Presse Distribution Handling: all ready for shipment · 3 General explanations List of abbreviations ABH Collector (Abholer): group of postal ... have the terms to hand while reading

Presse Distribution Handling: all ready for shipmentHow to get your press products ready for shipment

Handling brochure

All abbreviations at a glance

3 General explanations

List of abbreviations

ABH Collector (Abholer): group of postal codes that, as a rule, are not delivered to the recipient’s street address (P.O. box, bulk recipient) but are kept at a central Deutsche Post AG point of collection to be collected by the recipient

AM Order management (Auftragsmanage-ment): interactive platform for managing customer orders – from order planning and posting to billing

BAZ Bundle label (Bundaufschriftzettel)

BFS Bundle processing step (Bundferti-gungsstufe): only valid for bundles in Pressepost shipment preparation in accordance with ZEBU

BKZ Bundle code (Bundkennzahl)

BZ Mail center (Briefzentrum): all bundles and pallets are processed here. These are labeled with at least a two-digit postal code.

DF Data field

DPAG Deutsche Post AG

ELN Express Logistics Network: second-day-service transports are handled via this network

FS Processing step (Fertigungsstufe): valid for bundle and pallet preparation in accordance with ZEBU

GE Bulk recipient (Großempfänger)

GGE Group of bulk recipients

LR Routing region (Leitregion)

LZ Routing zone (Leitzone)

MPD MANAGER PRESSE DISTRIBUTION: software solution for preparing the dispatch of newspapers and magazines

MPDX MANAGER PRESSE DISTRIBUTION XML: this can be used to integrate the MPD shipping optimization into the automated work process.

PalLZ Pallet label (Palettenleitzettel)

PFS Post office box cabinet (Postfachschrank)

PLZ Postal code (Postleitzahl)

PrD Presse Distribution

PSdg STANDARD PERIODICALS (Pressesendung): press products with a direct business-related publication purpose

PVSt PREFERRED PERIODICALS (Postvertriebs- stück): press products (e.g., consumer magazines and technical journals) with more than 30% journalistic reporting

SLN High-speed transportation network (Schnellläufernetz): labeling of the SLN depots

ZBG Delivery district group (Zustellbezirks-gruppe): group of all delivery districts that are identified via a shared postal code

ZEBU Newspaper bundles (Zeitungsbunde); sometimes also used as a short name for all ZEBU data

ZEBU, file Data medium: the ZEBU file is a file and record description. It contains all information on the postal codes for shipment preparation of 5,000 mail items or more. ZEBU is the abbreviation of the German “Zeitungsbunde” (newspaper bundles)

ZEBU-Manuell

Paper list or data medium: the ZEBU-Manuell list (where the German “manuell” stands for “manual”) contains information on the postal codes for shipment preparation of fewer than 5,000 mail items

ZBG Delivery district group (Zustellbezirks-gruppe): final processing point before delivery by the mail carrier.

ZKZ Press product ID (Zeitungskennzahl)

ZSP Delivery office (Zustellstützpunkt): smallest postal logistics business site at the end of the postal operations process chain

Contents

General explanations 3

Transport networks 6

Adressing and Labelling 8

Bundles and pallets 10

Bundle and pallet labels 16

Preparation for dispatch 22

Posting and pick-up 23

Billing 26

Manager Presse Distribution 28

Contacts 29

We have compiled the most important

abbreviations for you on page 3.

Simply fold out the page – and you will

have the terms to hand while reading.

All abbreviations at a glance

2

Step-by-step for the reader: with short videos, checklists, FAQ and downloads, our handling guide helps you to easily understand the processes required for optimum shipment preparation. Try it out at pressedistribution.de/handling-ratgeber

Always up-to-date and helpful: our online service handling guide

4 General explanations

Good preparation is halfway there

Deutsche Post is a reliable and competent partner of publishers. With our tried-and-tested logistics system, every year we ensure the delivery of around 1.5 billion newspapers, magazines, and other press products throughout Germany and on working days. Cost-effectively, on time, and reliably.

To ensure that we can provide you with this

service optimally at any time, teamwork is called

for: Our customers and our employees need to

collaborate effectively right from the first

shipping step.

This brochure contains everything you need to

know about shipping both POSTVERTRIEBSSTÜCK

(preferred periodicals) and PRESSESENDUNG

(standard periodicals) items

The shipping terms and conditions for

STREIFBANDZEITUNG (wrapper-packed

newspaper) can be found on page 14 of our

“Presse Distribution: be a hit with your readers”

product brochure or on the Internet at

streifbandzeitung.de

General explanations 5

1. The magazine for Mr. Maier, Marktplatz 12,

21029 Hamburg, Germany is produced at

a print shop in Neu-Isenburg on a Tuesday.

The day of publication is Thursday.

2. The entire print run weighs over 5 metric

tonnes and is collected by Deutsche Post from

the print shop free of charge on Tuesday after

it has been prepared for shipping. Together

with the other mail items, the magazine for

Mr. Maier is taken to source depot 6 in

Mannheim.

3. Here, the mail items are distributed to the

depots in the destination area. The magazine

for Mr. Maier is assigned to depot 2 in

Hamburg and transported there together with

other magazines.

4. At the destination depot, the mail items are

distributed to the relevant mail centers in the

destination area on Wednesday. The magazine

for Mr. Maier is taken to mail center 21,

Hamburg South.

5. At the mail center, the mail items are

distributed to the individual ZSP. The magazine

for Mr. Maier is taken to the Hamburg-

Bergedorf ZSP and delivered to Mr. Maier

by the mail carrier on Thursday.

