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PROCEEDINGS JOURNAL OF EDUCATION, PSYCHOLOGY AND SOCIAL SCIENCE RESEARCH

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Online Reservation and Monitoring System for Tarlac College of Agriculture Dormitories

Abstract

Keywords: ICT, On-Line Information System, Information Engineering, Iterative Prototyping, Rapid Application Development Authors’ Information: Corresponding Author: Ruben A. Parazo E-mail address: [email protected] Institution: Tarlac College of Agriculture Contact numbers: Paper Reference Number: FE03WF095O

DOI: 10.21016/FE03WF095O Citation: Parazo, R.A. (2016) Online Reservation and Monitoring System for Tarlac College of Agriculture Dormitories. Proceedings Journal of Education, Psychology and Social Science Research. Vol03:Iss02:Pg132. DOI: 10.21016/FE03WF095O Copyright: © 2016 Parazo, R.A. This work is licensed under a Creative Commons Attribution-Noncommercial 4.0 International License.

This study on the development and validation of Online Reservation and Monitoring System for Tarlac College of Agriculture Dormitories was undertaken to develop a system that would ease and improve the record keeping system and establish a communication between parents, dwellers and dorm managers without personal contact with each other. The Rapid Application Development with Iterative Prototyping was used as bases for the development of the software. Free and Open Source Softwares was used as a tool in the development of the system because of its economical contribution to the beneficiaries. The descriptive survey method of research was used in this study. A questionnaire-checklist was used as an instrument in gathering data needed from IT experts, including the dormitory staff, dwellers and parents of the occupants in evaluating the system's reliability and user friendliness. Five Information Technology Experts of their renowned expertise in system development judged the Online Reservation and Monitoring System for Tarlac College of Agriculture Dormitories. Their comments and suggestions were consolidated and analyzed for the future improvement of the system.

Ruben A. Parazo

Paper Reference Number: FE03WF095O


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Introduction In 2014, propelled by the thrust in providing high quality of education, TCA has enticed a total of 4,934 officially enrolled students from the secondary, tertiary and advanced academic programs of the College which is 18% higher as compared to last year 4,184 (TCA Profile 2014, 20014). Eleven percent (11%) of the total population are opted to stay in the College Dormitory for their convenience in attending their classes due to cheap cost. The figure is not yet included those Students who are chosen to stay in the nearby boarding houses and dormitories. Catering for the safety and conveniences of dwellers in the TCA Dormitories is a common concern of stakeholders. Therefore, providing a means to monitor the occupants during their stint in the TCA Dormitories is a welcome development. In the Tarlac College of Agriculture, dormitories were established to reduce the traveling time of students in attending their classes especially to those who are far afar and to provide students with a safe and comfortable place to live in the campus. Likewise, school authorities formulated rules and regulations to ensure the protection and safety of every individual in the dormitory, these include the monitoring of the occupants whereabouts. Thus this system, that provides inquiry about transactions in the dormitory, for the parents, dorm managers and students alike. Alternative to the existing process, the stakeholders may opt to get information about their queries by visiting the college’s on-line system, that can assist the users at anytime and any place. It also provides hints to the parents/guardians regarding the whereabouts of their children while they are away from their home. Information technology generates fundamental changes in the nature and application of technology in business.(Brynjolfsson, E., & Hitt, L. M., 2000). Information Communication Technologies (ICT’s) can provide powerful strategic and tactical tools for organization which when properly applied and used, could bring great advantages in promoting and strengthening their competitiveness (Manzari, 2008). ICT can be defined as technologies that enable recording, processing, retrieving and the transmission of information or data (Apulu, I., & Latham, A., 2011). The internet is an ICT technology that is prominent when it comes to communication and advertisement, because it transmits information in just a split second of time.( Smith, C. B., 1997). Apparently, with the use of internet, we are certainly updated from the new technology that are being released and searched in

the internet about the current developments, issues and its features (Gallaugher, P. A. J. M., 1997). Another example of an ICT technology is n On-line Information System, which accepts input directly from the area where it is created. It is also a system in which the output, or results of computation, is returned directly to where they are required (Yourdon, E. 1972). Objectives The main objective of this study is to develop an On-line Reservation and Monitoring System for Tarlac College of Agriculture dormitories for disseminating information to parents/guardians of incoming clients, dorm managers and those who need information about the dormitory in a fast, accurate and convenient way. Specifically it aimed the following: 1. To develop an Online Reservation and Monitoring system for Tarlac College of Agriculture dormitories with the following functionalities:

1.1. facilitate the dissemination of information to all those who need information about the TCA dormitories; 1.2. monitor the log-in/log-out and the supposed destination of students/occupants by their parents and dorm manager with the use of PC with internet connection; 1.3. post meetings and announcements using the dorm manager’s account and this will be available on-line to all concerned; 1.4. report generation of the log-in/log-out of occupants.

