Presentation Skills

By

Pradnya M. Kulkarni

Purposes Of Presentation

Two Main Purposes

1. Inform

2. Educate

A Good Presentation has:

• Planning

• Preparation

• Practice

• Performance

Planning

1. Who are you talking to?

2. Why are you talking to them?

3. What is the time duration?

4. What subject are you going to tell?

5. What does the audience already know about the subject?

Plan Your Presentation

1. Determine Purpose

2. Determine the Scope of the topic

3. Gather the required information

Preparing Outline

• 15 min Conference Presentation• 1- 2 minutes per slide

Structure of outline1.Title Slide (1) :- Title, author2.Rationale (1-2) :- Brief introduction of the topic

3.Methods (1-2) :- What you did 4.Results (2-4) :- What did you find and what

does it mean 5.Summary (1) :- One thing you want them to remember

Preparing - Slides

1. Use Images & Graphics2. Minimise text & numbers

3. Light text on dark background

4. Avoid distracting backgrounds

5. Use large fonts

6. Combine upper and lower case

7. Use colour to highlight text

8. Keep diagrams simple

9. Thick lines and large symbols

Practice

• Practice, practice, practice• Get feedback, and use it• Delete unnecessary information

Presentation Style

Vocal Techniques– Volume :How loud the sound is. The goal

is to be heard without shouting – Pitch :How high or low a note is– Rate :Speed of talking– Pause

Body Language • Eye Contact• Facial Expressions • Gestures• Posture

Use of Space• Can Everyone See You?• Movement

Presentation Style

Before Going for Presentation

1. Reach 15 minutes before your presentation starts.

2. Arrange the projector before the presentation

3. Make sure that copy of PPT is present on the machine

4. Keep Notes with you

5. Keep a glass of water in the room.

6. Finish on or under time

Performance

• Introduce Yourself

• Get Attention, Build More Rapport, Introduce Topic– Humor– Short Story– Starling Statistic– Make Audience Think

• Get Audience Response

Performance

• Explain diagrams and important point• Give a clear and concise summary,

then stop

• Don’t go overtime.

Questions

Anticipate likely questions and

prepare extra slides with the answers

• Welcome the questions

• Paraphrase questions

1. so that other people hear the question

2. to check you understand the questions

3. to stall while you think about an answer

Questions

• If you don’t know the answer, say so• Offer to find out• Ask the audience

Summary

1. Summaries the presentation

2. Repeat the important points