Presentation to Select Committee on Appropriations: 27 August 2010

Conditional Grants Expenditure

FREE STATE PROVINCEFREE STATE PROVINCEDEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATIONDEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION

MEC for Sport, Arts, Culture and RecreationMr D.A.M Kgothule

CONTENTCONTENT New MPP Strategy:

Siyadlala MPP Legacy MPP School Sport MPP

Siyadlala MPP Non-financial data - Performance with explanatory notes Implementation plan Financial performance

Legacy MPP Non-financial data - Performance with explanatory notes Implementation plan Financial performance

School Sport MPP Non-financial data - Performance with explanatory notes Implementation plan Financial performance

Monitoring and Reporting Structure Summary

Siyadlala Mass Participation StrategySiyadlala Mass Participation Strategy Recreation was added to name of the Department – more focus on “Getting Free State

Active” 33 “hubs” – new strategy to involve all 82 towns in the Free State

Following programme will be implemented: “Recreational Sport League Programme”:

Each town will select 1 x Netball, 2 x Volleyball and 1 x Football team to participate in a round robin competition at municipality, district and provincial level – 246 Sport Leaders will assist the Department with the implementation of the project

Golden Games: Same concept as that of “Recreational Sport League Programme” – the only

difference “Luncheon Clubs” will be involved. Department is working closely with Social Development

Indigenous Games (Holiday programmes): Main aim is to promote indigenous activities via training and marketing. Specific

holiday programmes will be implemented with indigenous games activities included

Legacy Mass Participation StrategyLegacy Mass Participation Strategy

Two main programmes:

Provincial Civil Society Support Programmes: The programme will focus on strengthening of the local and district sport and recreation councils by providing the necessary institutional support.

Provincial Club Development Programme: The programme will focus on the support on registered clubs with regards to leagues, operational expenses, facilitate capacity building programmes etc.

School Sport Mass Participation StrategySchool Sport Mass Participation Strategy

The new strategy is to capacitate educators to implement the School Sport Mass Participation programme

The reason for this is to: Create a sustainable environment for schools within the programme to eventually be taken-up

in mainstream sport at school level Capacitate Educators to become coaches and sport organizers Give other schools opportunity to access the school sport MPP.

Programmes: Capacity building of educators on code specific coaching, administration and technical

officiating as well as general sport administration and first aid. Wednesday sport leagues Culmination of Wednesday sport league into local and district sport festivals

Siyadlala Mass ParticipationSiyadlala Mass Participation

OutcomeType / Description of Activity

AnnualTarget

Q1Target

Actual Q1 Notes

Increase number of participants in sport through Mass Participation

Number of Participants 77,400 19,350 18,045

1

Number of Local Sport Festivals 20 0 0

Number of District Sport Festivals 5 0 0

Number of Leagues 2 0 0

Number of Events 5 0 0

Improve sector capacityNumber of contracted volunteers trained 129 0 0

2Number of sport and recreation volunteers trained

129 0 0

Improve participation within the three spheres of government

Number of volunteer appointed in civil society structures 131 0 48 3

Communities mobilized to support 2010 World Cup

Number of 2010 related programmes supported 10,000 10,000 10,000 4

Improve management of the programme

Number of volunteer appointed in civil society structures 131 0 48 5

Explanatory Notes: SiyadlalaExplanatory Notes: SiyadlalaNotes Outcome Type / Description of Activity Explanation

1Increase number of participants in sport through Mass Participation

Number of Participants •7% deviation for the actual target. The 18,045 participants represent the actual participants •No target was set for the first quarter , target will be implemented during the end of the second quarter. •3 x mass participation programmes will receive priority being: Recreational Sport Leagues, Golden and Indigenous Games

Number of Local Sport Festivals

Number of District Sport Festivals

Number of Leagues

Number of Events

2 Improve sector capacityNumber of contracted volunteers trained No target was set for the first quarter. Training programmes will only be activated

after the appointment of project volunteers. Number of sport and recreation volunteers trained

3Improve participation within the three spheres of government

Number of volunteers appointed in civil society structures Target is set for second quarter

4Communities mobilized to support 2010 World Cup

Number of 2010 related programmes supported

Purchase and distribution of FIFA 2010 Promotional Material:

•10,000 x 2010 100% Polyester knitted blankets 127cm x 152cm, fully printed SA Flag contrast printing South African lettering, weight 450gm, roll edges with contrast over stock stitching, rounded corners in SA Flag colours.

