PRESIDENT - FSU

FSU President Elections 2019

PRESIDENT Are you eligible? Here’s the President’s checklist!

� Must be a full-time student at Fanshawe College to run for the position � Must have a minimum 2.5 GPA in the Fall semester and must maintain 2.5 GPA in the Winter

semester to take office � Must attend the Election Candidates Meeting on Wednesday, February 13th at 4:00 p.m. in the

FSU Boardroom (SC 2016) � Must be at least 18 years old to take office

Some of the President’s responsibilities:

• Act as Chief Executive Officer (CEO), spokesperson, and official representative of the Fanshawe Student Union

• Preside at all meetings of the S.A.C. as a non voting member • Negotiate student fees with the General Manager and the Registrar • Responsible for overseeing the Coordinator’s work schedules, initiatives, and assignments of

duties • Responsible for relations with other student organizations and respective governments • Ensure implementation of an effective communication program with students as members • Report operations to the SAC Board for evaluation • Ensure effective Internal Communications within the different communities of Fanshawe College

(i.e., Faculty Union, Support Staff, Administration)

If you run for President and WIN here are a few things you should know…

• You will take office in a full time capacity on May 1st (min. 35 hours/week, plus evenings and weekends as required)

• Training should start as soon as elections are over • You will be required to chair various committees • You will be required to attend conferences throughout the duration of your term • Your performance will be monitored and evaluated by the SAC Board • You will be required to attend many meetings, public speaking engagements, and interaction with

the student population and SAC Board in this role

A candidate may withdraw their nomination at any time before the election date by notifying the Chief Returning Officer with a written notification. In the event of a withdrawal of a candidate, should only one candidate remain, the remaining candidate must win a majority of "Yes" votes in order to be declared winner of that position.


FSU PRESIDENT ELECTION NOMINATION FORM

Name: Program:

Address: Student #:

FOL Email:

Phone #:

______________________________________________________________________________ We, the undersigned, do hereby accept and nominate the said person as a candidate for the above position in the upcoming election. (Student numbers must be included.)

1. 23.

2. 24.

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45. 77.

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109. 130.

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129. 150.

Go to www.fsu.ca/elections to review the Student Code of Conduct, Respectful College Community and Prevention of Harassment and Discrimination, FSU Bylaws, and FSU Election Rules and Regulations.

I hereby accept this nomination and will do my utmost to conduct a fair campaign while I am seeking office in the Student Government of Fanshawe Student Union. I have read and understood the terms of this agreement.

Signature of Candidate

http://www.fsu.ca/elections


STUDENT RECORDS NOMINATIONS

I, the undersigned, do authorize the Student Union Chief Returning Officer or designated representative to gain access to my student records for purposes relating to the Student Union nominations and elections. _______________________________ Print Name _______________________________ Signature _______________________________ Student Number _______________________________ Date _______________________________ Chief Returning Officer And/Or Designated Representative


PHOTO RELEASE FORM I, give Fanshawe Student Union permission to use this (please print name) picture of me for the purposes of the Fanshawe Student Union President / Director Elections 2019. It will be used for the newspaper, the website, the online voting webpage and any other FSU election materials. Signature of Candidate


FSU PRESIDENT / DIRECTOR ELECTIONS 2019 Visit the following links to review the Student Code of Conduct, Respectful College Community and Prevention of Harassment and Discrimination, FSU Bylaws, and the FSU Election Rules and Regulations.

1. Student Code of Conduct https://www.fanshawec.ca/sites/default/files/legacy/oldfanshawe/sites/default/files/assets/policies/pdf/a130.pdf

2. Respectful College Community and Prevention of Harassment and Discrimination https://www.fanshawec.ca/sites/default/files/legacy/oldfanshawe/sites/default/files/assets/policies/pdf/p208.pdf

3. FSU Bylaws http://www.fsu.ca/docs/bylaw1-december2016.pdf

4. FSU Election – Rules and Regulations http://www.fsu.ca/docs/election-guidelines.pdf

I ______________________________have read, understood and will abide by all the rules, regulations and policies in this document.

