PRESENTATIONSfor

Business Proposalsand

Preparing Business MEETINGS

List of Contents

Opening Remarks

Breaking the Ice

Tell them…

Tips

Mindmapping

Bomber B

Bang!

Pampers

Flick

Assignment

Business Meetings

OPENING REMARKS

Hi! Everybody should be

able to prepare proper presentations.

Here are some pointers for those who are doing it for the first time or...

trying to improve their presentations in general.

Breaking the Ice

How good are you in telling jokes?

Very good!GoodFair

Not so goodLousy

Breaking the Ice

If you think you’re fairly well in this department, and you have a good repertoire…and if there is a particular one which fits the occasion - well, go ahead, tell’em!

But if not, what to do? How about a song and dance or maybe a pantomime? No?

Breaking the Ice

•A striptease or some magic tricks? No?

•Aha, I got it. You’re shy and nervous, and not comfortable to speak in front of an audience. Not to worry, we can fix that.

•Take an ice pick and start …no, seriously, we can overcome this, okay?

Breaking… Just remember that you’re talking to a

group of individuals. They are not a bunch of people.

Each and everyone being a person with his own views, thinking, perceptions, liking and disliking, manners etc.

The point is not to address them as a group, remember that.

Be Cool.Be ConfidentBe You!

Keep them interested

They are here afterall to get something

from you

Involve the Audience

Tell Them…

4-3 keypoints

Bodylanguage

voice

face

poise

position

dress

•venue

•vizaids

•audience What to say andHow to say it

October 2, 2002/ek

•run down

•gimmicks

gestures

FACE-TO-FACE COMMUNICATION

7%

38%

55%

What we say

How we say it

Body language

Bang! – Always start with an attention getter to hook the audience interest

Outline –Give a brief outline what you’re going to cover

Messages – Limit yourself to a maximum of five messages. If you can’t you haven’t asked yourself enough “Why’s”

Bridges – Provide a bridge for each message to link it to the audience’s world

Examples – Give examples so the audience can relate to what you’re saying

Recap – Repeat the key messages one more time

Bang! – Always finish with a Bang! It’s the ribbon that is wrapped around the gift.

1. The Classical

2. The “Imagine”

3. The Mystery

4. The Participation

5. The Dramatic

The mystery

The “imagine”

The participationThe dramatic

The classical

Introduce yourtopic with one ortwo punchy high-lights

Appeal to commonmemory. A hypotheti-cal situation. A meta-phor. A parable

Disguise your openingWith 2 or 3 ambiguousclues, with good deli-very and timing

Use a gimmick, device, make a provocativestatement.

Ask a question. Askthe audience to dosomething.

“This presentation will save you at least US$10 million!”

“It’s a bit like…” “Just imagine that…” “Remember when…” “Once there was a…”

“What happened? “Why did it happen? “Whodunnit?” “Do you know why…?”

“Who knows why…?“Shall we start with…“Tell me about…

“This is a story which happened to one of our people…”

Project your voice to the last row of the room

Articulate, exaggerate space between words

Modulate, put light and shade in your tone, like TV reporters do

Pronounce distinctively, clear and loud (look up correct pronunciation of difficult or foreign words)

Enunciate the separate syllables. Don’t mumble or swallow words or endings

Repeat key phrases twice or in a different way

Speed up to excite, slow down to dramatize or create suspense

Frame

Lettering

Illustrations

Colour

Kiss

Create a master frame which reduces available space to avoid overload. Set a logo of some kind to personalize your presentation Large, legible letters should be used

whenever necessary

Use at least one image or graph on every slide. Remember it is both a verbal and visual communication.

Use at least one or two colors other than black

Keep it short and simple. Only one topic per slide

Tell Them…

Assignment Prepare a 3 minute presentation “Introduce yourself, who you are, what you do, when and where you were born, where you live, where you come from, your family and friends, your work, your achievements, what your hobbies are, your ideals and future plans, or …what you would do if you get one million dollars cash, right now!”

Business Meetings Agenda People to attend Invitations/Venue/Time Reserve and prepare room, dry run your

Presentation Material, check Hand-outs and reference material

Chairing the meeting/brief objectives Contact Report or Minutes of Meeting: - Motions - Issues approved - F/U , PIC, date due - Next meeting

Meetings, too much discussion, poorly controlled, will produce:

Too many details/alternatives to handle Too much emotion More frequent misunderstandings Opposing sides emerging Too much time taken to reach conclusions No conclusions at all

Restricted debate, too lightly controlled, may produce:

Boredom, repetition, over hasty decisions Withholding of key information No real commitment to decisions taken Disorganized follow-up action Low morale and lack of enthusiasm

Business Meetings

1. The talkative show-off

2. The gusher

3. The Sphinx

4. Those who hold separate meetings

5. The chip on the shoulder

6. The devious

Do the Right Thing

Do Things Right