5Improve management of the programme

Number of volunteer appointed in civil society structures

Currently there is still 48 contracted volunteers in the programme. Volunteers will be utilized on project bases and remunerated accordingly

Implementation Plan: Siyadlala Mass ParticipationImplementation Plan: Siyadlala Mass ParticipationOutcomes Activities Milestone Q2 Milestone Q3 Milestone Q4


Recreational Sport Leagues

Appointment of 246 volunteer Sport Coaches for duration of project

Induction and training of Sport Coaches Hand-over of attire and equipment Launch and implementation of Leagues

according to fixtures

Participation of 6,966 at town level

Participation of 1,836 at local municipality level

Participation of 480 at municipality level

Provincial finals of Recreational Sport Leagues during February 2011

Participation 270 at provincial level

Golden Games

Development of playing schedule and fixtures

Procurement of attire and equipment Launch and implementation of leagues

according to fixtures

Participation of 1,230 at town level

Participation of 300 at municipality level

Provincial finals of Golden Games during February 2011 with 75 participants

Indigenous Games

Implementation of Local activities - 2 x per week

Participation target 74 per municipality

District festival in September with 1,480 participants

District festival in September with 1480 participants

Siyadlala Mass ParticipationSiyadlala Mass Participation

•Total budget R7,642,000.00•Spending first quarter = R254,000.00 (Breakdown of Goods and Services: Catering = R4000, Communication = R19,000.00, S&T = R14,000.00 and Training = R14,000.00)

•Percentage = 3.32% (Slow spending due to restructuring and planning of new programmes)

•Spending did pick-up towards the second quarter = R1,556,798.20 representing 21.07% and are on track for the rest of the year. (Include in the R1,5 million is the FIFA contribution of R1million)

•Total spending on progamme 20 August 2010 = 23.70%

•Total budget R7,642,000.00•Spending first quarter = R254,000.00 (Breakdown of Goods and Services: Catering = R4000, Communication = R19,000.00, S&T = R14,000.00 and Training = R14,000.00)

•Percentage = 3.32% (Slow spending due to restructuring and planning of new programmes)

•Spending did pick-up towards the second quarter = R1,556,798.20 representing 21.07% and are on track for the rest of the year. (Include in the R1,5 million is the FIFA contribution of R1million)


Financial Description Budget Quarterly 1 20-08-2010 Total % Variation

Compensation of Employees R 2 640 000.00 R 203 000.00 R 50 957.02 R 253 957.02 90.38%Good and Service R 4 902 000.00 R 51 000.00 R 1 505 841.18 R 1 556 841.18 68.24%Capital Expenditure R 100 000.00 R 0.00 R 0.00 R 0.00 100.00%

R 7 642 000.00 R 254 000.00 R 1 556 798.20 R 1 810 798.20 76.30%

% Utilized 100.00% 3.32% 21.07% 23.70%

Legacy Mass ParticipationLegacy Mass ParticipationOutcome Type / Description of Activity

AnnualTarget

Q1Target

Actual Q1 Notes

Lifelong participation in sport making more people active more often

Number of clubs supported 101 0 0

1Number of tournaments in the programme presented 5 0 0


Number of Participants 175,000 43,000 0

2Number of District Sport Festivals 5 0 0





200 0 0


Number of volunteers appointed in civil society structures 25 0 48

4Number of learners, athletes, teams and federations supported 100 0 0


Number of 2010 related programmese supported 4,000 4,000 4,000 5

Improve management of the programme Number of volunteers appointed in civil society structures 131 0 6 6

Explanatory Notes: LegacyExplanatory Notes: LegacyNotes Outcome Type / Description of Activity Explanation

1Lifelong participation in sport making more people active more often

Number of clubs supported • No target was set for the first quarter , target will be implemented during the second quarter.

Number of tournaments in the programme presented


Number of Participants

Target will be achieved in the second quarterNumber of District Sport Festivals

Number of Leagues

Number of Events

3 Improve sector capacity Number of contracted volunteers trainedNumber of sport and recreation volunteers trained


Number of volunteers appointed in civil society structures First quarter dealt with restructuring and planning phase. Target is set for

second quarterNumber of learners, athletes, teams and federations supported


Number of 2010 related programmese supported


• 4,000 x Replica Bafana Soccer Shirts, V neck collar, mash lining design in moisture management material, overlock green and yellow stitching, SA flag embroided on the mash lining, 100% yellow polyester green single piping around the neck and green double piping around the shoulder, SA Flag 3.5cm long x 3 cm wide.


