PROCEDURE MANUAL - Directorate General of Civil Aviationdgca.nic.in/manuals/Procedure Manual for Regulation and Information... · government of india office of the director general

GOVERNMENT OF INDIA OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION

TECHNICAL CENTRE, OPP SAFDURJUNG AIRPORT, NEW DELHI

PROCEDURE MANUAL

DIRECTORATE OF REGULATION & INFORMATION

2010- Edition

Revisions

No. Date of Revision Pages Entered by Remarks

1.

2.

3.

4.

5.

26th November 2012

19th December 2012

06th September 2013

27th July 2017

17th August 2017

Pages 1 to 4

Page 14

Page 14 to 16

Page 2,3,4,5,

12,13,15,16,17

Page 4, 6

Replace pages 1 to 4

Chapter 12

Chapter 12 as per

CAP 3100

Chapter 13 as per TI

Chapter 3 & 5

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Procedure Manual- Regulation and Information Directorate

First Edition 2010

Table of Contents

Chapter 1

Introduction

Page 1

Chapter 2

Organisation

Page 2

Chapter 3

Functions

Page 3-4

Chapter 4

Ratification of the International Conventions

Page 5

Chapter 5

Adoption of ICAO SARPs etc.

Page 6

Chapter 6

Amendment of Subordinate Legislation

Page 7-8

Chapter 7

Grant of Operating Authorisation to foreign airlines

Page 9

Chapter 8

Approval of Winter/Summer Schedule of foreign

Page 10

Chapter 9

Approval of Dangerous Goods Training

Programmes

Page 11

Chapter 10

Permission of carriage of Dangerous Goods by Air.

Page 12

Chapter 11

Permission for ground/aerial photography

Page 13

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Chapter 12

Procedure to Grant Approval to air operators for

Carriage Dangerous Goods by air

Page 14-15

Chapter 13

Grant of exemptions/approvals related to

Dangerous Goods

Page 16

Appendix ‘A’

AIC 08/2010 dated 1-12-2010

Appendix ‘B’

CAR Section 11 Series ‘C’ Part 1 dated 8th

January, 2010

Appendix ‘C’

Application form for grant of permission for

carriage of arms and ammunition

Appendix ‘D’

Application form for grant of permission for aerial

photography.

Appendix ‘E’

CAR Section 11 Series ‘E’ Part 1

Chapter 1

Introduction

The objective of this Manual is to acquaint the public at large with the

procedures being followed for the accomplishment of various tasks and responsibilities

assigned to the Directorate of Regulations and Information. It will help them

understand the flow of various processes involved and understand the intricacies of

the system.

The Directorate of Regulations and Information has been assigned a wide

range of tasks such as ratification of the International Convention, amendment of the

Aircraft Act/Rules, grant of Operating Authorisation to foreign airlines, approval of

schedules of foreign airlines and grant of approval to the Dangerous Goods Training

Programmes. It is also responsible for issuance of various kinds of statutory permits

under the Aircraft Rule, 1937.

It has been our endeavour to place the details of the procedures being followed

in this Directorate in a cogent and easily understandable manner. Therefore, the

language used is simple and unnecessary details have been avoided. In order to make

the reader comfortable, the references to various legislations and documents have

been kept at the bare minimum. We hope that the large would find it easy to refer to

and appreciate the processes and procedures leading to the accomplishment of the

tasks and achievement of the targets assigned to the Directorate of Regulations and

Information.

(V.K. Arora)

Deputy Director General

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Rev 1, 26th November 2012

Chapter 2

Organisation

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Rev 4, 27th July 2017

Director General of Civil Aviation

Joint Director General

Director (Regulation & Information)

Deputy Director General

Deputy Director (R&I) (Sanctioned 3, Available 3)

Assistant Director (R&I) (Sanctioned 5, Available 4)

Legal Officer (Sanctioned 2, Available 2)

ACO (AIS) (Sanctioned 1, Available 1)

Section Officer

Chapter 3

Regulations and Information Directorate

Functions

i) Participation in the bilateral air talks for negotiating and reviewing the Air

Services Agreement with foreign countries.

ii) Advising the Government on matters relating to bilateral Air Services

Agreement and on international air transport in general.

iii) Grant of Operating Authorisations to foreign airline under the bilateral Air

Services Agreement.

iv) Approval of Summer/Winter Schedules of foreign airlines operating to India

v) Participation in the meetings of the ICAO Legal Committee and Air Law

Conferences etc.

vi) Formulation of recommendation with regard to ratification/accession of the

International Conventions on Civil Aviation.

vii) Co-ordination of the work relating to International Civil Aviation Organisation

(ICAO), including amendments to Annexes to the Chicago Convention.

viii) Amendment of the Aircraft Act, Aircraft Rules and the Aircraft (Carriage of

Dangerous Goods) Rules.

ix) To advise other Directorates on legal matters with particular reference to

aviation law and International Conventions etc.

x) Compilation of the material for inclusion in the Annual Report of the Ministry

of Civil Aviation.

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xi) Grant of permission for carriage of arms and ammunitions by air.

xii) Approval of Dangerous Goods Training Programmes.

xiii) Grant of permission for ground photography at aerodrome and aerial

photography in India.

xiv) Recommendation to MHA for grant of visa to employees of foreign airlines.

xv) Management of the Aeronautical Information Services (AIS).

xvi) Grant of exemptions/approvals related to Dangerous Goods.

xvii) Grant Approval to an operator to carry Dangerous Goods by Air.

xviii) Review and Inspection of dangerous goods procedures for all air operators

and agencies on ground involved in the transportation of dangerous goods by air.

xix) Inspection of Air operators/ shippers and handling companies related to dangerous goods.

xx) Certification of General aviation operations by approving Dangerous Good Training programme in ops manual.

xxi) To file differences from Annex 18.

xxii) Gathering Dangerous Goods incidents and accidents information.

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Rev 5, 17th August 2017

Chapter 4

Ratification of the International Conventions

1. India is a signatory to the Chicago Convention and has been playing a

significant role in the formulation and development of various legal instruments

of international civil aviation. It is, therefore, expected that we ratify/accede to

such International Conventions.

2. Whenever the International Civil Aviation Organisation (ICAO) promulgates any

Convention, it sends a request to all the contracting States to ratify or accede to

it.

3. On receipt of such request, the Convention is examined in detail in consultation

with all stake holders

4. Thereafter, the recommendations of this office are sent to the Ministry of Civil

Aviation with Justification for ratification of /accession to the Convention or

otherwise.

5. In case the Government considers it appropriate to ratify or accede to the

convention, a draft Note for the Cabinet is prepared containing the detailed

justification in support of the proposal.

6. After approval of the Cabinet or the enactment of a statue by Parliament, as the

case may be, the instruments of Ratification/Accession are deposited with the

depositary for that Convention.

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Chapter 5

Adoption of ICAO SARPs/Technical Instructions

1. The International Civil Aviation Organisation (ICAO) regularly issues new

Standards and Recommended practices (SARPs) in the form of amendment to

the Annexes to the Convention on International Civil Aviation (Chicago

Convention).

2. ICAO Focal Point designated for the purpose, forwards the State letters (e-mail)

to Annex Project Officers for action.

3. Amendment to Annex 18 are received and actioned by project officers in I&R

Directorate in accordance with procedure laid down in ICAO Annex

Management Manual and differences, if identified filed.

4. India has files three variations to Technical Instructions, namely IN01, IN02 and

IN03, Currently India’s policy is to adopt Technical Instructions in totality apart

from these three Technical Instructions variations.

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Rev 5, 17th August 2017

Chapter 6

Amendment to Subordinate legislation

1. The need for amendment of Aircraft Rules, 1937 may arise out of India’s

obligation to ensure compliance with the standards and Recommended

Practices (SARPs) promulgated by ICAO or any other reason such as the

industry demand or to give effect to the Govt. policy.

2. The proposed amendment is examined for its legal implications and the

proposal is put up to the Director General for his approval.

3. Thereafter, the draft notification along with a justification for the amendment is

prepared and sent to Ministry of Civil Aviation for the approval of the Hon’ble

Minister of Civil Aviation.

4. The draft notification is then sent by the Ministry of Civil Aviation to the Law

Ministry for vetting. More often than not, the Ministry to discuss the invites an

officer from the Administrative Ministry to discuss the proposed amendment

with Law Ministry and invariably an officer from this Directorate is nominated for

discussion with Law Ministry.

5. The draft notification is then fair typed having regard to the legal vetting carried

out by Law Ministry and translated into Hindi. It is then sent to Ministry of Civil

Aviation, who sends it to Government of India Press for publication of the draft

rules in the official Gazette. As provided in the Aircraft Act, 1934, the draft rules

are published in the Official Gazette inviting objections or suggestion from the

persons likely to be affected thereby.