2. To evaluate the On-line Reservation and Monitoring system for Tarlac College of Agriculture dormitories by:

2.1. IT Experts in terms of;

2.1.1. functionality 2.1.2. database design 2.1.3. system design 2.1.4. system security

2.2. Users in terms of; 2.2.1. ease of use 2.2.2. consistency

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Methodology This study adapted the research and development project (Rogers, M. ,1998), because of a need to design and develop a better and modern solution for the development of the system. Rapid Application Development (Martin, J., 1991) software engineering paradigm would be implemented as guide in developing the system that would improve the daily operation of the TCA Dormitory. This RAD using Iterative prototyping (Maner, W. 1997) is a software development methodology, which involves iterative development and the construction of prototypes. It is a merger of various structured techniques, especially the data driven information engineering with prototyping techniques to accelerate software systems development. The iterative development means a project or system will be developed into functional versions, for each version to be developed, will be analyzed together with the client in order to meet requirements until the software fully meet the client needs (Qveflander, N., 2010). The process is repeated until all functionality has been developed. The cycle provides the user an opportunity to provide feedback, refine requirements, and view progress via focus group session meetings. According to Martin (1991), the Joint Application Development JAD) session would be done in consortium with the schools stakeholders to define the scope, concept and requirement of the system. This stage also serves as the planning stage because it tackles the identification of the system requirements, gathering of data on designing the system and its environment. (Gediga, G., Hamborg, K. C., and Düntsch, I. 1999), said that the group discussion technique seems to be a useful tool to identify the weak points of a software. After the development process the succeeding activity is the evaluation of the system by IT experts including stakeholders. Any suggestion of the IT experts shall be noted. Software Used In The Development Of The System Free and open source software (Lerner, J., & Tirole, J., 2002), was used as a tool in the development of the system because of its economical contribution and beneficial to the Tarlac College of Agriculture.

Figure 1: Rapid Application Development Using Iterative Prototyping

Scales Used In The System Evaluation In the evaluation of the system, the following scale was used in the questionnaire. Units of Indexes Description

5 Excellent 4 Very Satisfactory 3 Satisfactory 2 Fair 1 Poor

In the analysis and interpretation of the consolidated data, the average weighted mean will be calculated and the Likert Scale (Allen, I. E., & Seaman, C. A., 2007) range was used in the descriptive interpretation of the responses of the end users. Mean Scale Range Descriptive Rating 4.21 - 5.0 Excellent 3.41 - 4.20 Very Satisfactory 2.61 - 3.40 Satisfactory 1.81 - 2.60 Fair 1.00 - 1.80 Poor

Determining The Number Of Respondent For Users To determine the number of evaluators, The Slovin’s formula (Ramos, E. G., 2009) was used.

FOCUSGROUPDISCUSSIONS

Developer’sConception

Divergence Customer’sConception

ScopeConceptRequirement

ChangesFeaturesFunctions

Specifications

ChangesDefectsPerformance

TotalPackage

JADSESSION Version1

Version3

VersionN-1

VersionN

Version2

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Slovin's formula n = N / (1+Ne2)

whereas: n = no. of samples N = total population e = error margin / margin of error

Respondents In The System Evaluation Five Information Technology experts of renowned expertise in system development (Karoulis, A., & Pombortsis, A., 2003; Nielsen, J., 1994) evaluated the Online Reservation and Monitoring system. The staff, occupants and parents also evaluated the system’s reliability and user friendliness. Their comments and suggestions were consolidated for the future improvement of the system. Results And Discussion Results of the Evaluation The result of evaluation by IT experts came up with the composite mean of 4.60 for the Functionality of the Barcode Reader; 4.97 for Module Functionalities; 4.90 for Database Design; 4.80 for System Security and 4.80 for System Design. As a result, the overall evaluation of IT experts was excellent. On the Occupants evaluation the system was excellent with a grand mean of 4.39. For parents/guardians of dwellers, dorm managers and dorm manager assistants was likewise excellent with a composite grand mean of 4.63. The computed grand mean was 4.51 interpreted as the system is excellent. The System The developed system was implemented using the existing facility provided by the school making information accessible to anyone via the internet. With the end users’ logging in to the system, dynamic information is being displayed on the computer screen.

