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Procurement card transactions in FIS. Procurement card transactions as RP FIS documents for processing & approvals in AISystem. Agenda. Introductions & Logistics FIS Document RP Overview & demo Implementation dates Policy, procedures, Q&A session with Procard Administrators SPA. - PowerPoint PPT Presentation
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Procurement card transactions asRP FIS documents for
processing & approvals in AISystem
Procurement card transactions in FIS
AgendaIntroductions & Logistics
FIS Document RPOverview & demoImplementation dates
Policy, procedures, Q&A session withProcard AdministratorsSPA
RP – Remote PurchaseOverview of new process
Receive a daily transaction file directly from Visa Build FIS document with card transaction details:
doc code RP – doc types JP (JPMorgan Chase) and CM (Commerce)
Set up in Sent status for processing and further approvals similar to AP Invoice and ID (Barnes) documents
Why doc code RP?Existing transaction code for JPMorgan Chase
card transactions
FIS functionalityDoc InquiryPDF Print from Doc InquiryDocument PrintFIS > Documents > Remote Purchase
Auto and Change optionsFIS > Approve Documents
Approvals / Disapprovals / Hold / Monthly sweep
FIS > Account Inquiry Budget Summary, Pending Transactions,
Transaction ListAbility to drill down to document
FIS FunctionalityWorklist entry for Incomplete, Disapproved documentsAIS home page message board for Sent RP documentsStale documents – 14 days Cardholder notes or reviewer notes field is requiredTrail docsOverdraft checking, budget grouping conceptsNo “reject” option No proportional distribution – but % and amt split
allowedFund end date edits, regular FIS account edits apply –
all new funds and accounts available immediately without having to call Procard Admin as long as your RP security allows it.
FIS Approval routing rulesSPA A05-A08; A20-A22
Based on fund codesNo auto approvals or disapprovals
Asset Office A18LC ≠ 52 and SC-Obj = 64XX / 70XX / 71XX / 3419 /
62XX / 63XX except 6378Tax Office A1004A
Merchant Country is not USA & Amount is over $100 and SC-Obj = 3533 / 3538 / 3588 / 3417 / 3565
Social Expense Dean’s LevelSame rules and limits as the rest of the FIS
documents International travel 3602 does not route for Dean’s
level approval on RP documents
FIS SecurityRP Entry role
Equivalent to the “reviewer” role in PaymentNet
Can allocate accountsCan route for approvalsCan add trail docsCan save as isCan add reviewer notesIncludes Document Inquiry securityAccess by department – can review and
allocate for ALL cards in the department
S&P Security Form – RP Entry
FIS SecurityRP Approver role
Need to have separate RP approval security – existing FIS approval security does not apply to RP documents
Document approval limits applyCannot approve transactions from the
procurement card under your nameCan approve other card transactions from
your departmentNo separation of duties except for your own
card transactions (cannot approve but can still review and allocate)
S&P Security Form - Approval
FIS Security RP Cardholder role
For cardholders to enter notes and travel details only.
Cannot allocate accountsCannot route for approvalsCannot add trail docsCannot save as isCannot view others’ card details from same
departmentCannot review or add notes after the transaction is
complete (may change in later phases)Doc status does not changeDoes not include Document Inquiry optionProvided ONLY to those cardholders who add notes
Card Usage Policy & ProceduresCard usage policies and procedures do not
changeCancels / disputes / fraud chargesProcard Administrators
Carrie Slama –935-8640 Sherri Whaley (Kerley) –935-5711
Production Implementation JPMorgan Chase transactions will be
available as FIS documents beginning Tuesday Sep 24
No security forms to be completed for existing active users
Sweep of unapproved transactions will be consistent with current process. First sweep in FIS will be in November.
Attaching imaged supporting documentation is NOT available. It is a current project and this functionality will be coming in the future.
SummaryTransactions dated Aug 22-Sept 20 will be
reviewed and approved in PaymentNet. October 4 is the final sweep from PaymentNet.
Transactions dated Sept 21 and after will be reviewed and approved in FIS starting on Tuesday, Sept 24.
DemoRP Entry loginApprover loginCardholder login
Q & A session
Sample transactions
Charges on SPA funds
Charges on SPA funds
Charges on SPA funds
Sample transactions
Sample transactions
Sample transactions
Sample transactions