6. The objections or suggestions, if any, received from the public within the

stipulated time are examined and comments of DGCA are sent to Ministry of

Civil Aviation for their consideration. Based on the decision of the Ministry, a

final

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notification is prepared along with Hindi version and forwarded to the Ministry.

After taking approval of the Minister of Civil Aviation, the Ministry sends it for

final publication in the Gazette of India.

7. Where the Government is of the opinion that a particular rule is required to be

amended urgently and it is in public interest to proceed with the publication of

the rules without previous publication, approval of the Minister is sought for

dispensing with the requirement of pre-publication in accordance with the

proviso to Section 14 of the Aircraft Act, 1934.

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Chapter 7

Grant of Operating Authorisation to Foreign Airlines

1. For grant of operating Permit to a foreign airline, it is necessary that there

should be an Air Services Agreement between Govt. of India and the Govt. of

the country designating the airline.

2. As provided in the bilateral Air Services Agreement, the airline is designated by

the Government of the country of the airline.

3. The designated airline shall submit a request for issuance of the Operating

Authorisation accompanied by the information/documents in accordance with

the provisions of AIC 08/2010 (Appendix ‘A’).

4. The documents submitted by the airline are examined vis-à-vis the

requirements specified in AIC 08/2010.

5. A committee of officers from BCAS, Directorate of Airworthiness, Air safety and

Flight Standards is convened by this directorate to satisfy that the applicant

foreign airline meets all the requirements laid down in the AIC for grant of

Operating Authorisation. In case of any shortfall the airline is asked to make up

the requirements.

6. Where the airline does not meet the laid down requirements, it is advised to

furnish additional documents or clarification, as required.

7. After the requirement laid down in the said AIC have been complied with, the

airline is issued an operating permit under the signature of the Director General.

8. The period of validity of the Operating Authorisation is not exceeding five years.

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Chapter 8

Approval of Summer/Winter Schedules of foreign airlines

1. The designated airlines of foreign countries required to file their Schedules for

every IATA season (Summer/Winter) at least 30 days prior to the

commencement of operations for that particular schedule.

2. The Schedules filed by foreign airlines operating to/from India are approved

under the provisions of the respective bilateral Air Services Agreement.

3. On receipt of the request, the schedule is forwarded to the airports Authority of

India (the Slot Co-ordinator) for slot clearance.

4. In case the slots requested by the airline are not cleared by the AAI or

alternated slots are offered, the airline is advised to file a revised schedule in

accordance with the cleared slots.

5. The request is then examined for its accuracy in terms of the airline’s

entitlements and the associated restriction/limitation under the provision of the

bilateral Air Services Agreement. Whenever any deviation or difference is

noticed, the airline is requested to clarify the same and if need be, the airline is

advised to amend the proposed schedule so as to be within the bilateral

entitlements.

6. If the request is found to be in order, including the slot clearance, the airline is

granted the approval for that particular IATA Season (Winter/Summer).

7. After the Schedule is approved, it is placed on DGCA website.

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Chapter 9

Approval of Dangerous Goods Training Programme

1. Rule 12A of the Aircraft (Carriage of Dangerous Goods) Rules, 2003 provides

that the Initial and Recurrent Dangerous Goods Training Programmes shall be

established and maintained by or on behalf of operators and the others like

shippers, freight forwarders and ground handling agencies etc.

2. The requirements and procedure for approval of the Dangerous Goods Training

Programmes have been laid down in CAR section 11 Series ‘C’ Part I dated 8th

January, 2010 (Appendix ‘B’).

3. On receipt of the duly completed application and the dangerous Goods Training

manual, an inspection is carried out to verify whether the training organisation is

fully equipped and is competent to provide the training.

4. Upon being satisfied that the training organisation has the competence and

capability to conduct the training in a proper and efficient manner in accordance

with the provisions of the CAR, approval to the Dangerous Goods Training

Programme is granted.

5. As provided in rule 12A of the Aircraft (Carriage of Dangerous Goods) Rules,

2003, the validity of the approval is for a period not exceeding one year.

Thereafter, it may be renewed on a year-to-year basis subject to continued

compliance with laid down requirements/conditions.

6. The approval of the Dangerous Goods Training Programme may be withdrawn

at any time in case of non-compliance with any of the provisions of the Aircraft

(Carriage of Dangerous Goods) Rules, 2003 or with the requirements specified

in the relevant CAR.

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Chapter 10

Permission of Carriage of Dangerous Goods by Air

1. Development and/or revision of specific regulations related to Carriage of

dangerous Goods by Air in compliance with Annex 18 and ICAO Technical

Instructions.

2. The Aircraft (carriage of Dangerous Goods) Rules, 2003 provide that the

dangerous goods may be carried by air to/from/over India provided:

(a) The operator is certified to carry dangerous goods; and

(b) The dangerous goods are carried in accordance with the provisions of

the Technical Instructions issued by ICAO.

3. For grant of permission for carriage of arms and ammunition/explosives, military

stores etc. (Class 1) under rule 8 of the Aircraft Rules, 1937, and dangerous goods

by air under rule 3 of The Aircraft (Carriage of Dangerous Goods ) Rules, 2003 the

following procedure is followed:‐

a) The application shall be made to the Director (Regulations &

Information) on the prescribed preform (Appendix ‘C’)

b) The application is examined in the Directorate under the provisions of

the Aircraft Rules, 1937, The Aircraft (carriage of Dangerous Goods)

Rules, 2003 and the Technical Instructions issued by ICAO.

c) Where the application is found to be incomplete or inaccurate, the

applicant is informed accordingly in writing.

d) If the application is complete in all respects and the article/substance is

permissible for carriage by air, a permit is issued to the applicant

subject to compliance with certain conditions mentioned in the permit.

e) The permit is valid for 2-3 months from the date of issue so as to

enable the applicant to plan the transportation of the shipment.

4. However, for carriage of radio-active material (Class 7), permission of the

competent authority under Section 16 of the Atomic Energy Act, 1962, is required.

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Chapter 11

Permission for ground / aerial photography

1. Rule 13 of the Aircraft Rules, 1937 provides that photography at Govt.

aerodromes and from the air may be undertaken subject to and in accordance with the

permission in writing granted by the Director General, Jt. Director General, Dy.

Director General and Director of Regulations & Information.

2. However, the DGCA vide Order No. S.O. 1353(E) dated 9th December, 2004

has directed that the restrictions on photography at a Govt. aerodrome shall not apply

to the terminal building of civil aerodromes and civil enclaves of Defence

aerodromes.

3. Moreover, the bonafide passengers are permitted to take photography from

inside the aircraft while in flight and while landing, take‐off or on ground at civil

aerodromes.

4. For photography in the movement area of aerodromes, the applicant is required

to submit an application giving name of the airport, area within the airport to be

photographed and the intended date of the photography. The permission is valid for

a period of 15 – 20 days so as to enable the applicant to plan the photography work.

5. For aerial photography, the application is made to the Director (Regulations and

Information) on the prescribed proforma (Appendix ‘D’) in seven copies which are sent

to various agencies in the Government for their concurrence. On receipt of the NOC

from these agencies, permission for aerial photography is granted.

6. The permit for aerial photography is generally valid for 3‐4 months.

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Chapter 12

Procedure to Grant Approval to air operators for

Carriage Dangerous Goods by air

1. Purpose and Scope

Rule 3 of The Aircraft (Carriage of Dangerous Goods) Rules, 2003 requires the

operator to seek DGCA approval prior to engage in Carry Dangerous Goods by air.

The detailed requirements for Carriage of Dangerous Goods by air are described in

The Aircraft (Carriage of Dangerous Goods) Rules, 2003 , ICAO Annex 18 and ICAO

Technical Instructions. This chapter provides guidelines to Regulation and Information

Directorate to be followed for ensuring compliance of policy and DGCA requirements

while processing the request for grant of approval to operator to undertake operations

related to carriage of Dangerous Goods by air.

2. Procedure- Initial Approach

2.1 Application for approval for Carriage of Dangerous Goods by air shall be

submitted two months in advance before commencement of operation to the DGCA as

per. The supporting documents confirming compliance with requirements of The

Aircraft (Carriage of Dangerous Goods) Rules, 2003, ICAO Annex 18 and ICAO

Technical Instructions shall also be enclosed by concerned operator seeking approval.

2.2 The operator should further furnish details of the procedure, guidelines for

Carriage of Dangerous Goods by air and methodology for continued capability to

adhere to conditions laid down at the time of grant of approvals in Dangerous Goods

Manual.