From the printer’s to the reader – an example

6 Transport networks

2 3 4 5

Neu IsenburgPrint production

Source depot MannheimShipment pick-up

Destination depot HamburgDepot distribution

BZ 21 HH SouthMail center distribution

ZSP HH-BergedorfDelivery office

DruckereiNeu-Isenburg

1

You determine the speed

We ensure reliable delivery of your press product throughout Germany. With your selection of the transport network you decide on the speed of delivery that suits your publication.

Transport networks 7

Hot off the press: same-day service

This shipping option within a routing region is

particularly suitable for regional daily newspapers

that have their publications delivered via

Deutsche Post in their main distribution area.

If the items are posted in the respective mail

center on the day of publishing, Deutsche Post

will deliver them within a routing region on the

same day.

Overnight: next-day service

For just a few cents more, you can delay your

editorial deadline. This shipping option within

the high-speed transportation network is ideal

for cross-regional daily newspapers and

magazines containing the latest information.

They are delivered within one day of posting.

Cost-effective: second-day service

The largest proportion of items (mainly

magazines), by far, are shipped via the cost-

effective Express logistics network. They are

delivered within two days of posting.

Addressing – design and positioning are crucial

8 Addressing and labeling

Every year, approximately 1.5 billion press items

are reliably and quickly sorted by Deutsche Post

so that they can be delivered to the readers on

time. The address label plays a central role here.

The design of the labels and the information they

include, along with their position on the items,

are therefore of great importance.

Pressepost labeling and address labels must

always be suitable for machine sorting. However,

this does not give grounds for automatic

entitlement to the machine sorting of posted

items. Please make note of the following and do

not hesitate to get in touch with us on this

matter.

The following information must be included

on the address labels on POSTVERTRIEBSSTÜCK

(preferred periodicals) and PRESSESENDUNG

(standard periodicals) items: n Sender and recipient address n Name of shipment type (“Postvertriebsstück”

or “PVSt” or “Pressesendung” or “PSdg”) n The words “Entgelt bezahlt” (postage paid) n The words “Deutsche Post AG” n Press product ID (ZKZ)* n Alternatively, the logo can be

printed instead of “Entgelt bezahlt” (postage

paid) or “Deutsche Post AG”

Please see the “Automationsfähige Briefsen-

dungen” (machinable mail items) brochure for

further design rules on the font, character, word,

and line spacing. You will find this as a PDF

document online at deutschepost.de

Alternatively, simply call our customer service

number +49 (0) 61 51 - 9 08 40 83.

Our consultants are available to provide you

with detailed information from Monday through

Friday between 10 a.m. and 4 p.m.

Important:

If the sender’s details are not to be printed on

the label, they must be printed close to the label

on the magazine itself.

PREMIUMADRESS

If you wish to use the PREMIUMADRESS product,

a P and a data matrix code will be added to the

standardized address label. Detailed information

on the design of the label with PREMIUMADRESS

attributes can be found in the “Premiumadress”

brochure and the associated specifications for

Pressepost labels. You can find more information

on this topic online at premiumadress.de

Standardizing the information on the address labels is the safest way to ensure that your press products reach their readers as fast as possible.

Label with no address service

Sample Publisher GmbH, P.O. box 12 34, 12345 AnytownZKZ 12345, PVSt,

Hans SampleSample street 112345 Anytown

* The ZKZ must be specified on the address carrier. Deutsche Post does not require it to be printed on the magazine (e.g., cover page). PREMIUMADRESS label

Positioning of the address labels

If you dispatch your mail item without any

polythene wrapping or envelope, we can offer

you two options: n On the front of a mail item (magazine fold

to the left), the label must be attached at

the bottom upside down. n If the label is attached to the back of a mail

item (magazine fold to the right), it must be

placed in the top section the right way up.

If your press product is dispatched in an envelope,

the sender details and address must appear on

the envelope. For more information on the

address side of items in an envelope, please refer

to the “Automationsfähige Briefsendungen”

(machinable mail items) brochure or contact your

customer adviser.

If you have wrapped your press product in clear

polythene sheet, you can attach the label visibly

under the wrapping. If you use a dedicated sheet

to show the address, please enter all details that

belong to the address on the sheet in such a way

that they are easy to read.

Further information on the design of the address

side is available in the brochure on automatically

processable mail items “Automationsfähige

Briefsendungen”.

Special case: daily newspapers

Due to the special nature of daily newspapers,

the structure and positioning of addresses on the

newspapers presents a particular challenge for

the print shop and for Deutsche Post. To be able

to agree on the best addressing option in each

case, the responsible Deutsche Post customer

adviser must be contacted before the initial

dispatch and any modified production of address

details on daily newspapers.

Do you send out your Pressepost items in an

envelope and wish to use individual franking

marks or standardize the franking marks on your

Pressepost items in line with your DIALOGPOST?

Find out about your options online:

deutschepost.de/frankiervermerk

Multiple copies

If you want to send a reader multiple press

products in one mail item, you need to dispatch

them in one envelope. In this case, the envelope

will show a standardized address label and the

separate note “Nicht öffnen” (Do not open).

The total weight of the mail item must not

exceed 1,000 g.

Replacement items

Replacement items that you post to substitute

for lost or heavily damaged press products must

be placed in envelopes individually. A

standardized address label must be used and the

envelope must be marked clearly with the words

“Ersatzsendung” (replacement item).

Addressing and labeling 9

Bu

nd

le a

nd

pal

let

lab

els

Creating bundles with the ZEBU data

10 Bundles and pallets

Up to 10 kilos, stable, and easy to handle: bundles for safe transport

Name

Newspaper bundle (ZEitungsBUnde, ZEBU) data

is a collection of database tables that Deutsche

Post AG provides to its customers for producing

packages of Pressepost shipments in accordance

with the rules and for labeling the relevant

packages

Contents

They always contain all German postal codes*

for delivery, persons collecting items, and bulk

recipients. For each postal code there is a data

record that specifies individual consolidation

rules for the various processing steps for each

postal code.

