currency


in ageing analysis in

template

Financial Statement (FS) already in SAP to

be customized to show profit or loss at a

glance


in FS template

16

17

18

19

M&P and GGA to liaise with SBUs/CSUs

and agree on the precise format for financial

statement reporting

M&P/GGA June 2014 Unification of FS format 20

General

106



Turnover and Cost of Sales Report to be

customized from PS module. NETCO FAD

to send the right template to be used for the

customization

SAP PMO/

NETCO FAD

May 2014

Issues/Context

Absence of Turnover and

Cost of Sales Reporting

Template in SAP

Customer Payment/Subcontractor Invoice

Tracking Report to be customized from PS

module

SAP PMO Immediately Absence of Customer

Payment/Subcontractor

Invoice Tracking Template

in SAP

Need for SAP PMO to push for the acquisition

of Treasury Management sub module of FICO

to enable the business report on cash flow

SAP PMO Immediately Absence of cash flow

report in SAP

Information on Letters of Credit to be pulled

from FICO and MM modules and used for

customizing Letters of Credit Report

SAP PMO Immediately Customization of Letter of

Credit Report

21

22

23

24

Need to expedite action on the integration of

HCM and FICO SAP PMO May 2014 Non visibility of breakdown

of staff loan report in FICO

25

General

107



Pending when HCM-FICO integration will be

done, breakdown of loans on individual basis

to be supplied in soft copies to GFAD by GHR

whenever request is made

GFAD/GHR Continuous

Issues/Context

Inadequate information on

loans in FICO

M&P and GGA to come up with a policy on

treatment of withholding tax on revenue, so that

SAP PMO can modify the system to reflect the

policy

M&P/GGA

SAP PMO

May 2014 Absence of policy on

treatment of WHT on

revenue

GGM R&D to write to GGM GMMD/SAP

justifying the need for deployment of PS in

R&D

GGM R&D/

GGM GMMD/

SAP

Immediately Business need in R&D

CPD to provide template for AFE Status

Report to be customized in SAP CPD/SAP

PMO

Immediately Absence of AFE report in

SAP

26

27

28

29

Establish/set up a change request

process for all our business processes in

SAP

SAP PMO/TO TBD Change Request

Management 30

General

31 Need for MIS

in the NNPC

Develop a comprehensive MIS for the

corporation GED F&A TBD

108



Fast-track the constitution of Process Owners for all our business processes corporate wide

SAP PMO/TO TBD Business Process

Ownership

Rekindle the SAP governance council to

vigorously drive SAP adoption corporate

wide using the Top down approach and the

Bottom up approach via floor shop (OCM

activities)

Top

Management/

SAP PMO/TO

TBD Low SAP adoption/usage

Corporate wide

32

33

All projects should be captured fully in the

PS Module NPDC/NGC/

NAPIMS/COMD/

NETCO

Immediately Low adoption and usage of

PS module for projects 34

Group Treasury should be invited to

subsequent workshops of this nature SAP PMO Continuous Stakeholder omission 35

Benchmarking with IOCs to decide how far

back we need to go on historical data

migration for each module

SAP PMO ASAP Information preservation 36

General

109



Regularly update the approved M&P

Naira exchange rate information on NNPC

workplace

M&P/ ITD Continuous

Issues/Context

Accurate information

Need to restore/ensure connectivity and

enforce usage at all NNPC Retail Mega

Stations

ITD/Retail

Management

Immediately Absence of connectivity

Need to urgently address the slow and

epileptic connectivity issues plaguing all the

SBUs/CSUs Corporate wide

ITD Immediately Slow and epileptic

connectivity

38

39

40

Conduct an independent assessment of

connectivity across the Corporation GED E&T May 2014 Poor connectivity 41

SAP PMO should factor in the new refinery

model proposed by CP&S in the

modification of SD module and reports for

NNPC

SAP PMO/

CP&S

ASAP Business need 37

General

Need for SAP PMO to push for the

acquisition of Business Planning &

Consolidation (BCP) and Talent

Management sub modules of FICO and

HCM respectively

SAP

PMO/HCM

Team

May 2014 Business Need 42

110



NPDC,NAPIMS,COMD and NGC should

furnish SAP PMO with reports required by

our partners for customization in SAP

NPDC/NGC/

NAPIMS/COMD Immediately

Inadequate reports 1

Group Audit should be trained on SAP to

enable them audit NNPC JV/PSC partners

and associated companies efficiently

SAP PMO/

Group Audit Knowledge gap 2 TBD

All Production Agreements in NNPC

should be properly documented

NPDC/NGC/

NAPIMS/

COMD

Immediately Inadequate documentation 3

A conducive environment should be created

at the terminals to facilitate the deployment

and usage of SAP

COMD

Management

ASAP Inadequate facilities at

Terminals

4

Loan payments by crude lifting should be

made visible by entering them into SAP

COMD Incomplete records Continuous 5

NPDC and COMD should identify

required transaction display rights and

send to SAP PMO for authorization

NPDC/COMD/

SAP PMO

Immediately Inadequate authorization 6

Upstream

111



Display rights for COMD Sales Report

to be extended to NPDC (for NPDC

cargoes only)

SAP PMO Immediately NPDC business need 7

Functional Naira and Dollar should be made

available in the report for NPDC so as to

enable them send one detailed report to the

partners (whose report is in dollars ) and

NNPC Management (whose report is in

Naira)

SAP PMO Management reporting

need

8 Immediately

SAP PMO should configure the NGC

Stock Report to show the CUSTOMER

field to differentiate the individual

customer NGC is selling to

SAP PMO Configuration Immediately 9

Need to identify younger staff that will

understudy the upstream solutions delivery manager who is currently the only NNPC

subject matter expert in upstream solutions

as a measure for effective succession

planning

SAP PMO Succession planning 10 Immediately

Upstream

112



PPMC FAD needs training on clearing of

account balances

SAP PMO June 2014

Issues/Context

Knowledge gap in clearing

of account balances at

PPMC FAD

Need for SAP consultant to go back and sit

down with NNPC Retail and change the vendor

account for PPMC to have only one code and

not a separation between PFIs and daily liftings

SAP PMO/

Retail June 2014 Dual vendor accounts

codes

Urgently organise a larger forum of

stakeholders to: decide on Refinery

Product Costing for all the refineries going

forward and harmonise Revenue

Calculation between F&A (using

Processing Fee) and the Refineries (using

PPRA Landing Cost)

CP&S/F&A

/R&P/SAP

PMO/TO

May 2014 Disparity in Product

Costing and Revenue

Calculations

1

2

3

Meet with users in PPMC and NNPC Retail

and review the operational reports in their

respective solutions with the objective of

making changes where required/applicable

SAP PMO/TO/

PPMC /NNPC

Retail

June 2014 Modification of business

reports

4

Downstream

113



Top Management to put in place a policy that

will enforce the release of materials (stock

transfer) among refineries when there is a

need

Top

management Immediately

Issues/Context

Shortage of critical material

amongst plan

Documents

Presentation on SAP Reporting Workshop - Final