2.3 The requirements and procedure for approval for Carriage of Dangerous Goods

by air have been laid down in CAR Section 11 Series ‘E’ Part I. (Appendix ‘E’)

3. Contents of the Dangerous Good Manual

Dangerous Goods Manual should include procedure and guidelines for carriage

of Dangerous Goods by air as per the ICAO Annex 18 and ICAO Technical

Instructions broadly covering the following:

(i) Dangerous Goods Carriage Policy and procedures

(ii) Operator responsibilities

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(iii) Training programme

(iv) Provisions for Passengers and crew

(v) Emergency response

(vi) Provisions for Information

(vii) Accidents/incident –reporting

(viii) Retention of records

4. Onsite Inspection

After examination of above documents and manual, if it is found satisfactory the

Onsite Inspection will be carried out by Dangerous good Inspector as per Inspection

checklist is given in CAR Section 11 Series ‘E’ Part I. (Appendix ‘E’)

4.1 The Dangerous Goods Inspector after reviewing the Dangerous Goods Manual

and onsite inspection, shall forward the findings to the Director (Regulation &

Information).

4.2 The Director (Regulation & Information) shall then inform the Operator about

deficiencies, if any to be complied with.

5. Issue of Initial Approval for Carriage of Dangerous by Air

Upon successfully clearing the deficiencies, the DRI shall then approve the

Dangerous Goods Manual of the operator and grant approval for carriage of

dangerous goods as per the Aircraft (Carriage of Dangerous Goods) Rules, 2003.

6. Continuous surveillance

Director (Regulation & Information) will ensure the compliance for process and

regulatory requirements relevant to carriage of dangerous goods during routine

surveillance and necessary follow up action depending upon nature of finding shall be

initiated in accordance with enforcement policy and procedure manual. Ongoing

monitoring for procedures of carriage of dangerous goods will be subjected to routine

audit and random inspections as per normal procedures. Any amendment to the

Dangerous Goods Manual requires DGCA Approval.

7. Record keeping

The Directorate of Regulation & Information will establish a system to maintain

records of all documents generated and received during process of evolution and

approval of Carriage of dangerous Goods.

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Chapter 13

Grant of exemptions/approvals related to Dangerous Goods

1. For grant of exemptions/approvals related to Dangerous Goods under rule 14 of

The Aircraft (Carriage of Dangerous Goods ) Rules, in instances of extreme

emergency or when forms of transport are inappropriate or when full compliance with

prescribed requirements in ICAO Technical Instructions is contrary to the Public

interest, the exemption may be granted provided that in such instances every effort is

made to achieve an overall level of safety in transport which is equivalent to the level

of safety provided in ICAO Technical Instructions . The following information must be

given in application for consideration to granting an exemption:-

(a) the reason why it is essential that the article or substance must be

carried by air;

(b) a statement why the applicant believes that the proposal(including

any safety control measures specified by the applicant ) will

achieve a level of safety equivalent to that provided by these

instructions;

(c) proposed proper shipping name , classification and UN number

with full supporting technical data;

(d) the proposed packaging;

(e) quantity to be carried;

(f) any special handling required and any special emergency

response information;

(g) name and address of shipper and consignee

(h) the airports of departure , transit and destination and the proposed

dates of transport; and

(i) details of the operator including aircraft type, flight numbers, etc.

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Telephone No. : 4622495 Telegraphi Address: Commercial : AIRCIVIL NEW DELHI Aeronautical : VIDDYAYX E Mail: [email protected] 011 24629221

GOVERNMENT OF INDIA

AERONAUTICAL INFORMATION SERVICES DIRECTOR GENERAL OF CIVIL AVIATION

OPPOSITE SAFDARJUNG AIRPORT NEW DELHI-110003

Appendix A Sl. No. 8/2010

1st December, 2010

File No.3/1/2007-AIS

5/203/2007-IR

The following circular is issued for information, guidance and compliance.

This AIC shall supercede AIC 9/2009 dated 30th October, 2009.

(Nasim Zaidi)


Requirements for grant of Operating Authorisation to Foreign Airlines under Bilateral Air Services Agreements.

1. INTRODUCTION

1.1 The bilateral Air Services Agreements between India and the foreign countries provide that each Party shall have the right to designate an airline or airlines for the purpose of operating the agreed services on the specified routes and to withdraw or alter such designations. Such designations shall be made in writing and transmitted to the other Party through diplomatic channels and shall identify whether the airline is authorised to conduct the type of air services sought to be operated.

1.2 These Agreements further provide that upon receipt of such designation and

application from the designated airline(s) of a foreign country in the form and manner prescribed for the purpose, the aeronautical authority of India (Director General of Civil Aviation) shall grant the appropriate operating authorisation provided that:

(a) substantial ownership and effective control of that airline are vested in the Party designating the airline or its nationals;

(b) the designated airline is qualified to meet the conditions prescribed under the laws and regulations normally applied to operation of international air services; and

mailto:[email protected]

-: 2 :-

(c) the Party designating the airline is maintaining and administering the standards with regard to safety and aviation security set forth in the bilateral Air Services Agreement.

1.3 In order to ensure that the provisions of the respective bilateral Air Services Agreement are complied with by the airline designated for the purpose of operation of scheduled international air services to/from India, the following requirements are laid down.

2. DESIGNATION OF AIRLINE

The airline shall be designated by the Government of the country of the airline in accordance with the bilateral Air Services Agreement concluded between the Government of that country and the Government of India. The designation shall be made through diplomatic channels, clearly mentioning the relevant provision of the Air Services Agreement and/or the Memorandum of Understanding under which the designation is made.

3. APPLICATION FOR OPERATING AUTHORISATION 3.1 After an airline has been designated in accordance with paragraph 2, it shall

make an application for grant of operating authorisation. The application shall be made by the Chief Executive Officer of the airline to the Director General of Civil Aviation (Attn. Director of Regulations and Information) at least 90 days prior to the proposed date of commencement of the air services.

3.2 The application shall contain the information as mentioned in Appendix ‘A’. 3.3 The application shall also be accompanied by the documents listed in

Appendix ‘B’. 3.4 The airline may be required to furnish any additional information or

documents, as considered necessary and appropriate.

4. GRANT OF OPERATING AUTHORISATION 4.1 In order to ascertain that the application and the accompanying documents

furnished by the airline are accurate and complete in all respects, an assessment shall be made by a committee consisting of representatives from the Directorate of Regulations and Information, Directorate of Airworthiness, Directorate of Air Safety, Directorate of Flight Standards and the Bureau of Civil Aviation Security. The Committee shall also take into consideration the latest report of ICAO USOAP of the country concerned. This process shall be coordinated by the Director of Regulations and Information who shall act as the nodal officer. The airline may be issued the operating authorisation only when it is established that it has satisfactorily met all the requirements laid down for the purpose.

-: 3 :- 4.2 While granting the operating authorisation, the Director General of Civil

Aviation may impose certain conditions and limitations, as deemed fit, so as to ensure compliance with the Indian laws, regulations and procedures relating to the operation and navigation of aircraft.

4.3 The validity of the operating authorisation shall be for a period not exceeding

five years.

4.4 During the currency of the operating authorisation, the DGCA may require the designated airline to furnish any information in support of the particulars / documents provided by the airline under paragraph 3 and any other relevant information so as to satisfy itself that the airline continues to meet all the conditions and also the requirements on the fulfillment of which the operating authorisation was granted

. 4.5 The DGCA shall have the right to carry out inspection as provided in Article 16

of the Chicago Convention and the relevant provisions of the bilateral Air Services Agreement, and may take action, as deemed fit.

Note. – The DGCA (India) has issued AIC 5/2009 dated 29th May, 2009 laying

down the procedure for carrying out surveillance of operations by a foreign operator.

5. REVOCATION/SUSPENSION OF OPERATING AUTHORISATION 5.1 The operating authorisation granted to an airline may be revoked or suspended

or certain additional conditions or limitations may be imposed in any case where:

(a) the substantial ownership and effective control of the designated airline

are not vested in the Government of the country designating the airline or its national;

(b) the designated airline has failed to comply with the Indian laws and regulations; and

(c) the standards in relation to safety or aviation security are not being properly maintained and administered by the country of the airline.

5.2 Unless immediate action is essential to prevent further non-compliance, the

operating authorisation shall be revoked or suspended only after consultations with the Government which has designated the airline.

6. RENEWAL OF OPERATING AUTHORISATION

For renewal of the operating authorisation, the designated airline shall make an application at least 90 days prior to the date of expiry, giving all the documents / information required under paragraph 3, except a copy of the letter of designation and approval of the Security Programme of the airline.