Variants

There are dedicated ZEBU files for each of the

transport networks (ELN and SLN).

Formats

ASCII and dBASE with different character sets

(normal font and CAPITAL LETTERS, with/without

umlauts)

Validity and update

ZEBU data is updated by Deutsche Post Presse

Distribution twice a year and sent to the

registered data media subscribers via Deutsche

Direkt GmbH free of charge. Only the latest

version for Pressepost shipment preparation is

valid in the relevant period of use. n Used from May 2 in a calendar year n Used from November 1 in a calendar year

Data is usually dispatched to the data medium

recipients approx. 3-4 weeks prior to the

respective launch date.

* All postal codes are in line with the latest version of the data at the time the ZEBU was created; campaign postal codes and postal codes that were launched after the last update and before the impending update are not included.

Deutsche Post Presse Distribution transports press products on behalf of publishing houses and

publishers and delivers them to the subscribers. The collaboration is based on a standardized Deutsche

Post Presse Distribution framework agreement and the General Terms and Conditions as amended.

Due to the press-related nature of the mail items, the Presse Distribution contracting parties are

obligated to address the individual items and consolidate them into packages (bundles and pallets).

Deutsche Post Presse Distribution specifies the rules for consolidating individual items into bundles

and pallets in the newspaper bundle (ZEBU) data on a binding basis.

Transportability

Press products (including inserts) must be suitable

for transportation and must not make processing

at Deutsche Post more difficult – this applies to

shipping in all transport networks. The mail items

must be prepared in such a way that they can be

consolidated into stackable bundles.

Creating bundles from individual copies

Pressepost items are always shipped in bundles

with the relevant bundle label. If at least five

copies exist for a processing step (ZBG, ZSP),

bundles should be created for these processing

steps after addressing; if there are at least

10 copies per processing step, bundles must be

created for this.

Bundle preparation is required in order to ensure

optimized and fast transportation. For ergonomic

reasons, a bundle’s weight must not exceed 10 kg.

It must be able to withstand heavy handling, i.e.,

its stability for postal processing must be ensured.

You can achieve this for example by shrink-

wrapping the bundle or tying it with newspaper

wrappers.

Important: We recommend sorting the materials

in the bundle in ascending or descending order

according to postal code, street, and street

number.

You can find out the detailed criteria used to

group mail items into bundles from page 16

onwards.

Test phase

We have started a field test for machinable mail

items in the second-day-service with the C6/C5

standard letter format.

Requirements for participation: n Minimum amount: 25,000 copies per posting n Posting in routing region trays (no bundles) n Tray labels n Posting only after approval by the responsible

customer adviser

ELN

88(ALM Pressepost)

Sample of an information carrier in the test phase for “machinable mail items”; color: light green such as HKS 65 N 30 %; size: 160 mm × 67 mm, cardboard-bound. The use of a barcode to control the tray is being prepared. When this is launched, it must be printed on the information carrier. Detailed information on the content will be provided before this comes into effect.



The database files of the ZEBU contain Germany’s

postal codes for delivery and pick-up. Every postal

code is described in the ZEBU by means of a data

record that consists of 27 data fields

(178 characters). It regulates the mapping of each

individual postal code to Deutsche Post AG’s

higher-level logistics package destinations. It also

contains the valid routing information for the

labeling of bundles and pallets.

Data field (DF) 1 contains the 5-digit postal code

as a reference for the recipient address. Bundle

preparation is based on the information in DF 2

to DF 13. With regard to pallet preparation, all

other data fields are relevant in addition to the

fields valid for bundle preparation. It is also

particularly important to use the correct ZEBU

files for the relevant transport network

(ELN or SLN).

ZEBU: Content of the data recordLogistics and data record

Did you know ?

Postal codes in the recipient addresses, which

are not included in the ZEBU data, should still

be optimized in the Pressepost shipping pro-

cess. These addresses are optimized directly

into a processing step 3 bundle with the bun-

dle destination in accordance with digits 1 + 2

of the postal code.

ZEBU data record: examples of bundle labeling

DF 1Postal code

DF 2ZBG postal code

DF 3ZBG name

DF 4ZBG BKZ

DF 5ZBG code

DF 6ZSP postal code

DF 7ZSP name

DF 8ZSP BKZ

DF 9ZBG code

DF 10REG LZ

DF 11REG name

DF 12REG BKZ

DF 13REG code

38506 38506 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL) 1 ABH 38




38508 38508 Gifhorn (MAIL) 1 GGE 38501 Gifhorn (MAIL) 1 ABH 38

38509 38509 Gifhorn (MAIL) 1 ZBG 38501 Gifhorn (MAIL) 1 ZSP 38



ZEBU data record: examples of bundle labeling

DF 1Postal code

DF 2ZBG postal code

DF 3ZBG name

DF 4ZBG BKZ

DF 5ZBG code

DF 6ZSP postal code

DF 7ZSP name

DF 8ZSP BKZ

DF 9ZBG code

DF 10REG LZ

DF 11REG name

DF 12REG BKZ

DF 13REG code





38508 38508 Gifhorn (MAIL) 1 GGE 38501 Gifhorn (MAIL) 1 ABH 38



Bundle preparation

Based on experience, physically transportable

bundles can be prepared for press products if

there are 5 items or more. If there are 10 copies

or more with the same destination, bundle prepa-

ration is mandatory. Due to the internal occupa-

tional health and safety provisions, the maximum

bundle weight must be limited to 10 kg. Within

these quantity and weight provisions, Pressepost

shipping bundles must be optimally prepared by

the customer or its service provider in compliance

with the ZEBU specifications.

