OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

Product Identification, Traceability, and Inspection Status OP-85-02 rev NC Effective Date: 5-11-18 Andrew Adams, Quality Assurance Manager, on 5-11-18 Management Approval by Craig O. Garneau, President on 5-11-18

Printed copies of this document are for information purposes only and are uncontrolled. Printed copies are not valid after the date of printing.

Product Identification,

Traceability, and Inspection Status

1. Purpose

To define the processes used at QNP for

Identifying outputs and materials

Maintaining traceability, and

Determining inspection/test status.

2. Responsibility

The table below identifies QNP personnel and their responsibilities relating to this procedure:

Person Responsibility

Production & Inspection Personnel

Record initials, dates, and other information as appropriate on quality plans (shop orders), FM-81-01.

Perform inspections at the appropriate stages of production and document the results on the Production Inspection Form, FM-86-01.

Ensure that production lots and materials are readily identifiable and that traceability is maintained as appropriate.

Quality Assurance Personnel Department Supervisors MRB Members

Assist personnel in performing inspections when required.

Resolve discrepancies in product identification and traceability

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

3. Applicable Forms and References

The table below identifies the number and the title of the forms and references that are applicable to

this procedure;

Form/Reference Number

Title

AS9100 Quality Management Systems - Requirements for Aviation, Space and Defense Organizations

OP-75-01 Control of Documented Information

OP-84-02 Verification of Purchased Product

OP-85-03 Control of Customer Property

OP-85-05 Control and Issuance of Stamps

OP-86-01 Production Inspections

OP-87-01 Control of Nonconforming Outputs

FM-81-01 Shop Order (Quality Plan)

FM-81-02 Job Tracking Record/Card

FM-85-01 Material Control Label

FM-85-02 Age Sensitive Material Control Label

FM-85-05 Ink and Paint Control Label

FM-86-01 Production Inspection Log

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

4. - Product Identification

4.1 - A QNP Shop Order, FM-81-01, or a Job Tracking Card, FM-81-02, accompanies a customer's

order throughout the production process. The table below shows the means by which a production lot

is identified.

Shop Order/Lot ID Explanation

A Shop Order Number The Unique, Primary identifier of a specific production lot - referenced on all related Certificates of Compliance, Packings Slips, Invoices, etc.

B Customer ID number and name

Secondary identifiers C Customer purchase order number

D Part number and revision

4.2 - For some job types, a Job Tracking Card, FM-81-02, is generated by Photo Department

Personnel when the material stock is requisitioned. It is placed in the Shop Order Envelope, and may

be used to identify the production lot.

Because stock is not requisitioned by the photo department for Thermaplot, Markem, or Mimaki

process orders, a Job Tracking Card, FM-81-02, is typically not generated unless it is required for

identification purposes.

4.3 - In some cases, product that is recognizable or unique in such a manner that its identity cannot

be mistaken or confused with any other product may travel unaccompanied by a Shop Order or Job

Tracking Card if necessary.

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

5. - Product Status

5.1 - The following quality records are used to identify the status of parts during the production

process:

Quality Record

Explanation

Shop Order Envelope, FM-81-01

Accompanies a customer order throughout the production process.

Operations are initialed and dated with a flat/strip/part count/estimate on the Shop Order Envelope.

Changes in the production plan are to be signed/initialed and dated by an authorized user.

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

Quality Record

Explanation

Job Tracking Record

FM-81-02

If a batch of product must be separated from its shop order envelope, the product may be identified by a printed Job Tracking Record, FM-81-02. This record shows most of the same information seen on the Shop Order Envelope.

Production Inspection

Report FM-86-01

Travels within the Shop Order Envelope, FM-81-01.

The results of production inspections for a lot of materials is recorded on the Production Inspection Form, FM-86-01 in accordance with the policies of OP-86-01, Production Inspections, and related work instructions. Additional information may be recorded on supplementary forms as appropriate.

Note: As QNP develops methods to digitally record in-process inspections, inspection data may be stored and made accessible through Job Tracking Records, FM-81-02, rather than written on the Production Inspection Form, FM-86-01.

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

Quality Record

Explanation

Hold Tags FM-87-02

Rework Tags

FM-87-03

Scrap Tags FM-87-04

Hold, Rework, and Scrap tags may be used to identify and control the status of parts in accordance with the policies of OP-87-01, Control of Nonconforming Outputs.

To be placed in a conspicuous manner on the related parts or Shop Order envelope, FM-81-01, and placed in a controlled area.