-: 4 :- 7. CODE-SHARE FLIGHTS Certain bilateral Air Services Agreements provide for operation of code-share

flights by entering into cooperative marketing arrangements with the airline(s) of the same Party, airline(s) of the other Party or airline(s) of a third country. In such cases, one of the designated airlines performs the agreed services as the operating airline while other airlines(s) operate as marketing airline(s). Both the operating as well as the marketing airline(s) are required to obtain the operating authorisation under the respective Air Services Agreements and for this purpose furnish the requisite information / documents. However, the marketing airlines(s) shall not be required to submit the documents/information with regard to the Operations Manual, details of the fleet of aircraft and approval of the Security Programme.

8. COORDINATION OF SLOTS

The designated airline shall coordinate the allocation of slots with the slot coordinator and prepare the flight schedule in the prescribed proforma in accordance with the approved slots.

9. FILING OF SCHEDULE 9.1 After the grant of the operating authorisation and the slot clearance, the

designated airline shall file the proposed flight schedule with the Directorate of Regulations and Information in the DGCA for approval. The schedule shall be filed at least 30 days prior to the commencement of the proposed air services, and shall contain information relating to the type of service and its frequency, the type of aircraft to be used and the flight timings. The flights shall be operated only after the schedule has been approved.

9.2 The proposed flight schedule shall be filed only after the operating authorisation has been granted. Any schedule filed before the grant of the operating authorisation shall not be entertained.

10. COMPLIANCE WITH BILATERAL AIR SERVICES AGREEMENT

Notwithstanding the provisions contained in the preceding paragraphs, the designated airline(s) shall at all times ensure and demonstrate continued compliance with the conditions of the operating authorisation and the provisions of the respective bilateral Air Services Agreement.

11. Coming into Force This AIC shall come into force with effect from 01st January, 2011

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Appendix ‘A' TO AIC

Details of the information to be provided alongwith the application for grant of Operation Authorisation

i) Legal name of the airline as well as the business name, if any, under which operations are proposed to be undertaken;

ii) Names and nationalities of the Board of Directors of the airline; iii) Postal address (including Telephone No., Fax No. and e-mail Id) of the

airline’s Headquarters; iv) The title and postal address (including Telephone No., Fax No. and e-mail Id)

of the airworthiness, licensing and accident investigation authorities in respect of the airline;

v) The details of fleet of aircraft along with their registration particulars,

indicating whether owned by the airline or taken on lease;

Note. – In case of operations with leased aircraft, the requirements contained in AIC 5/2008 shall be complied with.

vi) The details of the accidents/incidents during the last five years; vii) The details of the arrangements made for maintenance of aircraft while in

India; and viii) The details of the arrangements made for provision of ground handling services

at the destination / alternate airports in India.

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-: 6 :-

Appendix ‘B’ TO AIC

List of the documents to be provided alongwith the application for grant of Operating Authorisation

i) A copy of the letter of designation duly accepted by the Government of India;

ii) A copy of the instrument relating to incorporation of the airline, including the details about equity participation;

iii) A copy of the valid Air Operator Certificate or equivalent document alongwith the Operations Specifications, authorizing the airline to operate scheduled international air services, issued by the country designating the airline;

iv) A copy of the Operations Manual of the airline alongwith the approval granted by the competent authority;

v) A copy of the approval granted by the Bureau of Civil Aviation Security (India) to the Security Programme of the airline;

Note. – A detailed Security Programme shall be prepared in accordance with the provisions contained in Annex 17 to the Convention on International Civil Aviation, the ICAO Security Manual (Doc. 8973) and instructions issued by the BCAS and filed with the Commissioner of Security (Civil Aviation), Janpath Bhawan, ‘A’ Wing, 3rd Floor, Janpath, New Delhi for approval.

vi) An undertaking by the Chief Executive Officer of the airline to the effect that Indian laws, rules, regulations and requirements shall be complied with by the designated airline; and

vii) A certificate by the Chief Executive Officer to the effect that local

representative(s) of the airline is/are conversant with the Indian laws and regulations;

Note. – The certificate shall be accompanied by the attested signature of the airline’s representative(s) in India who are authorised to represent the airline before the aeronautical authorities of India.

__________

GOVERNMENT OF INDIA APPENDIX B

OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION TECHINICAL CENTRE, OPPOSITE SAFDARJUNG AIRPORT, NEW DELHI

CIVIL AVIATION REQUIREMENT SECTION 11 – SAFE TRANSPORT OF DANGEROUS GOODSSERIES ‘C’ PART I ISSUE III, 8TH JANUARY 2010 EFFECTIVE: FORTHWITH SUBJECT: Approval of Dangerous Goods Training Programme. 1. INTRODUCTION 1.1 Dangerous goods are articles or substances which are capable of posing a risk to

health, safety, property or the environment. In order to ensure safe transport of dangerous goods by air, ICAO has laid down the standards in Annex 18 and also issued the Technical Instructions for the Safe Transport of Dangerous Goods by Air. For giving effect to these provisions in India, the Aircraft (Carriage of Dangerous Goods) Rules, 2003, have been framed.

1.2 The successful application of the provisions pertaining to safe transport of dangerous

goods by air are greatly dependent on the appreciation by all individuals concerned of the risks involved and on a detailed understanding of these provisions. This can only be achieved by properly planned and maintained initial and recurrent training programmes for all persons concerned in the transport of dangerous goods.

1.3 Rule 12 of the Aircraft (Carriage of Dangerous Goods) Rules, 2003, provides that no person shall engage himself in any manner in the transport of dangerous goods unless he has undergone proper training in accordance with the Technical Instructions. For this purpose, initial and recurrent dangerous goods training programmes are required to be established and maintained by or on behalf of various agencies involved in the transport of dangerous goods by air. The dangerous goods training programmes established and maintained by or on behalf of Indian operators as also those established and maintained in India by other agencies shall be subjected to review and approval by the D.G.C.A.

1.4 This Civil Aviation Requirement (CAR) lays down the requirements and procedure for

grant of approval to the dangerous goods training programmes. 1.5 This CAR is issued under rule 13 of the Aircraft (Carriage of Dangerous Goods)

Rules, 2003. 1.6 This CAR is issued in supersession of CAR Section 3 Series ‘L’ Part III dated 12th

August 2009.

1

CIVIL AVIATION REQUIREMENTS SECTION 11 SERIES 'C' PART I 8TH JANUARY 2010

2. OBJECTIVES OF TRAINING 2.1 The primary objective of dangerous goods training is safety. A trained person

would be in a better position to appreciate the risks involved in the carriage of dangerous goods by air and deal with them in accordance with the laid down processes and procedures.

2.2 Upon successful completion of the dangerous goods training, a person shall

be able to –

(i) fully understand and differentiate between shipper’s and operator’s responsibilities;

(ii) identify all dangerous goods which are:

(a) forbidden for air transport; or (b) permitted as cargo in accordance with the Technical

Instructions; or (c) excepted from the requirements of the Technical

Instructions. (iii) identify the nine classes of dangerous goods by their principle

criteria; (iv) extract the relevant information from the List of Dangerous

Goods and apply it;

(v) comprehend and apply the packing instructions; (vi) properly mark and label a dangerous goods package and verify

that the marking or labelling requirements have been met;

(vii) complete a dangerous goods transport document and verify that the information provided thereon complies with the Technical Instructions.

(viii) using an acceptance checklist, correctly accept or reject a

shipment; (ix) comprehend and apply the separation and segregation

requirements; (x) comply with the requirements for providing the pilot-in-command

with the pertinent information on the dangerous goods on board the aircraft;

(xi) recognise and apply the appropriate State and/or Operator

variations; and

(xii) apply relevant emergency procedures.

2


3. REQUIREMENTS FOR TRAINING 3.1 There are various categories of personnel which are required to be trained in

dangerous goods regulations. The aspects of training to be covered for each category of personnel may vary depending upon the responsibilities of the person. However, personnel shall receive training in the requirements commensurate with their responsibilities. Nevertheless the dangerous goods training for each category of personnel shall include the following:-

(a) General familiarization training – which shall be aimed at providing familiarity with the general provisions;

(b) Function-specific training – which shall provide detailed training

in the requirements applicable to the function for which that person is responsible; and

(c) Safety training – which shall cover the hazards presented by

dangerous goods as well as safe handling and emergency response procedures to be followed.

3.2 An operator, depending upon its size, may have several training programmes

customized to the individual responsibilities of its staff. 3.3 Even if the operator does not carry dangerous goods as cargo, there is still a

need for dangerous goods training for both operational and ground staff dealing with cargo, passengers and their baggage. As such, the staff of operators belonging to categories 7, 8, 9, 10, 11 and 12 shall be required to be trained whether or not such operators carry dangerous goods.