With optimum shipping preparation, there are as

many items as possible in direct bundles

(processing steps 1 + 2). Mail items should only be

consolidated in processing step 3 bundles (2-digit

routing region or 5-digit (sorting) routing code) if

there are not enough of them for direct bundling.

Production peaks that do not achieve the

minimum number of mail items in the bundle

may, of course, be set up as a “final bundle”

containing fewer items. Bundle destinations other

than direct bundles of bundle processing steps

1+2 and bundles of bundle processing step 3 are

not permissible.

Production rules for packages

Example of bundle preparation with shrink wrapping

Example of bundle preparation with bundle lashing

Efficient and secure transportation of press products – consolidated into bundles and pallets optimized for logistics


The design features of press products (open shipping, printed title page and back page, inserts, etc.)

and the subscriber’s right to the delivery of an up-to-date, undamaged press item can only be

efficiently combined at present by way of the logistically-optimized consolidation of individual items

into bundles and pallets that can be transported unopened as far into the destination area as possible.

Palette preparation

If Pressepost items are bundled into pallets, the

maximum pallet weight of 900 kg including the

pallet’s tare weight applies. The pallets must not

exceed a height of 1.80 m. In order to transport

Pressepost pallets cost-effectively, the minimum

pallet weight has been set at 200 kg of mail

items. With respect to pallet preparation,

individual pallets with a lower fill level may also

be created for production peaks.

Please note that a maximum of 5 frames per

pallet are permissible when using pallet collars.

In this case, the entire pallet must not be higher

than 1.20 m.

As with bundle preparation, processing steps

1 + 2 apply to pallets accordingly. In processing

step 3, the 5-digit (sorting) routing codes are not

used in the pallet preparation process. Pallet

optimization is determined by digits 1 + 2 of the

data in DF 10. Beyond the three processing steps

for bundles, there are additional processing steps

for pallets as regards the creation of depot (or

routing zone) pallets and Germany pallets.


Example of pallet labeling

Example of bundle stacking on pallets

Routing information on bundle and pallet labels

16 Bundle and pallet labels

The product ID “Presse” [Press] and the respective network ID “ELN” (second-day service) or “SNL”

(next-day service and same-day service ) must be specified at the top in the routing information. With

the next-day-service, the network ID is followed by information on the SNL depot ID in accordance with

DF 19 of the ZEBU SLN.

In addition to routing numbers from DF 2 and / or DF 6, all bundles and pallets in processing steps 1 + 2

are labeled with codes from DF 5 and/or DF 9 and the names of the points of receipt (DF 3 and / or DF 7)

with company identification numbers (DF 4 and / or DF 8).

Processing step 1

ZBG Delivery district group

(Zustellbezirksgruppe)

PFS Post office box cabinet (Postfachschrank)

GE Bulk recipient (Großempfänger)

GGE Group of bulk recipients

Processing step 2

ZSP Delivery office (Zustellstützpunkt)

ABH Collector (Abholer)

Processing step 3

In processing step 3, bundles are only labeled

with the routing number from DF 10 without

any additional codes. The two-digit routing

region names or the five-digit internal sorting

routing codes (DF 10) are used here. When

preparing pallets (and / or pallet labels), it is not

the full five digits from DF 10 that are used but

only the two-digit routing region names or, in the

case of five-digit content, only digits 1 + 2 of the

value.

Other processing steps for pallets

In addition to processing steps 1- 3 (covering the

preparation of bundles), other processing steps

apply to the consolidation of bundled Pressepost

items on pallets.

Processing step 4

FS 4 (DF 14 to DF 17), which is named in the ZEBU

data record description, is not used at present.

Processing step 5

Referred to as the routing zone pallet in the ELN

network, the routing information of the pallet

label depends on the 1- digit DF 19 value of the

ZEBU ELN. Pallets in the SNL network are known

as depot pallets and labeled with the 2-digit

DF 19 value of the ZEBU SLN.

Data fields 24 to 27

The routing information from DF 24 to DF 27 is

not currently used for the preparation/labeling

of Pressepost packages.

Processing step 6

Mail items in bundles that cannot be cost-

effectively palleted in processing step 5 are

prepared as Germany pallets. Both networks (ELN

and SLN) use “0 - 9” as routing information. This is

not specified in the ZEBU data.

Special feature in the same-day service

Only direct bundles (BFS 1 and and BFS 2) are permitted in the same-day service. When preparing pal-

lets, production steps FS 4, FS 5, and FS 6 may not be applied in the same-day service, as the customer

posts the items at the destination mail center. The “worst” permissible pallet here is an FS 3 or LR pallet.

Bundle and pallet labels 17

Data sheet description and example of bundle labels

Datensatz-Beschreibung für Datei ZEBUFeld E r l ä u t e r u n g e n zu den Datenfeldern

DF Feldname Typ *) Länge von bis1 PLZ A 05 1 5 Empfängerpostleitzahl

2 ZBGPLZ A 05 6 10 Zustellbezirksgruppe **) : 5-stellige Postleitzahl oder leer3 ZBGNAME A 24 11 34 Ortsname oder leer fertigungs-4 ZBGBKZ A 02 35 36 Betriebskennziffer oder leer stufe 15 ZBGKENN A 03 37 39 Kennung: ZBG oder PFS oder GE oder GGE **) oder leer

6 ZSPPLZ A 05 40 44 Zustellstützpunkt ***): 5 stellige Postleitzahl oder leer7 ZSPNAME A 24 45 68 Ortsname oder leer fertigungs-8 ZSPBKZ A 02 69 70 Betriebskennziffer oder leer stufe 29 ZSPKENN A 03 71 73 Kennung: ZSP oder ABH ***) oder leer

10 REGLZ A 05 74 78 Leitregion: 2-stellige LR-Bezeichnung oder 5-stellige [ Sortier- ] Leitzahl +)11 REGNAME A 20 79 98 leer fertigungs-12 REGBKZ A 02 99 100 leer stufe 313 REGKENN A 03 101 103 leer