5.2 - If the inspection and test status of an order cannot be determined by referencing the above

quality records, the product in question should immediately be brought to the attention of the

Department Supervisor, a Material Review Board Member, and/or a member of the quality assurance

team.

5.3 - Unidentified product should be considered nonconforming and controlled in accordance with

OP-87-01, Control of Nonconforming Outputs, until such time as it can be positively demonstrated

that parts meet all requirements.

5.4 - The use and control of inspection stamps is documented in OP-85-05, Control and Issuance of

Stamps. Records of stamp ownership is maintained in our Inspection Stamp Database and Employee

Training Records.

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

6. - Maintaining Traceability

6.1 - As required, the lot number or unique identifier for the raw materials used to manufacture an

order are recorded on the shop order envelope. Material certs are stored within our Material Cert

database and records can be searched based on those lot numbers. Shop Order Envelopes and

Materials Certs are saved as quality records in accordance with customer specified retention periods

according to the policies of OP-75-01, Control of Documented information.

See below for an example of where the unique lot identifiers are recorded on shop orders.

A Area for documenting the heat, lot, coil or other unique identifier for the material lot/substrate used on a specific order.

B Area for documenting the lot number of the adhesive or laminate used on a specific order.

6.2 - Material certs and traceability information is typically made available to customers with

Certificates of Conformance and First Article Inspection Reports.

6.3 - As appropriate, when a customer’s parts require sequential numbering (serial numbers), QNP

records the serial numbers that are produced in our Price Cards database so they remain a part of

the quality plan data for that Shop Order.

7. - Material Identification

7.1 - Raw materials (flats of steel, aluminum, brass, vinyl, polycarbonate, polyester, etc.) in the stock

department are identified by a Material Control Label, FM-85-01, that are applied during the

Verification of Purchased Product, per OP-84-02. Once material has been requisitioned and cut for a

specific order, the material then travels with the appropriate Shop Order, FM-81-01, or Job Tracking

Card, FM-81-02.

7.2 - Age Sensitive Materials are identified and controlled through the use of FM-85-01, Material

Control Label, and/or FM-85-02, Age Sensitive Material Labels.

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

7.3 - Reference the table below as guide for how various materials and items are identified at QNP.

Materials/Production Items Location Identified By

Computer Art Files Art Department File name assigned by the Art Dept.

Negatives/Films Photo Department Negative number assigned by the Photo Department

Printing Screens Screen Prep Room and Print Dept.

Number on side of frame

Metalphoto Raw Materials Metalphoto Department

Vendor Supplied Labeling; Group, Thickness, Size, etc.

Paints Paint Department FM-85-05 Ink and Paint Control Label

Inks Print Department FM-85-05 Ink and Paint Control Label

Customer Owned Property Various Controlled and identified per OP-85-03, Control of Customer Property

Steel, Aluminum, Brass, Vinyl, Polycarbonate, Polyester Skids

Stock Department FM-85-01 Material Control Label

Thermaplot Printing Foils/Mimaki ink cartridges

TP Department Vendor Supplied Labeling on side of Cartridge indicating Color

Thermaplot/Mimaki Substrates TP Department Vendor Supplied Labeling on box and inside of core indicating material, and/or vendor part number

Thermaplot/Mimaki Laminates TP Department FM-85-01 Material Control Label or Vendor Supplied Labeling

Markem Printing Foils Markem Department

Vendor Supplied Labeling on core, color and vendor part number

Markem Substrates & Laminates Markem Department

Vendor Supplied Labeling on core or vendor part number

Indigo & Scitex Inks Art Department Vendor Supplied Labeling

OP-82-01 rev NC: Product Identification, Traceability, and Inspection Status

8. Records/Objective Evidence

The retention duration for records referenced in this procedure are available on-line in the FM-75-01

Master Document List with Revision History.

Records are maintained in accordance with OP-75-01 Control of Documented Information.

9. Revision History

Revision, approved date, effective date, and a document change summary for this document is

located on-line in the FM-75-01 Master Document List with Revision History.

.

Indigo Substrates and Laminates Art Department FM-85-01 Material Control Label and/or FM-85-02 Age Sensitive Material Control Label

Adhesive and Laminates Laminate/Adhesive Department

FM-85-01 Material Control Label and/or FM-85-02 Age Sensitive Material Control Label

Tooling and Dies Machine Department and Tool Room

Unique Serial Number