3.4 Training shall be provided or verified upon employment of personnel identified

in the Technical Instructions. 3.5 Recurrent training shall take place within 24 months of the pervious training to

ensure that the knowledge is current. However, if recurrent training is completed within the final three months of validity of previous training, the period of validity shall extend from the date on which the recurrent training was completed until 24 months from the expiry date of that previous training.

4. APPLICATION FOR APPROVAL 4.1 An application for grant of approval for establishment of a Dangerous Goods

Training Programme shall be made to the DGCA (Directorate of Regulations and Information).

4.2 The application shall be accompanied by the Dangerous Goods Training

Manual and shall include, in addition to any other relevant information, the following details:-

(i) Name of the training organisation;

3


(ii) Categories of personnel to be trained (as mentioned in the Technical

Instructions). (iii) Particulars of the class-room facilities and training aids; (iv) Description of the training materials to be used to meet the training

requirements.

(v) Names, qualifications and experience of the Chief Instructor and other Instructors;

(vi) Maximum number of participants to be enrolled in a class; and (vii) The frequency at which the course is likely to be conducted;

5. DANGEROUS GOODS TRAINING MANUAL 5.1 The Dangerous Goods Training Manual shall, in addition to any other relevant

information, contain the following chapters, namely:-

(i) Introduction (ii) Indian legal regime on carriage of dangerous goods by air (iii) Categories of personnel to be trained (iv) Qualifications and experience of the instructors (v) Course Objective (vi) Course Structure/Methodology (vii) Course Contents (viii) Course Schedule (ix) Lesson Plan (x) Assignments/Exercises (xi) Model Examination Papers (xii) Course Evaluation (xiii) Specimen Certificate (xiv) Maintenance of Training Records

5.2 The terms to be used in the Manual shall be in line with those defined in the

Technical Instructions and the Aircraft (Carriage of Dangerous Goods) Rules, 2003.

5.3 A system shall be developed to review and revise the Manual so as to

incorporate the amendments, as and when issued, to the provisions of Annex 18 to the Chicago Convention, the Technical Instructions (Doc. 9284 AN/905), the Aircraft (Carriage of Dangerous Goods) Rules, 2003, and any other related document. A copy of the Manual so revised shall be submitted to the DGCA immediately for concurrence/approval.

4

CIVIL AVIATION REQUIREMENTS SECTION 11 SERIES 'C' PART I 8TH JANUARY 2010 6. DANGEROUS GOODS INSTRUCTORS 6.1 For the establishment and maintenance of a Dangerous Goods Training

Programme, there shall be a minimum of two qualified Instructors. One of the Instructors, preferably the senior most, shall be designated as the Chief Instructor.

6.2 The Dangerous Goods Instructor shall have the following minimum

qualifications:-

(i) successful completion of the dangerous goods training in Category 6, which shall be valid for at least six months from the date of application for approval; and

(ii) successful completion of the ‘Professional Skills for Dangerous Goods

Instructors’ course; OR (iii) a minimum of five years experience as an instructor.

6.3 A dangerous goods instructor should preferably have two years experience in

cargo operations including acceptance and handling of dangerous goods. 6.4 Since the instructors form an important part of the Dangerous Goods Training

Programmes, approval of DGCA shall be obtained before inducting any new instructor.

6.5 A new instructor shall conduct at least three courses under the supervision

and guidance of an already approved instructor. 6.6 A dangerous goods instructor shall conduct at least two courses within a

period of six months. In case of a longer gap, he shall be required to undergo a recurrent course in Category 6.

7. GRANT OF APPROVAL 7.1 On receipt of the duly completed application and the Dangerous Goods

Training Manual, an inspection shall be carried out by an officer of the DGCA authorised in this behalf to verify whether the training organisation is fully equipped and is competent to provide the training in accordance with the requirements specified in this CAR.

7.2 Upon being satisfied that the training organisation has the capability to

conduct the training in a proper and efficient manner in accordance with the provisions of this CAR, the Director-General or any other officer authorised in this behalf may grant approval to the Dangerous Goods Training Programme.

7.3 The validity of the approval shall be for a period not exceeding one year,

whereafter it may be renewed subject to continued compliance with the laid down requirements/conditions.

5

CIVIL AVIATION REQUIREMENTS SECTION 11 SERIES 'C' PART I 8TH JANUARY 2010 7.4 At any time, if the training organisation is not in a position to comply with the

requirements stipulated in this CAR or the conditions of approval, it shall intimate DGCA about it and suspend the training forthwith. During this period, the training organisation shall take appropriate remedial action under intimation to DGCA who may restore the approval if the action taken is found to be satisfactory.

8. DURATION OF TRAINING COURSES 8.1 The subject matter relating to transport of dangerous goods with which

various categories of personnel should be familiar is indicated in the Technical Instructions. Depending upon the scope and complexity of the topics to be covered, the duration of the training course for each category of personnel shall be so fixed as to achieve the objectives of the course.

8.2 The minimum duration of the training courses for various categories of

personnel is given below :-

(a) (i) Shippers and persons undertaking the responsibilities of shippers (Category 1).

(ii) Staff of freight forwarders

involved in processing dangerous goods (Category 3).

(iii) Operator’s and ground handling

agent’s staff accepting dangerous goods (Category 6).

40 hours for Initial Training and 20 hours for Recurrent Training.

(b) (i) Packers (Category 2).

(ii) Staff of freight forwarders involved in processing cargo, mail or stores (other than dangerous goods) (Category 4).

(iii) Staff of freight forwarders

involved in the handling, storage and loading of cargo, mail or stores (Category 5).

(iv) Operator’s and ground handling

agent’s staff accepting cargo, mail or stores (other than dangerous goods) (Category 7).

(v) Operator’s and ground handling

16 hours for Initial Training and 8 hours for Recurrent Training.

6


agent’s staff involved in the handling, storage and loading of cargo, mail or stores and baggage (Category 8).

(c) (i) Passenger-handling staff (Category 9).

(ii) Flight crew members and load planners (Category 10).

(iii) Crew Members (other than flight

crew members) (Category 11). (iv) Security staff who are involved with

the screening of passengers and their baggage and cargo, mail and stores (Category 12).

8 hours for Initial Training as well as for Recurrent Training.

8.3 A detailed Course Schedule indicating the period to be devoted for each topic

included in the course contents shall be prepared and included in the Dangerous Goods Training Manual.

9. DUTIES OF CHIEF INSTRUCTOR 9.1 The Chief Instructor shall be responsible to DGCA for the efficient conduct of

training in accordance with the scope of training and also for ensuring that standard of training is maintained and the terms and conditions of approval are observed.

9.2 In order to achieve this objective, the Chief Instructor shall ensure that:

a) appropriately qualified instructors are available in adequate number. b) the participants possess the minimum educational qualifications and

meet other requirements, if any. c) the training aids and equipment are maintained in a proper and

serviceable condition. d) each participant is provided a copy each of the latest edition of the

ICAO Technical Instructions/IATA Dangerous Goods Regulations, the Aircraft (Carriage of Dangerous Goods) Rules, 2003, the Civil Aviation

7


Requirements and any other directions issued by DGCA on the carriage of dangerous goods by air.

e) high standard of instruction and examination is maintained.

9.3 The Chief Instructor shall obtain approval of DGCA before inducting any new

instructor. 9.4 The Chief Instructor shall be responsible for setting up the question papers,

conducting the examination, checking/marking of answer sheets and issuance of certificates to the successful participants. He shall maintain a liaison with DGCA in this regard.

9.5 He shall be responsible for systematic maintenance of the training records as

required by paragraph 13 of this CAR. 9.6 The Chief Instructor shall also ensure that proper and adequate facilities are

provided to the authorised officers of DGCA for inspection of the Dangerous Goods Training Programme.

10. STANDARD OF TRAINING 10.1 The minimum educational qualifications of the participants for the dangerous

goods regulations training shall be 10+2. 10.2 The class room shall be fully equipped with modern equipments such as

computer, VCD, LCD, power point projector etc. It shall be ensured that all the facilities and teaching aids as mentioned in the Dangerous Goods Training Manual and the class room environment as demonstrated during inspection/audit, shall be maintained at all times.

10.3 Every participant shall be provided a copy of the ICAO Technical Instructions /

IATA Dangerous Goods Regulations Manual and other training material such as Emergency Response Guidance, handouts etc. for reference during the course.

10.4 Adequate number of films on dangerous goods produced by IATA or other

organisations shall be procured and the relevant portions shown to the participants during the course for clear understanding of the concepts.