14 LBLZ A 05 104 108 leer15 LBNAME A 20 109 128 leer fertigungs-16 LBBKZ A 02 129 130 leer stufe 4 ++)17 LBKENN A 03 131 133 leer

18 GESCHL A 08 134 141 leer19 DEPNR A 02 142 143 Leitzone im Express-Logistik-Netz oder ****) Depot-Nr. im Schnelläufer-Netz 20 TOURNR A 02 144 145 Touren-Nr. im Express-Logistik-Netz oder ****) leer fertigungs-21 ZSPBTL A 01 146 leer stufe 5 +++)22 OSLBTL A 01 147 leer23 LBBTL A 01 148 leer

24 BZLZ A 05 149 153 Briefzentrum-Nummer ( 2-stellig )25 BZNAME A 20 154 173 leer26 BZBKZ A 02 174 175 leer27 BZKENN A 03 176 178 Kennung: BZE

*) A=alpha **) Zustellbezirksgruppe=ZBG,Postfachschrank=PFS,Großempfänger=GE,GruppengroßEmpf=GGE ***) Zustellstützpunkt=ZSP,Postfiliale/Abholstützpunkt=ABH****) nur in ZEBU SLN

+) In der Fertigungsstufe 3 werden 5-stellige Leitzahlen nur bei der Bundebildung angewendet. Für die Palettenbildung sind lediglich die Stellen 1+2 anzuwenden. ++) bildete früher die Leitbereiche ab; wird aktuell nicht angewendet

+++) Für Bundebildung nicht relevant

Gebinde-

Gebinde-

Gebinde-

Paletten-

Paletten-

1. November 2015

FS 1 bundle, second-day service FS 1 bundle, next-day service

FS 2 bundle, same-day service FS 2 pallet, next-day service


The bundle label

Each bundle must be identified with a bundle

label (BAZ) to ensure transportation to the right

destination and correct processing. The format of

the bundle labels should correspond to the for-

mat of the magazine to be dispatched. Minimum

dimensions: DIN A5 (210 mm × 148 mm).

Bundle labels must be produced in light green.

This makes it easier to distinguish press product

packages from shipments with other shipping ser-

vices. The central field of the bundle label con-

tains information on the bundle’s destination. The

following font size requirements must be

observed. Information on the product (“Presse”)

[Press] and transport network (“ELN”/”SLN” &

“Depot-Nr.” [Depot no.]) in line 1 must have

a font size of at least 11 mm. The characters in

the information on the bundle destination and

type (routing code and bundle ID) in line 2 must

be at least 22 mm high. They should always be

twice the size of any other details on the bundle

label. The name of the bundle’s point of receipt

must be specified in a font size of at least 4 mm.

Larger fonts are desirable, however.

The name of the point of receipt may also be

specified below the line with the routing code

and bundle ID (see examples). In this case, the

spacing between the routing code and the bundle

ID ( e. g. , ZBG) should exceed 30 mm. The sender /

poster information, ZKZ, title, and number of mail

items in the bundle must be specified with a font

size of at least 3 mm in the fields at the top of the

bundle label.

1

2

5

4

3

FS 2 bundle, second-day service

Format: Minimum dimensions DIN A 5

(210 cm × 148 cm)

Color: light green

Information in the top margin:

sender, poster with the respective customer

number (EKP), number of magazines included,

title, and press product ID

Product identifier: PRESSE

Network ID n ELN for the second-day service n SLN/depot number from DF 19 of the ZEBU SLN

file for the next-day service n SLN for same-day service

Point of receipt of the bundle n DF 2 + DF 5 identifier + DF 3/ 4 content n DF 6 + DF 9 identifier + DF 7/8 content n DF 10 (2 or 5 digits)

Depending on the file version (whether it is for

ELN or SLN use), DF 19 and DF 20 contain differ-

ent depot information on the logistics networks

that is to be additionally specified on the labels

(for the high-speed transportation network only).

* Enter “MO” and “Montagszustellung” [Monday delivery] into the “Bereich für postalische Zwecke” [Area for postal purposes] field on the right-hand side of the bundle label and the pallet label if you are posting your ELN items on Friday and want them to be delivered on Monday.

Examples of bundle labels for different processing steps

FS 1 bundle, second-day service FS 3 bundle, second-day service

Examples of central field 1 – 3

Field 1 Specification of the “Presse,” “ELN,” and

“SLN” identification

Field 2 Details on the bundle destination and

type

Field 3 Details on the point of receipt

Field 4 Details on the sender/poster, ZKZ, title,

and number of items in the bundle

Field 5 Information on Monday delivery*

Field 6 Details on the routing region

6


The pallet label

When preparing pallets, it is essential that they are

labeled with corresponding pallet labels (PalLZ).

At least three pallet labels are used for each pallet.

One label should be placed on the front, one on

the side, and one on the top of the pallet.

The pallet label must be on light-green paper of

at least DIN A4 size. The central field of the pallet

label contains information on the pallet’s

destination.

The following font size requirements must be

observed. Information on the shipment product

(“Presse” [Press]) and transport network (“ELN”/ ”SLN”

& “Depot-Nr.” [Depot no.]) in line 1 must have

a font size of at least 11 mm. The characters in

the information on the pallet destination and

type (routing code and pallet ID) in line 2 as well

as the name of the pallet’s point of receipt must

be at least 22 mm high. The name of the point of

receipt may also be specified below the line with

the routing code and pallet ID. The sender address

of the publisher including the street and postal

code can be printed in the top left margin of the

pallet label in any font size.