Number of volunteers appointed in civil society structures

After finalization of restructuring and planning, target was then set for second quarter

Outcomes Activities Milestone Q2 Milestone Q3 Milestone Q4

Civil society support programme to strengthen good governance of sport and recreation on district and local levels

Set-up Provincial Sport and Recreation offices

Support District and Local Sport Councils

Recruitment process of Sport and Recreation officers

Filling of 8 critical vacancies Organize three meetings of district and

local sport and recreation councils Assist sport council with draft of

business plan for funding applications Facilitate 2 Capacity building training

Organize three meetings of district and local sport and recreation councils

Assist sport council with draft of business plan for funding applications

Facilitate 2 Capacity building training

Organize three meetings of district and local sport and recreation councils

Assist sport council with draft of business plan for funding applications

Facilitate 1 Capacity building training

Provincial Club Development Programme

Capture club information on data Maintain club -database Development provincial Club Support

Programme

Maintain club –database

Implement of Provincial Club Development Programme

Maintain club -database Implement of Provincial

Club Development Programme

Provincial Facilities Monitoring Programme

Quarterly update of facilities Submission of quarterly report Attend MIG meetings as a departmental

representative Report on MIG issues relevant to the

department Attend IDP meetings as a departmental

representative and give information on programmes available.

Report on IDP issues relevant to the department

Facilitate 1 Facility Capacity Building programmes

Attend MIG and IDP meetings and workshops if any

Assist municipalities with facility upgrading applications if any


Attend MIG and IDP meetings and workshops if any

Assist municipalities with facility upgrading applications if any


Implementation Plan: Legacy Mass ParticipationImplementation Plan: Legacy Mass Participation

Legacy Mass ParticipationLegacy Mass Participation

•Total budget R13,045,000.00•Spending first quarter = R1,183,000.00 (Breakdown of Good and Services: Catering = R66,000.00, Communication = R12,000.00, Contracts-Sport & Recreation = R822,000.00, Inventory = R122,000 and S&T = R39,000.00)

•Percentage = 9.07% (Slow spending due to restructuring and planning of new programmes. Most of the programmes will be implemented during the second quarter and throughout the year)

•Spending did pick-up towards the second quarter = R4,116,158.35 representing 34.70% and are on track for the rest of the year. (Include in the R4.1 million is the FIFA contribution of R1million and Mini World Cup Soccer Tournament of R1,8 million)


•Total budget R13,045,000.00•Spending first quarter = R1,183,000.00 (Breakdown of Good and Services: Catering = R66,000.00, Communication = R12,000.00, Contracts-Sport & Recreation = R822,000.00, Inventory = R122,000 and S&T = R39,000.00)


•Spending did pick-up towards the second quarter = R4,116,158.35 representing 34.70% and are on track for the rest of the year. (Include in the R4.1 million is the FIFA contribution of R1million and Mini World Cup Soccer Tournament of R1,8 million)



Compensation of Employees R 1 326 000.00 R 122 000.00 R 109 014.19 R 231 014.19 82.58%Good and Service R 11 589 000.00 R 1 061 000.00 R 4 006 997.75 R 5 067 997.75 56.27%Capital Expenditure R 130 000.00 R 0.00 R 146.41 R 146.41 99.89%

R 13 045 000.00 R 1 183 000.00 R 4 116 158.35 R 5 299 158.35 59.38%

% Utilized 100.00% 9.07% 34.70% 40.62%

School Sport Mass ParticipationSchool Sport Mass ParticipationOutcome

Type / Description of Activity

AnnualTarget

Q1Target

Actual Q1 Notes

Lifelong participation in sport making more people active more often

Number of clubs supported N/A N/A N/A

1Number of tournaments in the programme presented 6 0 0


Number of participants 29 040 7 260 8 301

2Number of District Sport Festivals 5 0 0





161 28 0


Number of volunteers appointed in civil society structures N/A N/A N/A

4Number of learners, athletes, teams and federations supported 146 0 0


Number of 2010 related programmese supported 0 0 0 5

Improve management of the programme

Number of volunteers appointed to work in the programme.

161 28 28 6

Explanatory Notes: School SportExplanatory Notes: School SportNotes Outcome Type / Description of Activity Reason for Deviation

1Lifelong participation in sport making more people active more often

Number of clubs supportedTarget is set for second quarter

Number of tournaments in the programme presented


Number of Participants •The target was exceeded due to high numbers in participation.•The target is set for third quarter•Target is set for second quarter.

Number of District Sport Festivals

Number of Leagues

Number of Events

3 Improve sector capacity

Number of contracted volunteers trained 100%Due to the change of the strategic focus to be implemented the programme will now capacitate educators to ensure sustainability of the programme, no volunteers will be trained.Number of sport and recreation volunteers trained


Number of volunteer appointed in civil society structures

The total number of schools currently in the programmeNumber of learners, athletes, teams and federations supported


Number of 2010 related programmese supported


• 4,000 x Replica Bafana Soccer Shirts, V neck collar, mash lining design in moisture management material, overlock green and yellow stitching, SA flag embroided on the mash lining, 100% yellow polyester green single piping around the neck and green double piping around the shoulder, SA Flag 3.5cm long x 3 cm wide.