10.5 Whenever any training course is planned, an intimation shall be sent to DGCA

so as to reach him at least fifteen days prior to the commencement of the course.

10.6 In order to enable the instructor to give personal attention to all the

participants, the ideal size of a dangerous goods course should be 10 to 15 participants. However, the maximum number of students shall not exceed 20 in any case.

8


10.7 Each course shall be limited to one category of personnel. However, certain categories of personnel may be clubbed depending upon the commonality of course contents for these categories as specified in the Technical Instructions.

10.8 The participants for recurrent training shall not be mixed with those for the

initial training. 10.9 Objectives shall be clearly stated at the start of each course and sufficient

exercises shall be included in the course to demonstrate achievement of these objectives.

10.10 The syllabus for each category of personnel shall include adequate coverage

of the Indian legal regime on carriage of dangerous goods by air 10.11 A minimum of 50 persons shall be trained by a training organisation every

year. 10.12 During the conduct of the training, the Dangerous Goods Training Manual

shall be followed in letter and spirit. However, any direction from the DGCA in regard to the conduct of the course shall be complied with.

11. EXAMINATION AND CERTIFICATION 11.1 At the end of a training course, each participant shall be required to

successfully pass a comprehensive written examination to test his understanding of the subject.

11.2 A participant shall have 100% attendance before he is allowed to appear in

the examination. 11.3 The examination shall be so designed as to enable the participant to

demonstrate an understanding of all the subjects covered. The difficulty level of the questions shall be such that the examination tests the ability of the participant to perform his job functions in compliance with the provisions of the Aircraft (Carriage of Dangerous Goods) Rule, 2003 and the Technical Instructions.

11.4 A participant shall be required to secure 80% marks to pass the examination. 11.5 The participants who successfully complete the course shall be issued a

certificate to this effect. 11.6 Those who fail to secure 80% marks in the examination may be allowed to

reappear in the test for the next batch within a period of three months of the training.

11.7 A report on the conduct of the training course indicating the marks obtained

by each participant shall be submitted to the DGCA within seven days of the date of examination.

9

CIVIL AVIATION REQUIREMENTS SECTION 11 THSERIES 'C' PART I 8 JANUARY 2010

12. RENEWAL OF THE APPROVAL 12.1 A request for renewal of the approval of the Dangerous Goods Training

Programme shall be made to DGCA at least 30 days prior to expiry of the approval.

12.2 An internal audit report confirming that the training organisation maintains the

required capability and meets the requirements of this CAR shall also be submitted along with the request for approval.

12.3 On receipt of the request, an audit of the training organisation shall be carried

out by an officer of the DGCA authorised in this behalf. On being satisfied that the training is being conducted in a proper and efficient manner and the requirements specified in this CAR as well as the conditions of approval are being complied with, the approval may be renewed for a period not exceeding one year.

13. TRAINING RECORDS 13.1 The following records shall be preserved for a minimum period of three years

from the date of the completion of the most recent training:-

(i) a copy of the registration form duly filled in by the participants; (ii) a description or reference of the training materials used to meet the

training requirements; (iii) a copy of the Question paper / Answer sheet of each participant; (iv) a copy of the course evaluation form completed by the participants; and (v) a copy of the certificates issued to the successful participants.

13.2 The following records shall be maintained for a minimum period of five years

from the date of completion of the most recent training:-

(i) the name of the participant; (ii) the category in which training conducted, indicating whether initial or

recurrent; (iii) the commencement and conclusion dates of the course; and

(iv) the result of the examination conducted at the end of the course.

13.3 The records shall be made available upon request to an authorised officer of

the DGCA for inspection.

(Dr. Nasim Zaidi)


10

To APPENDIX C The Director General of Civil Aviation DGCA Complex, Opposite Safdarjung Airport New Delhi – 110 003 Subject:- Carriage of Dangerous Goods by Air from/to/over India. Dear Sir,

It is requested that your kind permission may kindly be granted as per the following particulars: 1. Name and full address :

of the Consignor 2. Name and full address :

of the Consignee: 3. Place of Embarkation :

(Name of the airport) 4. Place of Disembarkation :

(Name of the airport) 5. Particulars of the article :

(a) Name of the Article : (b) U.N. Number : (c) Quantity (Net Weight) : (d) No. of packages : (e) Net weight per package :

6. Name of the Airline and type of

aircraft by which the goods will be carried (only in case of explosives, arms and ammunition)

Yours faithfully,

Name: ______________

Address: ____________________

____________________

____________________

Place: ___________ Date: ___________ Note:-

(i) In case of carriage of arms and cartridges, please enclose a photocopy of the valid Arms Possession Licence/Arms Dealers licence.

(ii) Action is taken normally on original application and not on fax. (iii) For security reasons, permit is sent by mail and will not be ordinarily faxed or

given by hand. Therefore, about 15 days time should be given by the applicant.

APPENDIX D

APPLICATION FOR GRANT OF PERMISSION FOR AERIAL PHOTOGRAPHY/REMOTESENSING SURVEY

(To be submitted in seven copies) To The Director General of Civil Aviation, DGCA Complex, Opposite Safdarjung Airport, New Delhi – 110003. Subject:- Application for grant of permission for Aerial Photography /

Remote Sensing Survey. Dear Sir, It is requested that your kind permission may kindly be granted as per the following particulars:- 1. Name and Detail of the company/agency

seeking permission for aerial photography/Remote Sensing Survey with its registered office address.

2 Detail of the person(s)/company

who is to take photographs/aerial survey on behalf of the agency at para 1 above.

(a) Name (Expanding Initials)

(b) Father’s Name

(c) Date and Place of Birth

(d) Present Address

(e) Permanent Address

(f) Nationality (if foreigners, Information in Sr. No. (g) & (h) may also be provided)

(g) Passport No., Date of Issue & Issuing Authority

(h) Visa particulars including type, No., date, validity & issuing office

3. (a) Purpose of aerial photography/aerial survey

(b) Objects to be photographed with the exact location with latitude / longitude (a copy of map scale 1:250,000 or a tracing of the same scale to be attached).

(c) Scale of photography (d) Focal length of camera

(e) Height of the flight

(f) Format size (g) Type of camera/sensor being used

(h) Type of Data

4. Proposed date when aerial photography/aerial survey is to be undertaken

5. Description of Aircraft, along with the name and

address of the pilot and of the owner of the aircraft (If pilots / owners are foreigner, the information in serial No. 2 (g) and (h) be also provided).

6. Name of the aerodrome of take off 7. In case of the task is to be carried out for State/Central Government, a copy of authority from the concerned Government may be attached. 8. If permission is granted I/we undertake to comply with the flowing conditions and any other conditions as prescribed:-

(i) The photography/remote sensing survey will be confined to the exact area as applied and cleared by the Ministry of Defence.

(ii) No photography/survey will be undertaken in the area so specified by the Ministry of Defence.

(iii) The exact date and time of actual photography/remote sensing survey will be intimated to Air Hqrs. (Directorate of Intelligence) at least two weeks in advance to enable them to detail a Security Officer.

(iv) The aircraft/helicopter used for aerial photography/remote sensing will have seating capacity for Security Officer apart from pilot and photographer.

(v) The Security Officer of the Ministry of Defence will accompany the flight undertaken for aerial photography, if considered necessary. The security officer when deputed will initial each film/digital media taken for aerial photography. His decision with regard to all photographic matters shall be final and binding.

(vi) We shall take out an insurance policy for Rs. 20,00,000/- (Rupees twenty lakhs only) in favour of the security officer and assign it to the President of India to indemnify the Govt. of India from any charges on account of non-effective benefits admissible to the Security officer and/or his family in the event of any mishap to the aircraft.

(vii) No defence installations will be photographed/over flown unless specifically cleared by the Ministry of Defence.

(viii) Air Hqrs. (Directorate of Intelligence) will be intimated on completion of photo/survey task and for detailing another Security Officer to check the cover plots/photo products/digital data as required.

(ix) In cases where it is not considered necessary to depute security officer by the Ministry of Defence, the exposed film will be processed and plotted but not issued for use till Security vetted by a representative of the Air Hqrs. (Directorate of Intelligence).

(x) In case so specified by the Ministry of Defence in their clearance letter, the film/digital image after exposure will be processed in the presence of Air Force representative designated who will vet them from security angle before releasing them.

(xi) Government will not be liable for any loss or damages of films/digital data while in their custody.

(xii) Travelling allowance/daily allowance in respect of the Security Officer/Joint Inspection Team (specified by MOD on case to case basis) as admissible under the existing rules will be paid by us.

(xiii) Where exposed films/digital data have to be conveyed outside India because facilities to develop/process them do not exist in the country, Ministry of Defence will be informed of this fact at the initial stage of application by us and we undertake to abide by the conditions/arrangements laid down/suggested by the Ministry of Defence.