______________________________ ______________________________ Signature Date

http://www.fsu.ca/docs/election-guidelines.pdf


FSU PRESIDENT / DIRECTOR ELECTION SCHEDULE 2018

Nominations Open: Monday, January 21, 2019 @ 9:00 a.m. Nominations Close: Friday, February 8, 2019 @ 4:00 p.m. Election Candidate Meeting: Wednesday, February 13, 2019 @ 4:00 p.m. in SC2016. Interrobang Bio for the March 1st Paper: Friday, February 15, 2019 at Noon Campaigning Begins: Monday, February 25, 2019 at 9:00 a.m. Speeches: Wednesday, February 27, 2019 at Noon in Forwell Hall Presidential Q&A Forum: Wednesday, February 27, 2019 at 1:00 p.m. in Forwell Hall Campaigning Ends: Thursday, March 7, 2019 at 2:00 p.m. Voting: Monday, March 4 - Thursday, March 7, 2019 (ending at 2:00 p.m. on March 7) Poster Removal: Thursday, March 7, 2019 at 2:00 p.m. *Must meet in Forwell Hall Announcements: Thursday, March 7, 2019 at 3:00 p.m. in OBS Receipts Required by: Thursday, March 14, 2019 at 4:00 p.m. *Must be submitted to the FSU Office (SC 1000)


EXPENSES REIMBURSEMENT FORM

Name:

Position:

Receipt # Explanation of Expense Amount ($)

TOTAL: $ Number your original receipts to correspond to the numbers on the chart above and attach all original receipts to this form. Write out your explanations and amounts on the chart above to clearly explain the reason for the expense. Total your receipts on the total line above and hand in with your signature.

Signature


FSU PRESIDENT / DIRECTOR ELECTIONS 2019 Campaigning Information

• Presidential Candidates must not spend more than $500.00 on advertising for their campaign. • Directorial Candidates must not spend more than $300.00 on advertising for their campaign.

• There is NO campaigning off campus, in The Out Back Shack, at varsity/intramural games or

FSU sponsored events (i.e. pubs in Forwell Hall, movie nights, etc.) • Candidates or representatives must not solicit votes within sight of the polling stations while

voting is taking place. • Candidates or arm’s length parties may not influence a voter while they are in the process of

voting. • Candidates are responsible for activities of non-arm’s length parties (i.e. friends). • Any employees or representatives of the FSU (The Out Back Shack, Biz Booth, Executive

Council, OASIS, etc) must not wear any paraphernalia supporting candidates while they are working or representing the FSU.

Campaigning in the Residences is limited to the following: o Each candidate will be allowed to give the front desk staff at Residence 1 poster per

floor, per building (a total of 18 posters for all 3 traditional buildings) plus 2 posters for Kestrel Court. The staff will post each one beside the elevators in Residence.

o Each candidate may have the opportunity to book space in the Residence conference room or the lounge to talk to Residence students. This must be booked in advance with the Conference Service Manager in R Residence (519-452-4440 ext. 2596).

o NO candidates will be allowed to leave phone messages, campaign door-to-door, or put flyers in the mailboxes of any Residence (Falcon House, Peregrine House, Merlin House, Kestrel Court).

• Campaigning at the Downtown Campus is limited to the following: o Each candidate will be allowed to give the FSU Office (SC 1000) 10 posters to send to

the Downtown Campus. o Each candidate may have the opportunity to campaign at the Downtown Campus by

emailing Jeff White at [email protected] 24 hours in advance of arrival.

• The CRO reserves the right to include fair market value (FMV) of any materials or advertisements that endorse or support a candidate. Where a candidate purchases goods or services at a discounted price or receives them as a donation – the FMV of the purchase will be included in determining a candidate’s expenses.

Posters:

All campaign posters must be displayed throughout the College on brick and cider block walls only (with masking tape only).

Posters cannot be larger than 11 x 17 and they must be placed at least 12 inches from any other poster. Posters must be in good taste and not be obscene or offensive. (Please refer to the Respectful College Community and Prevention of Harassment and Discrimination, Policy # P-208)

mailto:[email protected]


Candidates must not use any sign, slogan, logo or emblem, which could be confused with those of another person or party inside the College or the Fanshawe Student Union.

There is a limit of 250 posters for President and 200 posters for Director positions.

There is a limit of 500 flyers for each position.

Posters and flyers must be printed at the Print Shop. All Posters and Flyers will be internally charged back to the FSU. Please be sure to get a receipt from the Print Shop to include on your Election Reimbursement Form as this amount will go towards your total advertising budget for your campaign.

Publications:

Each candidate is encouraged to write a brief biography/election comment to be used on the website www.fsu.ca, the online voting page and the March 1st issue of the Interrobang newspaper.

All information will be printed exactly as it is received. All candidates are required to limit their comments to 250 words.

Photos will be taken at the Publications Department (SC 2001) during the following timelines; 10 a.m. – 12 p.m. and 1 p.m. – 3 p.m. All photos must be taken by Friday, February 15th at Noon.

