Procurement Activity

8/8/2019 Procurement Activity

1/3

MUNICIPALITY OF PAMPLONA, CAMARINES SUR

PERIOD OF ACTION ON PROCUREMENT OF INFRA AND LIST OF REPORTS TO BE ACCOMPLISHED

(ABC IS LESS THAN 1 MILLION)

NAME OF PROCUREMENT ACTIVITY: _______________________________________________________________

Stage Activities Date Documents to be Prepared/Accomplished

xxx a)

b)Requesting Office

c) Approved Budget for the Contract BAC

1 Advertisement 7CD a)

Secretariat

b) G-EPS Notice Print Out Secretariat/TWG

2 7CD a)

Secretariat

3 Eligibilty Check 1 CD a)Secretariat

b) Minutes of Eligibility Checking Secretariat4 Issuance of Bid Documents 7CD b)

Secretariat

c)

Secretariat

3 1 CD a)Secretariat

b) Abstract of Bids as Read Secretariat

c) Minutes of Opening of Bids Secretariat

4 Bid Evaluation 1CD a) Minutes of Bid Evaluation Secretariat

b) Abstract of Bids as Calculated Secretariat

c) Bid Evaluation Report Secretariat w/ TWG5 1CD a) Minutes of Post-Qualification Secretariat w/ TWG

b) Post-Qualification Evaluation ReportSecretariat w/ TWG

c)Secretariat w/ TWG

d)Secretariat; BAC

e)Secretariat; BAC

6 2CD a) Notice of Award to Winning Bidder

b)Secretariat

c) Bidding Results Posted at the G-EPSSecretariat

7 2CD a) Contract/Purchase Order

8 Approval of Contract 1CD a) Contract/Purchase Order

b) Performance Security Winning Bidder

9 1CD a) Notice to Proceed

10 Contract Implementation a) As-Built Plan Supplier

b) Pictures(before, during, end)

c)

EstimatedMinimum Period

PersonsResponsible

Pre-ProcurementConference

Optional for INFRAcosting below 5M

Certification of Head of BACSecretariat that procurement is withinthe approved APP

Head of BACSecretariat

Duly Program of Work, DetailedEstimates and Plan

Invitation to Apply for Eligibility andto Bid(for Bidders and for Posting)

Letter of Intent w/application to apply forEligibilty; Issuance ofEligibility Documents

Eligibility Documents withcorresponding Checklist for theBidders

Notice of Eligibility/ Ineligibilty toBidders

Technical Bid Documents withcorresponding Checklist for theBidders

Financial Bid Documents withcorresponding Checklist for theBidders

Submission and Opening ofBids

Eligibility, Technical and FinancialDocuments Checklist for the BAC

Post - Qualification andDetermination of LCRB

Post-Qualification EvaluationSummary Report

Notice of Post-Qualification/Disqualification

BAC Resolution Declaring LCRB andRecommending Approval

Approval of Resolution ofAward/Notice of Award

Secretariat; Head ofProcuring Entity

Notice of bidding results to Non-winning Bidders

ContractPreparation/Signing

Secretariat;Treasurer's Office


Issuance of Notice toProceed


Request for inspection/payment(Progress billing/Completed)


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d) Surety Bond

11 Inspection a) Statement of Work Accomplished

b) Certificate of Final Inspection

c)

12 Payment a) Obligation Request

b) Disbursement Voucher

c) Check and Check Advice

Municipal Engineerand Office of theMunicipal MayorCertificate of Turn-Over and

Acceptance

Requesting Office;Treasurer's Office:Accounting Office


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MUNICIPALITY OF PAMPLONA, CAMARINES SUR

PERIOD OF ACTION ON PROCUREMENT OF GOODS AND LIST OF REPORTS TO BE ACCOMPLISHED

(ABC IS LESS THAN 1 MILLION)

SOLICITATION NO.(geps): ___________________________________________________________________________

ABC: 60,000.00

Stage Activities Date Persons Responsible

xxx a)

b)Requesting Office

c)BAC

1 Advertisement 7CD a)

Secretariat

b) G-EPS Notice Print Out Secretariat/TWG

2 7CD a)

Secretariat

b)

Secretariat

c)

Secretariat

3 a)

Secretariat

b) Abstract of Bids as Read Secretariat

c) Minutes of Opening of Bids Secretariat

4 Bid Evaluation 1CD a) Minutes of Bid Evaluation Secretariat

b) Abstract of Bids as CalculatedSecretariat

c) Bid Evaluation Report Secretariat w/ TWG

5 1CD a) Minutes of Post-Qualification Secretariat w/ TWG

b)Secretariat w/ TWG

c)Secretariat w/ TWG

d)Secretariat; BAC

e)

Secretariat; BAC

6 2CD a)

b)Secretariat

c)Secretariat

7 2CD a) Contract/Purchase Order

8 Approval of Contract 1CD a) Contract/Purchase Order

b) Performance Security Winning Bidder

9 1CD a) Notice to Proceed

10 Delivery of Goods a) Delivery Receipt/SI

Supplierb)

11 a)

12 Payment of Goods a) Obligation Request

b) Disbursement Voucher

c) Check and Check Advice

NAME OF PROCUREMENT ACTIVITY: _PURCHASE OF TABLES AND CHAIRS

EstimatedMinimum Period

Documents to bePrepared/Accomplished

Pre-ProcurementConference

Optional for goodscosting below 2M

Certification of Head of BACSecretariat that procurement iswithin the approved APP

Head of BACSecretariat

Duly Accomplished andApproved Purchase Request

Approved Budget for theContract

Invitation to Apply forEligibility and to Bid(forBidders and for Posting)

Preparation /Issuance of BidDocucements

Eligibility Documents withcorresponding Checklist for theBidders

Technical Bid Documents with

corresponding Checklist for theBidders

Financial Bid Documents withcorresponding Checklist for theBidders

Submission and Opening ofBids

1 CD(includeseligibility check)

Eligibility, Technical andFinancial Documents Checklistfor the BAC

Post - Qualification andDetermination of LCRB Post-Qualification Evaluation

Report

Post-Qualification EvaluationSummary Report

Notice of Post-Qualification/Disqualification

BAC Resolution DeclaringLCRB and RecommendingApproval

Approval of Resolution of

Award/Notice of Award

Notice of Award to Winning

Bidder

Secretariat; Head of

Procuring Entity Notice of bidding results toNon-winning Bidders

Bidding Results Posted at theG-EPS

ContractPreparation/Signing

Secretariat;Treasurer'sOffice


Issuance of Notice toProceed


Warranty Certificate and Bondfor Semi-Expendable Items andEqpts.

Inspection and Acceptanceof Goods Delivered

Inspection and AcceptanceReport; RIS; AcknowledgeReceipt for Semi-expendableItems and Equipments

Property Inspector andProperty Officer(GSO/MunicipalTreasurer)

Requesting Office;Treasurer's Office:Accounting Office