Delta Sigma Theta Sorority, Inc.

TECHNOLOGY UPDATES & REMINDERS

Southern Region Fireside ChatsAugust 2014

Presenter

[your name]Member, Southern Region Technology,

Information & Communication Committee[your chapter]

Presentation Note

• The information contained in this presentation was compiled from information presented and/or questions asked during the National Technology Committee workshops “Secured Website Area & Management” and “Success and Social Media” presented during the 44th Southern Regional Conference in Tampa, Florida.

Delta Internet Guidelines (DIG)

Current Version• Updated January 9, 2012• www.deltasigmatheta.org > Policies > Website

Guidelines• Also available in the Members Only Area of

the National website

Revised DIG is Coming SOON!• Due for release this fall• Scholarship & Standards is completing its review• National Technology Committee will host

webinars to review the changes

Membership Directories/Rosters

• Cannot have members’ personal information online

• Safety mechanism • Protects members’ personal information

• Email should NOT be used as a means to distribute the roster to the chapter

• Directory/roster CAN be printed or saved to CD, jump/flash/thumb drives

Third-party Intellectual Property

• Do not post logos, symbols or copyrighted materials owned by third parties in any posting that is in any way linked to or associated with Delta, without the third party property owner’s approval.

Third-party Intellectual Property

• For example, if you want to have music playing on your website or in a video posted to social media, you must either license the recording or create your own recording. – Purchasing music is NOT the same as

licensing music. – For more information about copyright law

• Visit www.copyright.gov• Consult a copyright attorney

Promoting Sorority Events

• Chapters and regions may promote public Delta programs on social media sites provided that the president of the chapter or director of the region has approved such.

• All information on the chapter social media account must be reviewed and approved by the chapter president.– Create a social media plan for chapter events– Develop a whitelist of other social media

pages whose content can be shared on the fly

Promoting Sorority Events

• May individual sorors share an event created by a chapter or region on Facebook?

– Yes, you may share content posted via a chapter’s/region’s Facebook page and/or re-tweet content tweeted by a chapter/region.

• Use the ‘Share’ link on Facebook so that the origin of the information is clear.

Promoting Sorority Events

• Only National Officers or staff at National Headquarters may advertise national events (such as National Conventions or Delta Days at the Nation’s Capital). – Facebook pages promoting national events

might appear official, but may not be authorized. When in doubt, ask.

• National events - techcommittee@deltasigmatheta.org

• Regional events - technology@dstsouthernregion.com

Promoting Sorority Events

• Is it okay to change your profile picture to an event flyer?– Yes, if the chapter president/regional director

has has approved this as part of a coordinated marketing effort.

– Does this apply to a national event?• No. It’s unlikely that individual sorors will

be asked by the National President to make such a change. However, if she does ask, please comply.

Tagging Photos of Adults

• Before tagging or identifying adults in photographs or videos, seek approval of the person to be tagged or identified.

• It is a good idea to change your personal Facebook settings to allow you to review tags before they appear on your timeline (via http://www.facebook.com/settings)

Using Photographs/Video of Youth

• Chapters must obtain authorization from parents to photograph and/or record youth and to use the photograph and/or video for chapter-related activities, including posting on a social media site that discusses chapter activities.

• Parental authorization should be very explicit.– Consent to post photos to the “chapter website” does

not automatically grant consent to post to “social media”

• Consult the Risk Management Manual, Regional Risk Management Committee or the National Program Planning & Development Committee for further guidance on using photographs and/or video of youth.

Identifying Youth in Photos

• Youth should not be tagged or identified in photos on chapter websites or social media – This includes identifying information such as

the youth’s name, school, church, and/or town of residence

– See APPENDIX 23 of the Risk Management Manual

Contact Us

For DIG-related questions:

Deirdre WhiteChair, National Technology Committee

Fredericksburg Area Alumnaetechcommittee@deltasigmatheta.org(please cc: technology@dstsouthernregion.com)

Kelli Sibert Chair,

Southern Region Technology, Information & Communication

Committee

Member,National Technology Committee

Amanda McCoyCo-Chair,

Southern Region Technology, Information & Communication

Committee

For other technology questions:technology@dstsouthernregion.com

This concludes our presentation.