Number of volunteers appointed to work in the programme

Volunteers’ contracts expired and there will be no reappointments. Contracts of 28 volunteer contract workers will end in March 2011. The new strategy will be to capacitate educators in order to implement the programme as part of exit strategy and that targeted schools in the programme will be able to compete in mainstream school sport competitions as a long term plan.

Implementation Plan: School Sport Mass ParticipationImplementation Plan: School Sport Mass Participation

Outcomes Activities Milestone Q2 Milestone Q3 Milestone Q4

Heightening the level of participation by community members by introducing activities such as school sport programmes to also raise our health levels and as a means of keeping young people away from crime and drugs

Sipho Mutsi Games Establish the LOC Interaction with all relevant

stakeholders Selection of teams

Delivery and competition of teams

Prepare selected provincial squads at LTDCs

Project finalized

Promoting sport and recreation activities in communities and schools using the mass participation conditional grant.

Volunteer contract workers

Continue with vacancies of 28 volunteer contract workers and pilot the project with educators

Monitor and evaluate school sport mass participation programmes in schools



School sport mass participation programmes

Targeting to register 7 260 learners in the programme

To conduct 2 local festivals per district

To run 5 sport leagues



To conduct 3 district festivals




To conduct 2 district festivals


Improve sector capacity

To facilitate the training of 438 educators on sport specific, and generic courses.



School Sport Mass ParticipationSchool Sport Mass Participation

•Total budget R7,499,000.00•Spending first quarter = R880,000.00 (Breakdown of Good & Serices: Marketing = R 435,000, Catering = R100,000, Communication = R14,000, Contractors = R39,000, Training = R15,000 and S&T = R63,000)


•Spending did pick-up towards the second quarter = R1,686,149.55 representing 25.47% and are on track for the rest of the year. . (Include in the R1,6 million is the FIFA contribution of R1million)


•Total budget R7,499,000.00•Spending first quarter = R880,000.00 (Breakdown of Good & Serices: Marketing = R 435,000, Catering = R100,000, Communication = R14,000, Contractors = R39,000, Training = R15,000 and S&T = R63,000)


•Spending did pick-up towards the second quarter = R1,686,149.55 representing 25.47% and are on track for the rest of the year. . (Include in the R1,6 million is the FIFA contribution of R1million)



Compensation of Employees R 2 665 000.00 R 214 000.00 R 60 083.52 R 274 083.52 89.72%Good and Service R 4 834 000.00 R 666 000.00 R 1 626 066.03 R 2 292 066.03 52.58%Capital Expenditure R 0.00 R 0.00 R 0.00 R 0.00 100.00%

R 7 499 000.00 R 880 000.00 R 1 686 149.55 R 2 566 149.55 65.78%

% Utilized 100.00% 11.73% 25.47% 34.22%

The monitoring and reporting responsibilities are included in all staff members job descriptions working with Conditional Grants

A new monitoring and reporting function was

added to the CDSR Operation Support Unit to

assist. This function is inline with national PMU

Assessment of Department Monitoring CapacityAssessment of Department Monitoring CapacityAll conditional grant information is collected by the local municipality offices

and then forwarded to the 5 district offices for consolidation These consolidated reports are forwarded via the different Directorates

responsible for Conditional Grants to the CDSR Operational Support Unit for verification and to be utilized for reporting purpose

All information is being signed off by different line functionaries as per delegated responsibility

Report system: Project Planning Templates Monthly provincial and national conditional Report, including to

Departmental Financial Control Committee and IYM reports to Provincial Treasury

Quarterly Reports, including the Free State Legislature and Provincial Treasury as part of departmental quarterly reports

SummarySummary

•Total budget R28,186,000.00•Spending first quarter = R2,317,000.00• First quarter percentage = 8.22% and with commitments added = 10.62% •Second quarter – 20 August 2010 = 28.45% •Total spending on progamme 20 August 2010 = 34.34%

•Total budget R28,186,000.00•Spending first quarter = R2,317,000.00• First quarter percentage = 8.22% and with commitments added = 10.62% •Second quarter – 20 August 2010 = 28.45% •Total spending on progamme 20 August 2010 = 34.34%


Compensation of Employees R 6 631 000.00 R 539 000.00 R 220 054.73 R 759 054.73 88.55%Good and Service R 21 325 000.00 R 1 778 000.00 R 7 138 904.96 R 8 916 904.96 58.19%Capital Expenditure R 230 000.00 R 0.00 R 146.41 R 146.41 100.00%

R 28 186 000.00 R 2 317 000.00 R 7 359 106.10 R 9 676 106.10 65.67%

% Utilized 100.00% 8.22% 28.45% 34.33%

Commitments at the end of 1st Quarter:Siyadlala R 98 000.00Legacy R 128 000.00School Sport R 449 000.00

R 675 000.00

% Utilized with Commitments 10.62%

Documents

Presentation to Select Committee on Appropriations: 27 August 2010