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18 th November 2009. PRESENTATION TO PORTFOLIO COMMITTEE: HIGHER EDUCATION AND TRAINING. CONTENTS. PROGRESS WITH ESTABLISHING THE DEPARTMENT OF HIGHER EDUCATION AND TRAINING TRANSFER OF COLLEGE FUNCTION TOWARDS THE 2010/11 BUDGET. - PowerPoint PPT Presentation
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18th November 2009
1. PROGRESS WITH ESTABLISHING THE DEPARTMENT OF HIGHER EDUCATION AND TRAINING
2. TRANSFER OF COLLEGE FUNCTION
3. TOWARDS THE 2010/11 BUDGET
The establishment of two new Departments Basic Education Department of Higher and Training
The shift of major functions from the Department of the Labour to the Department of Higher and Training.
Organizational Scoping and Design The identification of posts, staff, funding and
assets to the move. Logistical arrangements regarding
accommodations and IT Consultations with Unions and Staff Change Management processes Impact on the concurrent educations functions All of this had to be effected within the current
funding envelope for all three departments.
• The purpose of the NMOS Organizational Report is to finalize the organizational design and processes in order to conclude:
– Consultation with labour in departmental chambers.
– Approval by the relevant Executive Authorities for the identified functions, staff identified for transfer and organisational structure of affected departments.
– A determination by the Minister for the Public Service and Administration on the transfer of functions and concomitant staff.
Staffing and Organisational Structure Assignment of legislation determines
functional split (distributed) Agreement re quantum of split across
functions ready for Ministerial approval▪ Intact Functions (e.g. Branch Higher Education)▪ Split Functions (e.g. Finance, Communication, Exams,
Teacher Education) Organogram ready for sign-off▪ Interim organogram is a duplication of DoE
Organogram for purpose of receiving staff into DHET▪ New Organizational structure to be developed and
approved as next step
Decisions still to be made about which staff to be moved▪ Principles follow the logic of the split and individual
will be consulted
Recruitment Other matters: see Project Template
(distributed) Budget Accommodation Logistics Assets IT
8
Functions
Higher Education Branch Intact
FET Colleges Chief Directorate Intact
ABET Directorate Intact
NHRDS support unit Directorate Intact
System Planning and Monitoring Duplicated
Auxiliary Services (Office of DG) Duplicated
FET Examinations Split
Social Cohesion Duplicated
Teacher Education Duplicated. split
Corporate Services Duplicated
9
Number of staff and post (salary level )for transfer
DBE DHET
15 8 5
14 17 13
13 48 33
12 136 73
11 5
10 200 52
9 1 1
8 39 29
7 45 45
6 158 37
5 57 44
4 10 28
3 34 67
2 28 74
TOTAL 646 504
.
10
LEGAL INSTRUMENTS Legal amendments have taken place and this is finalised. A Memorandum of Understanding between the Departments of
Basic Education and Higher Education and Training still to be finalised:▪ an agency service around the Examination function ▪ the corporate services function
Section 10 PSAA authority to MBE to sign variation order for new building.
Tenders between two departments identified for sign off. Legislation needs cleaning up. Appointment of Minister over DoE urgent awaiting DPSA Draft MoU with DHET-DoL, DHET-PEDs, DBE-DHET
CHANGE MANAGEMENT AND COMMUNICATIONS DoE Transitions Bulletin published
11
Consultation with Unions and Staff. DBE,DHET and DoE consultations started 7th
Oct 09 DoE broad management consultation started
16 Oct 09 Union membership briefed on 15 Oct 09. Macro organogram and project plan shared. The Departmental Chamber established a
Task team of members to deal with the day to day matters on NMOS.
Task Team to meet on18 November 2009 to consult on criteria for split and selections of persons,
Minister and DG - DHET have met relevant SDS Staff on 30 Oct 09
Staffing and Organisation Structure Assignment of legislation determines
functional split Agreement re quantum of split across
functions not yet agreed. Unresolved:▪ Split Functions (e.g. Finance, HR) ▪ Regional Staff
Unresolved matters: DHET and DoL are still trying to achieve
consensus in organization scoping, finalizing staff audits and completing organizational structures.
DGs have as yet not signed MOU/Protocol as there is a dispute on the whether DHET can be the accounting officer for vote 15 in 2009/10. DoL awaiting legal advice from State Attorney. Agreed that
DHET protected by a letter of ‘expectation’ sent to DG Labour
NSF accountability will be with DHETNSF transferred. CFO to be appointed/ assigned
14
Description of Functions Identified for Transfer
No. SMS Posts No. Posts Below SMS
Office of the DDG 1 2
2. CD: NSF (Office of SEM) 1 1
SKILLS SUPPORT PROGRAMMES 1 29
STRATEGIC PROJECTS 1 15
CD: SETA Coordination (Office of SEM)
1 1
SETA SUPPORT 1 33
SETA PERFORMANCE 1 28
INDLELA 1 238
Strategic Management Unit 1 18
National Skills Authority (Secretariat)
1 5
Total 10 370
Corporate Support Staff Identified For Transfer
Estimated 2% = 10 posts
p. 53: The funding of further education and training (FET) colleges is shifting to national government. Government will continue to provide resources for both quality improvements and higher enrolment. However, closer alignment with the funding arrangements contained under the skills development levy is required so that FET colleges can access more of these funds and business can make greater use of the colleges.
p. 60: The funding of FET colleges is shifting from provinces to national government. The equitable share baseline is adjusted by about R3.4 billion a year to reflect this shift. A new conditional grant is created through which funds will flow to FET colleges.
Legislative Work Cabinet memo requesting permission to
proceed with Constitutional amendmentAdministrative Work:
Functional Split with provinces to be managed after legal work done.
Conditional grant the instrument to assert leadership
Operational expenses to follow Functional Split of DoE
Strategic Planning Underway – Portfolio Committee should become involved as soon as possible
Maximum alignment sought with Policy, Monitoring and Evaluation framework and Cluster Programme of Action
Programme 1: AdministrationProgramme 2: Human Resource
Development, Planning and Monitoring Co-ordination
Programme 3: University EducationProgramme 4: Vocational and
Continuing Education and TrainingProgramme 5: Skills Development
Subprogrammes Minister Management Corporate Services Property Management
Subprogrammes Human Resource Development,
Strategic Planning and Co-ordination
Planning, Information, Monitoring and Evaluation Co-ordination
International Relations Legal and Legislative Services
Subprogrammes University - Academic Planning and
Management University - Financial Planning and
Information Systems University – Policy and Development University - Subsidies
Subprogrammes Planning and Institutional Support Programmes and Qualifications Social Inclusion in Higher Education
and Training Teacher Education
Subprogrammes SETA Co-ordination National Skills Development
Services Quality Development and Promotion
SETAS India-Brazil-South Africa
Trilateral CommissionNSFASCHENIHESAQANational Skills Fund