FS 2 pallet, second-day service

MOMonday delivery

5

1

2

4

3

Format: Minimum dimensions DIN A 4

(297 mm × 210 mm)

Color: light green

Information in the top margin:

sender, poster with the respective customer

number (EKP), number of magazines included,

title, and press product ID

Product identifier: PRESSE

Network ID n ELN for the second-day service n SLN / depot number from DF 19 of the ZEBU SLN

file for the next-day service n SLN for same-day service

Point of receipt of the bundle n DF 2 + DF 5 identifier + DF 3 / 4 content n DF 6 + DF 9 identifier + DF 7 / 8 content n DF 10 (but only digits 1 + 2)

Depending on the file version (whether it is for

ELN or SLN use), DF 19 and DF 20 contain

different depot information on the logistics

networks that is to be additionally specified on

the routing labels (for the high-speed

transportation network only).

Examples of central field 1 – 3

FS 3 pallet, next-day service FS 5 pallet, second-day service FS 6 pallet, second-day service

Field 1 Specification of the “Presse,” “ELN,” and

“SLN” identification

Field 2 Information on the pallet

destination / type

Field 3 Details on the point of receipt

Field 4 Information on the sender / publisher

Field 5 Information on Monday delivery*

Field 6 Details on the routing region

Field 7 Details on the routing zone

Field 8 Information on the Germany pallet

Examples of pallet labels for different processing steps

* Enter “MO” and “Montagszustellung” [Monday delivery] into the “Bereich für postalische Zwecke” [Area for postal purposes] field on the right-hand side of the bundle label and the pallet label if you are posting your ELN items on Friday and want them to be delivered on Monday.

6 7 8

22 Preparation for dispatch

The ZEBU-Manuell (ZEBU manual) list lets you

create bundles manually if your mail volume is

under 5,000 copies. This optimization by routing

region and thus the exclusive preparation of LR

bundles (BFS 3 for automated use) is only per-

mitted in the second-day service (ELN network).

Here’s how the “manual list” works:

Five-digit postal code areas are listed in columns 1

and 2.

The relevant bundle labeling is assigned in

column 3 (see graphic). Column 4 contains the

network ID.

The copies with a postal code from one postal

code area must be grouped in a bundle. The

description, which is assigned to the relevant

postal code sequence (column 3), appears on the

bundle label. You need to sort the addressed

magazines in a bundle in ascending or descending

postal code order.

The bundles created in this way, which are

assigned to a postal code sequence, can be of

different sizes. If a weight exceeding 10 kg is

reached for one bundle, it must be divided in such

a way that multiple bundles weighing less than

10 kg are created. These must be identified by the

same bundle label.

ZEBU for smaller quantities

PLZ Bundebeschriftungvon bis

1 2 3 401001 01998 01 ELN02600 02999 02 ELN03001 03253 03 ELN04001 04938 04 ELN06002 06925 06 ELN07306 07987 07 ELN08001 08648 08 ELN09001 09669 09 ELN10001 10999 10 ELN11010 11501 11 ELN12001 12717 12 ELN13001 13700 13 ELN14001 14980 14 ELN15201 15938 15 ELN16201 16949 16 ELN17013 17509 17 ELN18001 18609 18 ELN19001 19417 19 ELN20001 20905 20 ELN21001 21789 21 ELN22001 22969 22 ELN23400 23999 23 ELN24011 24999 24 ELN25300 25999 25 ELN26001 26969 26 ELN27201 27809 27 ELN28001 28879 28 ELN29200 29699 29 ELN30001 30989 30 ELN31001 31868 31 ELN32001 32839 32 ELN33001 33829 33 ELN34001 34639 34 ELN35001 35799 35 ELN36001 36469 36 ELN37001 37699 37 ELN38001 38999 38 ELN39001 39649 39 ELN40001 40885 40 ELN41001 41849 41 ELN42001 42929 42 ELN44001 44894 44 ELN45001 45968 45 ELN46001 46569 46 ELN47001 47929 47 ELN48001 48739 48 ELN49001 49849 49 ELN

Empfangsstellen für die manuelle Bund- und Gebindefertigung( ZEBU-Manuell)*

Seite 1 von 2

Prepare bundles with ZEBU-Manuell for quantities below 5,000 copies

* Please use the current ZEBU-Manuell list.

All prepared? Now the choice is yours

Both for the second-day service and for the next-day service, you can pick up your print run from the production site – and, depending on the volume, this may even be free of charge.


Post items yourself – anywhere in Germany

24 Posting and pick-up

Timely notification

If you would like to post your shipment yourself,

it is important to let us have a shipment notifi ca-

tion one week prior to the initial posting of the

title or before you change your post office –

other wise we may be unable to accept your

shipments. Please contact your Deutsche Post

customer adviser, who will be able to provide you

with all the important information, ranging from

addresses and latest posting times to the neces-

sary documentation such as the package schedule.

Remember the latest posting time

Press products must be posted at an agreed post

office by a particular latest posting time.

It is essential that these latest posting times are

adhered to so that the magazine can be delivered

to the reader at the agreed time after posting.

Nationwide, there are roughly 100 of these post

offices in the ELN and 10 depots in the SLN.

Standard for the same-day service

Regional daily newspapers, which are to be

delivered on the day of production, must be

posted at agreed post offices in the destination

area – there are 82 mail centers available

throughout Germany for this.

Please do not forget the shipment notifica-

tion and latest posting times when posting

your items.

This is irrespective of whether you post your

mail items yourself or have them picked up:

Notification of shipments must be provided

two working days (Mon.-Sat.) prior to posting

via the AM portal.

Important note:

Press products (national and international) and

DIALOGPOST items are picked up by us free of

charge provided that the total sum weight of the

various shipment types exceeds 5 metric tonnes.

Shipments must, however, be made available for

pick up on separate pallets as different transit

times apply to press products and DIALOGPOST

items.