Signature of the applicant

Dated : …………………

1

APPENDIX E

GOVERNMENT OF INDIA OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION

TECHINICAL CENTRE, OPPOSITE SAFDARJUNG AIRPORT, NEW DELHI

CIVIL AVIATION REQUIREMENT SECTION 11 – SAFE TRANSPORT OF DANGEROUS GOODS SERIES E PART I ISSUE I, 02ND AUGUST 2017 EFFECTIVE: FORTHWITH

F. No. 09/12/2009-IR

Subject: Grant of Approval to Carry Dangerous Goods by Air.

1. INTRODUCTION

1.1 Dangerous goods are articles or substances which are capable of posing a risk to health, safety, property or the environment. In order to ensure safe transport of dangerous goods by air, ICAO has laid down the standards in Annex 18 and also issued Technical Instructions for the Safe Transport of Dangerous Goods by Air. For giving effect to these provisions in India, the Aircraft (Carriage of Dangerous Goods) Rules, 2003, have been framed.

1.2 Rule 3 of the Aircraft (Carriage of Dangerous Goods) Rules, 2003, provides that

“(1) no operator shall engage in the carriage of dangerous goods unless it has been certified by the aeronautical authority of the State of the operator to carry the dangerous goods”.

(2) No operator shall carry and no person shall cause or permit to be carried in any aircraft to, from, within or over India or deliver or cause to be delivered for loading on such aircraft any dangerous goods, except in accordance with and subject to the requirements specified in the Technical Instructions”.

1.3 This Civil Aviation Requirement (CAR) lays down the requirements and procedure for grant of approval to an operator to carry dangerous goods by air.

CIVIL AVIATION REQUIREMENTS SECTION 11 SERIES E PART I 2ND AUGUST 2017

1

1.5 This CAR is issued under rule 133A of the Aircraft Rules, 1937. 2. APPLICABILITY

2.1 This CAR is applicable to all air operator seeking approval to carry dangerous goods by air to/from/within India. 3. APPLICATION FOR APPROVAL 3.1 The applicant shall apply as per proforma given at Appendix ‘A’ along with a draft Dangerous Goods manual and Appendix ‘B’ (duly completed) at least two months in advance to enable the acceptance of Dangerous Goods manual by DGCA and inspection before the approval issued by DGCA. 3.2 The application alongwith draft Dangerous Goods Manual shall be sent to: Director General of Civil Aviation Opposite Safdarjung Airport, Aurbindo Marg New Delhi-110003 Kind Attn: Director (Regulation & Information) 3.3 The operator shall appoint a designated person responsible for ensuring compliance of regulatory requirements and procedures as contained in the Company’s Dangerous Goods manual. He shall be responsible for ensuring that the manual is kept updated and changes there to are made with acceptance of DGCA. 3.4 Dangerous Good Manual Dangerous Goods Manual shall include procedures and guidelines for carriage of Dangerous Goods by air (as per the ICAO Annex 18 and ICAO Technical Instructions) broadly covering the following:

(i) Dangerous Goods Carriage Policy and Procedures (ii) Operator responsibilities (iii) Training Programme (iv) Provisions for Passengers and crew (v) Emergency response (vi) Provisions for Information (vii) Accidents/incident –reporting (viii) Retention of records

Note I: The Dangerous Goods Manual should address all items as given in Appendix ‘B’ (as applicable) to this CAR. Note II: Relevant provisions of CAR Section 8 Series ‘O’ Part II shall be complied with and included in Dangerous Goods Manual.


2

4. Based on review of application, acceptance of Dangerous Goods manual and satisfactory inspection(s) of facilities, DGCA may grant approval to the applicant to carry Dangerous Goods by air.

5. DGCA may withdraw the approval, if at any point of time, the DGCA finds that

the operator did not adhere to the requirements and procedures in respect of Carriage of Dangerous Goods by air.

(B.S. Bhullar) Director General of Civil Aviation


3

APPENDIX - A

APPLICATION FORMAT FOR SEEKING APPROVAL

FOR CARRIAGE OF DANGEROUS GOODS

1. Details of Applicant

1.1 Name of Applicant/ Organization

1.2 Address

1.3 Nationality

1.4 Mobile No

1.5 Email address

2. Name of Nodal Person & Contact details

3. Draft Dangerous Goods Manual

4. Any other relevant Information

5. I hereby certify that the foregoing information is correct in every respect and

no relevant information has been withheld.

SIGNATURE OF APPLICANT

DATE…………………………………….. NAME…………………..…………………………..

(in capital letters)

POSITION HELD………………………………………

(with official seal)


4

Checklist For The Grant of Approval For

The Carriage of Dangerous Goods By Air

Name of the Operator

Station/Location

Type of Operator

Passenger Cargo Passenger and Cargo

APPENDIX B


5

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF

To be Provided/Filled

by the applicant

For Official Use Only

DGR Operational

Manual Reference

YES NO N/A Sat/ Un-Sat

1 Established procedures for handling of dangerous goods and has assigned a designated a person Check: Operators relevant manuals Verify use and adequacy of the procedures and checklists

1.2 7.1

2 The Dangerous Goods Regulations Training of the Operator has been approved by DGCA Check: Validity of the approval

1.4.1 Aircraft Rules

1.5.1

3 If the operator avails the services of a third party for providing Dangerous Goods Regulations Training such training programme is approved by DGCA. Check: Validity of the grant of approval to third party for conducting Dangerous Goods Training

1.4.1 Aircraft Rules

1.5.1

4 System of maintaining applicable Standard Operating Procedures and current Manuals based on the current Edition of ICAO TI/IATA DGR Manual related to carriage of dangerous goods in the areas where dangerous goods are handled Check: Current edition of Technical Instructions or IATA DGR or

7.4.2

1.1.2


6

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


Equivalent DGOM containing all ICAO TI/IATA references Operator’s Manuals on Cargo Operations/Flight Operations/Cabin Crew SEP/ Passenger Services Whether Cargo and Other Operations Staff have been provided with the information

5 If the Operator is availing the services of handling agents, the Operator has a system of providing all information related to carriage of dangerous goods to the handling agents Check : Manuals and other Instructions have been provided

7.4.2

6 Established a system of maintaining training records that meets the requirements of the Regulations Check: Training Manual for requirements regarding maintenance of training records

1.4.1 Table

1.4 1.4.2.4

7.4.10

1.5.5

7 Established appropriate Emergency Management System required to meet any emergencies arising during ground operations (spill or leak of dangerous goods etc.,) Check: Relevant documentation e.g. emergency drill chart etc. Check physical availability of arrangements

7.4.8

9.5.1.2


7

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


8 Ground Emergency Drill Information is adequately displayed in all areas where dangerous goods are handled Check : Onsite review of Physical availability of Drill information

7.4.8 9.5.1.2

9 System for appropriate spill cleaning as a part of ground operations management Check: Documentation

9.4.1

10 System of providing Emergency Response Information on board the aircraft Check

The availability of information

7.4.9 9.5.1.3

11 Established system of reporting incidents/accidents related to carriage of dangerous goods including undeclared/ mis-declared dangerous goods Check:

Documentation that details the procedures

Verify the arrangements if the operator engages the services of handling agents

7.4.4

7.4.5

9.6.1

9.6.2

12 System of immediately notifying DGCA about the aircraft incident/accident arising due to dangerous goods on-board an aircraft

7.4.6 9.6.4

13 System of maintaining records related to Carriage of Dangerous Goods for the minimum period of

7.4.11 9.8


8

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


three months Check :

Onsite review

14 An appropriate disposal system for unclaimed and or undelivered dangerous goods Check :

Documentation that details procedures

Documentation that confirms the compliance

7.3.1 9.3.6.3

15 The Operator ensure to comply with the regulations for transportation of Company Material (COMAT) that contain. Check:

Documentation that confirms compliance

1.4 (Notes)

16 The Operator has deployed appropriately trained personnel for acceptance of dangerous goods. Check: Compare the training record to confirm that appropriately trained personnel are available at all times, when dangerous goods are handled.