Candidates cannot submit their own photo. If your photo is not taken at the Publications Department, your biography will be published without a photo.

All information, including your name, position sought and biography must be submitted electronically by Friday, February 15th at Noon.

Posters:

If you would like a poster made by the Publications Department, you must ask at least 3 days in advance. The Publications Department charges $15.00/hour, most posters can be designed within one hour, for laying up artwork.

Videography and Advertisement:

If you would like a video made by the Publications Department (SC 2001) requests must be made least 3 days in advance. The Publications Department charges $15.00/hour.

Candidates may place ads in the Interrobang. Please refer to the ad rate information sheet.

Please submit Biographies and all Publications Requests (Posters, Videography and Advertisement) to Deena Griffin via email at [email protected] .

http://www.fsu.ca/


Sanctions The CRO, where they find there has been a violation, may:

1. Assign demerit point penalties and resulting fines against a candidate; 2. Assign multiple penalties where the violation encompasses more than one offence; 3. Disqualify a candidate from the election automatically or by accumulation of demerit points; 4. Reduce or eliminate a candidate’s reimbursement; 5. Declare an election void.

Demerit Point System Campaign Materials: Displaying in an unauthorized area 1 point *

(i.e. not 12 inches apart, not on a brick wall, etc.)

Improper use of Fanshawe/FSU Logos 3 points**

Pre Campaign Materials 6 points **

*Up to a maximum of ten points per location

** Up to a maximum of 10 points

**The first poster will receive 6 points and each additional poster shall receive 1 point Campaigning: Failure to attend poster take down or send a representative in place of yourself 3 point Failure to submit campaign receipts or exceeding the campaign spending limits 4 points Same violation in multiple areas 4 points Improper distribution of campaign materials 8 points

Campaigning in an unauthorized area 10 points Pre Campaigning 10 points Fair Play: Unsanctioned use of FSU resources 15 points (Candidates may not use any service or tangible benefits conferred to them as a result of their holding any position within the FSU)

Gross misrepresentation of facts 5 points

Failure to comply with the spirit and purpose of the election 15 points

In addition to demerit points, candidates will be levied a monetary fine on a per point basis as follows:

President $5.00 per point

Director $4.00 per point


Maximum Penalty: A candidate accruing greater than 100% of the allowable demerit point limit as follows will be disqualified: President 30 points Director 25 points If a winning candidate in any election is disqualified, the candidate who received the greatest amount of votes and who has not been disqualified shall be deemed the winner. All candidates must complete the Expense Reimbursement Form by Thursday, March 14, 2019 at 4:00 p.m. Expense Reimbursement Forms can be dropped off at the FSU Office (SC 1000). Any questions concerning these procedures or any other problems and/or complaints must be directed to the Chief Returning Officer, Jason Kerr, via email at [email protected]. Appeals of CRO Decisions or Election Results Any candidate wishing to appeal a CRO decision or the election results must present a letter to the Board (SAC) no sooner than two days and no later than five days after the close of balloting; the letter must contain the appellant’s name, student number, telephone number and address, as well as a detailed explanation of the reason(s) for challenging the results. The Board (SAC) will appoint a committee of 3 members (not involved in the election) to hear the appeal and recommend a decision. Please read all rules and regulations carefully. Pay attention to the dates outlined in this document to ensure an orderly campaign and election.

Jason Kerr, CRO

mailto:[email protected]

Deena Griffin, Advertising CoordinatorFanshawe Student Union Publications Office

519.452.4430 ext. 6325 | [email protected] fsuinterrobang interrobang_fsu fsuinterrobang

Eighth Page 4” x 5.25” | $50

1/16th Page 4” x 2.5” | $30

Quarter Page 6” x 7” | $95

Leaderboard728 x 90 pixels | $60

Candidates can advertise on the FSU website www.fsu.ca or in the

March 1 issue of the Interrobang at a discounted rate!

ISSUE BEFORE VOTING DAY:Friday, March 1, 2019

DEADLINE FOR ISSUE:Noon - Tuesday, February 26, 2019

RATES:Pricing applies to black and white ads only. Colour is 30% extra.

Maximum number of drafts is three, afterwhich an hourly fee of $45 is applied to the rates.

Online ads can only run on the www.fsu.ca website during the campaigning period. Some restrictions apply.

TO BOOK ADS:Contact Deena Griffin, Advertising Coordinator Fanshawe Student Union Publications [email protected] 519.452.4109 ext. 6325

theinterrobang.ca

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PRESIDENT - FSU