Notification of the initial pick-up date

You need to notify your responsible customer

service team two weeks before the initial pick-up

date. Following the initial coordination, any

further pick-up can be conveniently arranged by

fax in the high-speed network (SLN) by 12 midday

and in the Express Logistics Network (ELN) by

10 a.m. before the day of the desired pick-up.

This requires, however, that the shipment volume

does not change by more than 20% and a pick-up

date has been firmly agreed upon. You can obtain

fax forms from your customer service team

responsible. Please do not use your own forms. If

the regular pick-up date changes, you need to

notify the customer service team 14 days before

the changed pick-up date, as otherwise it will not

be possible to guarantee the desired pick-up.

Plan realistic pick-up times

When scheduling the pick-up of your shipments,

please take our binding departure times in the

routing regions into account. A list of the depar-

ture times for the ExpressLogistics Network (ELN)

is available online at pressedistribution.de/down-

loadcenter. You can find out the last departure

times for the high-speed transportation network

(SLN) from your customer adviser.

Please note when changing service provider:

To ensure smooth processing of your press

pro ducts at all times, please notify your customer

ad viser no later than four weeks before you

change service provider.

Pick-up charges*

The pick-up charges are based on the one-way

distance between the pick-up location (e.g., print

shop) and the nearest ELN or SLN posting office.

If newspapers and magazines are printed abroad

and picked up by the ELN, a framework

agreement on the cross-border transportation of

PRESSEPOST items (pick-up) is required. Please

contact your responsible customer service adviser

or the Presse Distribution information line

(see page 29).

Pick-up cancellation

When a pick-up is canceled for reasons attribut-

able to the contracting party, the pick-up charge

for the one-way distance between the depot and

the agreed pick-up location will be levied as a

lump-sum expense. Please ensure that a respons-

ible contact is available at the time of shipping.

Demurrage charges*

Demurrage charges are incurred if there are

delays in the agreed pick-up times. Waiting times

for the pick-up of less than 5 metric tonnes will

be charged after 60 minutes, and for pick-up

quantities exceeding 5 metric tonnes after

120 minutes.

Short notice network changes from ELN to SLN

Network changes to the SLN must be announced

at least two working days (Mon. – Sat.) before the

planned pick-up date. Otherwise, an additional

charge will be made according to the applicable

Presse Distribution price list. In addition to the

transport change, the preparation for dispatch

must be adjusted for posting in the SLN. If this is

not the case, another additional charge will be

made according to the current price list.

Pick-up – the convenient alternative

* You can find all the pick-up rates (within and outside Germany) and demurrage charges on page 41 of the “Presse Distribution: be a hit with your readers” brochure.


This is how we make sure you are billed correctly

To ensure that the transportation and delivery

service can be billed correctly, the following

information must be provided to Deutsche Post’s

billing office for each individual delivery of a title: n Shipment notification two (2) working days

(Mon.-Sat.) prior to posting n Correct issue-related information such as

individual weight, posting quantity, variant

and posting date n Transport network used n Chargeable inserts or objects enclosed with

the title n Information on the destinations to which

bundles are to be delivered, the number of

bundles, and the number of magazines these

bundles contain n One sample copy of each title which matches

the shipped copies

You can send this information to Deutsche Post

either by mail in the form of lists or via the

electronic AM.portal or AM.exchange method.

The manual method – by mail

If you prefer sending the information by mail,

we require a completed posting list, a dispatch

list and a sample copy of the title* from you.

Please send the completed forms and the sample

copy to Deutsche Post’s billing office when you

dispatch the magazines.

Deutsche Post AG

Auftragserfassung Pressepost

22282 Hamburg

Please make sure you ship the sample copy as

a POSTVERTRIEBSSTÜCK item or PRESSESENDUNG

item. The address of the billing office should be

included in the contracting party’s pool of

subscribers/buyers. This also applies to the

shipment of sample copies when using one

of the electronic methods.

The electronic methods –

AM.portal and AM.exchange

Using the AM.portal saves creating a posting list,

as this information is communicated to Deutsche

Post electronically. However, this method still

requires you to send a dispatch schedule and

a sample copy to the billing office in Hamburg

at the time you are dispatching the magazines.

With AM.exchange we offer the electronic

method for professionals. With this method, all

necessary information is communicated

electronically. You only need to send the sample

copy to the billing office in Hamburg at the time

you are dispatching the magazines.

The MANAGER PRESSE DISTRIBUTION software

makes it very easy for you to optimize your

posting details in the data exchange format and

transfer data to AM.exchange. This application

also enables you to directly navigate to the

AM.portal.**

deutschepost.de/am

POSTING POSTVERTRIEBSSTÜCK (preferred periodicals) and PRESSESENDUNG (standard periodicals) items unfranked

* Sample posting list and dispatch list on page 27. ** You can find more information on the electronic AM.portal and AM.exchange methods at deutschepost.de/am.

26 Billing

Posting list and dispatch list

If you want to notify us of your posting by mail,

we require you to provide a completed posting list

and a dispatch schedule.

We are happy to process the lists you have sent in.

We recommend that you use the electronic

AM.portal or AM.exchange, because you do not

need to create the posting list with these

methods, nor do you need to supply a dispatch

list (when using AM.exchange).

Furthermore, if you use the electronic method,

your basic charge will be reduced. More

information can be found in the “Presse

Distribution” price list.

If you have any questions on lists and billing numbers, please contact your customer service team at

Deutsche Post. The posting list is available for download from pressedistribution.de as a .pdf

document. For press products which are published more frequently than once a week it is sufficient

to submit one dispatch list per week per transport network (SLN and ELN), unless the number and

weight of the copies you dispatch vary considerably on individual days.