System interfaces

Figure 2. Main screen

Figure 3. Rules and Regulations screen Figure 2. shows the main page of the system which contains information about the facilities and equipment of the dorm Figure 3. illustrates the Rules and Regulations of the dormitories

Figure 4. Dorm Manager Screen

Figure 5. Sample report

Figure 4. displays the interface for dorm managers which different criteria to search the log-in and log-out of students that will serve as guide to monitor the

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whereabouts of students. Figure 5. the sample report generated by the system regarding the time-in and time-out together with the suppose destination of students for Men’s Dormitory.

Figure 6. Sample Report

Figure 6. example report generated by the system regarding the time-in and time-out together with the suppose destination of students for Ladies Dormitory. Conclusions The IT experts and end users alike, evaluated the system as excellent, the result implies that the system is effective based on the stakeholders requirements. Utilization of the system significantly improved the operation of the TCA dormitories in terms of consistency, as a result of the evaluation by the end users. Similarly, the timely dissemination of information and the monitoring process needed by stakeholders that is needed for decisive plans and actions was considerably achieved. Recommendations Based on the results, it is recommended that similar Institutions may adopt the system to efficiently and effectively manage the dormitory day to day operations and possibly increase customer satisfaction. The integration of a module to monitor the monthly dues for monthly rental and payment for utilities of occupants may also be considered. To further improve the integrity and security of data for the students log-in and log-out, the use of biometrics is highly endorsed. The prioritization of reservation, especially for student occupants who come from distant places may also be considered.

Figure 7. Process of Reservation using the system

Figure 8. Log in Log out Monitoring

References Allen, I. E., & Seaman, C. A. (2007). Likert scales and

data analyses. Quality Progress, 40(7), 64. Apulu, I., & Latham, A. (2011). An evaluation of the

impact of Information and Communication Technologies: Two case study examples. International Business Research, 4(3), 3.

Brynjolfsson, E., & Hitt, L. M. (2000). Beyond

computation: Information technology, organizational transformation and business performance. The Journal of Economic Perspectives, 14(4), 23-48.

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Gallaugher, P. A. J. M. (1997). Factors affecting the adoption of an Internet-based sales presence for small businesses. The Information Society, 13(1), 55-74.

Gediga, G., Hamborg, K. C., & Düntsch, I. (1999). The

IsoMetrics usability inventory: an operationalization of ISO 9241-10 supporting summative and formative evaluation of software systems. Behaviour & Information Technology, 18(3), 151-164.

Karoulis, A., & Pombortsis, A. (2003). Heuristic

evaluation of web-based ODL programs. Usability evaluation of online learning programs, 88-109.

Lerner, J., & Tirole, J. (2002). Some simple

economics of open source. The journal of industrial economics, 50(2), 197-234.

Manzari, M. (2008). Intention to use internet

reservation systems by Iranian airline passengers (Doctoral dissertation, Master thesis, Lulea University of Technology Tarbiat Modares University of Faculty of Engineering).

Maner, W. (1997). Rapid Application Development

Using Iterative Prototyping. Martin, J. (1991). Rapid application development (Vol.

8). New York: Macmillan. Nielsen, J. (1994). Heuristic evaluation. Usability

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usingHTML5 Web Sockets. Ramos, E. G. (2009 An Evaluation of the University of

Rizal System Morong’s (URSM) Rogers, M. (1998). The definition and measurement of

innovation (pp. 1-27). Parkville, VIC: Melbourne Institute of Applied Economic and Social Research.

Smith, C. B. (1997). Casting the net: Surveying an

Internet population. Journal of Computer‐Mediated Communication, 3(1), 0-0.

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PROCEEDINGS JOURNAL OF EDUCATION, PSYCHOLOGY AND SOCIAL SCIENCE … 17 FP.pdf · PROCEEDINGS JOURNAL OF EDUCATION, PSYCHOLOGY AND SOCIAL SCIENCE RESEARCH Presented in 3rdInternational