1.4.1 Table

1-4

1.5.A 9.1.1.1

17 In the cargo acceptance area, appropriate placards providing information about dangerous goods are made available. Check:

Physical availability Pictorial information in

addition to written information

7.4.8 9.5.3


9

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


19 Established a Dangerous Goods acceptance Checklist, confirm that the checklist covers all areas of acceptance procedures as is otherwise detailed in IATA Checklist Check :

Provide a specimen

7.1.3 9.1.3

20 The dangerous goods acceptance personnel have easy and ready access to current edition of the reference materials for handling of dangerous goods. Check:

Technical Instructions and or IATA DGR or Equivalent Document

Operator’s Cargo Operations Manual/ DG Manual

1.2.3 Sec-11 Series-E Part-I

21 The Operator has a system of maintaining records of shipments that have been rejected on the basis of dangerous goods acceptance checklist. Check:

Documentation of procedures

Physical evidences to conform compliance

Sec-11 Series-E Part-I

22 A system of ensuring that the dangerous goods packages that were opened by customs and or other regulatory/law enforcement authorities are repacked by appropriately trained and qualified personnel Check:

Documentation for Procedures Physical arrangements

1.2.10

23 System for storage of dangerous 7.2.1 9.2


10

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


goods in the warehouse. Check:

Placarded to show that the place is designated for storage of dangerous goods;

Easy accessibility to fire tenders;

9.3.2

24

Availability of required firefighting equipment’s and Compatibility Chart is prominently displayed to facilitate proper storage

“NO SMOKING” signage is prominently displayed;

First-Aid box is available in the warehouse;

First-Aid and Emergency Information is prominently displayed.

7-2

9.3.A

25 System for storage of radioactive material(if applicable) Check:

That it is not located in highly populated operational areas;

Appropriate placards that indicate that the place is designated for storage of radioactive material and confirm that the placards contain Trefoil Symbol

7.2.9 10.9.2.1

10.9.2.1.2

10.9.2.1.3

26 A system of carrying out inspection of packages containing dangerous goods before preparing the goods for dispatch arrange for removal such packages.

Check: Documentation of the

procedures

7.2.4 7.2.5

9.4

27 A system of providing special Unit 7.2.4 9.3.8


11

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


Load Devices (ULD) identification tags for ULDs that containing dangerous goods(if applicable) Check :

Documentation of the procedures

Physical availability of ULD tags that meets the requirements

Observe whether the Staff responsible could prepare the tag correctly

7.2.8

28 A system of replacing the missing hazard and handling labels before the goods are dispatched. Check:


Physical availability of hazard and handling labels that meets the requirements

7.2.4 7.2.7

9.3.7

29 A system of inspecting the packages, ULDs containing dangerous goods prior to loading on to an aircraft and to ensure that such packages are not loaded onto an aircraft Check


7.3.1 7.3.2

9.3.6

30 A system of inspecting the loading, segregation and inspection for damage or leakage of packages containing dangerous goods. Check:


7.3.1 2.2.1 Table

7-2

9.3.2 Table 9.3.A 9.4.1


12

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


31 A system to prevent acceptance of dangerous goods for transport by air unless they are accompanied by a completed dangerous goods documents and inspection of marking, labeling, package, overpack or freight container in accordance with the acceptance procedure contained in Technical Instructions/IATA DGR manual Check:

Documentation of procedure

5.3.1 6.2.1

7.1

32 Where leakage or spill is found in the cargo compartments, the Operator has a system of ensuring that the subject aircraft is not deployed unless the spill and clean operation has been carried out Check:


7.3.2 9.4.1

33 System of carriage of maximum quantities of carbon-dioxide, solid that can be loaded in a cargo compartment Check:

Documentation of the permitted quantities

Quantity limits for different types/versions of aircraft operated by the operator

Quantity limits permitted when dry ice is used as refrigerant material for food items that are carried in the service galley area in the main cabin

7.4.2

7.4.3


13

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


34 Maximum Transport Index of radioactive material that can be carried in an aircraft(if applicable) Check:

Documentation of the permitted quantities

7.4.2

35 Operator has established maximum quantities of dangerous goods (other than for radioactive material and carbon-dioxide, solid) that can be loaded in a cargo compartment/ aircraft, such information is easily accessible to the personnel who are involved in loading of such goods.(if applicable) Check:


7.2.9 9.5.2

36 A system to secure packages containing dangerous goods Check:


Operator holds required securing material that are easily available for the personnel responsible for securing of goods

Verify by observation (if possible) correct loading of dangerous goods

7.2.4.2 9.3.5

37 In case of ‘COMBI’ aircraft and where the mail deck cargo hold is not at least of Class B, the Operator has established system and procedures based on exceptions or approvals or prohibitions and the such procedures have been made available to all personnel including

7.2.1


14

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


handling agents(if applicable)

38 For operators having all cargo aircraft operation, the Operator has a system of providing access facilities to the flight crew members when packages bearing ‘Cargo Aircraft Only’ label that need to be loaded in accessible compartment/positions(if applicable) Check:


7.2.4.1 9.3.4

39 System of providing Notice to the Pilot- in- Command detailing information related to dangerous goods that were placed on board Check:


NOTOC contains all information required and detailed in Technical Instructions

Retention policy of NOTOC

7.4.1

9.5

40 System of ensuring that the information provided in the NOTOC is available on ground at points of departure and scheduled arrival for duration of flight Check:


Check the accessibility

7.4.1 7.4.1.5

9.5

41 The Operator has a system of notification by pilot-in-command to air traffic services in the event of an in-flight emergency Check

The Documentation for procedures

7.4.3 9.5.1.3


15

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


42 System of providing information to passengers about dangerous goods that are not permitted in passenger’s baggage Check:

Documentation for procedures;

Placards are available at the check-in area

7.5.1

8.1.1

9.5.2

2.3.A

43 System for dealing with and reporting of passengers with dangerous goods that are not permitted (including liaison with security staff) Check The inter and intra arrangements between various related agencies and verify the adequacy of such arrangements

7.4.5 2.3

44 Appropriately trained personnel for passenger and their baggage acceptance process Check:

Training records and duty roster

Validity of the certification

1.4.1 Table

1-4

1.4.2.2

1.5 1.5.A

1.5.0.3

45 System of seeking confirmation from the passengers that their baggage does not contain dangerous goods that are not permitted in passenger baggage Check:


Observe check-in process

7.5.2.2 9.5.2

46 Systems and procedures for acceptance and loading of medical

8.1.1 Table

2.3 2.3.A


16

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


aid for a patient including provision of information to the handling staff. Check:

Documentation of the procedures and also check with staff

8-1

47 Wheel chairs that are powered with spillable batteries, the Operator has a system of ensuring that such batteries are packed meeting the regulations. Check:

Documentation of policies related to acceptance of wheel chairs

8.1.1 Table

8-1

2.3 2.3.A 9.3.14

48 System of ensuring that such wheel chairs powered with sailable batteries are loaded and stowed as laid down in the Regulations Check

Documentation of the processes

Notification to the Pilot-in-Command

Check with staff responsible

8.1.1 Table

8-1

2.3 2.3.A 9.3.14

49 Systems to provide approval for such dangerous goods in passenger baggage that need Operator’s approval as detailed in the Regulations (E.g Dry ice in checked baggage, oxygen for medical use etc.,) Check:


8.1.1 Table

8-1

2.3 2.3.A

50 The Operator deploys appropriately trained personnel as Load Planners Check:

Compare training records and duty roster

1.4.1 Table

1-4

1.5 1.5.A


17

SR. NO

ISSUE

ICAO TI REF

IATA DGR REF


by the applicant


DGR Operational

Manual Reference


Validation of the certification

1.4.2.2 1.5.0.3

51 The Operator deploys appropriately trained personnel for screening passengers baggage and their baggage(if applicable) Check:



1.4.1 Table

1-4

1.4.2.2

1.5 1.5.A

1.5.0.3

52 Appropriately trained personnel for loading/unloading operations Check: Compare training records and duty roster Validation of the certification

1.4.1 Table

1.4

1.4.2.2

1.5 1.5.A

1.5.0.3

53 Flight Crew have been appropriately trained on dangerous goods Check:


1.4.1 Table

1.4

1.4.2.2

1.5 1.5.A

1.5.0.3

54 The Cabin Crew have been appropriately trained on dangerous goods Check:


1.4.1 Table

1.4

1.4.2.2

1.5 1.5.A

1.5.0.3

55 System of meeting awareness requirements by maintenance staff in respect of replacements or unserviceable items. Check


1.2.2.2 1.2.2.3


18


19

DETAILS OF UN-SATISFACTORY POINTS

Listed Sr. No in the Checklist

Details of non-conformity Target Date for correction

+


20

Additional Observations (if any)

Date of Inspection

Name of Inspector

Principal Operator/ Personnel associated during the inspection

Name & Signature of the Dangerous Goods Inspector

Name & Signature of the Person responsible for Dangerous Goods Organization Representative

Signature of the Director of Regulation and Information

Documents

PROCEDURE MANUAL - Directorate General of Civil Aviationdgca.nic.in/manuals/Procedure Manual for Regulation and Information... · government of india office of the director general