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PRESENTATIONPRESENTATION
SKILLSSKILLS
Three RulesThree Rules
• Keep it short and simple
• Don’t worry about repeating yourself
• Practice makes perfect
The 4 P approachThe 4 P approach
• PPlan• PPrepare
PPractice
• PPresent
PlanPlan
• Purpose of presentation?
• Audience?
• Audio-visual aids?
PurposePurpose
• Define your aim• Set your objectives• Think of your
audience
It’s not about me, it’s about them
What is the aim?What is the aim?
To convince the audience
• to buy my product
• to adopt my recommendations
• to join the club
• to give me a job
AudienceAudience
• Who are they?
• Prior knowledge
• How will you get their attention?
Attention levelAttention level
Who am I speaking to?Who am I speaking to?
• What are the benefits to the audience of my product/report/speech?
• Are these people the decision makers?• What do they know of the subject?• How does this change my approach?• What sort of questions will they ask me?
What are the answers?• What aspects will they be interested in?
Improving attentionImproving attention
• Variations in stimulation
• Change of activity• Include breaks• Audience participation• Enthusiasm
You can’t not communicate!
Audio-visual aidsAudio-visual aids
• Flipchart• OHP transparencies• 35 mm slides• PowerPoint• Video• Audio• Props
Summary - PlanSummary - Plan
Clearly define:• Why you are doing it• Know your audience• What you want to achieve
PreparePrepare
• Content
• Structure
• Slide design
ContentContent
• Objective• Key points• Supporting
material• Transitions• Summary and
close• Opening
Structure of talkStructure of talk
• Beginning• Middle• End
KeepKeep ItIt Short andShort and SimpleSimple
Benefits of good structureBenefits of good structure• Keep attention• Help understanding• Make a memorable message
First slide?First slide?
• Title of presentation• Who you are• Attention grabber
BeginningBeginning
• Purpose of your talk• Identify key issues• Provide a map of your talk
Tell them what you are going to say
MiddleMiddle
• Why the work was done?• How was it done?• What was found?• What it means?
Tell them
Don’t worryDon’t worry aboutabout repeatingrepeating yourselfyourself
EndEnd
• Clear summary of main points• Take home message• Finish decisively
Tell them what you said
Slide designSlide design
• Keep each slide simple and brief• About 6 words per line• About 6 lines per slide• Be consistent• How many slides?
ColourColour
• Easy on the eye, easy to read• A little is good, too much is distracting
TextText
• Informal and friendly style• Size - use the slide space• Title - size 60• Main text - size 36
FiguresFigures
TablesTables
Visuals - imagesVisuals - images
• Never use Clipart• Quality reproduction• Context
A picture paints a thousand words
Summary - PrepareSummary - Prepare
• Keep it short and simple
• Clear logical structure
• Use visual aids only to add value
PracticePractice makesmakes perfectperfect
CommunicationCommunication
• Verbal
• Vocal
• Visual
PracticePractice
• Vocal clarity• Timing
• Transitions• Body posture and image• Using audio-visual aids
• Beginning and end
Practice notesPractice notes
• No notes at all• Use your visual aids
• Written script• Prompt cards
How to rehearseHow to rehearse
• Be serious• Talk to yourself• Audio recording• Video recording
• In front of colleagues
Summary - PracticeSummary - Practice
• Practice, practice, practice• Get constructive feedback
“It usually takes me more than three weeksto prepare a good impromptu speech”
Mark Twain
“Chance favours only the prepared mind”Louis Pasteur
PresentPresent
• Before Preparation
• During 7 steps to success
• After Dealing with questions
Before your talkBefore your talk
• Arrive early• Meet the chairman• Check equipment
• Final preparation on stage
7 steps to success7 steps to success
• Good start• Mood• Voice• Body• Aids
• Timing• Good ending
A good startA good start
• Be confident
• Be enthusiastic
• Grab their attention
VoiceVoice
• Be audible• Variety• Pace• Pitch
• Volume• Do not rush – slow down
BodyBody
• Positioning• Hands
• Mannerisms• Eye contact
• Speak to your audience• Touch, turn, talk
A good endingA good ending
• Clear and concise ending• Take home message
Not with a whimper but a bang
Why are questions asked?
• To humiliate• Seek the limelight• Obtain additional information• Clarify doubts• Support the speaker• Express interest• Express another point of view
Three don’tsThree don’ts
• Don’t defend
• Don’t debate
• Don’t disparage
Dealing with questionsDealing with questions
• Prepare and rehearse your reply• Listen - take notes• Concise and clear response• Keep calm• Be honest
Summary - PresentSummary - Present
• Keep calm
• Speak to your audience not at them
• Signpost throughout
ReflectReflect
• Return to the experience• Attend to feelings
• Re-evaluate the experience•What are you doing right?
•What areas need attention?•How can you improve?