Billing 27

Einlieferungsliste Presse DistributionTitel des Presseerzeugnisses: XYZ

Zeitungskennzahl (ZKZ) Zeitungsnummer Einlieferungsdatum Jahr Monat Tag

1 7 8 16 17 20 21 22 23 24 Einlieferungskennung Einlieferungsliste Nr. Reserve

25 26 30 31 33

Abrechnungs-Nr. Stück Einzelgewicht Reserve

34 39 40 47 48 51 52 59

60 65 66 73 74 77 78 85

86 91 92 99 100 103 104 111

112 117 118 125 126 129 130 137

138 143 144 151 152 155 156 163

164 169 170 177 178 181 182 189

190 195 196 203 204 207 208 215

216 221 222 229 230 233 234 241

242 247 248 255 256 259 260 267

268 273 274 281 282 285 286 293

294 299 300 307 308 311 312 319

320 325 326 333 334 337 338 345

Nur von PrD auszufüllen Abrechnungs-Nr. Text für Rechnungsdruck

346 351 352 374 Zahl der Fälle Einheit Einzelpreis EUR Ct

375 382 383 388 389 392 393 395 Zu verrechnender Betrag Reserve EUR Ct

396 402 403 405 406 410

Datum / Unterschrift des Verlegers

4 7 1 1 3 4 7 2 0 0 6 1 1 1 7

1 21 21 2

1 14 9

2 8 0 0 0 02 0 0 0 0

1 0 0 0 0 01 0 0 0 0 0

1 0 0 0 0 0

2 6 72 7 7

2 6 73 0 7

Sample posting list

Versandliste für Postvertriebsstücke/Pressesendungen

Absender: Verlagshaus Ostermann Zeitungskennzahl: 12345 Hannover

Titel: Theorie und Praxis Einlieferungstag: 10.01.07Nr.: 01/07 Bundaufschrift StückzahlPLZ/LR Empfangsstelle Exemplare Bunde

65719 Hofheim 1 ZBG 12 165929 Frankfurt 81 ZSP 24 266 59 366111 Saarbrücken 1 ZSP 13 166482 Saarbrücken 1 ZSP 13 167 80 467059 Ludwigshafen 1 ZSP 14 167547 Worms 1 ZSP 15 168 58 368159 Mannheim 1 ZSP 13 169 57 369469 Weinheim 1 ZBG 12 170 69 471 109 571634 Ludwigsburg 1 ZSP 11 172 123 672070 Tübingen ZBG 11 173 69 473728 Esslingen ZSP 11 174 116 675 61 375172 Pforzheim 1 ZSP 11 176 109 5 Summe: 1.070 59

Sample dispatch list

Time- and cost-saving optimizing of the dispatch of your Pressepost items.

With the successful MANAGER PRESSE

DISTRIBUTION, Deutsche Post Presse Distribution

offers tried and tested software for optimizing

shipping, and with the PROFESSIONAL edition it

offers a network-capable module with expanda-

ble functions for even more flexible working – at

any time and from anywhere.

Correct Comply with ZEBU and other ship-

ping conditions

Versatile Use additional services for your

Pressepost items easily

Convenient Distribute forms, lists, and data

packages with the correct

formatting

Flexible Use the PROFESSIONAL edition in

a network

Synchronized Maintain the same status through-

out the team

Secure Regulate user access with password

protection and restore data with

the backup function

We recommend using MANAGER PRESSE

DISTRIBUTION BASIC if you require a standard

ap plication with which you can prepare your own

Pressepost deliveries for dispatch easily without

in serts or complex sorting control, which correctly

meets the requirements (use of ZEBU file, bundle

production, etc.) and creates all of the necessary

posting documents.

MANAGER PRESSE DISTRIBUTION PROFESSIONAL

is our solution that n lets you produce Pressepost shipments in a pro-

fessional working environment as well as on

behalf of other publishers n lets you optimize your dispatch optimization,

even if it includes complex inserts, advertising

labels, and production in a single or multiple

flow process n lets you group pallets together for

transport-optimized runs n provides you with work group-compatible dis-

patch optimization that makes all services in

Pressepost dispatch accessible and can also be

used in connection with your production

requirements

Software solution for workflow integration in

existing IT environments

As an XML-based solution, you get a mature solu-

tion that can be controlled externally through

nearly all system environments for dispatch opti-

mization. Its batch capabilities ensure optimized

dispatching with optimal integration – with no

need for manual interaction.

MANAGER PRESSE DISTRIBUTION XML is our

module for you that you can integrate into your

highly automated production flow and data flow

for the dispatch optimization of Pressepost items.

28 Manager Presse Distribution

You can find more information in the

MANAGER PRESSE DISTRIBUTION brochure,

on the manager-presse-distribution.de

homepage, or contact us directly at:

0180 5 334460 (within Germany)*

(14 cents per minute, or part thereof, from a German landline; no more than 42 cents per minute, or part thereof, from a German mobile network)

Hotline for Manager Presse Distribution

We are there for you wherever you are

Our customer advisers in your vicinity will be happy to assist you with any other questions you may have on the topic of Presse Distribution.

Contact 29

The sales team at Deutsche Post is looking forward

to a great collaboration.Please contact us.

We are happy to help.

0180 6 555555* (within Germany)

Mon – Sat, 7:00 a.m. – 8:00 p.m.

deutschepost.de/service

(* 20 cents per call from German landlines; max. 60 cents per call from German mobile networks)

Business customer line

Deutsche Post AG

Headquarters

Product Management Publishers

53250 Bonn

deutschepost.de/pressedistribution

Last revised: January 2017 Mat. No. 675-999-089

Handling brochure

Documents

Presse Distribution Handling: all ready for shipment · 3 General explanations List of abbreviations ABH Collector (Abholer): group of postal ... have the terms to hand while reading