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Clemson’s Improved Printing

System

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Vision Work towards a more sustainable

future for Clemson.

Create an environment that transforms the campus culture to more efficient printing behaviors that carryover into other areas.

Enhance student printing efficiency and customer satisfaction.

Save money by reducing print volumes and limiting unnecessary printing.

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Project Background President Barker and The Budget Strategies

Advisory Group Commission a Task Force to look at IT savings opportunities in early 2009.

The IT Task Force Identified the following core areas for savings and improvement:− Student Lab Printing (library, bracket, martin, etc)

− Plotting (IT help center ~ old union)

− Academic Lab Printing (student labs)

− Administrative Printing (admin, faculty, staff)

− Printing Supplies (excess inventory, purchasing power)

− Service/Maintenance (we currently own all the labor)

− Equipment (standardization)

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Current Printing Problems at Clemson

Uncontrolled Printing by Staff and Students

Unorganized and Duplicate Printing Projects in Student Printing Labs

Campus users have no concept of cost.

No measurement systems

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Disorganized Printing

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Wasteful Printing

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CU Annual Printing Cost and Potential Savings

Current Costs− Approx = $9.6MM

Labor, Equipment, Materials, Support

Potential Savings− Approx = $1.7MM-$2.5MM− 40% Print Volume Reduction

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Solution – Phase 1 Gain Control

Software to measure and control wasteful printing

Printing Quotas to limit excessive student printing

Kiosk to efficiently deliver print jobs and eliminate printer lines

Informed printing to increase environmental awareness and dramatically reduce costs.

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Who is Affected? Students – print and plotting quota,

more efficient student printing labs

Faculty and Staff – informed printing, looking for ways to reduce printing in classes and business

Administration – informed printing (printing to copiers at .02 per page vs. LaserJet printers at .20 per page), more paperless transactions.

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Solution: Phase 1: Quotas

Segment solutions and pursue in priority order.

Implement lab printing quotas & charges− 350 free pages per semester per

undergraduate student.− 500 free pages per semester per graduate

student.− Over and above, charge .05 cents per page

Implement plotting quota & charges − 1 free 36” x 48” plot for students – additional

plots are $8.00 per plot − Faculty/Staff pay $8.00 per 36”x48” plot

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Printing Data - Fall 2009Average PagesPer Student Per Semester 192.7

Pages Per Semester Number of Students Percentage of Total PopulationLess Than 100 10699 55.83%Less Than 150 12285 64.10%Less Than 200 13497 70.43%Less Than 250 14422 75.25%Less Than 300 15182 79.22%Less Than 350 15806 82.47%Less Than 400 16325 85.18%Less Than 450 16739 87.34%Less Than 500 17063 89.03%Less Than 1000 18671 97.42%Less Than 2000 19093 99.62%Less Than 5000 19155 99.95%

Over half of the student body printed less than 100 pages

82.5% printed less than the approved quota

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Printing Data - Fall 2009 The data distribution is non-normal,

which is an indicator that unnecessary printing is occurring

Over 64% of students print less than 150 pages

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Printing Data - Fall 2009

Number of Students with 0 Prints− 1,927 Students

Median Number of Prints per Student− 73 pages

Number of Faculty and Staff printing at CCIT Labs− 62 Faculty/Staff (less than 2% of the

Population)

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Summary ~ CCIT Lab Printing Fall 2009

Average undergrad prints per student fall 2009 semester− 224.5 pages

Average graduate prints per student fall semester 2009.− 188.1 pages

Data ~ there are more grads with 0 prints than undergrads.

Speculation ~ Grads may be printing in departments rather than CCIT labs.

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Print Quota Stages(see Print Quota Policy)

Stage 1: Student Lab Print Quota (Cooper, Martin, Bracket, etc)

Stage 2: Academic Student Labs(all other smaller public/general use labs)

Stage 3: Informed Messaging for Departmental Printing(administration, faculty, staff, employees)

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Printing Quota Timeline Stage 1 – Summer 2010: implement the Print

Quotas in the CCIT Student Labs and CCIT Plotting in Fall of 2010.

Stage 2 – Fall 2010: implement print quotas in the Academic Student Labs.

Stage 3 – Fall 2010/Spring 2011: implement informed messaging capabilities, which will enable Faculty and Staff to recognize the most cost-effective means for printing.

Summer 2010

Fall2010

Fall2010Spring 2011

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Print Quota: Stage 1 Large Public Lab – Summer 2010

− Cooper, Martin, Brackett and etc

− 350-page limit for Undergrads− 500-page limit for Grads− Duplex (2-sided) printout capability

each duplex printout counts as one page against the quota

− Printing Kiosks will release print jobs in labs Instructions will be located in each

CCIT lab Each computer will use a pop-up

windows to give printing instructions

− Tiger 1 Card provides identification to release print jobs

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Printing Quota: Stage 1 Exceptions to Quota

− No Current Exceptions− Determined on a Case-by-Case Basis− Print Volume Data does not Support

Exceptions to the 350-page Quota− Data Suggests a Higher Demand for

Plotting in Architecture – Solutions are being Discussed

− Student Employees must Print all Job-related Documents using their Employee ID

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Print Quota: Stage 2

Academic Labs – Fall 2010− Migrate the print quota to include

academic /smaller scale general use printing facilities

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Print Quota: Stage 3 Informed Messaging – Fall 2010 –

Spring 2011− Sends messages to computer when a

document is printed: summarizes print job and suggests alternate printers (based on reasonable financial thresholds)

− Informs admin, faculty and staff about the environmental impact and cost of their printing

− Provides suggestions for most efficient printer options

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More Information

Visit website below for full policy information about print quota:

www.clemson.edu/ccit/printquota