Presentation to AEO Conference

at Killashee House hotel

19th May 11

Client Base

30 VECs

Presentation

What VECs currently have

What is available

FETAC Integration

Future Options

What AEOs should do !

System originally based on

6 Core ModulesBTEIVTOSYouthreachAdult LiteracyTraveller TrainingCommunity Education

System originally based on

6 Core ModulesBTEIVTOSYouthreachAdult LiteracyTraveller TrainingCommunity Education

All Delivering:

Learner Profiling

Course History

DES Returns

Features you currently haveTexting & Group Emailing Countywide AnalysisCountywide TimetablingNew ReturnsTutor Database New Staff AdministrationMail merging & Standard letters

Texting ServiceText a Learner

Text a Tutor

Text a Class

Text a Group

Countywide Analysis

Countywide Timetabling

DES Returns

Updates carried out in 2011 for :

Adult Literacy

ESOL

Community Education

VTOS

Tutors Database

New Staff Administration

Mailmerging & Standard Letters

What is available as additional modules

Self Financing / Nightclasses

Countywide Planner

Tutor Monthly Reporting

External Teaching Services

Stock Management system

Self Financing / NightclassesManage classes in collegesOnline searching, booking & paymentRefunds and transfers catered forPublic can search throughout VECReduced administrationAllows offline bookings

Countywide Planner

Tutor Monthly Reporting

External Teaching Services

External groups request hours

Approved at Head Office

Groups enters basic learner details

Stock Management System Centres & Colleges manage own stock

Annual Stock take using scanner

Print Bar code labels

Depreciation

Countywide

reporting

FETAC Integration ProcedureSet up your FETAC Centres

Select which modules will be returned

Flag which learners are presenting for certs

Add in the results for each module

Run your pre submission checks

Download file from Salespulse

Upload to FETAC Business System (FBS)

FETAC Integration Procedure

FETAC Integration

Enter results and grade calculated

Pre submission checks and facility to download for FETAC FBS

Future options / ModulesCommunity Self RegistrationCourse Self Administration Will include Approval procedure & Tutor Contracts

Accounts Integration Attendance, Tutor Claim forms and export to VEC Accounts systems

PLC system

Resource Booker

Community Self RegistrationCommunity Group applies for hours

VEC approves, declines or defers

Community adds in learners directly

VEC can define learner & course application form

Feeds into Community Education DES returns

Course Self Administration

Co-ordinator inputs course details

Tutor added and Approval requested

HR approves

Tutor Contract generated

Co-ordinator receives notification

Learners added into Course

Accounts integration Attendance of Student & Tutor recorded

Attendance verified & signed off

Meal / Travel allowance calculated

Claim forms generated

Exported for use in accounts

Key Point – Data entered just once

PLC System (Working Demo) Course Management by college

Student Self Registration with payment

Manage choice preferences

Student Attendance

College Reporting

VEC Reporting

Resource Booker Keep track of all bookings of your resources – for example

Pitches, Rooms, Computer facilities, Digital Cameras, Mini Bus

Eliminate double bookings

Easily see when facilities are available

Ensure that equipment is returned

Set up recurring bookings

Book resource for multiple days

Full search & history of bookings

Include instructions for particular resources

Record how many people used facility

Automated emails to notify of bookings

What AEOs should do !(as recommended by SalesPulse)

Check what users have access to - through the Administration Staff buttonReview database – Learners, Courses & Tutors

Review your returns – inbuilt checks to identify missing data

Have a key driver for SalesPulse database

SummaryWhat VECs currently have

What is available

FETAC Integration

Future Options

What AEOs should do !

Thank You

056 7720873 www.salespulse.com